RESPONSIBILITIES AGREEMENT
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C I T Y
OF
CLEAR'\VATER
POST OFFICE BOX 4748
CLEARWATER. FLORIDA 33518
October 81 1980
General Telephone Company
P.O, Box 2257
Clearwater, Florida 33517
Attn: E.E, Wilson1 Vice President~Network E&C
Dear Mr. Wilson;
Enclosed please find the letter between the City of
Clearwater and General Telephone Company as executed
by the City. The copy being sent back to you would
require only your signature for final execution. The
City has the copy of the agreement signed by you fully
executed.
It would be advantageous for the City and General Tele-
phone Company to hold a meeting to discuss any ques-
tions on the terms of reference for the agreement prior
to starting repair work under the terms of the agreement.
Please contact Mr. Gardner Smith, our Public Service
Coordinator at 462-6589 to set up a meeting between
the involved personnel.
Looking forward to a mutually satisfactory relationship
under the terms of the agreement.
Very truly yours,
mroj~
Max G. Battle
Director of Public Works
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Enc.
cc: Anthony Shoemaker, City Manager
Elizabeth Haeseker, Asst. City Manager
$ardner Smith, Public Service
...t'City Clerk
, Finance
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"Equal Employment and Affirmative Action Employer"
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I LETTER OF AGREEMENT ,
BETWEEN THE
CITY OF CLEARWATER
AND
GENERAL TELEPHONE COMPANY
PURPOSE
The purpose of this Agreement is to set forth the general provisions,
policy, responsibility, tasks and rates for the repair by the City of
Clearwater of damage to sidewalks in the City caused by the activities
of the General Telephone Company.
POLICY
Breaks in and damage to sidewalks are to be repaired efficiently to
return the sidewalks to City standards. The sidewalk repair capability
now existent within City forces is sufficient to accomodate small,
occasional sidewalk repairs caused by agencies and activities other
than the City of Clearwater. Normally, that in-house repair capability
is acquired, maintained and used for repairs to City sidewalks, curbing
and other pedestrian rights of way caused by municipal activities.
First priority for in-house workload capacity will be to service City
activities and requirements. Additional workload(s) arising from non-
municipal activities will not be used as justification for additions
to the in-house repair capability, either for more capital equipment or
personnel.
Non-municipally generated sidewalk repair workload will not be accepted
if it exceeds the marginal capability of City forces to accomodate it.
Up to that point, the City, through the Director of Public Works,
Public Service Division, will accept requests from public utilities
and commercial activities for sidewalk repair on a full cost-reimbursable
basis.
In determining rates to charge for the repair service, the principle
of minimum government competition with private enterprise will be
observed. The service is made available primarily as a convenience
to the requesting activities and to the City. There is no intent to
undercut those private concerns willing to perform that service by charging
an artificially low price. Repair rates established will, consequently,
recover all direct and indirect costs incurred by the City in rendering
the service.
RESPONSIBILITIES
A. General Telephone Company agrees that it is responsible to:
1. Report to the City Engineer at the time the sidewalk is
broken all damage to City sidewalks caused by General
Telephone Company.
2. Place safety barricading and such other equipment
necessary at the damage site to minimize the hazards
to pedestrians and other traffic caused by the side-
walk break(s).
3. Review quarterly with the City of Clearwater the
operatIOn of the agreement to include projected work-
loads, City capability, repair reimbursement rates,
and other matters related to this agreement. Such
review shall be accomplished by the most effective
and convenient means available, including telephone
coordination.
4. Reimburse the City of Clearwater for sidewalk repair
work accomplished within the terms of this agreement
at the rate set forth in the section titled Rates below,
or as changed through the provisions of that section.
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RESPONSIBILITIES
B. The City of Clearwater agrees that it is responsible to:
1. Perform expeditiously and to standard, all sidewalk
repairs requested of it by General Telephone Company
upon notification by that company, subject to available
City repair capability.
2. Review with General Telephone Company quarterly the
operation of the agreement to include City capability,
adequacy of fees charged, and other matters relating
to the operation of the agreement.
3. Record all expenses incurred in performing sidewalk
repair under the terms of the agreement to determine
necessary adjustments in the repair rate charged.
4. Provide a prompt and accurate billing to General
Telephone Company for the sidewalk repair services
rendered.
5. Produce a quarterly management report summarizing the
activity, costs, and revenues attendant to the repair
activity conducted.
TASKS
A. General Telephone Company will:
1. Notify the Clearwater Engineering Department, 10 South
Missouri Avenue of all anticipated, and actual, breaks
or cuts in City sidewalks as far in advance as possible
to allow prompt repair by City forces. Requests shall
identify the location, date, size in square feet and
person responsible for the repair requested. Requests
may be telephonedto 462-6587; however, a written request
following up the telephone call is requested.
2. position the proper safety barricades as soon as the
sidewalk cut is made. To minimize the possibility of
accidental injury until the City can repair the cut,
barricades should be lighted.
3. Submit payment for repairs upon receipt of the Director
of Public Work's letter outlining the work accomplished
and payment due.
B. The City Engineering Department will:
1. Record in writing all requests for sidewalk repair
service and schedule such repair as soon as possible
from within available capability.
2. Notify General Telephone when the repair is complete and
when the General Telephone safety barriers may be picked up.
-s.Mainta:i:n a. comp-lete accountcrf-all resources used for
each repair job to include materials, labor time and rate,
equipment rental and depreciation charges, and other
direct costs such as mobilization.
4. Render to General Telephone a prompt accounting of the
work performed to include the date, location, nature
and scope of work, unit price and total cost.
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5. Produce for the quarterly review of the agreement
operations, a short summary of the sidewalk repair
work accomplished through this agreement to include
total square footage and total value of work done~
6. Review the per square foot repair charge for
adequacy and correctness at least quarterly and
adjust as needed.
RATES
The City will charge an initial rate of $2.25 a square foot for the
repair of sidewalks accomplished within the provisions of this agree-
ment. This rate will be subject to quarterly review and adjustment
..' - by the_City Department of Public Works. The General Telephone Company
will be given thirty (30) days notice prior to a change in the repair
rate.
CHANGES
Either party may suggest changes to this agreement which will take
effect on verbal concurrence followed up by a written memorandum for
record.
TERMINATION
The agreement may be terminated without cause or comment by either
party subject to thirty (30) days notice and will continue in force
until such time as this notice is given in writing.
Man ger
of Clearwater
Company
on
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Da te
Attest:
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City Clerk
Mayor- Commis sione r
orrectness:
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