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IDENTIFICATION OF AGENCY AND SPECIFIC SERVICES TO BE PROVIDED J e Ie Agency: Gatewav Children's Shelter. Inc. Year: 1990 - 1991 APPENDIX A Identification of Aaencv and specific Services to be Provided AGENCY Name: Gateway Children's Shelter, Inc. Legal classification: A non-profit agency organized and existing under the laws of the State of Florida Principal Office: 129 North Ft. Harrison Avenue, Clearwater, Fl 34615 Mailing Address: 129 North Ft. Harrison Avenue, Clearwater, FI 34615 Agent: Bobbie Kahler; President 813-442-0223 PROGRAM OF AGENCY The Gateway Children's She1ter/ Inc. is an agency operating under the umbrella of the Junior ~eague of Clearwater - Dunedin, Inc. a non-profit corporation, established to provide child care services to children of homeless families. These child care services will be provide at the 211 South Missouri Avenue, Clearwater, Florida, which is property that is owned and operated by the Community Pride Child Care Centers of Clearwater, Inc. another non-profit corporation. SPBCIFIC SERVICES TO BB PROVIDED UNDER THIS AGREEMENT To operate a child care center to serve the babies and preschool children living in emergency shelters and transitional housing programs. Specifically, the center will be for those ages 8 weeks through kindergarten age whose families are staying at Everybody's Tabernacle, Isaiah's Inn and two programs run by Religious Community Services - Stepping Stone and Emergency. The maximum number of children to be served at anyone time is 34. The site of the operations will be at the Community Pride South Child Care Center located at 211 South Missouri Avenue, Clearwater, Florida. a2:\APPKIDS t e Ie Agency. Gatewav Children Children Shelter. Inc. Year. 1990 - 1991 APPENDIX 8 proiect Award Funding of up to $22,000 will be provided to the Gateway Chi~dren's Shelter Inc. for construction of a child care facility which will provide childcare services for 34 homeless children. "The new facility will be located at the Community Pride South Child Care Center at 211 South Missouri Avenue, Clearwater, Florida. BUDGET Gateway Children's Shelter, Inc. October 1, 1990 - September 31, 1991 === = Clearwater Pinellas JWB CONN COBG COBG $22,000 $50,000 $10,000 22,000 50,000 -0- 10,000 - - -- - - - - -- - - -- - - -- - - -- - - -- FESG OTHER Construction Architect Fees Bldg. Canst. Gateway (League) $6,100 34,900 $3,150 41,000 -0- 3,150 TOTAL COST: $120.050.00 a2:\APPKIDS S{lIED~lE AND GENERAL STATtHE1t . General Statements Ie A. Programs shall begin operation no later than the later of AWlV-S-r ~., I,q" or one month after the full execution of this Agreement. n. Funds for these projects sha tlbe expended by Sep-/t;~r~3o,l99' Any request for an extension will have to be approved by the Community Development Manager. C. Monthly activity reports shall be forwarded to the City by the Agency on a monthly basis and shall reflect program activity from the previous month. These reports shall be forwarded to the City no later than the 15th of the end of the previous month. Reports shall be forwarded for the entire term of the agreement which covers October.I, 1990 through September 30, 1991. . J;~ D. Construction activity shall begin no later than ~.}g, 19~J ... E. Special Data requests will be responded to within' 15 calendar days, subject to the .request being of reasonable limit~d scope. F. Records will periodically be reviewed by the City to verify reimbursement accuracy and as part of the yearly monitoring process. G. Payment will be in accordance with the payment schedule identified in Appendix C. H. At no time sha 11 payments be forwarded to the agency by the City if the agency has not satisfactorily completed the, tasks identified in this agreement. " . ... ". . ., -. II- 1- Ie " .. APPENOIX C METHOD OF PAYMENT All payments shall be on a reimbursement basis only. All requests for reimbursement for salaries shall be supported by a copy of the checks paid to employees and other documentation as requested. Payroll and other support documentation must be kept by the agency in an appropriate file. All requests for reimbursement for purchases shall be supported by a copy of the invoices and a copy of the check paid to the supplier. Other support documentati6n shall be kept by agency in an appropriate file. All requests for reimbursement for construction projects shall be supported by a copy of the check paid to the contractor and a copy of a progress or final payment affidavit, whichever is appropriate. Payroll data for Davis Bacon related projects and other source documentat ion sha 11 be kept by the agency in an appropriate file. All requests for reimbursement shall be certified by the agency's designee that they are accurate and within ~he guidelines of the agreement. All requests for reimbursement shall be forwarded to the City of Clearwater Planning and D~velopment Department, P.O. Box 4748, Clearwater, Florida 34618. Any program income shall be submitted to the CITY through the DEPARTMENT at least Quarterly. Fees collected, if any, shall be reported b~t are not to be construed as pr.ogram income. Requests for reimbursement shall not be reduced by any program income received. .. .! I I MEMORANDUM OF UNDERSTANDING CIlY OF CLEARWATER PINELLAS COUNTY GATEWAY CHILDREN'S SHELTER, INC. AND COMMUNIlY PRIDE CHILD CARE CENTERS OF CLEARWATER, INC. In order to meet the regulations established in the Section 570.503 of the Housing and Community Development Act of 1970, as amended, which states that "Before disbursing any CDBG funds to a recipient, the recipient shall sign a written agreement with the subrecipient" and to create the optimum atmosphere of cooperation and efficiency in executing the Community Development Block Grant Program (CDBG), the following memorandum of understanding is entered into by the City of Clearwater (hereinafter referred to as "City"), Pinellas County (hereinafter referred to as "County"), Gateway Children's Shelter, Inc. (hereinafter referred to as "Subrecipient"), and Comm unity Pride Child Care Centers of Clearwater, Inc. (hereinafter referred to as Community Pride). The Subrecipient has proposed to construct an addition to the building at 211 South Missouri Avenue, Clearwater, Florida, owned by Community Pride, for use as a homeless child care center for families in recovery, (hereinafter referred to as the "Project"). The purpose of this agreement is to identify and establish the roles of the above four parties in this Project. Parties funding the Project are as follows - the City will be providing up to $22,000 of CDBG funds; the County will be providing up to $50,000 of CDBG funds; the Subrecipient will be providing $41,100; Conn Memorial Foundation will be providing up to $10,000 and an additional $3,150 will be provided by another unnamed source. ORGANIZATIONAL STRUCTURE CITY OF CLEARWATER COMMUNITY DEVELOPMENT OFFICE The Community Development Office of the Planning and Development Department shall administer the U. S. Dept. of Housing and Urban Development funded Community Development Block grant program for the City. The City of Clearwater City Commission has elected to provide Community Development Block Grant funding of up to $22,000 to the Subrecipient for construction related expenses in performing the Project. The City of Clearwater Community Development Office will be responsible for disbursing the City CDBG funds pursuant to this agreement. The City Community Development Office will process requests from the County for Subrecipient Project costs eligible for reimbursement to the Subrecipient pursuant to the City/Subrecipient Grant agreement dated as of October 1, 1990. The City Community Development Office will monitor the Subrecipient and County in accordance with the applicable uniform administrative requirements as .. I I described in 24 CFR 570.502 and all other federal laws and regulations. PINELLAS COUNTY COMMUNITY DEVELOPMENT DEPARTMENT The Pinellas County Community Development Office will have the responsibility for administering the Pinellas County Community Development Block Grant funding of up to $50,000 to the Sub recipient for construction related expenses in performing the Project pursuant to their agreement dated April 1,1991. In addition, the County will act as the lead Agency in the four way relationship between the City, County, Subrecipient and Community Pride. Pinellas County Community Development Department will be responsible for monitoring for the Davis-Bacon Act regulations and implementing all other applicable Federal regulations as it relates to this construction project. The County will be responsible for processing payment requests for Project costs eligible for grant reimbursement to the Subrecipient pursuant to the above referenced CDBG grant agreements for both the City and the County. Subrecipient requests for Project payments will be submitted to the County on the Sub-Grantee Request Form with full supporting original documentation, which shall include but not be limited to - original invoices and the architect's certificate showing percentage of construction completed. The County will prepare a project summary form worksheet from the Subrecipient's fully documented request for reimbursement, showing reimbursement of Project costs allocated between the City and County in proportion to their joint funding ratio, the City ratio being 22/72nds and the County ratio being 50/nnds. The County will initiate payment of the total requested eligible Project costs reflected in the summary project worksheet and supporting Subrecipient's documentation. The County will then forward a request to the City for reimbursement of the City share of eligible Project costs to the County. The County request for reimbursement from the City will include a copy of the check payment; a copy of the County project summary form worksheet; copies of all supporting documentation submitted with the Subrecipient's payment request, along with the transmittal letter certifying the County's receipt of original invoices and related documentation. GATEWAY CHILDREN'S SHELTER, INC. The Subrecipient shall comply with all applicable federal regulations referenced in its CDBG grant agreements with the City and County. The Subrecipient and Community Pride have entered into an agreement to allow Subrecipient to construct the Project and describe services to be performed by both parties. The Subrecipient shall provide the services described in the City and County Community Development Offices CDBG subrecipient agreements. The Subrecipient shall adhere to any reasonable requests of the City and County Community Development Offices. The Subrecipient shall submit all requests for Project construction payments pursuant to the grant agreements with the City and the County directly to the Pinellas County Community Development Department along with the supporting documentation, as specified above. Project construction costs eligible for reimbursement by the City and County will be incurred and reimbursement shall be requested before any funds of the Subrecipient shall be utilized for construction cost payment. The intention of the parties is that CDBG funds shall be used for construction costs before funds of the Subrecipient are used. All other Project payments in which the City or the County are not responsible shall be paid by Subrecipient. Subrecipient shall forward to the City and County copies of these payments and supporting documentation, such as Certificate of Completion form and lien waivers, etc. COMMUNITY PRIDE CHILD CARE CENTERS OF CLEARWATER, INC. Community Pride has entered into an agreement with Subrecipient to allow the Project construction of 2 ,~. . ..~ I I an addition to the Community Pride owned building located at 211 South Missouri Avenue, Clearwater. In addition, Community Pride will agree to provide space for up to 34 children from homeless shelters and the working poor, facilitating the implementation of Subrecipient's program as described within Subrecipient's grant agreements with the City and County. Community Pride shall adhere to any reasonable requests of the City and County Community Development Offices. The Subrecipient and Community Pride agree the Project real property will be used in conformance with the purpose described in the grant agreements between the Subrecipient and the City and County during a period of five (5) years from the date of issuance of the Certificate of Occupancy by the City. In the event that during the stated five (5) year period, Community Pride disposes of the Project real property or the use of property is altered to be inconsistent with overall community development objectives, as determined by the County, Community Pride and the Subrecipient will repay the City and County the pro-rata share of improvements to the facility, in accordance with 24 CFR 570.503. Agreed: Michael Wright, City City of Clearwater, FI Barbara Sheen TOdd,'chairman Pinellas County Board of County Commissioners Ut,/fj Date - r-~3-1 / Date ......- ~ATJ'EST: .C", ~~~~~..4- ~., '. . blTY-tJjr>."~': ' - ATTEST: ~. ~TT.EST: KARLEEN F. De BLAKER. CLERK . l'~ By,. -e. ~ .... ./ D.puty Clerk '~ bie Kahler, Pr side J'ateway Childr s Shelter, Inc. ~~91 A TrEST: /11~~~ , ~O~/i~A ~ U;"i 1 / ..; .... 3