AGREEMENT (2)
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AGREEMENT
This Funds Agreement is made and entered into this 25~ day of ~'l'~.1'170 between
the City of Clearwater, hereinafter referred to as the City, and YWCA of Tampa Bay,
hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE 1. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Tennination Date), unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose and shall be returned to the
City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
financial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
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generality of the foregoing, death of any person and loss of the use of any propert.y,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE ill. RESPONSffiILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of Four Thousand Five
Hundred Dollars ($4,500.00) to fund the program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V . TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
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1. If to Agency, addressed to:
2. If to City, addressed to:
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(Type or print Agency address here.)
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VIT. EFFECfIVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
;<sll\O--day of i~~ , 1996.
Approved as to form and legal sufficiency:
CITY OF CLEARWATER, FLORIDA
By: ~
City . a
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Attest:
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CITY OP CLEARWATER
SOCIAL SERVICRS GRANT
PROJBCT APPLXCATIOJl PORK
Phone: (813) 462-6884 for assistance
A. Application Information
Applicant:
(Sponsor/Developer)
Organization Name:
(If different)
Address:
City; state; Zip
Telephone Number:
Contact Person:
Title:
Telephone Number:
Period for which funds
are being requested:
Signature _-"1,u~Q)1 jJlIt1W -0u~/~
Date ppril 23. 1996
JlOTE :
Due:
Y\o.CA of T CfIl)a Bay
6.."5 Secmd AVe!uc. ~
St. Petersburg. FL 33701
81~
Susan Finlaw-QJsseault
Di rector of Caml.lni ty Pr'oJrams
81~
cttober 96 - ~r 97
The city of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B.
Activity (Cbeck One)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile crime
Physical Illness
Parenting
Adolescents X
Substance Abuse'
Unsupervised
Children
Youth Development
other
(Describe Below)
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B.
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C.
AMOUNT OP FUlmING CURRENTLY RBQUBSTBD:
(Not to exceed $10,000)
$8. !m
D.
SPBCIFICALLY POR WHAT WILL TIllS KONBY BB USED.
(Line item budget for this amount)
The money will be utilized to hire a child care teacher to be responsible
for the safety. supervision and care of the children of the adolescent
mothers enrolled in the program. Lack of child care is the larqest barrier
to our clients enrolling and continuing in school as the need for child
care slots far exceeds the number of slots available.
BRIBF DBSCRIPTION OF PROJBCT YOU WISH TO PUIm UTILIZING THIS
GRAII'1' .
Prep provides remedial and tutorial work to pregnant and parenting
adolescents who have chosen an educational alternative to the standard
high school diploma. Prep strives to promote self-sufficiency by assisting
young parents in preparing for the GED test. Prep also teaches basic job
ready and life skills. explores career/vocational areas.&provides parenting
and child birth classes. Consumer training. on-site child care and
coordination of health care for parent and child are also provided.
BRIBF DBSCRIPTION OP YOUR OVERALL ~RGANIZATION.
The YWCA of Tampa Bay has a long history of serving the needs of the
community. It has continuously been at the forefront of responding to new
and pressing demands brought about by societal and economic changes. Steeped
in strong tradition. the YWCA is dedicated to addressing the unique needs of
wo:nen and their families through contemporary programs. Currently the
agency offers comprehensive health. education and social services to pregnant
and parenting adolescents. after school tutoring & homework assistance for
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elementary age children. a caTm.llity based family supjXlrt service aim:d at preventing child
abuse and neglect, subsidized child care centers, and arergency twsirg and Sl..IPJX>rt services for
fanilies.
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WHBBR 01' CLIENTS SBRVED BY 'IBIS PROGRAM.
Total clients = 85 Total served at CleaTVlater project = 67
PBRCEN'l'AGB 01' THESE CLIEB'l'S no ARB CITIZDTS 01' CLEARWATER.
76% of the clients served at the CleaTVlater Site \Ere citizens of CleaTVlater.
CURRENT OVERALL ORGAHIZATION BUDGET (PLEASB ATTACH).
See Attached
II' THIS IS START UP OR HATCIIING MONEY, SPECIFY TIlE DETAILS ie:
WBICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, TIIB
REQUIREMEN'l'S AND TIIB AMOUN'l' 01' THB MATCJI.
Currently lhited Way provides $49,784 yearly for staff and operating expenses. The
Pinellas Callty Sctml Board provides $14,824 for the instructor and instruction materials.
IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGBIlCY OR IN
TIIB .PROCESS 01' BBCOMING ONE.
Yes
DOES YOUR FACILITY HAVE OR IS IT IN TIlE PROCESS 01' ACQUIRING
TIlE APPROPRIATE LICENSURE FOR TilE DELIVERY 01' TBB SBRVICBS
DESCRIBED IN TillS APPLICATIOB.
The child care center is liCElJ'~ by t~ Pinplli'l, r,nurrty I irPrIC:;P Rn~m
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I YWCA OF TAMPA BAY
655 2D AVENUE, S,
I ST PETERSBURG, FL" 33701
~ AGENCY BUDGET ST PETE CLWR
) BER I, 1996 - SEPTEKBER 30, 1991 ST PETE CLWR PUBLI C PUBLI C CHILD
APPS/ COMM TEEN PAR TEEN PAR CHILD CHILD CARE
ilRiES EXPENSES ADMIN PREP HOUSING OTRCH CH CARE CH CARE CARE CARE PIN VIL TOTAL
26,~50 478,235 129,338 365,021 46,604 33,169 164,106 84,383 210,743 1,538,055
:RIRGE 6,518 124,168 31,876 70,129 10,038 4,761 31,378 12,614 36,640 328,122
JIATlNG 17 ,475 158,695 35,050 6,325 9,175 .- 2,105 113,715 17,950 62,780 483,270
~ OTAL 110,m 761,098 196,264 441,481 65,817 40,035 309,199 114,941 310,163 2, 349,447
ilCES OF
EVEKUE
~~DINATED CHILD CARE 426,830 54,728 39,927 23,764 545,249
20,490 8,788 155,133 51,318 172,395 408,784
JINELLAS VILLAGE 84,434 84,434
ilOL BOARD 247,686 241,686
J LLAS COUNTY 10,000 10,000
:ITY OF 5T, PETE 10,000 10,000
JITI01II
TRIBUTlONS 45,443 9,845 58,609 113,897
;P cml
Ivms 40,000 40,000
: I DEVEL., PIN CNTY 12,900 12, 900
) RA" FEES/MEKBERSHIP 5,000 63,764 45,156 23,750 137,670
1RS 21,159 27,159
ilSTKEHTS 20,000 20,000
J ED WAY 76,737 44,903 7,483 60,369 189,492
jiALTHY FAKILIES, PIHELLAS 396,578 396,578
~I 22,868 22,868
5,400 29,333 18,413 29,584 82,730
OILS 110,443 761,098 196,264 441,481 65,817 40,035 309,199 114,947 310,163 2,349,447
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