AGREEMENT
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and YWCA of Tampa Bay, hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
educational services and child care to those who would not otherwise have a means to fill this
need; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1 st day of
October, 1998 and continuing through the 30th day of September, 1999 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSmILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which is
incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3_ Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program.
4_ Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
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5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, age, national origin, or disability_
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement_
7_ Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
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employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE ill. RESPONSmILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of$ 7,098.00 to fund the
program in accordance with this agreement.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both parties.
No representations or warranties by either party shall be binding unless expressed herein or in a
duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any ofthe provisions of this agreement in material
respect shall constitute cause for termination. This agreement may by terminated with 30
days notice.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City,
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1. If to City, addressed to Grants Coordinator, Human Relations Department, P. 0 Box
4748, Clearwater, FL 33758
2. If to Agency, addressed to Susan Finlaw-Dusseault, Director of Community Programs,
YWCA of Tampa Bay, 655 Second Avenue South, St. Petersburg, FL 33701.
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ARTICLE VU. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1998.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
-l*' day of (J vGk
,1998.
City of Clearwater, Florida
BYY
Countersigned:
Michael Roberto, City Manager
Attest:
Approved as to form and legal sufficiency:
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John Carassas, Assistant City Attorney
hia E. Gau~au, c!!!y Clerk..
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Witnesses as to Agency:
By: ('~ C. 9d:u. ~
President
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone:
(813) 562-4060 for assistance
Due: May 4, 1998
A. Application Information
Applicant:
(Sponsor/Developer)
YWCA of Tampa Bay
Organization Name:
(If different)
Address:
.655 Second Ave. South
City; State; Zip
St. Petersburg, FL 33701
Telephone Number:
813-896-4629
Contact Person:
Susan Finla,.,- Dusseau1 t
Title:
Director of Community Programs
Telephone Number:
813-896-4629
Period for which funds
are being requested:
Oct. 1998 to Sept. 1999
Signature .{US(iYL 1 If/ ((J0 ~ S)fJXJ1 tJ
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Board of Directors Chairperson
Date (lpJUL ;AI ICiX?
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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YWCA OF TAMPA BAY
6~~ 2D AVENUE, S,
ST PETERSBURG, FL" ~~701
AGENCY BUDGEr ST PETE CLWR
OCTOBER 1, 1998 - SEPTEMBER ~O, 1999 ST PETE CLWR PUBLIC PUBLIC CHILD
APPSI FAMILY COMM TEEN PAR TEEN PAR CHILD (HILD (ARE
, EXPENSES ADMIN PREP VILLAGE OTRCH CH CARE CH CARE CARE CARE PIN VIL TOTAL
SALARIES 34,16) 724, 60~ ~72,216 ~2Lm ~L181 ~3,188 2H,912 9~,~16 296,~04 2,)61 1m
FRINGE 6,qO~ 16~,968 81,080 88,130 9,027 ~,988 48 , lO9 lun ~8j890 461,m
OPERAT IlG 6~ ,770 176,601 130,900 11,778 1l,380 4,~00 10~,1~~ 2~,9~0 ~9,8" ~96j399
TOTAL 106,3~0 1,06~ ,113 684,196 ~30,266 64,~88 ~2,676 ~86, 276 1)1 ,764 40~,069 L426,348
SOURCES Of
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REVENUE
JWB 474,7~3 ~9,977 42,902 2~,196 c02,3n
WAGE~ 29 L 288 291,288
PETT" 22,282 22, 282
HEALTHY START 29,400 29,400
PINELLAS VILLAGE 90,709 90,709
COORDINATED CHILD CARE 180,000 1~,4~6 17,669 m,6)7 6),929 230,070 698,741
. SCHOOL BOARD , 182,729 182,719
P [NELUS COUNTY 1~,OOO 1 ~ ,000
CITY Of ST, PETE 10,000 10,000
Hun GRANT 189,011 189,011
DONATlONSI
CONTRIBUTIONS 27,340 10,030 39,338 1,800 78,~08
SPECIAL!
EVENTS )~,OOO ~~,OOO
TRANS HSNG RENT 22, 080 22, 080
COKH. DEVEL" PIN CITY 16,220 16,220
CO"", DEVEL" CITY/5T PETE 30,010 30,010
PROGRA" FEES 77 , 000 103,932 49,03~ )0,290 280,2)7
ME/lBERSHIP LOOO ~ ,000
INvESTKENTS .20,000 20,000
UNITED ~AY 16,9n 46,270 9,811 62,201 19~, 261
HEALTHY FAKILIES, PINELLAS 461,714 461,714
FEHA 17,HO 11 ,~10
USDA 28,1)0 6,2)0 28,700 16,800 34,000 113,900
TOTALS 106,m 1,06),173 684,196 m,266 64,)88 ) 2, 67 6 m,276 U1,764 ~O),069 L~26,~48
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone:
(813) 562-4060 for assistance
Due: May 4, 1998
A. Application Information
Applicant:
(Sponsor/Developer)
YWCA of Tampa Bay
Organization Name:
(If different)
Address:
.655 Second Ave. South
city; State; Zip
St. Petersburg, FL 33701
Telephone Number:
813-896-4629
Contact Person:
Susan Finla1v- Dusseau1 t
Title:
Director of Community Programs
Telephone Nrnnber:
813-896-4629
Period for which funds
are being requested:
Oct. 1998 to Sept. 1999
Signature '{ljsort j IrJI00 ~ S)eiXJltf
--- v
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Board of Directors Chairperson
Date C/(JJLIL J.CI, jCtO)?
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone:
(813) 562-4060 for assistance
Due: May 4, 1998
A. Application Information
Applicant:
(Sponsor/Developer)
YWCA of Tampa Bay
Organization Name:
(If different)
Address:
.655 Second Ave. South
City; State; Zip
St. Petersburg, FL 33701
Telephone Number:
813-896-4629
Contact Person:
Susan Fin1a1-l-Dusseau1t
Title:
Director of Community Programs
Telephone Nwnber:
813-896-4629
Period for which funds
are being requested:
Oct. 1998 to Sept. 1999
Signature1USOltL 1/t//U0 Ou S)PiXJlf
-- v
Cr~ Q r~~
Board of Directors Chairperson
Date C/pJUL ;A) ICt0{
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
9,300
D, SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
The money will be used for the care, safety and supervision of the
children of the adolescent mothers enrolled in the program. Specifically,
a child care teacher will be hired to fill the need left by the current
lack of available child care slots. The need for child care is among
the largest hurdle a teen mother must overcome when trying to continue
her education.
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
Prep strives to promote self-sufficiency by assistinq younq parents to
prepare for the GED test. Remedial & tutorial work is provided to preqnan~
& parenting adolescents for whom the GED is a viable option. Prep also
focuses on life skills, job readiness, career & vocational exploration &
parenting & childbirth classes, Further, Prep provides coordination of
health care for parent & child, consumer training & on-site child care.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
The YWCA sponsored human service programs include extensive educational
counseling, child care & support services for pregnant & parenting
adolescents, case management & home visiting services for teen parents
receiving public assistance, a youth development program targeting early
adolescent girls, comprehensive housing & support & child care services
for homeless families, a subsidized after-school tutorial & homework
assistance program for high riSk elementary age children, child care centers
in far locations county wide & a multi-agency COllaboration team effort,
providing intensive home visiting service to prevent child abuse & neglect
among targeted families.
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G.
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G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
35
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
91%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
Please see attached.
J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
i.e.:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
Currently United Way provides $42,128 yearly for staff and operating
expenses. The Pinellas County School Board provides $15,270 for the
instructor and instruction materials.
K. IS YOUR AGENCY A REGISTERED 501(C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
The YWCA of Tampa Bay is a reg~stered 50l(C)(3) non-profit agency.
L. DOES YOUR FACILITY HAVE ORIS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
The child care center is licensed by the Pinellas County License Board.
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M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO. RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY OF
CLEARWATER DURING. THE FISCAL YEAR FROM OCTOBER 1, 1997 THROUGH
SEPTEMBER 30, 1998?
YES
NO X
IF YES, PLEASE EXPLAIN:
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YWCA OF TAMPA BAY
655 20 AVENUE. 5,
ST PETERSBURG, FL" 33701
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YWCA OF TAMPA BAY
6~~ 20 AVENUE, S.
ST PETERSBURG, FL'I ,,701
AGENCY BUDGET ST PETE CLWR
OCTOBER 11 1998 - SEPTEMBER 301 1999 ST PETE CLWR PUBLIC PUBLIC CHILD
APPSI FAMILY COMM TEEN PAR TEEN PAR CHILD CHILD CARE
, EXPENSES ADMIN PREP VILLAGE OTRCH CH CARE CH CARE CARE CARE PIN VIL TOTAL
SALARIES 3 ~ , 16 ~ m160~ H2,216 mlm ~3,181 ~L188 2)4,922 94/~15 296"O~ 2,)6l ,4JQ
FRINGE 61~0~ 16L968 8L080 881m LOV 41988 481209 1L298 48,890 46L99~
OPERAT !KG 6~ 1770 1761601 1301900 171178 12,,80 41~00 10L14~ 2~,9,0 ~9,87, m,39S
TOTAL 1061340 L06L173 684,196 ~30,266 64,~88 )2,676 386,216 13L764 40)1069 L426,34&
SOURCES Of
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REVENUE
JWB 474,7)3 )91 917 42,902 2)1196 002,828
WAGE,~ 29L28! 29L288
PUll, 2L282 22,282
HEALTHY START 29,~00 29/400
PINELLAS VILLAGE 90,709 90,709
COORDINATED CHILD CARE 1801000 1) ,4,6 17 , 669 189,m 0),929 2301070 698,741
SCHOOL BOARD , 182,729 182,729
PIHELLAS COUNTY 1)1000 1,,000
CITY Of ST, PETE 101000 101000
HUD GRAHT 1891011 189,011
DONATI oNsl
CONTRIBUTIONS 271340 10,030 39,338 L800 78,m
SPEC [ALl
EVENTS ,41000 )4,000
TRANS HSNG REH T 22, 080 2L 080
COMK, DEVEL" PIN CITY 161220 161220
COKM. DEVEL'I CITY/ST PETE 301010 30,010
PROGRAK FEES 77 I 000 1031932 491D3' ,0,290 280,2)7
MEKBERSHIP LOOO ,,000
IIVESTKENTS 201000 20,000
UNITED WAY 761973 46,270 91811 62, 207 19),261
HEALTHY FAKILIESI PINELLAS 46L714 46L714
FEHA 171HO 17,410
USDA 281150 61250 281700 16,800 341000 11 L 900
TOTALS 1061m L0651m 6841196 5301266 641588 52, 676 )861276 UL764 4051069 L4261348