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PROVIDE FUNDING FOR YOUTH SERVICES FOR THOSE IN NEED AND INSURANCE CERTIFICATE AGREEMENT This Funds Agreement is made and entered into between the City of Clearwater, hereinafter referred to as the City, and YWCA of Tampa Bay, hereinafter referred to as the Agency. WHEREAS, it has been determined to be highly desirable and socially responsible to provide youth services to those who would not otherwise have a means to fill these needs; and WHEREAS, the City desires to help those in need by providing funding for the above services; and WHEREAS, the Agency provides such services and operates in the City; NOW, THERFORE, the parties agree as follows: ARTICLE I. TERM The term of this agreement shall be for a period of 12 months commencing on the 15t day of October, 2000 and continuing through the 30th day of September, 2001 (the Termination Date) unless earlier terminated under the terms of this agreement. ARTICLE II. RESPONSIBILITIES OF THE AGENCY 1. Services to be Provided: The Agency shall provide the above stated service in accordance with the proposal submitted by the Agency and approved by the City, which is attached and incorporated herein by reference. 2. Area to be Served: Services rendered through this agreement shall be provided within the corporate limits of the City as it now exists and as its boundaries may be changed during he term of this agreement. 3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human Relations Department, Grants Coordinator, with an annual report of activities conducted under the provisions of this agreement by October 31, 2001. Each report is to identify the number of clients served, the costs of such service, and commentary on the viability, effectiveness, results of measurable goals and objectives as set out in the agency's proposal, and trends affecting the program. The agency will also provide a copy of its most recent independent financial audit. 4. Use and Disposition of Funds Received: Funds received by the Agency from the City shall be used to pay for the above services as further described in the grant proposal submitted by the Agency to the City. Funds existing and not used for this purpose at the end of this agreement term shall be deemed excess to the intended purpose and shall be returned to the City. ~ /0' (", /l~, / I ,/,~ I ell) 5. Creation, Use, and Maintenance of Financial Records: a) Creation of Records: Agency shall create and maintain financial and accounting records, books, documents, policies, practices, procedures and any information necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City representatives. b) Use of Records: Agency shall produce such reports and analyses that may be required by the City and other duly authorized agencies to document the proper and prudent stewardship and use of the monies received through this agreement. c) Maintenance of Records: All records created hereby are to be retained and maintained for a period not less than five (5) years from the termination of this agreement. 6. Non-discrimination: Notwithstanding any other provisions of this agreement during the term of this agreement, the Agency for itself, agents and representatives, as part of the consideration for this agreement, does covenant and agree that: a) No Exclusion from Use: No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, sex, age, national origin, or disability. b) No Exclusion from Hire: In the management, operation, or provision of the program activities authorized and enabled by this agreement, no person shall be excluded from participation in or denied the benefits of or otherwise be subject to discrimination on the grounds of or otherwise be subjected to discrimination on the grounds of race, color, religion, sex, age, national origin, or disability. c) Inclusion in Subcontracts: The Agency agrees to include the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub-contracts. d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this agreement. 7. Liability and Indemnification: The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agreed and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims ofloss, liability, and damages of whatever nature, to persons and property, including, without limiting the generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence or willful misconduct of the City or City's agents or /.KJ employees. This includes, but is not limited to matters arising out of or claimed to have been caused by or in any manner related to the Agency's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence ARTICLE III. RESPONSIBILITIES OF THE CITY 1. Grant of Funds: The City agrees to provide a total grant of $4,500.00 to fund the program in accordance with this agreement and subject to City Commission budget approval. 2. Payments: The total amount requested will be paid by the City to the Agency within 30 days after execution of this agreement by the City and the Agency but no earlier than October 1 of the budget year for which the funds are authorized. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified, or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION 1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by the City shall constitute cause for termination. This agreement may by terminated with 5 days notice without any further obligation by City. 2. Disposition of Fund Monies: In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand-delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 1. If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748, Clearwater, FL 33758 2. If to Agency, addressed to YWCA of Tampa Bay, 655 Second Avenue South, St. Petersburg, FL 33701. 1t' ARTICLE VII. EFFECTIVE DATE The effective date of this agreement shall be as of the first day of October, 2000. .IN WITNESS WHEREOF, the parties hereto have set their hands and seals this " day of r , 2001. CITY OF CLEARWATER, FLORIDA Countersigned: By:~~J.~JI William B. Home II, Interim City Manager Attest: Approved as to form: /)J ~ ~ -. . PameM . Akm, City Attorney Witnesses as to Agency: ~ - ~ - ~'i1ICl.uDu\)€CiVU 5'uS(H1 ~II\LClW Oed)fU vLt Attest: t" 7,,~AAA N AAA:;/1 ~- 1i;:vR~ fi~;;;:~el - ,5u,)CVl'l-&-f::< 0 \~) )f2fi e----&7 secretary 5us[(n rlllw0 DUS)Ul-fL-'! /.C CITY or CLEARWATER SOCIAL SERVICES GRAN'!' PROJECT APPLICATION FORM Phone: (727)562-4060 for assistance Due: January 26, 2001 A. Application Information Applicant: (Sponsor/Developer) YWCA of Tampa Bay Organization Name: (If different) Address: 655 Second Avenue South City; State; Zip: St. Petersburg, FL 33701 Telephone Number: 727-896-4629 Contact Person: Sandra Lyth Title: Director, Strategic and Program Development Telephone Number: 727-896-4629 ext 12 Period for which funds are being requested: March-April 2001 Signatur~.~. ) Date ~) 4'/, J;lOOI NOTE: Pamela Skyrme Board of Directors Chairperson The City of Clearwater reserves the right to fund applicants at a level lower than requested. 2 JVl B. Activity (Check One) Adult Crime Child Abuse Elderly Hunger Juvenile Crime Physical Illness Parenting Adolescents Substance Abuse Unsupervised Children x Youth Development Other (Describe Below) 3 C. AMOUNT 01' rmmXNG C01UUi:NTLY IUl:QtJESTED (Not to exceed $10,000) $6,950.00 D. SPECII'ICALLY FOR WHAT MLL TIllS MOREY BE USED. (Line item budget for this amount) To purchase computers and educational software in support of UKing's KidsH, a program of the YWCA located at the Martin Luther King Center, 1201 Martin Luther King Avenue, Clearwater. 4 computers and 4 monitors @ $1,000 per set 1 laser printer @ 800 4 Service Plans @ 250 5 locks @ 30 Educational software 1,000 Total Requested: $6,950.00 E. BRIEI' DESCRIP'l'ION 01' PROJECT YOU MSR 'l'O I'ONI) UTILIZXNG THIS GRANT. King's Kids is a tutoring and educational support program for elementary school aged children who otherwise would be unsupervised after school. The YWCA provides teachers develop individual learning plans for participants, give individual and group instruction, and support participants in their areas of strength while helping them to improve on areas of deficiency. Volunteers augment the work of the teachers in working with individual participants. It is a primary prevention program. The computers and educational software would provide much-needed access for these children to the technology they must be familiar with in order to advance effectively in school, and open doors to another learning style - that of educational software. With hands-on support from the teachers and volunteers, King's Kids can make continuous use of the equipment from 2PM to 6PM five days per week. (*See Heasurab~e Objectives on Page 6.) King's Kids is a collaboration with the City of Clearwater Recreation Department, whose staff provide recreation activities for the participants as well. The program has been in place for more than 10 years. F. BRIEI' DESCRIPTION or YOUR OYDALL ORGARIZATXON. The YWCA of Tampa Bay is a non-profit (501(c) (3)) organization serving women, girls, and families in Pinellas County since 1919. It is an affiliated member of the YWCA of the USA, with an annual budget in excess of $4 million. The organization is governed by a Board of Directors and a Board of Trustees. The YWCA of Tampa Bay has a staff of 145 people, and provides services to more than 6,000 individuals annually. These services include Youth Development (2 sites), Child Care (6 sites), Emergency and Transitional Housing for homeless families, Healthy Families (5 sites), Adolescent Pregnancy and Parenting Services (3 sites), and Hispanic Services. YWCA programs, when taken as a whole, provide uwrap-aroundH capability. 4 .~ G. NUMBER 01' CLIENTS SERVED BY TRIS PROGRAM. 50 - 60 per year, depending on turn-over. The program is full at 50, and has a constant waiting list. R. PERCJ!:N'1'AGE 01' THESE CLIENTS WHO ARE CITIZENS 01' CLEARWATER. 98% I . ctJRREN'l' OVERALL ORGANIZATION BODGET (PLEASE ATTACH) . Attached J. II' TRIS IS S'.l'.AR.T UP OR IaTCHmG I&)JIEY, SPECIFY THE DETAILS i . e.: WHICH AGENCY OR ORGANIZATXON WILL PROVIDE THE IaTCR, THE REQUIBEMEN'l'S AND THE AMOtJN'1' 01' THE HATCH . There is no matching money being sought. However, the funds requested will augment an existing program, King's Kids, which is funded by the United Way of Pinellas County, Inc K. IS YOUR AGENCY A REGISTERED SO~ (C) (3) NON-PROFIT AGENCY OR m THE PROCESS 01' BECOMING ONE. The YWCA of Tampa Bay is a 501 (c) (3) organization. L. DOES YOUR I'ACILITY HAVE OR IS IT m THE PROCESS 01' ACQUIRmG THE APPROPRIATE LICENSURE FOR THE DELIVERY 01' THE SBRVICES DESCRIBED m THIS APPLICATION. The YWCA of Tampa Bay does not require any additional licensure. 5 j.JO M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING 'l'O RECEIVE I'UNDING WHETHER CASR OR XN-RIND CONTRIBUTIONS) I'ROM THE CITY 01' CLEARWATER. DURING THE FISCAL YEAR. I'ROM OC'l'OBER 1, 2000 THROUGH SEPTEMBER 30, 2001? YES x NO IF YES, PLEASE EXPLAIN: The YWCA is receiving funds from the City of Clearwater Police Department through the Weed and Seed program for Hispanic Services, in the amount of $104,788.00 for the period August 2000 - September 30, 2001. ******************************************************************************** MEASURABLE OBJECTIVES FOR KING'S laDS: I. Ninety five per cent (95%) of the children who have received services for a minimum of six months will increase their reading and math scores as measured by the Florida Comprehensive Achievement Test (FCAT). Indicator: Increase in score on the post test. FCAT is administered at the beginning (pre) and the end (post) of the academic school year. Data Source: Collected by curriculum specialist and individual teachers from feeder schools. Information release form is obtained from parents. II. Ninety five per cent (95%) of the children who have received services for a minimum of six months will be promoted to the next grade, as measured by their report card. Indicator: Promotion to the next grade level. Data Source: final report card. 6 I~ YWCA OF TAMPA BAY BUDGET 10/10100 FY 2000-2001 BUDGET FISCAL YEAR 10/112000 - 913012001 HUD 173,988 FEMA 22,428 . USDA 126,000 STATE 0 WAGES 180,817 Healthv Start 28,838 Healthy Families 926,841 Coordinated Child Care 896,638 LOCAL GOVERNMENT 0 City of St. Petersburg/Social Action 13,094 ESG, City of St. Petersburg 28,000 Pinellas County/Social Action-Homeless initiati 14,281 Pinellas County/Social Action 11,000 ESG, Pinellas County 0 City of Clearwater 80,000 JWB 800,318 Pinellas Village 98,235 Career Options 0 United Way 195,261 Other United Way Funding 50,136 Donations/Contributions this year actual x 103% 110,000 Wills/Bequests 100,000 Fund RaisingSpecial Events 50,000 School Board in Kind 187,848 Other In Kind 10,000 Interest 23,763 Pinellas County Foundation 7,000 Program Fees 478,106 Transitional Housing Rent 15,343 Non Cash Revenue (Depreciation) 25,172 Cash forward 151,073 Other Revenue 1,850 Pledge Income 960 Memberships 6,000 TOTAL REVENUE 4,785.670 EXPENDITURES Salaries $3,071,166 Employee Benefits 353,590 Payroll Taxes 322,441 Fringe Benefits 676,031 Professional Fees 55,501 Occupancy 258,451 TraveVTranspsortation 25,147 Utilities (GasIWater/Power/Phone) 84,082 Office Expenses (Supplies/Printing) 68,832 Outcome Development 0 Membersip Fees & Dues 25,235 SpecifIC Assistance to Individuals 157,657 Miscellaneous 70,037 Operating Expense 732,943 In Kind Expenses 187,848 Capital Expenses 6,650 ADMINISTRATION (0 Total EXDenditures 4,786,670 SURPLUS OR DEFICIT 0 IJN1FIED FUNDING APPLICATION To: (funder): City of Clearwater For time period of: March-April 2001 AppliCDnt Information (print or tvpe): Legal Name of Organization: YWCA of Tampa Bay Complete Address: 655 Second Avenue South St. Petersburg, Florida 33701 Phone (727) 896-4629 Fax (72) 821-7438 ~~il sandra@vwcaoftam>>abav.or2 Federal Tax Identification Number: 59-0638517 Contact Person: Sandra Lyth Title:Director StrateRic & ProRram Development Organization Type: _Public _Private..!.... Non-profit _ Other Service Area: ..!..... County _ City of Other Agency currently funded by ( check all that apply): l St. Petersburg _ Florida Dept. of Children & Families ..2L Clearwater _ Florida Dept. of Justice _ Largo .JL Pinellas County Foundation l Pinellas County _ Allegany Franciscan Foundation _ Area Agency on Aging _ Eckerd Family Foundation -!...JuvenileWelfareBd. LOther:HUD. FEMA. WAGES. Healthv Start. -L United Way Healthy Families, Coordinated Child Care Certifications: (1) If required to register for solicitation of funds, is the Agency currently registered with the State? .L Yes _ No The County? -L Yes _ No (2) If incorporated, has the Agency Annual Report been ffied with the Florida Secretary of State? L Yes_No Name and Title of Agency Representative submitting this runding request: Sandra Lyth Director Strate2ic & ProiTam Develo>>ment Dau:~""'~ ~OO) Received in runder's office by: Date: UFAl /.JCI BOARD OF DIRECTORS -# reQuired in Bv Laws = NAME/OFFICER OCCUPATION AREA OF EXPERTISE SEE ATTACHED , .,. . UFA1 , .. RACE/GENDER " YWCA of Tampa Bay Board of Directors 2000-2001 Margaret Abbey 842 Snell Isle Blvd. St. Petersburg, FL 33704 822-8510 White Female Nurse Michele Hellstem 4134 4th Avenue North St. Petersburg, FL 33713 321-4006 White Female HR Supervisor Kathy Binder 7150 Sunset Way #504 St. Petersburg, FL 33706 360-0988 White Female Mediator Jean Higham 7000 16 Street South St. Petersburg, FL 33705 867-3831 White Female Assistant Public Defender Susannah Costello 315 10th Avenue NE St. Petersburg, FL 33701 827-3733 White Female Marketing/Communications Marilyn Johnson 219 27th Avenue North St. Petersburg, FL 33704 553-9155 White Female Paralegal Yate Cutliff 601 42 Street South St. Petersburg, FL 33713 323-0714 Black Female Attorney Mary Jean Kissner 4825 WmdmiII Palm Terrace NE St. Petersburg, FL 33703 521-4273 White Female VP Tax Manager Kathryn Dorn 7326 Demens Drive South St. Petersburg, FL 33712 864-2124 White Female Insurance Phyllis Martin - (homeless representative) 429 6th Avenue South St. Petersburg, FL 33701 823-2859 White Female LPN Diane Foley 144 16th Avenue North St. Petersburg, FL 33704 894-6944 White Female Senior Research Analyst Vera Noble 10354011I Street South St. Petersburg, FL 33711 327-5077 Black Female Community Volunteer Willette Givens . 145 22nd Avenue SE St. Petersburg, FL 33705 895-2081 Black Female Phannacist Christina Pasqualone One Beach Drive SE #1303 St. Petersburg, FL 33701 821-8100 White Female Market Development Roslyn Graham-Haynes 1000 62nd Place South St. Petersburg, FL 33705 867-1396 Black Female Mortgage Processor Patricia Patterson 302 Orangewood Lane Largo, FL 33770 585-0295 White Female SpeechlLanguage Pathologist Laura Green 10524 Greencrest Drive Tampa, FL 33626 831-0250 White Female Attorney Carol Rasor 8131 140th Street North Seminole, FL 33776 393-6320 White Female Deputy Sheriff 'Tarni Simms-Powel 206 8th Avenue North S1. Petersburg, FL 33701 898-2310 White Female PameJaSkyrme 109 North Lincoln Avenue Clearwater, FL 33755 442-9302 White Female Organizational & Employee Development Joan Steelman 3280 37th Way South S1. Petersburg, FL 33711 864-3038 White Female NurselHeaIth Care Risk Manager Laurie Stone 120 Bay Point Drive NE S1. Petersburg, FL 33704 827-0787 White Female Realtor Parri Tantillo 1010 W. Adalee Street Tampa, FL 33603 915-9522 White Female Financial Services Robin WIlber 210 Isle Drive S1. Petersburg Beach, FL 33706 360-3410 White Female Student (Applications2... ctyclw. 0 12) Client 51582 3YOUNWOM ACORD.,.. CERTIFICAE OF LIABILITY INSUR DATE (MM/DD/VY) 09/15/00 THIS CERTIFICATE IS-ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. NCE PRODUCER HRH Company of Tampa 5405 Cypress Center POBox 23968 Tampa, FL 33623 INSURED Young Women's Christian Association of Tampa Bay 655 Second Avenue South St. Petersburg, FL 33701 Drive INSURERS AFFORDING COVERAGE INSURERA:Royal S ecial Risks Ins Co INSURERB:General Star Indemnity AON INSURERC:FCCI Insurance Company INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N01WITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. '~f~ TYPE OF INSURANCE POLICY NUMBER Pgk!fEY,Ef~lhCJ)~ POLICY EXPIRATI~~ LIMITS A GENERAL LIABILITY RSP242236 08/08/00 10/01/01 EACH OCCURRENCE $1,000, 000 r-- X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire $300 000 ---- ----- -I-CL.AIMSMADEUU-OCCUR ----- - - - - ---;~- -------.-- .- _.--- -- ---- >-- $10 --.000 ----- ME D EXP (Anyone person) PERSONAL & ADV INJURY $1,000, 000 f----- f----- GENERAL AGGREGATE $3 . 000 . 000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $3 , 000 , 000 n POLICY n ~~gT Ii LOC i A AUTOMOBILE LIABILITY IRSP242236 08/08/00 10/01/01 COMBINED SINGLE LIMIT f----- $1,000,000 X ANY AUTO (Ea accident) f----- I I ALL OWNED AUTOS I BODIL Y INJURY f----- , $ SCHEDULED AUTOS , (Per person) f-- ~~ HIRED AUTOS , I BODIL Y INJURY $ X NON-OWNED AUTOS (Per accident) f----- : f----- PROPERTY DAMAGE $ (Per accident) ~rAGE LIABILITY AUTO ONL Y- EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONL Y: AGG $ B EXCESS LIABILITY IUG352768C 08/08/00 10/01/01 EACH OCCURRENCE $1. 000. 000 o OCCUR D CLAIMS MADE AGGREGATE $1,000,000 I $ ~ DEDUCTIBLE I $ X RETENTION $10000 $ C WORKERS COMPENSATION AND 38629 06/24/00 06/24/01 X IT"Xg$'ifr.1~;" I IOJ~- -,--- EMPLOYERS' LIABUJIY_ ---._~ ~ --"--' ----"- .._...........-O_~_ --- -- - T ----- - -- EL.EACFrACCIDENr - - $leo, 000---.-- E .L. DISEASE-EA EMPLOYEE $100,000 E.L. DISEASE-POLICY L1MI $500 000 OTHER i I I i DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER I I ADDmONALINSUR:D'INSURERLETTER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION ATT: PAT FERNANDEZ DATETHEREOF,THE ISSUING INSURER WI LLENDEAVORTO MAl L3-D- DAYS WRITTEN CITY OF CLEARWATER, RISK MGMT NOTlCETOTHE CERTIFICATE HOLDER NAMED TO THE LEFT, BUTFAILURE TO DO SO SHALL P.O. BOX 4748 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITSAGENTS OR CLEARWATER, FL 33758 REPRESENTATIVES, AUTHORIZED REPRLENTATlh I D orz .s. A J.l." ""(e.-L.. 9 ACORD25-S(7/97)1 of 2 #S47967/M47962 CC: HCll5tNG I Rl5~ JLM @ ACORD CORPORATION 1988