RISK MANAGEMENT-INSURANCE-SELFINSURANCE CONSULTING SERVICES
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To: Michael Roberto, City Manager
From: Leo W. Schrader, Risk Manager
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INTEROFFICE MEMO
Copies: Margie Simmons, Finance Department Director; George McKibben,
Purchasing Manager
Subject: Contract Approval
Date: April 10, 1998
The Risk Management Division of the Finance Department requests your signature on
behalf of the city to the contract of Waters Risk Management of Seminole, Pinellas
County, Florida, in the amount of $9,000, for the purchase of professional insurance
consulting services to be utilized by the Risk Management Division of the Finance
Department in seeking the selection of insurance broker( s) for the placement of property
and casualty insurance for FY 1998-1999, and thereafter. Selection of this consulting
firm was made after receiving and reviewing quotes and qualifications from three firms.
Recommend approval
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Finance
Date: 4/'0/9'0
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Recommend approval
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Approve
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City Manager
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RECEIVED
APR 1 5 1998
Finance Department
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WATERS RISK MANAGEMENT
7300 PARK STREET NORTH · SEMINOLE, FL 33777-4601 . TELEPHONE (813) 397-8665 . FACSIMILE (813) 397-3585
Allan Paul Waters, CPCU,CLU,ARM,AIC
Member, Society of Risk Management Consultants
J. Hayden Knowlton, CPCU,ARM,AIC
Member, Society of Risk Management Consultants
1998 AGREEMENT FOR RISK MANAGEMENT CONSULTANT SERVICES
THIS AGREEMENT made on the 1 st day of April, 1998, by and between the CITY OF
CLEARWATER (" CITY") and WATERS RISK MANAGEMENT of Seminole, Florida
("Consultant");
WHEREAS CITY desires the Consultant to provide to it certain risk managementJinsurance/self-
insurance consulting services; and
WHEREAS the Consultant desires to provide such services upon the terms and conditions here-
inafter set forth:
NOW, THEREFORE, be it agreed as follows:
1. During the term of this Agreement, the Consultant shall provide the following risk manage-
ment and insurance/self-insurance consulting services to CITY:
Request for Qualifications Process
The Consultant shall prepare a Request for Qualifications (RFQ) for insurance brokers who
will be prequalified to go to market for various types of property/liability/workers compen-
sation/self-insurance. The Consultant proposes to prepare an RFQ to assist the City in de-
termining which firms will be sent copies, to review the responses when received, to prepare
spreadsheets and to assist the City in designating which firms shall be chosen as finalists.
Request for Proposals Process
The Consultant shall prepare a Request for Proposals (RFP) to be utilized by the pre-selected
insurance brokers to take to market to solicit competitive proposals for the following types of
insurance: property, flood, inland marine, boiler and machinery, crime, marina operators li-
ability, storage tank liability, general liability, automobile liability, emergency medical serv-
ices liability, police professional liability, public officials liability, and workers compensa-
tion. Third party administration and managed care services proposals are not to be included
in the solicitation.
The Consultant shall assist the City in determining options and program alternatives to be
considered in the RFP process, to assist and conduct a pre-proposal conference, to receive,
review, and spreadsheet proposals, and to assist in reaching a purchase decision and .presen-
tation of the program recommendations to the City Commissioners.
2. Term: This Agreement is effective April I, 1998 and terminates at the conclusion of the de-
scribed projects.
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1998 Agreement for Risk Management Consultant Services ,., page 2
3. Consultant's Personnel: The Consultant shall employ at his own expense, persons, agents or
subcontractors to perform the services required by this Agreement. Persons, agents or sub-
contractors performing professional services who are not regularly employed by the Consult-
ant shall be subject to CITY approval.
4. Comoensation: CITY shall pay the Consultant for professional time at the rate of $130.00
per hour for principal consultant and $120.00 per hour per hour for other consultants for pro-
fessional time, and $25.00 per hour for clerical time. CITY shall also pay the Consultant for
reasonable out-of-pocket expenses, including duplicating and printing, long distance tele-
phone charges, postage and freight, and travel and lodging, The total billable amount of pro-
fessional time for the projects proposed shall not exceed $9,000. '
5, Submission of Statements: The Consultant shall submit to CITY no more often than each
month an invoice for services rendered and expenses incurred along with details of profes-
sional and clerical time expended and related expenses.
EXECUTED by the City of Clearwater this 131t. day of ~ ' 1998.
ATTEST: CITY OF CLEARWATER
By: }--
EXECUTED by Waters Risk Management thisJDttday of /lI~ ,1998.
ATTEST: WATERS RISK MANAGEMENT
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Allan Paul Waters CPCU,CLU,ARM,AIC
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RECEIVED
APR 1 5 1998
Finance Department
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