MANAGEMENT OPERATION AND MAINTENANCE PERFORMANCE AUDIT REPORT
EXECUTIVE SUMMARY
Background
The United States Enviromnental Protection Agency, Region 4 (EP A), which includes Florida,
is requiring that cities and counties implement a Management, Operation, and Maintenance
(MOM) Program. This program is new, and EPA has identified watersheds that have been
categorized as having water quality problems. EP A has determined that the Tampa Bay Estuary
watershed in which the City of Clearwater facilities are located meets these conditions. As stated
in a letter to the City of Cleanvater, the City has been selected to implement a MOM program.
The ultimate goal of the the MOM Program is to eliminate Sanitary Sewer Overflows from the
collection system. The EP A invited the City to perform a self-evaluation in lieu ofEP A .
conducting the audit, and the City expressed interest in performing the self-evaluation in a letter
response to EP A dated November 18, 1998. The City met with EP A officials in late February
1999, and agreed to provide the self-audit report to EP A by October 1, 1999.
Method
The City of Clearwater contracted with Tampa Bay Engineering, Inc. (TBE) to perform the self-
audit of the wastewater collection system along with the Sanitary Sewer Evaluation Survey.
Management, operation, and maintenance of the collection system is performed by the
Wastewater Collection Division of the Public Utilities Department which is in turn a part of the
Public Works Administration. The Water Pollution Control Division of the Public Utilities
Department provides treatment and disposal of the collected wastewater, and the Engineering
Department provides engineering and construction inspection support for the Wastewater
Collection Division. The self-audit examined each of these departments and divisions with
respect to their operations that relate to the sanitary sewer system. The audit was conducted by
interviewing key personnel, examining documentation, reviewing financial records, and utilizing
field information TBE has obtained from its ongoing evaluation of the sanitary sewer system.
Based on the audit, a number of recommendations and other considerations were developed, as
listed below. These recommendations may be modified by the conclusions and
recommendations of the on-going sewer system evaluation survey.
Recommendations
A. Evaluate funding to implement recommendations resulting from the Sewer System
Evaluation Project currently in progress for fiscal year 2000/2001.
..
B.
Develop a Standard Operating Procedures manual for wastewater collection by the end of
2001.
C. Develop and implement a more structured pump station routine monitoring and
maintenance schedule such that all pump stations are visited and maintained on a regular
(weekly) basis. This may require additional personnel or restructuring the work
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distribution of existing personnel by end of 2000.
D. Implement the first year of the 5-year cleaning plan developed in July 1999, and then
follow the SSES cleaning plan by the end of2000.
E. Develop and implement a system to track sewer cleaning and maintenance. This system
could be integrated into the GIS database currently being prepared under the Sewer
System Evaluation Project and which will be available to the City by the end of 2000.
F. Standardize pump station construction details and develop a pump standardization plan.
Bring pump stations up to current standards by the end of 2009.
G. Put all significant pump stations on SCADA by the end of2005.
H. Implement a customer complaint log by the end of2000.
I. Evaluate corrosion on concrete pipes by the end of 2002.
J. Document technical and skills training programs as required by Standard Operating
Procedures Manual by the end of 2004.
K. Implement a grease ordinance by the end of 200 1.
Other Considerations
L. Consider designating one or more individuals to become knowledgeable in and be
responsible for the sewer system hydraulic model which is currently being developed.
This model will be a powerful tool for evaluating system modifications, determining the
impact of potential changes, or additional flows, and other uses.
M. Consider discontinuing vaporooting until SSES is complete. Consider only use in
conjunction with sewer sealing or sewer lining.
N. Consider developing historical background water quality parameters during significant
storm events.
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CITY OF CLEARWATER
POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748
September 24, 1999
United States Environmental Protection Agency
Region 4
Atlanta Federal Center
61 Forsyth Street
Atlanta, Georgia 30303-8960
Attn: Robert F. McGhee, Director
Water Management Division
RE: Self Audit/Self Disclosure Program
Dear Mr. McGhee:
Attached, herewith, please find a copy of the City of Clearwater's Wastewater Collection
System "Management, Operation, and Maintenance Performance Audit Report" for fiscal
year 1998/1999. This report contains significant information about Clearwater's
wastewater collection system, and is intended to be an overview of the yearly activities
relating to the system.
Please contact me at (727) 462-6588 if additional information regarding this report is
required.
Sincerely,
I~j~
Kevin J. Becotte, P.E.
Public Utilities Director
ONE em. ONE FtmJRE.
(j
"EQUAL EMPlDYMENT AND AFI'IRMA11VE AcnON EMPlDYER"
.
~ Qearwater
-
o
One City. One Future.
Wastewater Collection System
. Management, Operation and Maintenance
Performance Audit Report
Fiscal Year 1998/1999
Prepared by
~
TAMPA BAY ENGINEERING, 'NC.
A TBE GROUP COMl'ANY
September 1999
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ACKNOWLEDGMENTS
This project has been a team effort and TBE gratefully acknowledges the support and cooperation
received from the following staff:
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U. S. EPA Region 4
POTW Management, Operations, and Maintenance Programs Project
Self-Audit/Self-disclosure Report Certification
for
City of Clearwater, Florida
I certify under penalty of law:
(1) that I have personally examined and am familiar with the information submitted with
regard to the MOM Programs Project Self-Audit/Self-Disclosure Report and all
documents submitted therewith;
(2) that to the best of my knowledge and belief, and based on my inquiry of those
individuals immediately responsible for obtaining the information, the submitted
information is true, accurate and complete;
(3) that the documents(s) submitted to U. S. EPA Region 4 on
are complete and authentic, unless otherwise indicated; and,
~/L 7/95
(date)
(4) that the principle executive officer ofthe municipality has been notified ofthe
Report's conclusions.
I am aware that there are significant penalties for submitting false information, including
the possiblity of fine or imprisonment.
~.f~
Kevin J. Bec6tte, PE
(name)
Public Works Director. City of Clearwater. Florida (title)
:7/02 3/ C;Cj
(date)
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City of Clearwater, Florida
POTW Management, Operations, and Maintenance Programs Project
Self-Audit/Self-Disclosure Report Certification
I certify under penalty of law:
(1) that I have personally examined and am familiar with the information submitted with
regard to the MOM Programs Project Self-Audit/Self-Disclosure Report and all
documents submitted therewith;
(2) that to the best of my knowledge and belief, and based on my inquiry ofthose
individuals immediately responsible for obtaining the information, the submitted
information is true, accurate and complete;
(3) that the document(s) submitted to the City of Clearwater, Florida, on '1 /.l7 /9 ';
I !
_ (date) are complete and authentic, unless otherwise indicated; and,
(4) that the principle executive officer ofthe municipality has been notified of the
Report's conclusions.
.
-
- ~ .
I am aware that there are significant penalties for submitting false information, including
. the possibility of fine or imprisonment.
,~<h L
(name)
.-
-..., -
_. ~"--...:
Robert G. Brown, PE
SeniOr Vice President/Tampa Bay Engineering. Inc.
(titlelfirm)
9!2?!97
/
(date)
.
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EXECUTIVE SUMMARY
Background
The United States Environmental Protection Agency, Region 4 (EP A), which includes Florida,
is requiring that cities and counties implement a Management, Operation, and Maintenance
(MOM) Program. This program is new, and EP A has identified watersheds that have been
categorized as having water quality problems. EP A has determined that the Tampa Bay Estuary
watershed in which the City of Clearwater facilities are located meets these conditions. As stated
ina letter to the City of Clearwater, the City has been selected to implement a MOM program.
The ultimate goal of the the MOM Program is to eliminate Sanitary Sewer Overflows from the
collection system. The EP A invited the City to perform a self-evaluation in lieu of EP A
conducting the audit, and the City expressed interest in performing the self-evaluation in a letter
response to EP A dated November 18, 1998. The City met with EP A officials in late February
1999, and agreed to provide the self-audit report to EPA by October 1, 1999.
Method
The City of Clearwater contracted with Tampa Bay Engineering, Inc. (TBE) to perform the self-
audit of the wastewater collection system along with the Sanitary Sewer Evaluation Survey.
Management, operation, and maintenance ofthe collection system is performed by the
Wastewater Collection Division of the Public Utilities Department which is in turn a part of the
Public Works Administration. The Water Pollution Control Division of the Public Utilities
Department provides treatment and disposal of the collected wastewater, and the Engineering
Department provides engineering and construction inspection support for the Wastewater
Collection Division. The self-audit examined each of these departments and divisions with
respect to their operations that relate to the sanitary sewer system. The audit was conducted by
interviewing key personnel, examining documentation, reviewing financial records, and utilizing
field information TBE has obtained from its ongoing evaluation of the sanitary sewer system.
Based on the audit, a number of recommendations and other considerations were developed, as
listed below. These recommendations may be modified by the conclusions and
recommendations of the on-going sewer system evaluation survey.
Recommendations
A. Evaluate funding to implement recommendations resulting from the Sewer System
Evaluation Proj ect currently in progress for fiscal year 2000/2001.
B. Develop a Standard Operating Procedures manual for wastewater collection by the end of
2001.
C.
Develop and implement a more structured pump station routine monitoring and
maintenance schedule such that all pump stations are visited and maintained on a regular
(weekly) basis. This may require additional personnel or restructuring the work
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distribution of existing personnel by end of2000.
D.
hnplement the first year of the 5-year cleaning plan developed in July 1999, and then
follow the SSES cleaning plan by the end of2000.
E.
Develop and implement a system to track sewer cleaning and maintenance. This system
could be integrated into the GIS database currently being prepared under the Sewer
System Evaluation Project and which will be available to the City by the end of2000.
F.
Standardize pump station construction details and develop a pump standardization plan.
Bring pump stations up to current standards by the end of 2009.
G.
Put all significant pump stations on SCADA by the end of2005.
H.
hnplement a customer complaint log by the end of 2000.
I.
Evaluate corrosion on concrete pipes by the end of2002.
J.
Document technical and skills training programs as required by Standard Operating
Procedures Manual by the end of 2004.
K.
hnplement a grease ordinance by the end of 200 1.
Other Considerations
L. Consider designating one or more individuals to become knowledgeable in and be
responsible for the sewer system hydraulic model which is currently being developed.
This model will be a powerful tool for evaluating system modifications, determining the
impact of potential changes, or additional flows, and other uses.
M. Consider discontinuing vaporooting until SSES is complete. Consider only use in
conjunction with sewer sealing or sewer lining.
N. Consider developing historical background water quality parameters during significant
storm events.
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Table of Contents
Section
Page
ACKNOWLEDGEMENTS .................................................... I
USEPA REGION 4, POTW MOM PROGRAMS PROJECT SELF-AUDIT/SELF
DISCLOSURE REPORT CERTIFICATION .................................... ii
CITY OF CLEARWATER POTW MOM PROGRAMS PROJECT SELF-AUDIT/SELF
DISCLOSURE REPORT CERTIFICATION .................................... iii
EXECUTIVE SUMMARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. iv
1. FISCAL YEAR 199811999 SYSTEM MANAGEMENT, OPERATION AND MAINTENANCE
PERFORMANCE SUMMARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
A. Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
B. Water Pollution Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
C. Collection and Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
D. Sanitary Sewer Overflows (SSO) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2.
FISCAL YEAR 1998/1999 MANAGEMENT PROGRAMS HIGHLIGHTS AND
PERFORMANCE EVALUATION ........................................ 7
A. Organization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . 7
1. Organization of Public Works Administration ..................... 7
2. Organization of Public Utilities Department. . . . . . . . . . . . . . . . . . . . . . . 7
B. Training Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1. Technical Training. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2. Safety Training ............................................ 12
C. Information Management Systems ................................... 13
D. Engineering and Construction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
1. Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
2. Goals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
3. System Mapping and Record Drawings ..........................14
4. Design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
5. Construction and Inspection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
6. Sanitary Sewer Projects Completed by Fiscal Year. . . . . . . . . . . . . . . . . 16
7. Sewer System Evaluation Survey Program. . . . . . . . . . . . . . . . . . . . . . . 16
8. Mapping and GIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
E. Corrosion Control ................................................ 17
F. Sanitary Sewer Overflow (SSO) Reporting and Notification Program . . . . . . . . 17
G. Financing and Cost Analysis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
1. Annual Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
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2. Funding Sources and User Rates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Equipment and Tools Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
1. Spare Parts .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
2. Equipment and Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
3. Inventory and Asset Control ..................................21
4. Annual Budget ............................................ 21
Customer Service Program ......................................... 21
Legal Program ................................................... 22
1. Ordinances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
2. Interlocal Agreements ....................................... 23
3. Pretreatment Legal Support Program. . . . . . . . . . . . . . . . . . . . . . . . . . . .23
4. No-Dig . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
5. Grease Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Water Quality Monitoring .......................................... 25
1. Environmental Monitoring Program ............................ 25
I.
J.
K.
3. FISCAL YEAR 1998/1999 OPERATION PROGRAMS HIGHLIGHTS AND
PERFORMANCE EVALUATION ....................................... 27
A. Pump Station Operation Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
1. Routine Operation ..........................................27
2. Emergency Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Pretreatment Program .............................................27
1. Industrial User Permitting Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
2. Inspection and Sampling Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
3. Enforcement Program .......................................28
Corrosion Control ................................................ 28
Grease Trap Inspection and Enforcement Program . . . . . . . . . . . . . . . . . . . . . . . 28
1. Grease Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Service Connection Program ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Flow Monitoring Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
No Dig Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
B.
.
C.
D.
E.
F.
G.
4. FISCAL YEAR 1998/1999 MAINTENANCE PROGRAMS
HIGHLIGHTS AND PERFORMANCE EVALUATION . . . . . . . . . . . . . . . . . . . .. 30
A. Preventative Maintenance .......................................... 30
1. Pump Stations ............................................. 30
2. Performance Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
3. FY 1998/1999 Performance . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . 31
B. Sanitary Sewer Maintenance ........................................ 31
1. Sanitary Sewer Cleaning ..................................... 31
2. Work Tracking . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . 32
3. Performance Measures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
4. FY 1998/1999 Performance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
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Advanced Wastewater Treatment Facility Maintenance. . . . . . . . . . . . . 33
Emergency Maintenance ..................................... 33
Maintenance of Right-of-Way and Easements ....................33
5. RECOMMENDATIONS and OTHER CONSIDERATIONS ................. 35
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List of Figures
Figure
Page
1 ........................................................................... 2
2 ........................................................................... 8
3 ........................................................................... 9
4 . .... .. ... . . . .. .. . . . .. . . .. .. .. . . . . . . . . . . . ... . . . .. . . ... .. . . .. . . . .. . . . . .. .. 10
5 ......................................................................... 11
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List of Tables
Table
Page
1 ........................................................................... 4
2 ........................................................................... 5
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Section 1
FISCAL YEAR 1998/1999 SYSTEM MANAGEMENT, OPERATION AND MAINTENANCE
PERFORMANCE SUMMARY
A. Description
The City's wastewater system consists of approximately 388 miles of gravity sewer and force
main piping, 8,50OI manholes, 75 pumping stations (of which 17 are minor package type
facilities which serve parks, single buildings and some City facilities) and 3 advanced
wastewater treatment facilities (A WTF). The City's Advanced Wastewater Treatment
Facilities and associated sanitary sewer service areas are shown on Figure 1.
B. Water Pollution Control
The Water Pollution Control Division (WPC) is primarily responsible for the operation and
maintenance of the City's three A WTFs. These facilities are:
Name
Permitted Capacity
Marshall Street A WTF
Northeast A WTF
East A WTF
10.0 MGD
13.5 MGD
5.0 MGD
The WPC Division is incorporated into the City's Public Utilities Department. The
wastewater plant operations superintendent is Ken Gilmore, and the laboratory and
pretreatment program superintendent is Doreen Spano. Both of these individuals report to
the Assistant Public Utilities Director, Joe Reckenwald.
The wastewater treatment facilities' discharge is regulated by permits from both the Florida
Department of Environmental Protection (FDEP) and the US Environmental Protection
Agency (USEP A). The City of Clearwater applied for renewal of all expired permits prior
to their expiration date, but to date the permits have not been renewed by FDEP. In the
meantime, the plants continue to operate under the conditions of the expired permits.
.
Marshall St. Advanced Wastewater Treatment Facility: NPDES permit No.
FL0021857, effective January 1, 1994. This permit expired September 30, 1998.
FDEP permit No. D052-186576, issued October 3, 1991, modified October 13,
1993. This permit expired October 3, 1996.
.
Clearwater East Advanced Wastewater Treatment Facility: NPDES permit No.
FL0021865, issued September 28, 1993 (also applies to the Northeast Wastewater
Facility. FDEP permit No. D052-198883, issued October 11, 1991, modified May
6, 1993, and February 18, 1994. This permit expired October 11, 1996.
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Figure 1
City of Clearwater
Advanced Wastewater
Treatment Facility
Locations and
Sanitary Sewer
Service Areas
Legend
. Advanced Wastewater
Treatment Facility
(AWTF)
,..... Sanitary Sewer
...... Service Area
Roadway
I77A Area not Served
(LL.l by City of Clearwater
~Clearwater
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2000 2000 4000 Feet
rAY':::'==:: 1M:
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Northeast Advanced Wastewater Treatment Facility: NPDES permit and FDEP
. permit are now combined with Clearwater East permit.
· Residuals Management: USEP A sludge permit No. FLL021857, effective January
1,1994, expired September 30, 1998. FDEP Permit No. FLAOI6271, issued January
26, 1998, expires January 25, 2003. Biosolids from all three plants are disposed
under these permits.
Table 1 shows a performance summary of the advanced wastewater treatment facilities for
the current fiscal year (1998/1999).
C. Collection and Transmission
The Wastewater Collection Division provides for the collection and transmission of
wastewater through the City's underground sewer mains and pumping stations. The
Wastewater Collection Division is headed by Dave Sickler, Wastewater Collection
Superintendent. The division is subdivided into two groups; Sanitary Sewers headed by Tim
Charles and Thomas Bums, and Motor Shop/Pump Stations headed by David Harding and
Doug Stocker. As their names imply, the Sanitary Sewer group is responsible for operation
and maintenance of the gravity collection and transmission system, as well as all force mains,
and the Motor/Pump Station group is responsible for pump station operation and
maintenance, as well as for maintenance of all motors within the Public Utilities Department.
The Wastewater Collection Division responds to all reports of stoppages in the sanitary
sewer system. If the stoppage is located in the City's sewer, it is cleaned by the City
personnel. Ifthe stoppage is located in the customer's lines, the customer is advised and is
responsible forresolving the stoppage. The Division logs all stoppages and produces a report
each month documenting location, cause, and responsibility. Additionally, the City has
produced a leaflet, which is given to homeowner's, which explains the City's and the
homeowner's respective responsibilities with respect to sewer stoppages.
Table 2 lists a performance summary of customer complaints (stoppages) for the current
fiscal year (1998/1999).
D. Sanitary Sewer Overflows (SSO)
Until recently, no consistent log was kept of sanitary sewer overflows. This has recently
been implemented and a file is kept with reports on all SSOs, documenting the location, date,
apparent cause, estimated quantity, and other pertinent information. The City has developed
a wastewater system plan and overflow response procedure and a Sewage Discharge Report
which are used whenever an SSO occurs.
In fiscal year 1998/1999, there have been three documented SSOs. The first occurred on July
4th at Pump Station 11 and was caused by malfunction of the electronic control system. This
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Table 1
Advanced Wastewater Treatment Facility Performance Summaries
Oet-98 Nov-98 Dee-98 Jan-99 Feb-99 Mar-99 Apr-99 May-99 Jun-99 Jul-99 Aua-99
NPDES Permit Violations
Marshall Street AWTF 2 0 1 1 0 1 1 0 0 0 0
EasUNortheastAWTF 0 0 0 2 2 1 0 0 0 0 0
Monthlv Averaae Influent BOD (MG/L)
Marshall Street AWTF
Max 693 328 396 487 546 348 614 400 268 185 215
Min 150 60 84 140 155 138 118 128 119 89 66
Ava 230 189 195 194 272 214 236 183 178 146 141
Northeast AWTF
Max 412 476 357 272 555 403 319 355 .408 222 246
Min 201 83 91 163 144 138 121 154 146 121 103
Ava 285 264 195 209 284 224 218 219 217 180 167
East AWTF
Max 218 324 442 289 300 341 274 246 280 219 199
Min 141 67 97 120 138 99 118 135 122 95 57
Ava 182 184 180 188 220 194 186 168 173 143 117
Monthly Averaae Flows (MGD)
Marshall Street AWTF
Max 7.6 7.3 7.2 7.1 7.2 7.7 7.4 7.3 9.1 9.3 10.2
Min 6.5 6.4 6.1 5.9 6.4 5.9 6.6 6.6 6.2 7.2 6.9
Ava 7 6.8 6.5 6.7 7.1 7.2 7 6.9 7.4 8.1 8.2
Northeast AWTF
Max 6.3 8.3 5.1 8.6 6.9 7.2 7.8 6.7 9 8.4 10.1
Min 3.9 3.6 3.2 3.5 5.2 4.8 3.9 3.7 4.4 5.7 5.8
Ava 4.8 4.9 4.3 4.9 6 5.9 5.5 5.3 6.2 7.2 7
East AWTF
Max 2.9 3 3.2 3.3 2.8 3.6 2.8 2.6 3.4 3.5 4.1
Min 2.5 2.5 2.4 2.2 2.6 2.6 2.5 2.3 2 2.6 2.6
Ava 2.7 2.7 2.6 2.8 2.7 2.7 2.6 2.4 2.6 3 3
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Table 2
Customer Complaints by Month
Fiscal Year 1998/1999
Target FY 98/99 Oct-98 Nov-98 Dec-98 Jan-99 Feb-99 Mar-99 Apr-99 May-99 Jun-99 Jul-99 YTD
Total # of Sewer Stoppages N/A N/A 21 19 16 18 18 19 16 127
City Responsibility Less than 95 12 8 13 17 11 12 7 8 12 10 110
Customer Responsibility N/A N/A N/A 4 8 4 11 10 7 6 50
Cause 0
Roots Less than 11 N/A N/A N/A 3 2 1 2 1 1 1 11
Grease N/A N/A N/A 11 7 10 5 7 6 7 53
Sand N/A N/A N/A 0 0 0 0 0 0 0 0
Other N/A N/A N/A 7 10 5 11 10 12 8 63
N/A = Not Available
00083-021-01/MOM Report.xls
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malfunction resulted in about 50 gallons being discharged. The second occurred on July 9th.
It was caused by a ruptured force main and discharged an estimated volume of 4,000 gallons.
The third occurred on August 23rd and was caused by a control system malfunction at Pump
Station 20. This event resulted in an estimated 2,000 gallons being released. In each case,
crews responded promptly to the overflows and corrected the situation as quickly as possible.
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Section 2
FISCAL YEAR 1998/1999
MANAGEMENT PROGRAMS HIGHLIGHTS AND PERFORMANCE EVALUATION
A. Organization
The overall City organization is shown on Figure 2.
1. Organization of Public Works Administration
The organization chart for the Public Works Administration is shown on Figure 3.
The current Public Works Administrator is Richard Baier. There are three main
departments within the Public Works Administration: Engineering, headed by
Mahshid Arasteh, Public Utilities, headed by Kevin Becotte, and Transportation and
Drainage, headed by Gary Johnson. The two departments which have direct or
indirect responsibility for installation, operation, and maintenance of the sanitary
sewer system are the Engineering Department and the Public Utilities Department.
In addition, the Construction Division of the Transportation and Drainage
Department assists in monitoring construction projects which would include sanitary
sewer facilities construction.
2.
Organization of Public Utilities Department
The Public Utilities Department, headed by Kevin Becotte, has primary responsibility
for the collection, treatment, and disposal ofwastewater. As shown on Figure 3, the
Public Utilities Department consists of four divisions: Water Pollution Control,
which has primary responsibility for operation and maintenance of the City's three
wastewater treatment facilities; industrial pre-treatment program and laboratories;
Wastewater Collection, which has primary responsibility for operation and
maintenance of the wastewater collection system, including pump stations and force
mains, as well as maintenance of all motors within the City; and Water, which has
primary responsibility for supply and distribution of potable, as well as reclaimed
water. The orgaizationchart for the Water Pollution Control Division is shown on
Figure 4, and the organization chart for the Wastewater Collection Division is shown
on Figure 5.
B. Training Programs
1. Technical Training
The Public Utilities Department relies on mentoring and cross training for their
Technical Training Program. All new employees are assigned to work with an
experienced person who provides on-the-job training for the particular position. In
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BARBARA TAGGART
Cust Service Rep
TlMCHARLES
PS Supervisor II
THOMAS BURNS
PS Supervisor I
PHILUP A TEW
PS Technician III
ROBERT SCHNEIDER
PS Technician III
RANDALL BRlIT
PS Technician III
BREIT GARDNER
PS Technician III
HILLIARD SANDERS
PS Technician 11
EDDIE BLACKSHEAR
PS Technician II
RENCE WYNN
PS Technician II
RICHARD BUNTON
PS Technician II
STEVE MART DALE
PS Technician 11
MI
PS Technician II
DERI BLUNT
PS Technician II
I E RGE
PS Technician II
ANDY BLAUVELT
PS Technician II
H RT
PS Techniciari I
ERIC JENKINS
PS Technician I
ROSE TILLA
PS Technician I
Wastewater Collection
Organizational Chart
1346
KEVIN BECOITE
PUBLIC UTILITIES
DIRECTOR
DAVE SICKLER
W ASTEW A TER COLLEcnON
SUPERINTENDENT
DAVID HARDING
UliI Mech Supv. II
STOCKER
Util Mech Supv I
KE T R
Electro-Mech Tech
GARY COFFEY
Electro-Mech Tech
HARLES WILLIAMSON
Electro-Mech Tech
SCOTI BENNETI
Electro-Mech Tech
DAVID NARDIN
Electro-Mech Tech
PETER BACH
Electro-Mech Tech
MIKE SALOPEK
Util Mechanic
LEN ALTOMARE
Util Mechanic
JAM C ON
Util-Mechanic
MIKE HARRINGTON
Mechanic Fabricator
1346
(35 Emp)
11
Figure 5
PETER WERBSTEIN
PS Supervisor I
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the Sanitary Sewer Group crews are shifted every six months so that all employees are cross trained
for the various jobs. It is the responsibility ofthe crew foreman to provide training for members of
his crew as needed. Turnover in the department is low and minimal training is required. No Sanitary
Sewer overflows have been attributed to the lack of trained personnel. The training program appears
to be satisfactory. No customer complaints have been caused by improper training.
2. Safety Training
The safety program for the Public Utilities Department, including the Wastewater
Collection Division, is run by the safety coordinator for the Public Utilities
Department, Cathy Borden. Policies and Procedures Manuals for the Wastewater
Collection Division have been prepared for the following topics:
a. Bloodbome Pathogens
b. Right to Know (Hazard Communication)
c. Confined Space Entry
d. Respirator Use
e. Lock Out/Tag Out
f. Chlorine and Sulfur Dioxide Handling SOP
g. Personal Protective Equipment
Safety training courses are conducted annually in each of the above topics by the
safety coordinator. Policies and Procedures Manuals for each topic are updated
approximately every 3 to 4 years. All manuals have been prepared to comply with
the appropriate OSHA standard and to conform with the City of Clearwater overall
policy for that topic, if applicable.
Compliance with safety procedures is monitored by the appropriate supervisor. In
addition, employees are encouraged to fill out an Unsafe Conditions Report anytime
they observe a situation which, in their opinion, is unsafe.
The Public Utilities Department has a safety committee chaired by the safety
coordinator, and made up of the following:
a. One person from each A WTF (3 total);
b. One person from Industrial Pretreatment;
c. One person from each laboratory (2 total);
d. One person from Water Distribution Division;
e. One person each from Sanitary Sewer Group and Motor Shop/Pump
Station Group;
f. One person from Transportation/Drainage Division.
The safety committee meets once per month to discuss safety for each division, any
unsafe conditions reports for the month, and other safety issues. In addition, safety
videos on various other topics, such as use of hand tools, ladders, chemical safety,
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etc., are periodically made available to employees. The Wastewater Collection
Division has an excellent safety record with no lost time accidents within the last
three years.
c.
Information Management Systems
The Public Works Administration Department has four types of Information
Management Systems (IMS). These are the
· ManagementIMS
· Operations IMS
· Maintenance IMS
· Complaint Management and Tracking IMS
The IMSs are managed by the Department's Directors and Superintendents and
supported by appropriate staff. The City has established programs under each
Department that handles its own management, operation and maintenance issues. A
formal IMS program that oversees all of the City's management, operation and
maintenance issues has not been established.
Notwithstanding, the City has hired appropriate staffto fulfill the responsibilities and
duties associated with managing, operating and maintaining the sanitary sewer
system. The City has plans to enhance its IMS type programs after the self-audit of
the system is completed.
D.
Engineering and Construction
1. Administration
The Engineering, Public Utilities, and Transportation and Drainage Departments
form the City of Clearwater Public Works Administration. The Engineering
Department provides services in the areas of project planning, environmental
services, engineering design, landscape architecture and plan review. The
Department is separated into the Production division and the Project Development
and Environmental division. Tom Miller is the Assistant Director of
EngineeringlProject Development and Environmental. Mike Quillen is the Assistant
Director of EngineeringlProduction. Both individuals report to Mahshid Arasteh,
Director of Engineering.
The purpose of the Public Works Administration and the Engineering Department
as stated in the City of Clearwater Annual Budget Report 1998/99 is "to provide
engineering services to maintain the City of Clearwater's infrastructure and natural
resource systems, in a manner as efficiently as possible, within the financial and
staffing resources allotted, and affording the maximum benefits and convenience to
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the public."
The Engineering Department utilizes approximately ten percent of their total
manhours on Public Utilities Department sewer proj ects. In~house design is provided
for small sewer line extensions and low capacity pump stations; large design projects
are completed by engineering consulting firms. Engineering manages the contracts
for sewer lining projects.
2. Goals
The goal for the employees of the Engineering Department is "to provide the citizens
of Clearwater and visitors with the essential services of water, wastewater collection,
roads and drainage as efficiently as possible while maintaining a realistic, cost
effective budget within a vision for the future."
3. System Mapping and Record Drawings
The department maintains sewer atlas sheets which cover the collection system in
sufficient detail to allow for-easy interpretation. They show the locations of gravity
lines, manholes, pump stations, force mains, air release valves and other major
entities. Engineering Production is responsible for obtaining record drawings and
inputting the information into . a computerized CAD system utilizing AutoCad
software. This information is also published for public use on the City's Intranet and
Internet site www.c1earwater-fl.com.
Record drawings are required to be submitted from City inspectors, engineers,
surveyors, water and sewer department personnel,. and real estate managers. On City
projects the survey department completes a topographic survey obtaining both
horizontal and vertical information and provides extremely accurate information for
atlas updating. Site plan as-builts are used from consulting engineers as well as any
site plans submitted to engineering for approval. All pertinent information,
depending on the quality of data, will be used after some verification. The atlas
sheets are then updated by Production CAD technicians.
Clearwater has a contract with Pinellas County for utilization of the County GIS
(geographic information system), but the infrastructure data for the City is not
accurate. The Engineering Production Department currently is in the process of
acquiring the ESRI ARClnfo/ Arc VieW@ software and required server hardware. A
database of the sanitary sewer information is being created by a consultant under the
Sanitary Sewer System Evaluation project, and it is estimated that within three years
the entire collection system will be entered and up-to-date.
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4. Design
The Engineering Department utilizes the Contract Specifications and Standards
document which specifies design criteria and standard construction details for the
City. These standards include sanitary manholes, gravity sewers, force mains and
appurtenances. Materials and installation requirements are explained and all detail
drawings are included. Standards for pump stations are not included in these
standard specification, but are available upon request. The City utilizes a check list
as a guide for design review of projects. Civil engineering, traffic, environmental,
storm water, water, sanitary, reclaimed water and solid waste requirements are
checked as well as right-of-way issues.
The City of Clearwater is essentially at a build-out condition with only small parcels
available for annexation, and most construction is re-development. The number of
existing facilities which are still on septic systems is unknown. The Production
Division tracks new connections to the sewer system with a computer spreadsheet;
most of which are minor flows which have minimal impact. A facility which would
produce significant wastewater flow to the system would be evaluated on an
individual basis. Individuals requesting connection to the sewer system must apply
through the Florida Department of Environmental Protection (FDEP) and have the
Engineering Department certify in writing whether or not sufficient capacity on the
system is available. Although currently the City does not meter flow prior to
allowing new connections, a computerized hydraulic sewer model is in the process
of being developed which will allow the City to apply new flow to the model and
predict the resulting effects before permission is granted.
5. Construction and Inspection
The Construction Inspection and Testing Program is managed under the
Transportation and Drainage Department (Construction Division) and provides
construction inspection services to the Engineering Department. Inspectors follow
the City's Standard Specifications while performing inspections. Inspectors are
guided by a Daily Inspection Report form on which the details of the work are
described and annotated. These details fully describe the project and include
equipment utilized, materials delivered to site, type of work being done by contractor,
other personnel on the site, and test results. Inspections are supervised by a
registered professional engineer. New construction is typically inspected by other
entities such as engineering consultants. The Construction Division will complete
a survey and provide this information to the Engineering Department for presenting
projects out for bidding. Prospective inspectors for the City are required to pass a
test to prove understanding of civil engineering principles relating to construction
inspection and must be able to correctly read and understand specification and plans.
These individuals must also have some prior experience in the construction
inspection field.
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New construction is tested by several means such as taking concrete samples for
strength, lamping the sewer lines from manhole to manhole, pressure (air) testing,
and smoke and weir testing for infiltration. The City Standard Specifications must
be met and a warranty inspection is done after completion.
6. Sanitary Sewer Projects Completed by Fiscal Year
Fiscal Year Project Name Project Cost
Pump Station #45 Replacement $838,986
Jeffords Street Pump Station #7 (Included Drainage, Gravity $736,988
FY 98/99 Sewer, Force Main Improvements)
Alligator Creek Trunk Sewer Cleaning and Television $371,234
Inspection
Emergency Repairs Sanitary/Sunset Point Rd. at Lawson Rd. $27,331
FY 97/98 Emergency Sanitary Sewer LininglDrew S1. & Belcher Rd. $13,460
Sanitary Sewer Repairs Sun View Subdivision $17,242
Garden Ave. Sanitary Replacement $8,400
FY 96/97
Eldridge Street Sanitary Sewer Replacement $47,050
Enterprise Road East Sanitary Sewer Rehabilitation $151,828
FY 95/96
1995 Sanitary Sewer Restoration Contract $649,457
1994 Sanitary and Storm Sewer Restoration $199,560
Enterprise Road, Utility Access Portal Replacement $105,247
Emergency Repair Sanitary Sewer Main at Old Coachman Rd. $30,900
and Sunset Point Rd.
FY 94/95
Emergency Repair of 12" and 16" Sanitary Force Main at N. $22,262
End of Clearwater Pass Bridge
Sanitary Sewer@Waters Ave. and Pinellas S1. $14,750
Flushing Ave. Sanitary Interconnector Sewer $62,410
Total Cost for Contract Rehabilitation/Replacement Projects for Past 5 $3,297,105
Years
7. Sewer System Evaluation Survey Program
A Sanitary Sewer Evaluation Survey (SSES) is currently underway on the sewer
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collection and transmission system. The purpose of this project is to evaluate the
sewer system and make recommendations for reducing and eliminating sanitary
sewer overflows (SSO). This will be accomplished through flow monitoring,
physical survey, hydraulic modeling ofthe sewer system lO-inches in diameter and
above, implementation of management programs for cleaning, rehabilitation and long
term maintenance management programs for long term efficiency and reliability.
This evaluation should be complete in 2001.
8. Mapping and GIS
The City has converted its AutoCAD sanitary sewer data files into a GIS relational
database. The City's sanitary sewer facilities, which includes manholes, clean outs,
pipes, pump stations, etc., were inventoried and labeled for smoke testing, manhole
inspection, and hydraulic modeling purposes. The system includes over 8,500::1:
manholes, 388 miles of pipe, and 75 pump stations. The manhole inspection data
was input into Microsoft Access and linked to the sanitary sewer database. Other
data collected using existing documentation, GPS and conventional survey was input
into the GIS database. The information included pipe diameter, rim and invert
elevations, pipe material, etc. The GIS database was attributed to automatically
populate the hydraulic model database. A calibrated hydraulic model will be
developed to simulate the City's sewer system. Additionally, the City has plans for
developing an automated purchase and work order process through a customized
program and GIS.
E.
Corrosion Control
Corrosion control measures adopted by the City include the following:
1. Use of hydrogen peroxide in interceptor sewers upstream of pump stations
which experience significant odor and corrosion problems.
2. Use of corrosion-resistant materials in pump stations and sanitary sewers.
3. Evaluation of bio-fiIter type odor control units at selected pump stations
which will reduce the hydrogen sulfide corrosion potential within those
stations.
F. Sanitary Sewer Overflow (SSO) Reporting and Notification Program
1. Until recently, no consistent log was kept of sanitary sewer overflows. This
has recently been implemented and a file is kept with reports on all SSOs,
documenting the location, date, apparent cause, estimated quantity, and other
pertinent information. The City has developed a wastewater system plan and
overflow response procedure and a Sewage Discharge Report which are used
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whenever an SSO occurs.
2.
The Wastewater System Plan and Overflow Response Procedures outlines
specific procedures, responsibilities and guidelines for City Departments and
personnel in the event of a wastewater overflow from the City's wastewater
collection system or treatment facilities. These procedures include:
a. the definition of spill types and magnitudes
b. monitoring and notification requirement to State and local
agencies as required by State regulation and National
Pollution Discharge Elimination System (NPDES) permits
c. protocols for the physical deployment of personnel and
equipment needed for spill containment and remediation
d. delegation of supervisory responsibilities and establishment
of chain-of-command for the coordination of all City response
efforts
e. scheduling and reporting of system maintenance and
monitoring efforts.
G.
Financing and Cost Analysis
The Public Works Administration (PW A) Department's management and
financial goals are "to provide services that maintain the infrastructure and
natural resource systems in its confines efficiently and within the financial
and staffing resources allotted; afford the maximum benefit and convenience
to the public; provide the citizens and visitors with the essential services; and
maintain a realistic, cost-effective budget with a vision for the future." A few
of the main responsibilities of the PW A include:
. Preparing the annual budget
· Managing the various funding sources
· Establishing utility user rates or charges
1. Annual Budget
The City of Clearwater prepares an annual operating and capital budget for
each Department. The wastewater portion of the Water and Sewer Fund,
under the Public Utilities Department, is divided into three divisions as
shown in the table below.
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. Group Name ID Number
1 Wastewater Collection 01346
2 Wastewater Treatment Operations - Plant 01351
3 Wastewater Treatment Operations - 01352
Laboratory
The annual budget for each division in the table above follows a standard
State of Florida accounting expenditure worksheet. The budget provides
sufficient itemization and funding for personnel and internal services, capital
items, debt service, and non-operating expenses.
2. Funding Sources and User Rates
The City's Enterprise Funds are used to account for the financing,
construction, operation and maintenance of water and sewer services. The
Enterprise Fund is funded from charges made to users ofthese services. The
City's current user rate and charge schedule is outlined in Ordinance No.
6310-98. The rates and charges found in this Ordinance were established
based on
.
. Operations and maintenance expenses. The annual cost of labor,
supplies, and minor capital items necessary for daily operation ofthe system
and maintenance.
. Transfer payments to other funds. Annual payments made to other
funds for services rendered, as a payment in lieu of taxes that would be
required of the utility were investor-owned, or as compensation for the
citizens' risk of ownership.
. Major capital expenditures. Expenditures that renew, replace, or
improve the existing facilities or add new facilities that expand the capacity
of the system.
. Reserves. Maintenance of reserve funds established by the bond
convenants at the required levels, and the establishment and maintenance of
sufficient unrestricted and unreserved fund balances to meetw:orking capital
requirements and to reasonably provide for unforeseen costs.
To pay for these costs, the City has three revenue resources:
.
· Rate revenue. Receipts from charges to users for water and sewer
servIce.
. Miscellaneous revenue. Receipts from special charges for specific
services rendered or other ongoing services such as late payment charges and
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interest on investments.
· Impactfees. Fees charged to new customers to offset the cost oftheir
impact on the system.
Additionally, the City's General Fund funds other fixed assets unallocated by
function or activity, e.g., the payroll. The water and sewer debt service is
covered under revenue bonds. The bond covenants require the City to
transfer 5% of the prior year's gross revenue to a water and sewer system
rehabilitation and replacement fund, which helps pay for capital improvement
projects. Those projects not financed from proprietary funds or bond
proceeds are funded by the Capital Improvement Fund. Any new project is
financed from operating revenues, taps or impact fees. If these funding
sources are insufficient, revenue bonds are issued.
H. Equipment and Tools Management
1. Spare Parts
Although the City maintains spare parts for routine. items such as.fuses, contacts,
pipe, valves, fittings and other small items, those items which are generally available
within 1-2 days are not stocked. With the redundancy that is built into the A WTFs
and the pump stations, this is generally not a problem. The Central Supply for spare
parts is stocked at the Public Utilities Complex and is replenished as required. Each
service vehicle carries routine items for general repairs and maintenance and is
restocked from the Public Utilities complex. In addition,eachA WTF Operations and
Maintenance Manual provides a listing of general tools and supplies.
2. Equipment and Tools
The Motor Shop is responsible for the electrical and mechanical maintenance and
repair of motors, pumps, generators, and engines for the Public Utilities Department.
Most maintenance is performed in-house, except for specialized mechanical,
electrical, or instrumentation work beyond the expertise and/or equipment of in-
house personnel. The WPC Division has an on-going, as-needed contract with
Tampa Armature Works for mechanical work such as repairing gearboxes, rewinding
motors, etc. Additionally, there is an equipment replacement plan in place for
replacing worn out or obsolete equipment through the year 2004, which is updated
periodically.
Staffing and tools are adequate for the maintenance program.
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3. Inventory and Asset Control
The City has a procedure for assigning an inventory asset control number to items
and equipment that meet all of the following criteria:
a. Is portable
b. Cost $1,000 or more
c. Has a shelf life greater than one year
The inventory control numbers are maintained by the Finance Department.
4. Annual Budget
The following table shows the funds spent/available for the operations, maintenance,
repair and replacement for operations ofthe A WTF and collection system (laboratory
is not included).
Fiscal Year 95/96 96/97 97/98 98/99
Actual Actual Budgeted Budgeted
Line Item AWTF Collection AWTF Collection AWTF Collection AWTF Collection
Professional $81,151 $0 $89,991 $0 $30,000 $36,300 $40,000 $2,000
Services
Other $289,296 N/A $313,114 N/A $350,000 N/A $350,000 N/A
Contractural
Services
Equipment $13,891 $40 $8,337 $221 $15,000 $121 $17,000 $250
Rental
Operating $1,215,629 $77 ,989 $1,252,740 $63,013 $1,290,000 $53,638 $1,338,000 $146,666
Supplies
The total annual capital improvement budgets for fiscal year 1998/1999 is
$9,591,000, of which $1,975,000 is allocated for the sanitary collection and
transmission system renewal and replacement. Tentative capital expenditures for the
next four years is $23,474,000, of which $1,975,000 of each year is for collection and
transmission system renewal and replacement.
I. Customer Service Program
The City has implemented several policies and procedures to assist residents and customers
with public information, education and complaint resolution. The following are on-going
methods used by the City:
.
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Handout for sanitary sewer blockages is available to all customers and is
provided to all customers who call in with a problem. This handout describes
the City policy and includes parts ofthe sewer ordinance, who is responsible,
and what to do if there is a problem.
· Handout for fudustrial Pretreatment Program (IPP) describes the IPP, why it
was initiated, what it will provide to customers, and who to contact for
additional information.
· Resident notification of start of construction requires that all residents along
a construction maintenance route be provided with a printed door hanger
containing information about the work and who to contact.
· Closed circuit television is broadcast throughout the City and shows City
Commission meetings, public notices and televised programs from various
City departments regarding City projects.
· Monthly C-view program to discuss on-going Public Works projects.
J. Legal Program
1. Ordinances
The City protects its wastewater collection system via its Land Development Code
and Ordinances. The following table summarizes the wastewater collection system
codes and ordinances.
Section Title Code No. Ordinance No.
32.184 Connections 1980, & 53.20 5065, 1, 1-3-91
32.185 Notice, term for comoliance 1980, & 53.21 5065, 1, 1-3-91
32.186 COD1Pliance with laws 1980, & 53.24 5065, ) 1, 1-3-91
32.187 Conditions 1980, & 53.02, 53.04 5065, ) 1, 1-3-91
32.188 Obstruction of flow 1980,& 53.06 5065, & 1, 1-3-91
32.189 Grease senarators 1980,& 53.065 5065, & 1, 1-3-91
32.190 Service not free 1980, & 53.10 5065, & 1, 1-3-91
32.191 Schedule of service rates 1980,& 53.08 5065, & 1, 1-3-91
32.192 Fees for dischanrin2 unmetered water 1980,& 53.09 5065, & 1, 1-3-91
32.193 Adiustment of char2es - 5065, & 1, 1-3-91
32.194 Privies 1980,S 53.07 5065, & 1, 1-3-91
32.195 Alternative wastewater disposal authorized for certain 1980, ~. 53.22 5065, ~ 1, 1-3-91
buildings
32.196 Wastewater treatment facilities 1980, & 53.23 5065, & 1, 1-3-91
32.197 Issuance of oermits 1980, & 53.25 5065, ~ 1, 1-3-91
32.211 Prohibited wastes 1980, & 53.32 5065, ~ 1, 1-3-91
32.212 Making or maintaining connections for disposal of 1980, ~ 53.30 5065, ~ 1, 1;.3-91
certain substances
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Section Title Code No. Ordinance No.
32.213 Inflammab1es, explosives 1980, S 53.05 5065, S 1, 1-3-91
32.214 Industrial wastes, treatment 1980,~ 53.33 5065, S 1, 1-3-91
32.215 Industrial wastes, approved discharges 1980, 53.34 5065, S 1, 1-3-91
32.216 Survey data reauired 1980, 53.35 5065, & 1, 1-3-91
32.217 Control manhole 1980, 53.38 5065, & 1, 1-3-91
32.218 Sampling and analysis 1980, S 53.36 5065, & 1, 1-3-91
32.219 Extension of time for comoliance 1980, S 53.37 5065, S 1, 1-3-91
32.220 Pretreatment 1980, S 53.39 5065, S 1,1-3-91
32.221 Right of entry of City 1980, S 53.40 5065, S 1, 1-3-91
32.222 Special rates 1980, S 53.41 5065, S 1, 1-3-91
32.223 Surcharge for high-stremrth waste 1980, & 53.42 5065, S 1,1-3-91
32.224 City's right to refuse waste 1980, S 53.45 5065, S 1, 1-3-91
The Land Development Code also contains prOVISIOns for the administration,
interpretation and enforcement of the codes and ordinances. The development code
administrator is responsible for code enforcement and is assisted by all other city
departments to ensure the maximum efficiency ofthe system and safety to the public.
2. Interlocal Agreements
The City currently has interlocal agreements with the City of Safety Harbor and the
City of Largo. These agreements define terms, operation, maintenance and allowable
discharges.
In addition, Section 32.182, Service Outside Corporate Limits, Code 1980 ~ 55.04,
Ordinance 5066, defines the policy and procedures for providing service outside the
corporate limits.
3. Pretreatment Legal Support Program
The City has adopted Ordinance 6393-99, Industrial Pretreatment of Wastewater
Collection and Discharge Restrictions. This ordinance has been reviewed by local
regulatory officials.
This ordinance sets forth uniform requirements for users of the Publicly Owned
Treatment Works for the City of Clearwater (the City) and enables the City to comply
with all applicable State and Federal laws, including the Clean Water Act (33 United
States Code ~ 1251 et deq.) And the Pretreatment Requirements for Existing and
New Sources of Pollution (Florida Administrative Code F AC 62-625). The
objectives of this division are:
a.
To prevent the introduction of pollutants into the Publicly Owned
Treatment Works that will interfere with its operation;
To prevent the introduction of pollutants into the Publicly Owned
b.
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c.
Treatment Works that will pass through the Publicly Owned
Treatment Works, inadequately treated, into receiving waters, or
otherwise be incompatible with the Publicly Owned Treatment
Works;
To protect both Publicly Owned Treatment Works and personnel
who maybe affected by wastewater and sludge in the course of their
employment and the general public;
To promote reuse and recycling of industrial wastewater and sludge
from the Publicly Owned Treatment Works;
To provide for fees for the equitable distribution of the cost of
operation, maintenance, and improvement of the Publicly Owned
Treatment Works;
To enable the City to comply with its National Pollutant Discharge
Elimination System permit conditions, sludge use and disposal
requirements, and any other Federal or State laws which apply to the
Publicly Owned Treatment Works. This division shall apply to all
users of the City's Pollution Control Facilities. The division
authorizes the issuance of wastewater discharge permits; provides for
monitoring, compliance, and enforcement activities; establishes
administrative review procedures; requires user reporting; and
provides for the setting of fees for the equitable distribution of costs
resulting from the program established herein.
Enforcement
d.
e.
f.
g.
Section 32.221 of the IPP ordinance provides for the following legal
alternatives for non-compliance:
· Injunctive Relief
· Discontinuance of Service
· Civil Penalties (up to $1,OOO/day/violation)
· Criminal Prosecution
4. No-Dig
The City is governed by and complies with the Underground FacilityDamage
Prevention and Safety Act, Chapter 556, Florida Statues.
5.
Grease Control
Section 32.189; Grease Separators, of Ordinance 5065 states that "each
hospital, nursing home, jail and restaurant where food is prepared for
consumption or distribution shall maintain, on the premises, an automatic
mechanical grease separator capable of intercepting grease and oils from
wastewater so that such separator is clean and functioning as designed."
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Additionally, the City has reserved the right to inspect the grease traps "upon
notice and at reasonable times by the building services division." These
provisions in the Land Development Code protect the wastewater collection
system, ensure maximum efficiency, and protect the public's health and
safety.
Water Quality Monitoring
As a condition of its NPDES discharge permit, the City of Clearwater conducts semi-annual
water quality monitoring in the vicinity of the outfall into Tampa Bay for the Northeast and
East facilities (combined discharge). Water quality monitoring is no longer required for the
Marshall Street facility because prior results have consistently shown no impact. Results of
the water quality monitoring for the Northeast and East facilities have also consistently
shown no impact.
1. Environmental Monitoring Program
In 1989 the City of Clearwater adopted a Comprehensive Plan with goals that called
for the protection and enhancement of the natural resources of the City and began
monitoring water quality in surface waterbodies within the City limits in 1982. This
water quality monitoring program included quarterly to biweekly stream and lake
water quality monitoring/sampling at 28 stations for physical parameters, nutrients,
and bacteria. The program was discontinued in 1990 and re-evaluated with respect
to the City's long-term goals and objectives that were adopted in the 1989 Comp
Plan. Consideration was also given to the City's responsibilities under the then
evolving USEP A National Pollutant Discharge Elimination System (NPDES)
stormwater permitting program. The program was revised and reinstated in 1992 for
a period ofthree years ending in September 1995. During that time, 36 stations were
monitored by the City's Environmental Management Group.
The 1992-1995 Water Quality Monitoring Program was designed to assess water
quality conditions in the following seven of twelve watersheds within the City's
charge:
· Stevenson Creek Watershed
· Allen's Creek Watershed
· Alligator Creek Watershed
· Mullet Creek Watershed
· Bishop Creek Watershed
· Possum Branch Watershed
· Curlew Creek Watershed
The goals of the program were to establish baseline surface water quality over a three
year period and to identify and prioritize impaired surface water resources for water
quality improvement.
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The following water quality indicators were tested in the samples collected:
· Nutrients (phosphorus and nitrogen)
· Oil and grease
· Total suspended solids (TSS)
· Fecal coliform and fecal streptococcus bacteria
· Biochemical oxygen demand (BOD) and dissolved oxygen (DO)
· Chlorides
The City may re-instate the water quality monitoring program in the future.
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Section 3
FISCAL YEAR 1998/1999 OPERATION PROGRAMS
HIGHLIGHTS AND PERFORMANCE EVALUATION
A. Pump Station Operation Programs
1. Routine Operation
Approximately 38 of the 75 pump stations are connected to the City's SCADA
system. This system continuously monitors these stations, and each day reports for
each pump the number of starts, average run time, and total run time. Although
many of these stations did not have run time meters, these are currently being
installed at all stations that do not have them.
2. Emergency Operation
Any alarm condition is immediately reported by the SCADA system to the central
monitoring location. The SCADA system will notify the operator on duty, or, if after
hours, will automatically call the individual assigned for emergency calls. For those
stations not on the SCADA system, the City relies on daily inspections and reports
by residents or others in the area of any alarm conditions or problems at the station.
The City plans to add all significant pump stations to the SCADA system over the
next several years. Once this has been accomplished, the City will be able to respond
more quickly to an alarm condition at any station.
B.
Pretreatment Program
The City currently has a pretreatment program (Ordinance No. 6393-99) to ensure
that nothing is discharged into the sanitary sewer which would interfere with the
operation of the system, lead to or cause a violation of any discharge permits or laws,
or endanger the health or safety of wastewater personnel. The pretreatment
superintendent is Doreen Spano, and the pretreatment supervisor is Robert Powers.
1. Industrial User Permitting Program
The Industrial Pretreatment Ordinance requires all significant industrial users to
obtain a permit from the Pretreatment Coordinator. Criteria for the definition of
significant users are also specified in the ordinance. The City already has identified
a number of industrial users and whether or not they should obtain a permit.
2.
Inspection and Sampling Program
Grease traps currently are not inspected by City inspectors. It is up to the
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grease trap owner or user to inspect the grease traps.
3.
Enforcement Program
There is currently no enforcement of grease trap violations by the City.
C. Corrosion Control
The City purchases hydrogen peroxide and applies this throughout the system for corrosion
control. The City also replaces corroded materials with corrosion resistant materials in pump
stations when maintenance is performed.
D. Grease Trap Inspection and Enforcement Program
1. Grease Control
Section 32.189, Grease Separators, of Ordinance 5065 states that "each hospital,
nursing home, jail and restaurant where food is prepared for consumption or
distribution shall maintain, on the premises, an automatic mechanical grease
separator capable of intercepting grease and oils from wastewater so that such
separator is clean and functioning as designed." Additionally, the City has reserved
the right to inspect the grease traps "upon notice and at reasonable times by the
building services division." These provisions in the Land Development Code protect
the wastewater collection system, ensure maximum efficiency, and protect the
public's health and safety. In addition, the City is considering adoption of a grease
ordinance.
E.
Service Connection Program
Since the City is currently close to build-out, there are usually few new service connections
to the sanitary sewer system. All new users of the sanitary sewer system must apply and
obtain permission to connect to the system from the Engineering Department.
F. Flow Monitoring Program
As part of the Sanitary Sewer System Evaluation Program currently being conducted by an
outside consultant, flow monitoring of strategic locations within the sewer system is being
conducted. The results of this flow monitoring will be used to calibrate a hydraulic model
of the wastewater collection and transmission system also being developed under the same
contract. This hydraulic model will allow an accurate assessment of the hydraulic behavior
of the sewer system under any flow scenario desired.
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G.
No Dig Program
1. The City of Clearwater is a member of the Sunshine State One-Call of Florida
(SSOCOF). The governing law ofthe SSOCOF is the "Underground Facility
Damage Prevention and Safety Act," Chapter 556, Florida Statutes. Other
laws may also affect excavations such as the Florida Trench Safety Act Part
VI, Chapter 553, Florida Statutes; Florida and Federal Pipeline Safety Act;
and the OSHA standard 1926.651.
2. Under Florida Statue 556.101-111, the "Sunshine State One-Call of Florida,
Inc." was created as a not-for-profit corporation. Each operator of an
underground facility in this state shall be a member of the corporation and
shall use and participate in the system, except that a small city as defined in
s. 120.52 may elect by January 1, 1998, not to participate in the system until
January 1, 2003, through a written notification identifying any reasons for
declining membership. The corporation shall be formed by June 1, 1993.
The corporation shall administer the provisions ofthis act. The corporation
shall exercise its powers through a board of directors established pursuant to
this section.
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Section 4
FISCAL YEAR 1998/1999 MAINTENANCE PROGRAMS
HIGHLIGHTS AND PERFORMANCE EVALUATION
A.
Preventative Maintenance
1. Pump Stations
It is the goal of the Motor Shop/Pump Station group to visit each pump station once
per day during the week. There are currently two individuals assigned to this task
with a third individual who will also be assigned in the near future. However, due
to the number of stations and other priorities which divert the pump station
technicians, not all stations are inspected each week. There currently is no checklist
for routine daily inspection of pump stations. There is a checklist for motor control
center preventative maintenance inspections.
The Motor Shop/Pump Station group utilizes daily reports and monthly summary
reports to document work performed.
Because of the limited personnel and the need to respond to work requests from
many city departments, routine maintenance of pump stations is sometimes deffered.
With more diligent routine maintenance, it is likely that the number of annual pump
station failures could be reduced.
2. Performance Measures
The Motor Shop/Pump Station group has set goals for and monitors the following:
a. Number of pump station failures
b. Number of preventative maintenance visits to pump stations day to
day
c. Number of scheduled repair/maintenance visits to pump stations
scheduled above routine
In addition, the division also monitors the following:
a.
b.
Number of proactive maintenance visits
Staff hours utilized for proactive maintenance
Reactive maintenance visits
Staffhours utilized for reactive maintenance
Pump stations cleaned
Staffhours utilized cleaning pump stations
c.
d.
e.
f.
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. g.
h.
1.
J.
k.
1.
m.
n.
o.
p.
q.
r.
s.
t.
u.
Staff hours utilized on equipment repair/maintenance
Pump station pumps/motors repaired
Staff hours utilized for pump station pump/motor repair
Pump station constructed/repaired
Staffhours utilized for pump station construction/repair
Pump station unscheduled repairs
Staff hours utilized for unscheduled repairs
Pump station equipment repair/maintenance
Staffhours utilized for pump station equipment repair/maintenance
Generators maintained/repaired
Staff hours utilized in generator maintenance/repair
Office or motor shop
Staff hours utilized for office or motor shop
Pump station support to others
Staffhours utilized for pump station support to others
3. FY 1998/1999 Performance
Performance is measured by fiscal year for the parameters for which goals are set.
The performance to date for FY 1998/1999 (October 1998 through September 1999)
for these parameters is as follows:
-.
Parameter Value Through June Goal for FY
1999 98/99
Number of Pump Station 139 Less than 156
Failures
Number of Proactive 6,930 Greater than
Maintenance Visits 11,370
Number of Reactive 900 Less than 1,398
Repair/Maintenance Visits
B. Sanitary Sewer Maintenance
1. Sanitary Sewer Cleaning
Until recently, sanitary sewers were cleaned largely on an as-needed basis. In July
1999, the Wastewater Collection Division implemented a plan to clean all the City
sewers over the next five years by dividing the city into 20 areas. This plan will be
followed from Monday through Thursday of each work week. On Fridays, known
trouble spots within the system (mostly located on the beaches) will be cleaned.
.
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The City currently has two "Vacon" cleaning trucks, one "Guzzler" jetting truck, and
one TV truck. Normally all four trucks are in use each work day. The Sanitary
Sewer group also has access to backhoes and loaders when necessary to dig up lines
for repairs or replacements.
2. Work Tracking
The Sanitary Sewer group utilizes a daily report form for documenting work
performed by each crew each day. A summary report for each month is also
prepared.
3. Performance Measures
The Sanitary Sewer group has set goals for and monitors the following:
a. Number of City responsible sewer stoppages
b. Linear feet of sanitary sewer lines vaporooted
c. Linear feet of sanitary sewer lines cleaned
In addition, the Sanitary Sewer group also monitors the following:
J.
k.
1.
a.
b.
Staffhours utilized the clean sewer lines
Stoppages caused by roots
Lineal feet TV sewer line analysis
Manholes adjusted
Staff hours utilized adjusting manholes
Sewer taps/mains located
Staffhours utilized locating taps/mains
Number of owner stoppages
Staff hours utilized for owner stoppages
Special projects
Staffhours utilized on special projects
Sanitary sewer support to others
Staffhours utilized for support to others
Units of manhole construction
Staffhours utilized for manhole construction
c.
d.
e.
f.
g.
h.
1.
m.
n.
o.
4. FY 1998/1999 Performance
Performance is measured by fiscal year for the parameters for which goals are set.
The performance to date for FY 1998/1999 (October 1998 through September 1999)
for these parameters is as follows:
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. Parameter Value Through Goal for FY 98/99
June 1999
Number of City Responsible Sewer 100 Less than 95
Stoppages
Linear Feet of Sanitary Sewer Lines 0 77,855*
Vaporooted
Linear Feet of Sanitary Sewer Lines 1,682,000 2,710,000
Cleaned
* SSES Recommend discontinuing vaporooting except in conjunction with sewer sealing or lining.
5. Advanced Wastewater Treatment Facility Maintenance
.
All plants have a routine preventative maintenance (PM) program. Plant
maintenance for each facility is documented in the facility's O&M Manual. Most
maintenance is performed in-house, except for specialized mechanical, electrical, or
instrumentation work beyond the expertise and/or equipment of in-house personnel.
The WPC Division has an on-going as-needed contract with Tampa Armature Works
for mechanical work such as repairing gearboxes, rewinding motors, etc.
Additionally, there is an equipment replacement plan in place for replacing worn-out
or obsolete equipment through the year 2004, which is updated periodically.
Staffing and tools are adequate for the plant maintenance program.
6. Emergency Maintenance
At least one sewer maintenance crew and one pump station maintenance crew is on-
call at all times to respond to emergency maintenance calls. Notification of
emergency situations such as pump station alanns or sewer back-ups is either by
SCADA system alanns or by calls from individuals who observe the situation. The
City has all equipment required for emergency repairs except for exceptionally
difficult or complex repairs. Should an emergency repair be required which the City
cannot handle, the City has several contractors under on-going contracts which would
be utilized on a time and materials basis.
7. Maintenance of Right-of-Way and Easements
The City has specific codes and ordinances that regulate the right-of-entry to
easements, the minimum size for easements and what may be constructed in
easements.
City ordinance number 5065, Section 32.221, Right-of-EntryofCity, states, "Agents
.
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of the City bearing proper credentials and identification shall be permitted to enter
upon all properties for the purpose of inspection, observation, measurement,
sampling and testing in accordance with the provision of this article." In addition,
the Community Development Code adopted January 21, 1999, Article 3,
Development Standards, Division 8, Fences and Walls, Section 3-803, Easements
and Rights-of- Way, states:
No fence or wall may be located within any easement or right-ol-way or
enclose any water meter box or manhole, except as follows:
A. No fence or wall shall be located within any public
right-ol-way, right-ol-way easement or drainage
easement, unless specifically authorized by the City
Engineer.
B. No fence or wall shall enclose a water meter box or
manhole, unless specifically authorized by the City
Engineer.
C. Fences and walls may be permitted within utility
easements subject to:
1.
A suitable gate or opening being
provided which enables access to any
utilities, meters or similar facilities.
2. The right of the City or franchised
utility company to remove, without
cost or obligation to replace or
restore, any such fence or wall and
landscaping as may be necessary to
maintain the utilities located in the
easement.
Division 19, Subdivision Design Standards sets forth minimum easement sizes, and
states that "no permanent structures, including masonry or block fences," shall be
located in an easement.
The ordinances and codes established by the City are adequate to ensure
ingress/egress, size requirements and the types of structures which mayor may not
be constructed.
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Section 5
RECOMMENDATIONS and OTHER CONSIDERATIONS
Recommendations
A. Evaluate funding to implement recommendations resulting from the Sewer System
Evaluation Project currently in progress for fiscal year 2000/2001.
B. Develop a Standard Operating Procedures manual for wastewater collection by the
end of 2001.
C. Develop and implement a more structured pump station routine monitoring and
maintenance schedule such that all pump stations are visited and maintained on a
regular (weekly) basis. This may require additional personnel or restructuring the
work distribution of existing personnel by end of2000.
D. Implement the first year ofthe 5-year cleaning plan developed in July 1999, and then
follow the SSES cleaning plan by the end of 2000.
E.
Develop and implement a system to track sewer cleaning and maintenance. This
system could be integrated into the GIS database currently being prepared under the
Sewer System Evaluation Project and which will be available to the City by the end
of 2000.
F. Standardize pump station construction details and develop a pump standardization
plan. Bring pump stations up to current standards by the end of2009.
G. Put all significant pump stations on SCADA by the end of2005.
H. Implement a customer complaint log by the end of 2000.
I. Evaluate corrosion on concrete pipes by the end of 2002.
J. Document technical and skills training programs as required by Standard Operating
Procedures Manual by the end of 2004.
K. Implement a grease ordinance by the end of 200 1.
Other Considerations
A. Consider designating one or more individuals to become knowledgeable in and be
responsible for the sewer system hydraulic model which is currently being developed.
This model will be a powerful tool for evaluating system modifications, determining
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the impact of potential changes, or additional flows, and other uses.
B.
Consider discontinuing vaporooting until SSES is complete. Consider only use in
conjunction with sewer sealing or sewer lining.
C. Consider developing historical background water quality parameters during
significant storm events.
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