03/16/2009
WORK SESSION AGENDA
Council Chambers - City Hall
3/16/2009 - 9:00 AM
1. Presentations
1.1Service Awards
Attachments
2. Office of Management and Budget
2.1Amend the City's fiscal year 2008/09 Operating and Capital Improvement Budgets at First Quarter and
pass Ordinances 8045-09 and 8046-09 on first reading.
Attachments
3. Financial Services
3.1Approve the underwriting team consisting of Wachovia Securities as Senior Manager, RBC Capital
Markets as Co-Senior Manager, Fifth Third Securities and Bank of America/Merrill Lynch as Co-
Managers to provide investment banking services to manage the negotiated sale of not to exceed
$72,500,000 City of Clearwater Water and Sewer System Revenue Bonds, Series 2009A and not to
exceed $50,000,000 City of Clearwater Water and Sewer System Revenue Refunding Bonds, Series
2009B. (consent)
Attachments
3.2Approve the purchase of property and equipment breakdown insurance from April 1, 2009 through April
1, 2010, at the level of insurance recommended, at amount not to exceed $2,264,125. (consent)
Attachments
4. Gas System
4.1Award contracts (blanket purchase orders) for the purchase of Gas Material Polyethylene Pipe and
Fittings in the amount of $200,000 to Consolidated Pipe and Supply; in the amount of $128,000 to M.T.
Deason; in the amount of $141,000 to General Utilities Pipe; and in the amount of $87,000 to Elster
Perfection for the period of April 1, 2009, to March 31, 2010, and authorize appropriate officials to
execute same. (consent)
Attachments
4.2Award contracts (blanket purchase orders) for Gas Material Steel Pipe and Fittings in the amount of
$53,000 to Consolidated Pipe and Supply; in the amount of $72,000 to M.T. Deason; and in the amount of
$171,000 to General Utilities Pipe for the period of April 1, 2009, to March 31, 2010, and authorize the
appropriate officials to execute same. (consent)
Attachments
5. Human Resources
5.1Approve increasing the not-to-exceed amount from $40,000 to $240,000, to pay Lincoln Financial for life
insurance premiums for CWA Life, SAMP Life, SAMP Supplemental Life, City Basic Life, and LTD
coverages for the period from October 1, 2008 to September 30, 2009. (consent)
Attachments
5.2Approve staff recommendations to offer retirement incentives to eligible employees. (consent)
Attachments
6. Marine and Aviation
6.1Approve amendment to Chapter 33, Section 33.028 of the Code of Ordinances authorizing the City
Manager to adjust vessel slip rent increases or decreases up to ten percent annually and pass Ordinance
8039-09 on first reading.
Attachments
7. Parks and Recreation
7.1Approve the Second Amendment to Baseball Training Facility Lease Agreement and the Second
Amendment to Sports Facility Use Agreement between the City of Clearwater and the Phillies, authorize
the appropriate officials to execute same and approve a mid-year budget amendment transferring
$200,000 from unappropriated retained earnings. (consent)
Attachments
8. Public Utilities
8.1Wastewater Regulatory Trends - Tracy Mercer, Public Utilities Dir.
Attachments
9. Engineering
9.1Accept a 10-foot wide Water Main and Utilities Easement to encumber a portion of Lot 10, Block B,
HIGHLAND TERRACE MANOR SUBDIVISION, and a portion of the East 85.64 feet of the Southwest
1/4 of the Southwest 1/4 of the Southwest 1/4 of Section 2, Township 29 South, Range 15 East, conveyed
by the School Board of Pinellas County in consideration of receipt of $1.00 and the benefits to be derived
therefrom. (consent)
Attachments
10. Planning
10.1Approve the Annexation, Initial Land Use Plan Designation of Residential Suburban (RS) and Initial
Zoning Atlas Designation of Low Density Residential (LDR) District for 2350 Lake Shore Drive (Lots 1,
2, 3, 12, 13 and 14, Block 46, Section A, Unit 1, Chautauqua Subdivision in Section 32, Township 28
South, Range 16 East) and an unaddressed parcel located at the Northwest corner of First Street East and
Third Avenue North (Lots 12 through 15, Block 47, Section A, Unit 1, Chautauqua Subdivision in Section
32, Township 28 South, Range 16 East)and pass Ordinances 8047-09,8048-09 and 8049-09 on first
reading. (ANX2009-01001)
Attachments
11. Official Records and Legislative Services
11.1Appoint four members to the Marine Advisory Board with the term expiring March 31, 2013.
Attachments
12. Legal
12.1Adopt Ordinance No. 8038-09 on second reading, amending Appendix A, Article VII to amend the
administrative fee for fireworks, update nomenclature to reflect changes made by the State mandated use
of the 2007 Florida Fire Prevention Code, and eliminate the power of the Fire Prevention Administrator to
modify sections of the fire code.
Attachments
12.2Adopt Ordinance No. 8059-09 on second reading, amending Section 22.24(2) to modify the hours of
operation for Station Square Park.
Attachments
12.3Approve joining with multiple cities and counties to present a common defense and share the cost of
outside counsel to defend Addison v. City of Tampa Class Action suit.
Attachments
12.4Approve a settlement in the case of Rosilenne Jones v. City of Clearwater, Case 8:08-cv-00702-T-
23TGW. (consent)
Attachments
13. City Manager Verbal Reports
13.1City Manager Verbal Reports
Attachments
14. Council Discussion Items
14.1No Item
Attachments
14.2Environmental Advisory Board recommendation regarding protection of shore birds
Attachments
14.3EMS and Fire Service Contracts (WSO)
Attachments
15. Other Council Action
15.1Other Council Action
Attachments
16. Adjourn
17. Presentation(s) for Council Meeting
17.1Service Awards
Attachments
17.2March is National Nutrition Month Proclamation
Attachments
17.3Clearwater Housing Authority Quarterly Update - Bob Audi, Chairman
Attachments
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Shelby Brown Development & Neighborhood Services
Daniel Hollingsworth Public Utilities
Leslie Proper Parks & Recreation
Carl Freeman Solid Waste/General Svcs/B&M
10 Years of Service
Diane Luniewski Police
Elaine Lewis Police
Thomas Dawe Police
Melissa Harris Police
Steven Corrao Police
Thomas Lulek Police
15 Years of Service
Roberto Felici Police
Stephen Martindale Public Utilities
John Schauder Marine & Aviation
Robert Russell Marine & Aviation
20 Years of Service
Robert Fava Police
25 Years of Service
Edward Davis Public Services
Sandra Howard Customer Service
30 Years of Service
Leopoldo Jacobe Library
Sharron Jackson Parks & Recreation
35 Years of Service
Muhammad Abdur-Rahim Public Services
Employee of the Month
Josue (Josh) Cordero
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Amend the City's fiscal year 2008/09 Operating and Capital Improvement Budgets at First Quarter and pass Ordinances 8045-09 and
8046-09 on first reading.
SUMMARY:
The Fiscal year 2008/09 Operating and Capital Improvement Budgets were adopted in September 2008 by Ordinances 8005-08 and
8006-08. Section 2.521 of the City's Code of Ordinances requires the City Manager to prepare a quarterly report detailing income,
expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement
projects. The memorandum and the accompanying report provide this information and outlines the issues at first quarter that require
amendment.
Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
First Quarter Budget Review
Fiscal 2008-09
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Assistant City Manager
Rod Irwin, Assistant City Manager
Department Directors
SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: February 25, 2009
Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on three months of activity (October, 2008 through December, 2008) in this fiscal year.
The report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenues and expenditure amendments reflect a net increase of $751,113.
The major reason for the overall General Fund expenditure increase includes the appropriation of General
Fund retained earnings of $486,870 at first quarter to include the following items: $107,000 to fund the
Matrix contract; $100,000 for the Clearwater Golf Course Acquisition, $135,380 to support the Homeless
Shelter, and $144,490 for the 2007/08 IAFF contract. All of these amendments have been previously
approved by the City Council.
Other amendments include the allocation of $182,160 to the Fire Department budget for training incentive
funding that had previously been captured in a special program project and $54,000 to establish the operating
budget for the Royalty Theater with like operating revenues.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated retained earnings of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2007 books, and the allocation of reserves noted above, estimated General
Fund reserves at first quarter are approximately $15 million, or 12.4% of the current year’s General
Fund budget, exceeding our reserve policy by $4.8 million.
_________________________
Significant amendments to other City Operating Funds are noted as follows.
Attachment number 1
Page 1 of 2
First Quarter Budget Review
Fiscal 2008-09
City Manager's Transmittal
Stormwater Fund
At first quarter, the Stormwater operating budget reflects an increase of $24,418 of Stormwater retained
earnings representing excess cash in the debt service funds representing interest earnings in the bond
construction funds for the last six months, and the related transfer of these funds to the capital
improvement project for Storm Pipe System Improvements.
Solid Waste Fund
Budget amendments to the Solid Waste Fund reflect a decrease of $47,000 reflecting a slight reduction in
operating expenditures to offset an expected loss in revenues for the year.
Marine Fund
First quarter expenditure amendments in the Marine Fund reflect a net decrease of $296,200 to offset the
loss of revenues anticipated for the fiscal year.
Parking Fund
Budgeted expenditures in the Parking Fund at first quarter reflect an increase of $279,420 to provide an
additional FTE Police Aide position and increased operating costs for temporary parking, all of which
have been previously approved by the City Council. Increased revenues will more than cover all
expenditure amendments.
Central Insurance Fund
At first quarter, the Central Insurance Fund operating expenditures reflect the allocation of Central
Insurance Fund reserves for $300,000 to support the CIGNA health insurance contract and $1.6 million to
support the Downtown Streetscape Phase II project.
Capital Improvement Fund
First quarter amendments to the Capital Improvement Fund reflect an increase of $2,195,309. Major
project amendments include the establishment of the Royalty Theater project in the amount of $2,650,000,
the Downtown Streetscape Phase II project at just over $2.6 million, and the Aging Well Center for a
total of $1,029,720. A list of capital improvement project budget increases that have been previously
approved by the City Council is included on page 24 of this report.
Project budget increases not previously approved by the Council are also summarized on page 24. The
largest of these proposed increases is an increase of $25,418 recognizing revenue from Stormwater
interest earnings applied to a Stormwater capital project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,470,132 at first quarter. Amendments
include the recognition of more than $328,463 in grants proceeds supporting programs for Americorps,
tactical weapons illuminators, and Juvenile Welfare grants supporting neighborhood recreation programs.
Other significant amendments reflect more than $676,000 for the special events and sponsorships
programs in the last six months, $196,000 from police fines and court proceeds to support public safety
programs and $253,000 in revenues for police outside duty contractual services.
Attachment number 1
Page 2 of 2
CITY OF CLEARWATER
FIRST QUARTER SUMMARY
2008/09
FY 08/09FirstFirstFirst
AdoptedQuarterQuarterQuarterAmended
DescriptionBudgetProjectedActualVariance%AdjustmentBudget
General Fund:
Revenues121,099,93042,805,20536,759,098(6,046,107) -14%751,113121,851,043
Expenditures121,099,93038,379,85236,886,4361,493,416 4%751,113121,851,043
Utility Funds:
Water & Sewer Fund
Revenues60,609,86014,628,37213,634,180(994,192) -7%060,609,860
Expenditures60,609,86019,665,26918,486,2351,179,034 6%060,609,860
Stormwater Fund
Revenues13,800,4603,431,5873,437,3715,784 0%25,41813,825,878
Expenditures13,800,4606,027,6595,723,258304,401 5%25,41813,825,878
Gas Fund
Revenues45,228,14010,907,04410,235,149(671,895) -6%58,570 45,286,710
Expenditures38,534,5009,006,1908,077,125929,065 10%038,534,500
Solid Waste Fund
Revenues18,751,2504,687,8134,726,85139,038 1%(47,000) 18,704,250
Expenditures18,735,7505,188,1974,512,481675,716 13%(47,000) 18,688,750
Recycling Fund
Revenues3,210,950797,422665,283(132,139) -17%(183,861) 3,027,089
Expenditures3,210,940847,926707,788140,138 17%(184,000) 3,026,940
Enterprise Funds:
Marine Fund
Revenues5,351,0901,327,870932,453(395,417) -30%(203,000)5,148,090
Expenditures5,348,4301,582,3091,245,845336,464 21%(296,200)5,052,230
Airpark Fund
Revenues242,00060,49859,500(998) -2%(3,000)239,000
Expenditures206,31061,24756,5704,677 8%(5,300)201,010
Parking Fund
Revenues4,823,470965,205972,2747,069 1%561,1205,384,590
Expenditures3,963,3801,104,545977,625126,920 11%279,4204,242,800
Harborview Center
Revenues725,170436,419490,68854,269 12%0725,170
Expenditures725,170256,294504,599(248,305) -97%0725,170
Internal Service Funds:
General Services Fund
Revenues5,247,9101,311,9771,319,8497,872 1%05,247,910
Expenditures5,247,9101,420,9971,303,428117,569 8%05,247,910
Administrative Services
Revenues9,714,9302,428,7322,404,033(24,699) -1%09,714,930
Expenditures9,693,0802,796,4422,490,365306,077 11%09,693,080
Garage Fund
Revenues13,853,5803,423,3943,085,094(338,300) -10%013,853,580
Expenditures13,853,5803,632,1403,040,468591,672 16%013,853,580
Central Insurance Fund
Revenues20,069,9105,132,4285,761,397628,969 12%1,922,92521,992,835
Expenditures18,714,6904,772,0505,887,683(1,115,633) -23%1,922,92520,637,615
Attachment number 2
Page 1 of 1
1
FIRST QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2008-09 REPORT
PAGE #
General Fund Operating Budget ................................................................................................................... 3
Utility Funds Operating Budget ................................................................................................................... 13
Other Enterprise Funds Operating Budgets .............................................................................................. 17
Internal Service Funds Operating Budgets ................................................................................................. 21
Capital Improvement Program Budget ....................................................................................................... 24
Special Program Fund Budget .................................................................................................................... 41
Special Development Funds ....................................................................................................................... 50
Administrative Change Orders .................................................................................................................... 53
Ordinances .................................................................................................................................................. 55
First Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents three months, October 1, 2008 through
December 31, 2008. The adjustments, however, represent all data available at the time of the report,
including action taken by the City Council after December 31, 2008.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 18, 2008.
First Quarter Projections Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
First Quarter Actual Self-explanatory.
Variance Difference between First Quarter projected and First Quarter actual.
Variance % % of variance to First Quarter projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Manager’s discretion, and/or adjustments proposed based on First Quarter
review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
Attachment number 3
Page 1 of 2
2
Capital Improvement Projects
The amended 2008/09 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2008, which includes budgets from prior years,
which have not been completed.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the First
Quarter review.
Revised Budget Adding columns one and two.
Expenditure Self-explanatory.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Attachment number 3
Page 2 of 2
Increase/(Decrease)Description
Property Taxes
Althoughpropertytaxesexhibitan18%negative
varianceatfirstquarter,thisisprimarilyatiming
differenceintheactualreceiptsversusbudgeted
collectionsforthequarter.AsoftheendofJanuary,
77%ofbudgetedrevenueshadbeencollected.Atthe
sametimein2007/08,78%oftheyear'stotalrevenues
hadbeencollected.Noamendmentisproposedatthis
time.
Franchise Fees
Franchisefeescollectionsforthequarterare
approximately6%lessthanforthesameperiodlast
year,and7%lessthananticipatedfortheyear.No
amendmentsareproposedatthistime,but
amendmentswillbeproposedatmidyearoncefurther
data is available.
Utility Taxes
Utility tax collections for the quarter are approximately
7%lessthanforthesameperiodlastyear,and7%
lessthananticipatedfortheyear.Noamendmentsare
proposedatthistime,butamendmentswillbe
proposed at mid year once further data is available.
Licenses & Permits
Buildingpermitrevenueisapproximately19%lessfor
thefirstfourmonthsofthefiscalyear,thanthesame
periodoftimeinfiscalyear2007/08,30%lessthan
anticipated.Noamendmentsareproposedatthistime,
butamendmentswillbeproposedatmidyearonce
further data is available.
Sales Tax
Salestaxrevenuesforthequarterareapproximately
9%lessthanforthesameperiodlastyear,and10%
lessthananticipatedfortheyear.Noamendmentsare
proposedatthistime,butamendmentswillbe
proposed at mid year once further data is available.
TheCommunicationsTaxreflectsa46%positive
varianceatfirstquarter.Thisisprimarilyduetothe
onetimedistributionofalmost$400,000fromthe
DepartmentofRevenuecorrectinganerrorinprevious
year'sreceipts.Thebudgetadjustmentforthis
additionalproceedswillberecognizedinthemidyear
budget amendments.
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2008/09
Intergovernmental
Communications Tax
3
Attachment number 4
Page 1 of 3
Increase/(Decrease)Description
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2008/09
Other Intergovernmental
The11%negativevarianceinOther
IntergovernmentalRevenuesisprimarilyaresultoftwo
items:1)Thefirstismerelyatimingdifferenceinthe
anticipatedquarterlyreceiptsfromthePinellasLibrary
Cooperativewhichwereestimatedtobereceivedin
DecemberbutwerenotreceiveduntilJanuary.2)The
secondisduetoslowerthananticipatedreceiptsfrom
MunicipalRevenueSharing.Thestatehasnotifiedthe
Citytoexpectapproximately$250,000lessthan
originallyanticipatedfortheyear.Thisamendmentwill
be recognized at mid year.
Charges for Service 85,444
Revenueamendmentsof$85,444represent1)
$54,000ofrevenuesestablishingtheRoyaltyTheater
operatingbudgetandoffsettingprogramexpenditure
increasesinParksandRecreation;2)anincreaseof
$21,450representingareimbursementfromthePhillies
forthepropertytaxesontheCommunitySports
Complex;and3)$9,994forthereimbursementofSRO
overtimeoffsettingprogramexpenditureincreasesin
Police.
Fines & Forfeitures
Finesandforfeiturerevenuesforthequarterare
approximately22%lessthananticipatedatfirst
quarter.Thiswillbecarefullymonitoredforpossible
amendment at mid year once further data is available.
Interest Income
Revenuefrominterestearningsforthequarteris
approximately23%lessthananticipatedatfirst
quarter.Thiswillbecarefullymonitoredforpossible
amendment at mid year once further data is available.
Miscellaneous 3,889
The35%negativevarianceinthiscategoryisa
timingdifferenceinthepostingofthecapitalizedlabor
revenue.Therevenueamendmentof$3,888.70
reflectsthereimbursementofovertimesupportingthe
U.S.ImmigrationsandCustomsEnforcementprogram
offsetting program expenditure increases in Police.
4
Attachment number 4
Page 2 of 3
Increase/(Decrease)Description
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2008/09
Interfund Charges/Transfers In 443,234
The12%negativevarianceinthiscategoryisa
timingdifferenceinthepostingofthereceiptoftheGas
SystemdividendtotheGeneralFund.Budget
amendmentsinclude:1)Anincreaseof$58,570inthe
computedannualgasdividendpaymenttotheGeneral
Fund;and2)ThebudgetreflectsthereturnofGeneral
FundrevenuesfromSpecialProgramproject181-
99843,FireManagementTrainingInitiatives,inthe
amount of $384,663.51 which will close the project.
107,000
1)Anappropriationof$107,000fromretained
earningstoNon-DepartmentalProgramtoprovide
fundingfortheMatrixConsultingGroupcontract
approved by the Council on November 18, 2008.
100,000
2)Atransferof$100,000fromretainedearningsfor
project315-96309,ClearwaterGolfCourseAcquisition,
as approved by the Council on October 15, 2008.
119,470
3)Atransferof$119,470fromretainedearningsto
specialproject181-99274,HomelessShelter,as
approved by the Council on December 18, 2008.
15,910
4)A transfer of $15,909.89 from retained earnings for
project181-99274,HomelessShelter,wasapprovedby
the Council on November 6, 2008.
144,490
5)Anappropriationof$144,490fromretained
earningstotheFireDepartmenttofundtheIAFFLocal
1158contractforfiscalyear2007/2008asapprovedby
the Council on November 6, 2008.
(268,324)
6)Theadditionalrevenuerecognizedatfirstquarter
netofthebudgetreductionsintheMarineandAviation
programresultinthereturnof$268,324totheGeneral
Fund reserves.
218,546
751,113
Net General Fund Revenue
Amendment
Net Transfer ( to) from Retained
Earnings
Transfer (to) from Surplus
5
Attachment number 4
Page 3 of 3
Increase/
(Decrease)Description
(224)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$224toreflectthedepartment'srequiredshareofsalaryand
SAMPsavingsapprovedbyCouncilatthefinalbudgethearing
onSeptember18,2008.Theamendmentreallocatessavings
fromtheNon-DepartmentalProgramtoindividualGeneral
FundprogramsandthenetimpactiszeroacrosstheGeneral
Fund.
City Manager (16,200)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$16,200toreflectthedepartment'srequiredshareofsalary
andSAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(21,031)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$21,031toreflectthedepartment'srequiredshareofsalary
andSAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(2,103)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$2,103toreflectthedepartment'srequiredshareofsalaryand
SAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(18,135)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$18,135toreflectthedepartment'srequiredshareofsalary
andSAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2008/09
City Council
Development &
Neighborhood Services
City Attorney's Office
City Audit
6
Attachment number 5
Page 1 of 6
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2008/09
(7,856)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$7,856toreflectthedepartment'srequiredshareofsalaryand
SAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(25,427)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$25,427toreflectthedepartment'srequiredshareofsalary
andSAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(4,471)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$4,471toreflectthedepartment'srequiredshareofsalaryand
SAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(22,399)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$22,399toreflectthedepartment'srequiredshareofsalary
andSAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
Economic Development
& Housing Services
Equity Services
Finance
Engineering
7
Attachment number 5
Page 2 of 6
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2008/09
236,984
FirstquarteramendmentsfortheFireDepartmentareas
follows:1)decreasebudgetedsalaryexpendituresby$89,666
toreflectthedepartment'srequiredshareofsalaryandSAMP
savingsapprovedbyCityCouncilatthefinalbudgethearingon
September18,2008.Theamendmentreallocatessavingsfrom
theNon-DepartmentalProgramtoindividualGeneralFund
programsandthenetimpactiszeroacrosstheGeneralFund.
2)Inaddition,theFireDepartmentreflectsanincreaseof
$144,490fortheIAFFLocal1158contractforfiscalyear
2007/2008asapprovedbytheCouncilonNovember6,2008;
and3)ThebudgetreflectsthereturnoffundingfromSpecial
ProgramProject181-99843,ManagementTrainingIncentives,
tosupportcurrentyearfiretraininginitiativesintheamountof
$182,160.
(7,578)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$7,578toreflectthedepartment'srequiredshareofsalaryand
SAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(16,562)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$16,562toreflectthedepartment'srequiredshareofsalary
andSAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
Marine & Aviation (9,252)
Firstquarteramendmentsreflectdecreasesinbudgeted
salaryexpendituresby$2,002toreflectthedepartment's
requiredshareofsalaryandSAMPsavingsapprovedbyCity
CouncilatthefinalbudgethearingonSeptember18,2008.
TheamendmentreallocatessavingsfromtheNon-
DepartmentalProgramtoindividualGeneralFundprograms
andthenetimpactiszeroacrosstheGeneralFund.Otherline
itemdecreasesintheBeachGuardandPier60Operations
totaling $7,250 result in a net budget decrease of $9,252.
Library
Fire
Human Resources
8
Attachment number 5
Page 3 of 6
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2008/09
(3,353)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$3,353toreflectthedepartment'srequiredshareofsalaryand
SAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(6,629)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$6,629toreflectthedepartment'srequiredshareofsalaryand
SAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
FirstquarteramendmentsfortheParksandRecreation
Departmentareasfollows:1)Thisamendmentdecreases
budgetedsalaryexpendituresby$46,928toreflectthe
department'srequiredshareofsalaryandSAMPsavings
approvedbyCityCouncilatthefinalbudgethearingon
September18,2008.Theamendmentreallocatessavingsfrom
theNon-DepartmentalProgramtoindividualGeneralFund
programsandthenetimpactiszeroacrosstheGeneralFund;
2)Operatingsavingsof$14,288istransferredtocapital
improvementproject315-93269,LightReplacement,tosupport
thisproject.Thenetimpacttotheoperatingbudgetis$0;3)
Operatingsavingsof$20,000istransferredtocapital
improvementproject315-93205,CommunitySportsComplex
toprovidefundingforunexpectedexpenditurescorrecting
retentionpondconstruction.Thenetimpacttotheoperating
budget is $0;
28,522
4)Abudgetincreaseof$21,450forthepropertytaxesonthe
CommunitySportsComplex.Arevenueamendmentreflecting
revenuefromthePhillieswilloffsetthiscostincrease.5)A
budgetincreaseof$54,000establishesanoperatingbudgetfor
RoyaltyTheaterintheamountof$54,000;6)Operating
savingsof$24,115.50istransferredtocapitalimprovement
project315-93609,ClearwaterGolfCoursetocovertheclosing
costsofthepurchase.Thenetimpacttotheoperatingbudget
is$0;6)Thefinalamendmentisthetransferofoperating
savingsof$59,720tocapitalimprovementproject315-93615,
AgingWellCenterasapprovedbytheCityCouncilon2/19/09.
Again, the net impact to the operating budget is $0
Parks & Recreation
Office of Management
and Budget
Official Records and
Legislative Services
9
Attachment number 5
Page 4 of 6
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2008/09
(10,673)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$10,673toreflectthedepartment'srequiredshareofsalary
andSAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
GeneralFund.Asecondamendmentreflectsthetransferof
$59,720ofoperatingsavingstocapitalproject315-93615,
Aging Well Center, as approved by the City Council on 2/19/09.
(117,387)
Firstquarteramendmentsreflectdecreasesinbudgeted
salaryexpendituresby$131,270toreflectthedepartment's
requiredshareofsalaryandSAMPsavingsapprovedbyCity
CouncilatthefinalbudgethearingonSeptember18,2008.
TheamendmentreallocatessavingsfromtheNon-
DepartmentalProgramtoindividualGeneralFundprograms
andthenetimpactiszeroacrosstheGeneralFund.
Amendmentsalsoincludeanincreasetoovertimeby
$13,883.02whichareoffsetbyrevenueamendments
recognizingthereimbursementsreceivedforSROovertime
andreimbursementsreceivedforovertimefromICE(The
Department of Treasury).
(9,267)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$9,267toreflectthedepartment'srequiredshareofsalaryand
SAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
(14,264)
Thisamendmentdecreasesbudgetedsalaryexpendituresby
$14,264toreflectthedepartment'srequiredshareofsalary
andSAMPsavingsapprovedbyCityCouncilatthefinalbudget
hearingonSeptember18,2008.Theamendmentreallocates
savingsfromtheNon-DepartmentalProgramtoindividual
GeneralFundprogramsandthenetimpactiszeroacrossthe
General Fund.
Planning
Public Communications
Police
Public Services
10
Attachment number 5
Page 5 of 6
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2008/09
Non-Departmental
456,038
Abudgetincreaseof$456,038totheNon-Departmental
programreflectstheallocationofsalarysavingsapprovedby
theCityCouncilatthefinalbudgethearingonSeptember18,
2008,whichprovideda0.5%salarysavingsandexclusionof
SAMP4-6meritincreasestoallGeneralFundDepartments.
DuetothetimingoftheCityCouncilaction,thedecreasewas
reflectedintheNon-Departmentalprogramandisnowbeing
allocatedtotheappropriateGeneralFunddepartments.The
net impact is zero across the General Fund.
107,000
Atransferof$107,000ofGeneralFundunappropriated
retainedearningstotheNon-DepartmentalProgramwas
approvedbytheCouncilonNovember18,2008toprovide
fundingfortheMatrixConsultingGroupcontracttoperforman
efficiency review of Clearwater Police Department.
235,380
ThebudgetamendmentalsoreflectsCityCouncilapproved
interfundtransfersof$235,379.89toCapitalImprovementand
Special Program projects, as follows:
1)Atransferof$100,000ofGeneralFundunappropriated
retainedearningsforproject315-96309,ClearwaterGolf
CourseAcquisition,wasapprovedbytheCouncilonOctober
15,2008toprovidethebalanceofthepurchasecontract
betweentheCityandClearwaterCountryClubManagement,
Inc.
2)Atransferof$119,470ofGeneralFundunappropriated
retainedearningstospecialproject181-99274,Homeless
Shelter,wasapprovedbytheCouncilonDecember18,2008to
provide funding for this program.
3)Atransferof$15,909.89ofGeneralFundunappropriated
retainedearningsforproject181-99274,HomelessShelter,
wasapprovedbytheCouncilonNovember6,2008toallocate
thefundingreceivedlastyearfromtheClearwaterHousing
Authority to the Clearwater Homeless Intervention Project.
798,418
751,113
Net General Fund
Expenditure Amendment
11
Attachment number 5
Page 6 of 6
2008/09 First First 2008/09
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
Property Taxes43,461,390 27,230,000 22,288,054(4,941,946)-18%043,461,390
Franchise Fees9,819,270 1,686,479 1,576,280(110,199)-7%09,819,270
Utility Taxes12,030,350 2,251,467 2,099,974(151,493)-7%012,030,350
Licenses, Permits & Fees4,242,500 1,323,125 1,194,148(128,977)-10%04,242,500
Intergovernmental
Sales Tax5,800,000 966,666 868,300(98,366)-10%05,800,000
Communications Services Tax6,286,500 1,047,750 1,527,691479,94146%06,286,500
Other Intergovernmental12,357,120 2,395,084 2,122,737(272,347)-11%012,357,120
Charges for Services4,151,420 781,453 668,250(113,203)-14%85,4444,236,864
Fines & Forfeitures902,300 210,993 163,777(47,216)-22%0902,300
Interest Income1,364,000 341,000 261,364(79,636)-23%01,364,000
Miscellaneous Revenues939,950 209,895 136,958(72,937)-35%3,889943,839
Interfund Charges / Transfers In17,445,130 4,361,293 3,851,565(509,728)-12%443,23417,888,364
OPERATING REVENUES 118,799,930 42,805,205 36,759,098(6,046,107)-14%532,567119,332,497
Transfer (to) from Surplus2,300,000 - 00n/a218,5462,518,546
TOTAL REVENUES 121,099,930 42,805,205 36,759,098 (6,046,107)-14%751,113 121,851,043
GENERAL FUND EXPENDITURES
City Council288,390 82,153 76,5095,6447%(224)288,166
City Manager's Office1,166,210 313,940 372,770(58,830)-19%(16,200)1,150,010
City Attorney's Office1,688,790 452,517 365,61086,90719%(21,031)1,667,759
City Auditor's Office175,520 51,037 50,1279102%(2,103)173,417
Development & Neighborhood Svcs4,109,720 1,173,231 1,132,84340,3883%(18,135)4,091,585
Economic Development & Housing1,389,940 371,112 553,794(182,682)-49%(7,856)1,382,084
Engineering7,283,880 2,139,322 1,822,699316,62315%(25,427)7,258,453
Equity Services284,010 74,820 68,3806,4409%(4,471)279,539
Finance2,265,030 639,913 582,95056,9639%(22,399)2,242,631
Fire 21,258,430 6,343,866 6,187,026156,8402%236,98421,495,414
Human Resources1,212,180 333,170 272,70460,46618%(7,578)1,204,602
Library 6,065,270 2,182,885 2,126,06856,8173%(16,562)6,048,708
Marine & Aviation1,248,600 358,207 325,66632,5419%(9,252)1,239,348
Non-Departmental7,048,000 4,811,749 4,827,673(15,924)0%798,4187,846,418
Office of Management & Budget297,690 86,487 71,24915,23818%(3,353)294,337
Official Records & Legislative Svcs1,180,430 324,378 312,72311,6554%(6,629)1,173,801
Parks & Recreation21,123,800 6,561,547 5,783,268778,27912%28,52221,152,322
Planning1,429,290 407,103 354,61152,49213%(10,673)1,418,617
Police36,949,610 10,397,010 10,413,265(16,255)0%(117,387)36,832,223
Public Communications1,088,580 298,980 271,21127,7699%(9,267)1,079,313
Public Services3,546,560 976,425 915,28961,1366%(14,264)3,532,296
TOTAL EXPENDITURES 121,099,930 38,379,852 36,886,436 1,493,416 4%751,113 121,851,043
For Three Month Period of October 1, 2008 - December 31, 2008
GENERAL FUND
FIRST QUARTER REVIEW
12
Attachment number 6
Page 1 of 1
Increase/
(Decrease)Description
Water & Sewer Fund
At first quarter, anticipated revenues of the Water & Sewer Fund
equal anticipated expenditures for FY 2008/09.
Revenues:No amendments are proposed at first quarter.
Expenditures:No amendments are proposed at first quarter.
Stormwater Fund
At first quarter, anticipated revenues of the Stormwater Fund
equal anticipated expenditures for FY 2008/09.
Revenues:25,418
Firstquarterrevenueamendmentsreflectanincreaseof
$25,417.59ofunappropriatedretainedearningsrepresenting
interestearningsondebtservicefunds,whichareallocatedto
capitalproject315-96124,StormPipeSystemImprovementsas
noted below.
Expenditures:25,418
Firstquarterexpenditureamendmentsrecognizethe
appropriationofretainedearningstocapitalproject315-96124,
Storm Pipe System Improvements in the amount of $25,417.59.
Gas Fund
At first quarter, anticipated revenues of the Gas Fund exceed
anticipated expenditures by $6,752,210 for FY 2008/09.
Revenues:58,570
FirstquarteramendmentstoGasFundrevenuesreflectan
increaseof$58,570,representingtheuseofundesignated
reserves,tofundthecomputedannualdividendpaymenttothe
General Fund.
Expenditures:0
Atfirstquarter,GasFundexpenditureamendmentsmerely
reflectlineitemchangeswithinprogrambudgets.Thenetchange
to Gas Fund expenditures is $0.
Solid Waste Fund
At first quarter, anticipated revenues of the Solid Waste Fund
exceed anticipated expenditures by $ 15,500 for FY 2008/09.
Revenues:(47,000)
Firstquarteramendmentsreflectadecreaseinanticipated
collectioncharges.Theslowdownintheeconomyhasresultedin
areductionofrevenueandthelevelofservicefromroll-offand
commercialoperations.Collectionchargesrevenueisbeing
decreasedtocoverthefirstquarterimpact.Thenetamendment
toSolidWasterevenuesisandecreaseof$47,000atfirst
quarter.
Expenditures:(47,000)
Expenditureamendmentsatfirstquarterareinconjunctionwith
thereductioninthecommercialcustomer'slevelofservice.
Savingsindumpfeeexpenseareusedtooffsettherevenue
decrease.ThenetamendmenttoSolidWasteexpendituresisa
decrease of $47,000 at first quarter.
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2008/09
13
Attachment number 7
Page 1 of 2
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2008/09
Recycling Fund
At first quarter, anticipated revenues of the Recycling Fund
exceed anticipated expenditures by $149 for FY 2008/09.
Revenues:(183,861)
First quarter amendments in Recycling revenues reflect a net
decrease of $183,861. This includes the recognition of a grant
from Pinellas County supporting recycling efforts in the amount of
$83,139. The historic drop in market prices of recyclables that
occurred during first quarter will continue to keep the market
prices low for the foreseeable future. Revenues in all three
programs are being decreased a total value of $267,000.
Expenditures(184,000)
ThirdquarterexpenditureamendmentsinRecyclingreflectanet
decreaseof$184,000madetooffsettherevenuereductions.
InventoryPurchasesforResalearebeingdecreasedby$144,000
duetothedropinmarketprices,Advertisingisbeingdecreased
by$5,000,PersonalServicesarebeingdecreased$15,000dueto
un-filledpositionsandGarageServicechargesarebeing
decreased $20,000 due to savings in fuel cost.
14
Attachment number 7
Page 2 of 2
2008/09FirstFirst 2008/09
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Operating Revenue55,521,020 13,880,253 13,182,874(697,379) -5%- 55,521,020
Non-Operating Revenue2,772,160 693,042 353,961(339,081) -49%- 2,772,160
Contributions220,310 55,077 97,34542,268 77%- 220,310
Transfers In - - 0- n/a- -
Use of Fund Equity2,096,370 - 0- n/a- 2,096,370
Total Revenues60,609,860 14,628,372 13,634,180(994,192) -7%- 60,609,860
Water & Sewer Fund Expenditures
Public Utilities Administration875,510 233,068 205,18327,885 12%- 875,510
Wastewater Collection5,329,020 1,960,514 1,906,77453,740 3%- 5,329,020
Public Utilities Maintenance2,770,750 743,507 615,672127,835 17%- 2,770,750
WPC / Plant Operations11,454,490 3,371,595 3,080,779290,816 9%- 11,454,490
WPC / Laboratory Operations1,291,810 343,796 323,78420,012 6%- 1,291,810
WPC / Industrial Pretreatment785,560 210,877 186,79824,079 11%- 785,560
Water Distribution11,478,335 6,081,519 5,981,91799,602 2%- 11,478,335
Water Supply12,768,995 3,220,959 2,926,785294,174 9%- 12,768,995
Reclaimed Water2,000,350 535,674 512,62123,054 4%- 2,000,350
Non-Departmental11,855,040 2,963,760 2,745,924217,836 7%- 11,855,040
Total Expenditures60,609,860 19,665,269 18,486,2351,179,034 6%- 60,609,860
STORMWATER FUND
Stormwater Utility Revenues
Operating Revenues13,255,620 3,313,908 3,338,50924,601 1%- 13,255,620
Non-Operating Revenues470,720 117,679 98,862(18,817) -16%- 470,720
Transfers In - - 0- n/a- -
Use of Fund Equity74,120 - 0- n/a25,418 99,538
Total Revenues13,800,460 3,431,587 3,437,3715,784 0%25,418 13,825,878
Stormwater Utility Expenditures
Stormwater Management5,062,550 1,292,986 1,109,808183,178 14%- 5,062,550
Stormwater Maintenance8,737,910 4,734,673 4,613,450121,223 3%25,418 8,763,328
Total Expenditures13,800,460 6,027,659 5,723,258304,401 5%25,418 13,825,878
GAS FUND
Gas Fund Revenues
Operating Revenues42,331,400 10,582,854 9,915,159(667,695) -6%- 42,331,400
Non-Operating Revenues846,740 211,690 256,10644,416 21%- 846,740
Transfers In - - 0- n/a- -
Capitalized Labor450,000 112,500 63,884(48,616) -43%- 450,000
Use of Fund Equity1,600,000 - 0- n/a58,570 1,658,570
Total Revenues45,228,140 10,907,044 10,235,149(671,895) -6%58,570 45,286,710
Gas Fund Expenditures
Administration & Supply28,582,640 5,255,861 4,631,561624,300 12%55,170 28,637,810
South Area Gas Operations4,152,730 1,292,3631,263,26029,103 2%28,690 4,181,420
North Area Gas Operations3,142,090 1,683,854 1,588,89494,960 6%9,200 3,151,290
Marketing & Sales2,657,040 774,112 593,409180,703 23%(93,060) 2,563,980
Total Expenditures38,534,500 9,006,190 8,077,125929,065 10%- 38,534,500
For Three Month Period of October 1, 2008 - December 31, 2008
UTILITY FUNDS
FIRST QUARTER REVIEW
15
Attachment number 8
Page 1 of 2
2008/09FirstFirst 2008/09
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
For Three Month Period of October 1, 2008 - December 31, 2008
UTILITY FUNDS
FIRST QUARTER REVIEW
SOLID WASTE FUND
Solid Waste Revenues
Operating Revenue17,948,000 4,487,001 4,464,448(22,553) -1%(47,000) 17,901,000
Non-Operating Revenue561,300 140,323 201,91461,591 44%- 561,300
Transfers In241,950 60,489 60,489- 0%- 241,950
Use of Fund Equity- - 0- - - -
Total Revenues18,751,250 4,687,813 4,726,85139,038 1%(47,000) 18,704,250
Solid Waste Expenditures
Collection15,590,210 4,339,720 3,717,138622,582 14%(47,000) 15,543,210
Transfer 1,381,380 373,067 347,08325,984 7%- 1,381,380
Container Maintenance747,070 204,735 197,6757,060 3%- 747,070
Administration1,017,090 270,675 250,58520,090 7%- 1,017,090
Total Expenditures18,735,750 5,188,197 4,512,481675,716 13%(47,000) 18,688,750
RECYCLING FUND
Recycling Revenues
Operating Revenue3,046,850 756,397 616,742(139,655) -18%(183,861) 2,862,989
Non-Operating Revenue164,100 41,025 48,5417,516 18%- 164,100
Total Revenues3,210,950 797,422 665,283(132,139) -17%(183,861) 3,027,089
Recycling Expenditures
Residential1,022,480 274,459 265,0209,439 3%(22,000) 1,000,480
Multi-Family506,580 134,304 126,3347,970 6%(3,000) 503,580
Commercial1,681,880 439,163 316,434122,729 28%(159,000) 1,522,880
Total Expenditures3,210,940 847,926 707,788140,138 17%(184,000) 3,026,940
16
Attachment number 8
Page 2 of 2
Increase/
(Decrease)Description
Marina Fund
Anticipated revenues of the Marine Fund exceed anticipated
expenditures by $ 95,860 at first quarter FY 2008/09.
Revenues:(203,000)
Firstquarteramendmentsreflecta$175,000decreaseinslip
rentalrevenuesanda$28,000decreaseinbuildingrental
revenues.Thisisduetotheeconomicconditionscombined
withrateincreasesforrecreationboatslipswhichresultedin
dozens of slips being turned back to the city.
Expenditures:(296,200)
Atfirstquarter,budgetamendmentsreflectanetdecreaseof
$66,200invariouslineitemsanda$230,000decreasein
transferstosupportcertaincapitalimprovementprojects.This
isnecessarytooffsetthelossofrevenuesanticipatedforthe
year.
Airpark Fund
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures by $37,990 at first quarter FY 2008/09.
Revenues:(3,000)
Atfirstquarterbudgetamendmentsreflectabudgetdecrease
of $3,000 in anticipated sales of fuel.
Expenditures:(5,300)
Firstquarterexpenditureamendmentsreflectadecreasein
contractualservicescostsandotherlineitemsresultinginanet
decrease of $5,300.
Parking Fund
At first quarter, anticipated revenues of the Parking Fund
exceed anticipated expenditures by $1,141,790 for FY 2008/09.
Revenues:561,120
1)Firstquarterrevenueamendmentsreflectanincreaseof
$245,280inparkingrevenuesfromtheSaltBlock57lotbased
upontheleaseofadditionaltemporaryspacesapprovedby
CouncilonSeptember4,2008.2)Asecondamendment
reflectsanincreaseof$315,840inparkingrevenuesfromthe
PatelParkinglotasapprovedbyCouncilonDecember18,
2008.
FY 2008/09
City of Clearwater
Other Enterprise Funds
First Quarter Amendments
17
Attachment number 9
Page 1 of 2
Increase/
(Decrease)Description
FY 2008/09
City of Clearwater
Other Enterprise Funds
First Quarter Amendments
Expenditures:279,420
Firstquarterexpenditureamendmentsreflectanetincrease
of$279,420totheParkingfundwhichisoffsetbyrelated
parkingrevenues.1)Atransferof$21,000fromtheParking
Fundreservestofundone(1.0)additionalFTEPoliceAide
positionwasapprovedbytheCouncilonNovember6,2008to
assistwithtrafficrelatedissuesatthetemporaryBeachWalk
parkinglotsalongCoronadoDrive.2)Increasedrentalcostsof
$105,120foradditionalparkingspacesatSaltBlock57
approvedbyCouncilonSeptember4th,2008.3)Increased
rentalcostsof$14,700forpaymentstoCotelInc.fortemporary
parkingspacesonthebeachapprovedbyCouncilon
September18,2008.4)Increasedrentalscostsof$135,360for
additionalparkingspacesatthePatelparkinglot.5)Increased
operatingcostsof$3,240formonthlycommunicationfeesfor
theadditionaltemporaryparkingspacesatthePatellot
approved by Council on December 18, 2008.
Harborview Fund
Anticipated revenues of the Harborview Fund equal anticipated
expenditures at first quarter FY 2008/09.
Revenues:
NoamendmentsareproposedtoHarborviewFundrevenues
at first quarter.
Expenditures:
Nobudgetamendmentsareproposedatfirstquarter.The
97%negativevarianceisstrictlyatimingvarianceinthe
payment for contract services.
18
Attachment number 9
Page 2 of 2
2008/09FirstFirst 2008/09
AdoptedQuarterQuarterBudgetProposedAmended
BudgetProjectionActualVariance%AmendmentBudget
MARINE FUND
MARINE FUND REVENUES
Operating Revenues 5,195,110 1,288,875898,227(390,648) -30%(203,000) 4,992,110
Non-Operating Revenues155,980 38,99534,226(4,769) -12%- 155,980
Transfers In 000- n/a- -
Use of Fund Equity000- n/a- -
TOTAL REVENUES 5,351,090 1,327,870 932,453 (395,417) -30%(203,000) 5,148,090
MARINE FUND EXPENDITURES
Marina Operations5,348,430 1,582,309 1,245,845336,464 21%(296,200) 5,052,230
Airpark Operations- - n/a- 0
TOTAL EXPENDITURES 5,348,430 1,582,309 1,245,845 336,464 21%(296,200) 5,052,230
AIRPARK FUND
AIRPARK FUND REVENUES
Operating Revenues220,000 54,999 54,679 (320) -1%- 220,000
Non-Operating Revenues22,000 5,499 4,821 (678) -12%(3,000) 19,000
Transfers In - - - - n/a- 0
Use of Fund Equity- - - - n/a- 0
TOTAL REVENUES 242,000 60,498 59,500 (998) -2%(3,000) 239,000
AIRPARK FUND EXPENDITURES
Airpark Operations206,310 61,247 56,5704,677 8%(5,300) 201,010
TOTAL EXPENDITURES 206,310 61,247 56,570 4,677 8%(5,300) 201,010
PARKING FUND
PARKING FUND REVENUES
Operating Revenues4,219,470 814,206 796,684(17,522) -2%561,120 4,780,590
Non-Operating Revenues604,000 150,999 175,59024,591 16%- 604,000
Transfers In 0- 0- - - -
TOTAL REVENUES 4,823,470 965,205 972,274 7,069 1%561,120 5,384,590
PARKING FUND EXPEDITURES
Public Wks / Parking System 3,113,380 967,237 870,05597,182 10%279,420 3,392,800
Public Wks / Parking Enforcement850,000 137,308 107,57029,738 22%- 850,000
TOTAL EXPENDITURES 3,963,380 1,104,545 977,625 126,920 11%279,420 4,242,800
For Three Month Period of October 1, 2008 - December 31, 2008
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
19
Attachment number 10
Page 1 of 2
2008/09FirstFirst 2008/09
AdoptedQuarterQuarterBudgetProposedAmended
BudgetProjectionActualVariance%AmendmentBudget
For Three Month Period of October 1, 2008 - December 31, 2008
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
HARBORVIEW FUND
HARBORVIEW CENTER FUND REVENUES
Operating Revenues 190,000 47,499 47,256(243) -1%- 190,000
Non-operating Revenues195,000 48,750 103,26254,512 112%- 195,000
Transfers In340,170 340,170 340,170- - - 340,170
TOTAL REVENUES 725,170 436,419 490,688 54,269 12%- 725,170
HARBORVIEW CENTER FUND EXPENDITURES
Harborview Center Operations725,170 256,294 504,599(248,305) -97%- 725,170
TOTAL EXPENDITURES 725,170 256,294 504,599 (248,305) -97%- 725,170
20
Attachment number 10
Page 2 of 2
Increase/
(Decrease)Description
General Services
At first quarter, anticipated revenues of the General Services Fund
equal anticipated expenditures FY 2008/09.
Revenues:0 No amendments are proposed at first quarter.
Expenditures:0 No amendments are proposed at first quarter.
Administrative Services
At first quarter, anticipated revenues of the Administrative Services
Fund exceed anticipated expenditures by $21,850 for FY 2008/09.
Revenues:0 No amendments are proposed at first quarter.
Expenditures:0 No amendments are proposed at first quarter.
Garage Fund
At first quarter, anticipated revenues of the Garage Fund equal
anticipated expenditures for FY 2008/09.
Revenues:0 No amendments are proposed at first quarter.
Expenditures:0
FirstquarterexpenditureamendmentsintheGarageFundreflect
anetdecreaseof$96,100whichisdirectlyattributabletosavingsin
fuel costs. Of this savings, $41,300 funds the replacement of the fuel
dispensingsystem,andoffsetssmallincreaseinotherbudgetline
items.Inaddition,$45,000willprovideforabudgetincreasetothe
budgetedlineitemtofundthecapitalimprovementprojectsforair
conditionerreplacementsandpaintingapprovedinthe2008/09
CapitalImprovementBudget.Thistransferwasnotbudgetedin
errorintheadoptedoperatingbudgetoftheGarageFund.Thenet
budget amendment to the Garage Fund expenditures is $0.
Central Insurance
At first quarter, anticipated revenues of the Central Insurance Fund
exceed anticipated expenditures by $1,355,220 for FY 2008/09.
Revenues:1,922,925
Firstquarteramendmentsincludetheallocationof$300,000of
CentralInsuranceFundreservestosupporttheCignahealth
insurancecontractasapprovedbytheCouncilonOctober15,2008.
Anotheramendmentincludesatransferof$1,622,925fromthe
CentralInsuranceFundreservesforproject315-92275,Downtown
Streetscape-PhaseIIwhichwasapprovedbytheCouncilon
November6,2008tofundthebalanceofthefundingforthenext
phaseoftheClevelandStreetscapeproject.Fundswillbereplaced
bytheCRAfundsastheybecomeavailableoverthenexttwoto
three fiscal years.
Expenditures:1,922,925
Firstquarteramendmentsanincreaseof$300,000tofundtheCigna
healthinsurancecontractasapprovedbytheCouncilonOctober
15,2008.Anotheramendmentincludesatransferof$1,622,925
fromtheCentralInsuranceFundreservesforproject315-92275,
DowntownStreetscape-PhaseIIwhichwasapprovedbythe
CouncilonNovember6,2008tofundthebalanceofthefundingfor
thenextphaseoftheClevelandStreetscapeproject.Fundswillbe
replacedbytheCRAfundsastheybecomeavailableoverthenext
two to three fiscal years.
City of Clearwater
Internal Service Funds
First Quarter Amendments
FY 2008/09
21
Attachment number 11
Page 1 of 1
2008/09FirstFirst 2008/09
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Billings to Departments5,212,910 1,303,227 1,309,1335,906 0%05,212,910
Non-Operating Revenue35,000 8,750 10,7161,966 22%035,000
Transfers In - - 0- n/a0-
Fund Reserves - - 0 - n/a0-
TOTAL REVENUES 5,247,910 1,311,977 1,319,849 7,872 1%0 5,247,910
GENERAL SERVICES FUND EXPENDITURES
Administration 316,010 85,315 80,8524,463 5%0316,010
Building & Maintenance4,931,900 1,335,682 1,222,575113,107 8%04,931,900
TOTAL EXPENDITURES 5,247,910 1,420,997 1,303,428 117,569 8%0 5,247,910
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Operating Revenue9,509,930 2,377,482 2,342,624(34,858) -1%09,509,930
Non-Operating Revenue205,000 51,250 61,40910,159 20%0205,000
Transfers In - - 0- n/a0-
Fund Reserves - - 0- n/a0-
TOTAL REVENUES 9,714,930 2,428,732 2,404,033 (24,699) -1%0 9,714,930
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin379,030 106,236 98,8587,378 7%0379,030
Information Tech / Network Svcs2,317,000 612,756 476,783135,973 22%02,317,000
Info Tech / Software Applications1,916,700 623,048 580,20342,845 7%01,916,700
Info Tech / Telecommunications1,067,530 270,734 246,90123,833 9%01,067,530
Public Comm / Courier173,990 44,504 49,651(5,147) -12%0173,990
Public Comm / Graphics431,160 117,304 102,04215,262 13%0431,160
Clearwater Customer Service3,407,670 1,021,860 935,92885,932 8%03,407,670
TOTAL EXPENDITURES 9,693,080 2,796,442 2,490,365 306,077 11%0 9,693,080
GARAGE FUND
GARAGE FUND REVENUES
Billings to Departments13,168,280 3,292,068 3,001,519(290,549) -9%013,168,280
Non-Operating Revenue685,300 131,326 83,575(47,751) -36%0685,300
Transfers In - - 0- n/a0-
Fund Reserves - - 0- n/a0-
TOTAL REVENUES 13,853,580 3,423,394 3,085,094 (338,300) -10%0 13,853,580
Garage Fund Expenditures
Fleet Maintenance 13,202,070 3,464,860 2,953,504511,356 15%(180)13,201,890
Radio Communications651,510 167,280 86,96580,315 48%180651,690
TOTAL EXPENDITURES 13,853,580 3,632,140 3,040,468 591,672 16%0 13,853,580
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2008 - December 31, 2008
22
Attachment number 12
Page 1 of 2
2008/09FirstFirst 2008/09
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2008 - December 31, 2008
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Billings to Departments18,211,640 4,552,908 5,365,504812,596 18%018,211,640
Non-Operating Revenue1,675,000 418,750 384,893(33,857) -8%01,675,000
Transfers In 183,270 160,770 11,000(149,770) -93%0183,270
Fund Reserves - - 0- n/a1,922,9251,922,925
TOTAL REVENUES 20,069,910 5,132,428 5,761,397 628,969 12%1,922,925 21,992,835
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management414,490 188,753 106,28182,472 44%0414,490
Human Resources / Employee Benefits322,460 88,865 89,330(465) -1%0322,460
Non-Departmental17,977,740 4,494,432 5,692,072(1,197,640) -27%1,922,92519,900,665
TOTAL EXPENDITURES 18,714,690 4,772,050 5,887,683 (1,115,633) -23%1,922,925 20,637,615
23
Attachment number 12
Page 2 of 2
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 2008/09
24
The amended 2008/09 Capital Improvement Program budget report is submitted for the City Council's first quarter
review. The net proposed amendment is a budget increase of $2,195,309. This review provides the opportunity to
examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant
budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget increases to projects:
Storm Pipe System Improvements – To record a budget increase in the amount of $25,417.59 in Stormwater
Utility revenue from retained earnings, representing excess cash from interest earnings.
Light Replacement – To record a budget increase in the amount of $14,288 in General Fund revenue representing
operating savings in the Parks and Recreation budget to support the light replacement program.
Clearwater Golf Course Acquisition – To record a budget increase of $24,115.50 of General Fund revenue
representing operating savings in the Parks and Recreation budget to cover the closing costs of the purchase.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Royalty Theater Acquisition 2,650,000 11/06/08
Downtown Streetscape- Phase II 1,818,925 11/06/08
Lake Chautauqua Equestrian and National Preserve 717,000 11/18/08
Aging Well Center 787,220 2/19/09
Clearwater Golf Course Acquisition 100,000 10/15/08
Reclaim Water Distribution System 50,000 12/12/09
Attachment number 13
Page 1 of 1
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Rescue Vehicle - Budget Amendment Only
1315-9123615,407 *To record a budget increase of $15,407 in lease purchase
funding, to provide for the balance of the contract with
Ten-8 Fire Equipment, Inc. for the purchase of a Medtec
transport ambulance. This was approved by the City
Council on October 15, 2008. 15,407
Beach Walk
2315-9226729,780To record a budget transfer in the amount of $29,780.24 of
Stormwater Utility revenue from project 315-92269,
Downtown Streetscape. This was approved by the City
Council on February 19, 2009.
357-92267183,870To record a budget transfer in the amount of $183,870.33 of 04
Stormwater Bond proceeds from project 357-92269,
Downtown Streetscape. This was approved by City Council
on February 19, 2009.
378-92267(189,972)To record a budget transfer in the amount of $189,972.33 of
06 Water and Sewer Bond proceeds to project 378-96764,
RO Plant Exp- Res #1.23,678
Downtown Streetscape -CLOSE PROJECT
3315-92269(636,000) To record a budget transfer in the amount of $636,000 in
Penny for Pinellas revenue to project 315-92275, Downtown
Streetscape Phase II. This was approved by the City Council
on November 6, 2008 to create a pedestrian-friendly
downtown environment, coupled with significant entrance
and directional signage which is a key element of the
Downtown revitalization strategy detailed in the
Clearwater Downtown Redevelopment Plan.
315-92269(171,839) To record a budget transfer in the amount of $171,838.59 in
Penny for Pinellas revenue to project 315-92275,
Downtown Streetscape Phase II, due to the completion of
the project. This will close the project.
315-92269(29,780) To record a budget transfer in the amount of $29,780.24 of
Stormwater Utility revenue to project 315-92267, Beach Walk.
This was approved by the City Council on February 19, 2009.
315-92269(5,898) To record a budget transfer in the amount of $5,897.83 of
Stormwater Utility revenue to project 315-96124, Storm
Pipe System Improvement due to the completion of the
project.
315-92269(31,620) To record a budget transfer in the amount of $31,620.00 of
Sewer revenue to project 315-96620, WWTP Headworks
due to the completion of the project.
357-92269(183,870) To record a budget transfer in the amount of $183,870.33 of
04 Stormwater Bond proceeds to project 357-92267,
Beach Walk. This was approved by City Council on
February 19, 2009.
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
25 * indicates budget amendment only
Attachment number 14
Page 1 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Downtown Streetscape -CLOSE PROJECT (continued)
3378-92269(158,622) To record a budget transfer in the amount of $158,622.27 of
06 Water and Sewer Bond proceeds to project 378-96764,
RO Plant Exp-Res #1 due to the completion of the project.(1,217,629)
Streets and Sidewalks - Budget Amendment Only
4315-9227312,000 * To record a budget increase in the amount of $12,000 of
Other Contributions received from the Sand Pearl in
August 2008.12,000
Downtown Streetscape - Phase II - NEW PROJECT
To establish the project budget in the amount of
$2,626,764 as follows:
5 315-92275 596,110
To record a budget transfer of $636,000 of Penny for Pinellas
funds from project 315-92269, Downtown Streetscape. Of this
amount, $39,890 is designated to provide public art for the
project. This was approved by the City Council on November 6,
2008.
325-9227539,890
315-922751,622,925*To record a budget increase of $1,622,925 of Central Insurance
Fund revenue, which will be replaced by CRA funds as they
become available over the next two to three fiscal years.
315-92275171,839To record a budget transfer $171,838.59 of
Penny For Pinellas revenue from project 315-92269,
Downtown Streetscape I due to the completion of Phase I.
315-92275196,000 *To record a budget increase recognizing $196,000 of HUD
proceeds received from the Federal Government to begin the
design portion of project 315-92275, Downtown Streetscape
Phase II. This was approved by City Council on
November 6, 2008.2,626,764
Clearwater Beach West Bridge Spur Connector - CLOSE
PROJECT
6315-92340(564,121) *To decrease the budget in the amount of $564,120.60 of
Florida Department of Transportation Grant funding due
to the completion of this project under budget.
315-92340(5,070) To record a budget transfer in the amount of $5,070.09 of
Transportation Impact Fees to project 315-92551, City Wide
Intersection Improvements. This amendments will close the
Clearwater Beach West Spur Connector project.(569,191)
City Wide Intersection Improvements
7315-925515,070 To record a budget transfer in the amount of $5,070.09 of
Transportation Impact Fees from project 315-92340,
Clearwater Beach West Bridge Spur Connector.5,070
26 * indicates budget amendment only
Attachment number 14
Page 2 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Parking Lot Resurfacing
8315-92630(37,000)To record a budget transfer of $37,000 in Parking revenue to
project 315-92636, Parking Lot Improvements. This was
approved by the City Council on December 18, 2008 to
provide sufficient funding for the improvements of an additional
100 temporary parking spaces at 100 Coronado.
315-92630(63,000)To record an additional budget transfer of $63,000 in Parking
revenue to project 315-92636, Parking Lot Improvements.
This was approved by the City Council on December 18, 2008
to provide funding for proposed and potential parking lot
improvements that may arise on the beach or downtown.
8315-92630(100,000)To record a budget transfer of $100,000 of Parking
revenue to project 315-92636, Parking Lot Improvements, as
approved by City Council on December 18, 2008.(200,000)
Parking Lot Improvements
9315-9263637,000 To record a budget transfer of $37,000 in Parking revenue
from project 315-92630, Parking Lot Resurfacing.
This was approved by the City Council on December 18, 2008
to provide sufficient funding for the improvements of an
additional 100 temporary parking spaces at 100 Coronado.
315-9263663,000 To record a budget transfer of $63,000 in Parking revenue
from project 315-92630, Parking Lot Resurfacing. This was
approved by the City Council on December 18, 2008 to provide
funding for proposed and potential parking lot improvements
that may arise on the beach or downtown.
315-92636100,000 To record a budget transfer of $100,000 of Parking
revenue from project 315-92630, Parking Lot Resurfacing. This
was approved by City Council on December 18, 2008 to
provide funding for proposed and potential parking lot
improvements that may arise on the beach or downtown.200,000
Concrete Sidewalk & Pad Repair
10315-9320425,000To record a budget transfer of $25,000 of General Fund
revenue from project 315-93286, Parking Lot Bike
Path Resurfacing. This is to provide additional needed funds to
repair more than the usual amount of broken sidewalks in parks.25,000
Community Sports Complex Infrastructure Rep / Imp
11315-9320520,000*To record a budget increase in the amount of $20,000.00 of
General Fund revenue derived from operating savings with
regard to supplies and contractual services within the
Athletic Field Maintenance Department.20,000
27 * indicates budget amendment only
Attachment number 14
Page 3 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Parks & Beautification Maintenance Building - CLOSE
PROJECT
12315-93255(5,673)To record a budget decrease of $5,673.32 in Sales Tax
Infrastructure / Penny for Pinellas revenue and return the funds
to the Special Development Fund. This will close the Parks &
Beautification Maintenance Building project.(5,673)
Countryside Community Park Concession & Restroom
Building - CLOSE PROJECT
13315-93256(9,712)To record a budget transfer of $9,712.26 in
General Fund revenue to project 315-93269, Light Replacement.
Additional funds are needed for the Joe DiMaggio Sports
Complex. This will close the Countryside Community Park
Building project.(9,712)
Light Replacement
To record a budget transfer of $9,712.26 in General Fund
14315-932699,712revenue from project 315-93256, Countryside Community
Park Concession & Restroom Building.
315-9326914,288 *To record a budget increase in the amount of $14,288 in General
Fund revenue representing operating savings in the Parks and
Recreation budget to support the light replacement program. 24,000
Parking Lot Bike Path Resurfacing
15315-93286(25,000)To record a budget transfer of $25,000.00 in General Fund
revenue to project 315-93204, Concrete Sidewalk
& Pad Repair. This is to provide additional funds to repair an
unusual amount of broken sidewalks in parks(25,000)
Sailing Center Expansion - CLOSE PROJECT
16315-934072,512 To record a budget transfer of $2,511.60 from project 315-
93499, Pier 60 / Sailing Center Maintenance. This was approved
by City Council on November 18, 2008, to cover additional
work necessary to meet permit requirements, adding a
storage closet, ramp and fan bracing and product substitutions
for the Clearwater Community Sailing Center expansion project.
315-93407(4,150) To record a transfer of $4,150.00 of General Fund revenue to
project 315-93499, Pier 60 / Sailing Center Maintenance due
to completion of the project.(1,638)
Marina Renovations
17315-93409(140,000) To record a budget decrease in the amount of $140,000.00 in
Marina Funds revenue, to reduce the project budget and offset
operating budget deficits in the current fiscal year.(140,000)
Fuel System Repair / Replacement
18315-93490(40,000) To record a budget decrease in the amount of $40,000.00 in
Marina Funds revenue, to reduce the project budget and offset
operating budget deficits in the current fiscal year.(40,000)
28 * indicates budget amendment only
Attachment number 14
Page 4 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Marine Facility Dredging / Maintenance
19315-93496(50,000) To record a budget decrease in the amount of $50,000.00 in
Marina Funds revenue, to reduce the project budget and offset
operating budget deficits in the current fiscal year.(50,000)
Pier 60 / Sailing Center Maintenance
20315-93499(2,512)To record a budget transfer of $2,511.60 of General Fund
revenue to project 315-93407, Sailing Center Expansion. This
was approved by City Council on November 18, 2008 to cover
additional work necessary to meet permit requirements, adding
a storage closet, ramp and fan bracing and product
substitutions for the Clearwater Community Sailing Center
expansion project.
315-934994,150To record a budget transfer in the amount of $4,150.00 of
General Fund revenue from project 315-93407, Sailing Center
Expansion, due to the completion of the project.1,638
Lake Chautauqua Equestrian and National Preserve
21315-93601717,000To record a budget increase of $456,100 of Recreation Land
Impact Fees and $260,900 of Open Space Impact Fees from
the Special Development Fund for the purchase of Lake
Chautauqua Equestrian and Natural Preserve. This was
approved by City Council on November 18, 2008.
315-93601(3,022,000) *To record a budget decrease of $3,022,000 in State Grants
from the Florida Communities Trust, to bring the grant budget
in line with the grant approved by City Council on November 18,
2008 (2,305,000)
Forklift - CLOSED PROJECT
22316-93603(8,701) *To record a budget decrease in the amount of $8,701.00 in
Lease Purchase revenue, which will close the project. The
forklift has been purchased.(8,701)
Clearwater Golf Course Acquisition
23315-93609100,000 To record a budget increase of $100,000 in General Fund
revenue, which will be transferred from the unappropriated
retained earnings of the General Fund. This will provide for
the balance of the purchase contract for the Clearwater Golf
Course acquisition. This was approved by the City Council
on October 15, 2008.
315-9360924,116 An additional increase of $24,115.50 is transferred from General
Fund revenue representing operating savings in the
Parks and Recreation budget to cover the closing costs of the
purchase.124,116
Bulldozer - CLOSE PROJECT
24316-93610(205,000) *To record a budget decrease in the amount of $205,000.00
in Lease Purchase revenue, which will close the project. The
forklift will not be purchased.(205,000)
29 * indicates budget amendment only
Attachment number 14
Page 5 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Multi Terrain Loader - CLOSE PROJECT
25316-93611(812) *To record a budget decrease in the amount of $812.12 in
Lease Purchase revenue, which will close the project. The
Loader has been purchased.(812)
Royalty Theater Acquisition - NEW PROJECT
26315-936142,650,000 To establish the project and record a budget increase in the
amount of $2,650,000 in Special Development Fund revenue,
which will be transferred from the unappropriated retained
earnings of the Special Development Fund. This was
approved by City Council on November 6, 2008.
315-936142,400,000 To record a budget increase in the amount of $2,400,000.00
315-93614(2,400,000) of Penny for Pinellas reserve funds, rather than from Special
Development Fund reserves as previously approved. The fund
change was approved by City Council on December 4, 2008.2,650,000
Aging Well Center - NEW PROJECT
To establish the project and record a budget increase in the
amount of $1,029,720 as follows:
27315-93615727,500 *To record a Florida Department of Elder Affairs (DOEA) Senior
Center Fixed Capital Outlay Grant to renovate, equip and
furnish the Aging Well Center.
315-93615242,500To record a budget increase and transfer of $242,500 in General
Fund revenue from project 315-94524, Long Center Major
Infrastructure Improvements.
315-9361559,720*To record a budget increase in the amount of $59,720 in General
Fund revenue derived from operating savings in the Parks and
Recreation operating budget. This will fund the architectural
costs for the Aging Well Center project, and was approved by
the City Council on February 19, 2009.1,029,720
Long Center Major Infrastructure Improvements
28315-94524(242,500)To record a budget decrease and transfer of $242,500 in General
Fund revenue to project 315-93615, Aging Well Center. The
Aging Well Center will be located at the Long Center.(242,500)
30 * indicates budget amendment only
Attachment number 14
Page 6 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Storm Pipe System Improvements
29315-9612425,418 To record a budget increase in the amount of $25,417.59 of
Stormwater Utility revenue from retained earnings which
represents excess cash from fiscal year 2008 fourth quarter
interest earnings in the amount of $16,053.21 and
$9,364.38 in first quarter fiscal year 2009 interest earnings in
bond construction funds 357 and 377.
315-961245,898 To record a budget transfer in the amount of $5,897.83 of
Stormwater Utility revenue from project 315-92269, Downtown
Streetscape, due to the completion of the Downtown
Streetscape project.
357-96124(54,376) To record a budget transfer in the amount of $54,376 of
Stormwater Bond proceeds to project 357-96167, Alligator
Creek Channel G Drainage. This will allow the oldest bond
revenue to be spent first.
380-9612454,376 To record a budget transfer in the amount of $54,376 of 09
Stormwater Bond proceeds from project 380-96167, Alligator
Creek Channel G Drain Improvements. This will allow the
oldest bond revenue to be spent first.31,315
Stevenson's Creek Implementation Project - CLOSE PROJECT
30315-96144(1,000,000) To record a budget transfer in the amount of $1,000,000 of
SWFWMD revenue to project 315-96169, Stevenson Creek.
315-96144(82,271)To record a budget transfer in the amount of $82,271.30 of Storm-
water Utility revenue to project 315-96169, Stevenson Creek.
380-96144(903,769)To record a budget transfer in the amount of $903,769.33 of
09 Stormwater Bond proceeds to project 380-96169 Stevenson
Creek.
These three amendments will close the Stevenson's Creek
Implementation Project.(1,986,041)
Storm System Expansion - CLOSE PROJECT
31315-96149(216,727)To record a budget transfer of $216,727.29 of
Stormwater Utility revenue to project 315-96168, Stormwater
System Expansion.
380-96149(149,680) To record a budget transfer in the amount of $149,679.96 of 09
Stormwater Bond proceeds to project 380-96168, Stormwater
System Expansion.
The two amendments will close the project.(366,407)
31 * indicates budget amendment only
Attachment number 14
Page 7 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Coastal Basin Improvements - CLOSE PROJECT
32315-96161(3,136,665)To record a budget transfer in the amount of $3,136,665.23 of
Stormwater Utility revenue to project 315-96170, Coastal Basin
Projects.
380-96161(64,364) To record a budget transfer in the amount of $64,363.92 of 09
Stormwater Bond proceeds to project 380-96170, Coastal
Basins Projects.
The two amendments will close the project.(3,201,029)
Alligator Creek Channel G Drain Improvements
33357-9616754,376To record a budget transfer in the amount of $54,376 of 04
Stormwater Bond proceeds from project 315-96124, Storm Pipe
System Improvements. This will allow the oldest bond revenue
to be spent first.
380-96167(54,376)To record a budget transfer in the amount of $54,376 of 09
Stormwater Bond proceeds to project 380-96124, Storm Pipe
System Improvements. This will allow the oldest bond
revenue to be spent first.-
Stormwater System Expansion
34315-96168216,727To record a budget transfer in the amount of $216,727.29 of
Stormwater Utility revenue from project 315-96149, Storm
System Expansion which will be closed.
380-96168149,680 To record a budget transfer in the amount of $149,679.96 of
09 Stormwater Bond proceeds from project 380-96149, Storm
System Expansion. This will close the Storm System
Expansion project.366,407
Stevenson Creek
35315-961691,000,000 To record a budget transfer in the amount of $1,000,000.00 of
SWFWMD revenue from project 315-96144, Stevenson's Creek
Implementation Project.
315-9616982,271To record a budget transfer in the amount of $82,271.30 of
Stormwater Utility revenue from project 315-96144, Stevenson's
Creek Implementation Project.
380-96169903,769 To establish the budget in the Stormwater Revenue Bond
Construction Fund with $903,769.33 of 09 Stormwater Bond
proceeds from project 380-96144, Stevenson's Creek
Implementation Project. These three amendments will close
the Stevenson's Creek Implementation Project.1,986,041
Coastal Basins Projects
36315-961703,136,665To record a budget transfer in the amount of $3,136,665.23 of
Stormwater Utility revenue from project 315-96161, Coastal
Basin Improvements
380-9617064,364 To record a budget transfer in the amount of $64,363.92 of 09
Stormwater Bond proceeds from project 380-96161, Coastal
Basin Improvements.
These two amendments will close the Coastal Basin
Improvement project.3,201,029
32 * indicates budget amendment only
Attachment number 14
Page 8 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Pasco New Mains-Service Lines
37315-963789,000 *To record a budget increase in the amount of $9,000.00 in
Property Owners Shared revenue. This amount is to recognize
proceeds received from Publix Super Market on July 24, 2008.9,000
Odor Control
38315-966154,807 *To record a budget increase in the amount of $4,806.84 in
Other Governmental revenue, representing reimbursements
from the City of Safety Harbor. This will bring cash in the
project inline with the project budget.4,807
WWTP Generator Replacements
39315-96619172,122To record a budget transfer of $172,122.12 in Sewer Fund
revenues from project 315-96664, WPC Building R & R.
378-96619(172,122)To record a budget transfer of $172,122.12 in 2006 Water
Sewer Bond proceeds to project 378-96664, WPC R & R.-
WWTP Headworks
40315-9662031,620To record a budget transfer in the amount of $31,620.00 of Sewer
Fund revenues from project 315-92269, Downtown Streetscape
due to the completion of the Downtown Streetscape project.31,620
WPC R & R
41378-96664172,122To record a budget transfer of $172,122.12 in 2006 Water
Sewer Bond proceeds from project 378-96619, WWTP
Generator Replacements.
315-96664(172,122)To record a budget transfer of $172,122.12 in Sewer Fund
revenue to project 315-96619, WWTP Generator Replacement.-
Pump Station Replacement
42376-9668650 *To record a budget increase in the amount of $50.00 in 2008
Water & Sewer Bond proceeds which will correct third quarter,
FY08, amendment number 43, which was approved by the City
Council on August 7, 2008.50
Reclaimed Water Distribution System
43315-9673950,000 *To record a budget increase recognizing $50,000 of SWFWMD
funding based upon the cooperative agreement approved by the
City Council on December 12, 2009.50,000
Well Rehabilitation
44315-96750187,811To record a budget transfer in the amount of $187,810.61
in Water Fund revenue from project 315-96763, Wellfield
Expansion.
378-96750(187,811)To record a budget transfer in the amount of $187,810.61
in 2006 Water Sewer Bond proceeds to project 378-96763,
Wellfield Expansion.-
33 * indicates budget amendment only
Attachment number 14
Page 9 of 10
Increase/
AmdmtProject(decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2008/09
Wellfield Expansion
45315-96763(187,811)To record a budget transfer in the amount of $187,810.61 in
Water Fund revenue to project 315-96750, Well Rehabilitation.
378-96763187,811To record a budget transfer in the amount of $187,810.61 in
2006 Water Sewer Bond proceeds from project 378-96750,
Well Rehabilitation.-
RO Plant Exp-Res #1
46378-96764189,972 To record a budget transfer in the amount of $189,972.33 of 06
Water and Sewer Bond proceeds from project 378-92267,
Beach Walk Phase I, due to the completion of the project.
378-96764158,622 To record a budget transfer in the amount of $158,622.27 of 06
Water and Sewer Bond proceeds from 315-92269, Downtown
Streetscape due to the completion of the project.348,595
Trackhoe & Trailer - CLOSED PROJECT
47316-96769(16,614) * To record a budget decrease in the amount of $16,614.09 in
Lease Purchase revenue. This will bring the budget inline with
the actual lease proceeds received. This project is complete
and will be closed out.(16,614)
TOTALS 2,195,309 - 2,195,309
34 * indicates budget amendment only
Attachment number 14
Page 10 of 10
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
BudgetRevisedProjectOpenAvailable Amend
Description10/1/08AmdmtsBudgetTo DateEncumbranBalance StatusRef
PUBLIC SAFETY
Police Protection
91147Police Computer Network - II646,028 646,028 275,994 - 370,034
Sub-Total646,028 - 646,028 275,994 - 370,034
Fire Protection
91221EMS Capital Equipment 1,037,316 1,037,316 1,020,984 11,639 4,693
91226Vehicular Support505,509 505,509 451,087 - 54,422
91229Replace & Upgrade Airpacks802,000 802,000 526,186 8,654 267,160
91236Rescue Vehicle447,560 15,407 462,967 462,967 - - 1
91242Fire Training Facility4,915,000 4,915,000 4,317,652 483,931 113,417
91247Traffic Pre-Emption180,000 180,000 29,548 - 150,452
91252Station 48 Renovation/Expansion651,500 651,500 123,242 11,912 516,346
91253Main Station (Fire)3,000,000 3,000,000 81,549 - 2,918,451
91255Exhaust Systems155,480 155,480 - - 155,480
91256Security Access Systems90,380 90,380 37,647 - 52,733
91257AED Program60,500 60,500 35,585 1,645 23,270
91258Ladder Truck Equipment150,000 150,000 82,966 - 67,034
91259Radio Replacements150,000 150,000 68,541 7,104 74,355
91260Thermal Imaging Cameras20,000 20,000 19,978 - 22
91261Personal Protection Equipment456,000 456,000 248,271 - 207,729
91262SCBA Upgrades-Fill Station73,900 73,900 73,500 - 400
91263Extrication Tools56,000 56,000 51,471 - 4,529
91264Fire Hose Replacement25,000 25,000 - - 25,000
Sub-Total 12,776,145 15,407 12,791,552 7,631,174 524,884 4,635,493
Actual Expenditures
Sub-Total 12,776,145 15,407 12,791,552 7,631,174 524,884 4,635,493
TRANSPORTATION
New Street Construction
92146Druid Road Improvements4,362,191 4,362,191 1,453,205 166,018 2,742,969
Sub-Total4,362,191 - 4,362,191 1,453,205 166,018 2,742,969
Major Street Maintenance
92259Traffic Calming12,487,941 12,487,941 4,745,820 2,447,467 5,294,654
92267Beach Walk31,533,448 23,678 31,557,126 29,905,651 1,488,467 163,008 2
92268Bluff to Beach Guideway140,000 140,000 90,000 - 50,000
92269Downtown Streetscape11,146,370 (1,217,629) 9,928,741 9,928,741 - - C3
92270Gulf to Bay / Highland Improvement1,500,000 1,500,000 340 - 1,499,660
92273Streets and Sidewalks9,111,743 12,000 9,123,743 1,316,330 3,295 7,804,118 4
92274Bridge Maintenance & Improvements949,820 949,820 186,188 4,346 759,286
92275Downtown Streetscape- Phase II- 2,626,764 2,626,764 - - 2,626,764 5
Sub-Total66,869,322 1,444,813 68,314,135 46,173,070 3,943,575 18,197,489
Sidewalks and Bike Trail
92339New Sidewalks550,849 550,849 468,500 - 82,349
92340Clw Bch West Bridge Connector4,967,276 (569,191) 4,398,086 4,398,086 - - C6
92342Beach Connector Trail1,556,390 1,556,390 250,518 62,190 1,243,682
Sub-Total7,074,515 (569,191) 6,505,324 5,117,104 62,190 1,326,031
Intersections
92551City-Wide Intersection Improvement965,778 5,070 970,848 441,009 - 529,838 7
92552Signal Renovation 1,110,698 1,110,698 962,465 53,690 94,543
92553New Signal Installation 881,789 881,789 728,836 71,235 81,718
92558Intersection Improvements-II2,085,742 2,085,742 781,719 513,318 790,705
Sub-Total5,044,007 5,070 5,049,077 2,914,029 638,243 1,496,804
35
Attachment number 15
Page 1 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
BudgetRevisedProjectOpenAvailable Amend
Description10/1/08AmdmtsBudgetTo DateEncumbranBalance StatusRef
Actual Expenditures
Parking
92630Parking Lot Resurfacing1,561,603 (200,000) 1,361,603 593,285 - 768,317 8
92632Parking Garage Structure Repair1,368,432 1,368,432 688,954 - 679,477
92636Parking Lot Improvement1,297,627 200,000 1,497,627 982,027 143,537 372,063 9
92641Seashell Parking Lot6,000,000 6,000,000 - - 6,000,000
92646Station Square Parking1,300,000 1,300,000 - - 1,300,000
Sub-Total11,527,661 - 11,527,661 2,264,266 143,537 9,119,858
Miscellaneous Engineering
92820Memorial Causeway Br Replace37,258,665 37,258,665 36,938,821 59,025 260,818
92822Miscellaneous Engineering469,025 469,025 267,194 - 201,832
92838Variable Message Boards80,000 80,000 - 53,750 26,250
Sub-Total37,807,690 - 37,807,690 37,206,015 112,775 488,900
LEISURE
Land Acquisition
Sub-Total- - - - - -
Park Development
93203Carpenter Field-Infras Rep/Improve180,000 180,000 75,044 - 104,956
93204Concrete Sidewalk & Pad Repair477,913 25,000 502,913 472,157 - 30,755 10
93205Com Sprts Cmp Infr Rep/Improve325,822 20,000 345,822 239,726 50,901 55,195 11
93213Park Amenity Purch & Rplcmnt809,942 809,942 718,777 15,868 75,297
93229Tennis Court Resurfacing621,582 621,582 501,377 24,960 95,246
93230Playgrd & Fitness Equip Purch-Repl 1,455,210 1,455,210 1,284,849 15,668 154,693
93246 Long Center Pool Project 925,000 925,000 915,128 1,040 8,832 93246 Long Center Pool Project 925,000 925,000 915,128 1,040 8,832
93247Fitness Equipment Replacement100,000 100,000 52,909 2,665 44,426
93248National Guard Armory Renovation850,140 850,140 802,290 47,847 3
93251Morningside Rec Ctr Replacement3,135,000 3,135,000 40,633 2,070 3,092,297
93255Park&Beau Maint Bldg100,000 (5,673) 94,327 94,327 - - C12
93256C/S Comm Pk Bldg425,000 (9,712) 415,288 415,288 - - C13
93257Joe D Sports Complex Demo296,000 296,000 295,560 342 98
93262Fencing Replacement Program1,117,555 1,117,555 969,674 - 147,881
93263Public Art Maintenance1,498 1,498 - - 1,498
93264Enterprise Road Dog Park468,905 468,905 89,043 14,294 365,568
93265Beach Library/Rec Ctr Renovations810,873 810,873 582,954 223,156 4,763
93269Light Replacement1,676,676 24,000 1,700,677 1,526,999 8,400 165,278 14
93271Swimming Pool R&R414,400 414,400 235,908 499 177,993
93272Bike Paths/Bridges2,250,000 2,250,000 1,080,267 28,780 1,140,953
93273Restrooms on Clearwater Beach588,000 588,000 31 57,320 530,649
93277Harborview Infra Rep/Impr635,451 635,451 379,095 - 256,357
93278Long Center Infra Repairs368,708 368,708 300,688 3,600 64,420
93286Parking Lot/Bike Path Rsr/Imprv436,943 (25,000) 411,943 313,073 16,035 82,835 15
93601Lake Chaut Equest & Nat Preserve6,000,000 (2,305,000) 3,695,000 15,792 - 3,679,208 21
93602Sp Events Equip Rep & Rplcmnt60,000 60,000 28,929 - 31,071
93603Forklift 34,000 (8,701) 25,299 25,299 - - C22
93604Brdwlks & Docks Rep & Rplcmnt125,000 125,000 26,475 - 98,525
93605Ross Norton Park Improvements200,000 200,000 177,143 - 22,857
93606Carpenter Complex Clubhouse Ren3,000,000 3,000,000 237,048 50,270 2,712,683
93607P&R Cust Mgmt & Fac Sch Sys60,00060,000 - 60,000 -
93608Misc Minor Public Art10,553 10,553 - - 10,553
93609Clearwater Golf Course Acquisition2,025,000 124,116 2,149,116 2,125,000 - 24,116 23
93610Bulldozer205,000 (205,000) - - - - C24
93611Multi Terrain Loader58,000 (812) 57,188 - 57,188 - C25
93612McMullen Tennis Complex400,000 400,000 - - 400,000
93614Royalty Theater Acquisition- 2,650,000 2,650,000 2,354,868 - 295,132 26
93615Aging Well Center- 1,029,720 1,029,720 - - 1,029,720 27
Sub-Total30,648,171 1,312,937 31,961,108 16,376,350 680,901 14,903,857
36
Attachment number 15
Page 2 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
BudgetRevisedProjectOpenAvailable Amend
Description10/1/08AmdmtsBudgetTo DateEncumbranBalance StatusRef
Actual Expenditures
Marine Facilities
93402Bayfront Promenade1,377,227 1,377,227 815,285 561,943 -
93403Beach Guard Facility Maint40,000 40,000 14,083 - 25,917
93405Downtown Boat Slips13,522,893 13,522,893 1,300,266 10,165,042 2,057,584
93407Sailing Center Expansion400,000 (1,638) 398,362 313,467 84,895 - C16
93408Bch Rec Ctr Boat Ramp Rplcmnt700,000 700,000 116,293 35,000 548,707
93409Marina Renovations140,000 (140,000) - - - - 17
93413Utilities/Services Replace393,966 393,966 378,582 - 15,385
93429Dock Replacement & Repair349,040 349,040 302,358 - 46,682
93490Fuel System R&R154,792 (40,000) 114,792 56,522 - 58,270 18
93495Dock Construction39,750 39,750 16,408 - 23,342
93496Marine Fac Dredge/Maint626,781 (50,000) 576,781 520,011 - 56,770 19
93497Docks & Seawalls586,085 586,085 121,641 2,496 461,948
93499Pier 60/Sailing Center Maint150,313 1,638 151,952 134,272 7,199 10,481 20
Sub-Total18,480,848 (230,000) 18,250,848 4,089,188 10,856,575 3,305,087
Airpark
94817Airpark Maint & Repair80,000 80,000 66,451 38 13,511
94846FBO Bldg Improvements425,000 425,000 170,489 17 254,494
Sub-Total 505,000 - 505,000 236,940 55 268,005
Libraries
93527Books & Other Lib Mat - II4,063,671 4,063,671 3,221,912 3,584 838,175
Sub-Total 4,063,671 - 4,063,671 3,221,912 3,584 838,175 Sub-Total 4,063,671 - 4,063,671 3,221,912 3,584 838,175
Garage
94230Fleet Asset Mgmt Sys250,702 250,702 237,552 12,609 540
94232Radio User Equip Replacement950,000 950,000 704,938 124,673 120,389
94233Motorized Equip-Cash II604,099 604,099 545,866 12,491 45,742
94234Motorized Equip - LP II19,007,541 19,007,541 15,962,111 246,985 2,798,445
Sub-Total20,812,342 - 20,812,342 17,450,467 396,758 2,965,117
Building Maintenance
94510Air Cond Replace-City Wide2,233,459 2,233,459 1,815,557 5,779 412,123
94512Roof Repairs 597,635 597,635 444,755 - 152,879
94514Roof Replacements 1,595,334 1,595,334 967,178 - 628,155
94517Painting of Facilities764,380 764,380 350,769 - 413,611
94518Fencing of Facilities164,811 164,811 121,400 - 43,412
94519Flooring for Facilities847,942 847,942 643,196 - 204,746
94521Elevator Refurbish/Modernization220,000 220,000 - - 220,000
94522B&M Asset Mgmt Sys130,886 130,886 123,691 5,561 1,634
94524Long Center Major Infrst Imprvmts2,905,000 (242,500) 2,662,500 798,643 1,711,500 152,357 28
Sub-Total9,459,447 (242,500) 9,216,947 5,265,189 1,722,840 2,228,917
General Public City Buildings & Equipment
94620New City Hall108,750 108,750 164 - 108,586
94622MSB/Lib Hurricane Protection620,000 620,000 603,800 - 16,200
94623Public Comm Office Renovations14,000 14,000 10,962 - 3,038
Sub-Total742,750 - 742,750 614,926 - 127,824
37
Attachment number 15
Page 3 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
BudgetRevisedProjectOpenAvailable Amend
Description10/1/08AmdmtsBudgetTo DateEncumbranBalance StatusRef
Actual Expenditures
Miscellaneous
94729City-wide Connect Infra1,481,478 1,481,478 1,231,993 111,781 137,705
94736Geographic Information Sys1,052,726 1,052,726 849,194 21,000 182,532
94761Poll Stor Tank Rem/Repl-Gen Fd413,658 413,658 241,624 5,636 166,398
94801Tidemark Upgrade802,623 802,623 501,829 - 300,794
94803Environmental Assmt & Clean-up753,664 753,664 306,355 - 447,309
94809Financial Sys Replacement974,012 974,012 974,012 - -
94814Network Infra & Server Upgr1,185,057 1,185,057 922,703 - 262,354
94820HR Peoplesoft Upgrade450,000 450,000 75,420 - 374,580
94824IT Disaster Recovery250,000 250,000 179,290 - 70,710
94827Telecommunications Upgrade204,000 204,000 - - 204,000
94828Financial Systems Upgrades451,628 451,628 100,079 170 351,379
94829CIS Upgrades / Replacement547,376 547,376 60,290 - 487,086
94830MS Licensing / Upgrades650,000 650,000 5,245 7,642 637,113
94833Computer Monitors320,000 320,000 301,822 - 18,178
94839Roadway & Traffic Asset Mgt400,000 400,000 - - 400,000
94842MSB Pkg Lot Resurf/Imprvmts400,000 400,000 10,684 - 389,316
94848Station Square Park519,620 519,620 52,027 467,593 -
94850Backfile Conversion of Records500,000 500,000 94,912 403,710 1,377
94857Accela Permitting & Code Enforce25,000 25,000 - - 25,000
Sub-Total11,380,842 - 11,380,842 5,907,479 1,017,532 4,455,830
UTILITIES
Stormwater UtilityStormwater Utility
96124Storm Pipe System Improvements7,392,961 31,315 7,424,276 5,962,722 279,889 1,181,665 29
96125Prospect Lake Park7,610,847 7,610,847 7,495,943 43,804 71,100
96129Stev Ck Estuary Restor8,356,327 8,356,327 4,375,420 - 3,980,907
96137FDEP Compliance1,008,000 1,008,000 244,307 390,326 373,367
96141Kapok Flood Resolution18,860,704 18,860,704 18,808,297 19,401 33,005
96144Stevensen Creek Impl Projects11,210,594 (1,986,041) 9,224,553 9,224,553 0 - C30
96149Storm Sys Expansion1,157,032 (366,407) 790,625 790,625 - - C31
96152Lake Bellevue Stormwater Imp4,486,426 4,486,426 612,426 - 3,874,000
96154Alligator Creek Implemt - II7,593,964 7,593,964 1,132,996 104,000 6,356,967
96158Transfer Yard Upgrade709,966 709,966 105,825 14,861 589,280
96161Coastal Basin Improvement3,343,965 (3,201,029) 142,936 142,936 - - C32
96164Allen's Creek Improvement Projects876,500 876,500 1,375 - 875,125
96166Spring Branch Enhancement Proj2,000,000 2,000,000 - 202,052 1,797,948
96167Alligator Creek Chan G Drain Impr992,074 - 992,074 227,084 675,098 89,892 33
96168Stormwater System Expansion500,000 366,407 866,407 - - 866,407 34
96169Stevenson Creek1,060,000 1,986,041 3,046,041 - - 3,046,041 35
96170Coastal Basin Projects1,600,000 3,201,029 4,801,029 - - 4,801,029 36
Sub-Total78,759,359 31,315 78,790,675 49,124,509 1,729,432 27,936,733
38
Attachment number 15
Page 4 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
BudgetRevisedProjectOpenAvailable Amend
Description10/1/08AmdmtsBudgetTo DateEncumbranBalance StatusRef
Actual Expenditures
Water System
96721System R & R-Maintenance1,046,660 1,046,660 857,778 128,025 60,857
96739Reclaimed Water Dist Sys51,273,988 50,000 51,273,988 37,912,426 441,564 12,919,997 43
96740Water Supply/Treatment5,742,034 5,792,034 4,266,151 53,565 1,472,318
96741System R & R-Capitalized9,710,404 9,710,404 7,733,805 246,391 1,730,208
96742Line Relocation-Capitalized11,997,804 11,997,804 5,371,371 59,387 6,567,046
96743Mtr Bkflow Prev Dev/Chang4,049,182 4,049,182 1,876,402 508 2,172,272
96744System Expansion2,499,673 2,499,673 1,302,528 - 1,197,145
96750Well Rehabilitation1,542,190 - 1,542,190 1,048,447 - 493,743 44
96752Water Service Lines4,376,792 4,376,792 3,139,766 - 1,237,026
96757Water Pick Up Trucks112,801 112,801 79,021 - 33,780
96758Fluoride in Water System289,780 289,780 83,596 - 206,184
96760Elevated Water Tanks Upgrade3,208,600 3,208,600 2,138,038 - 1,070,562
96761Telemetry for Wells1,065,000 1,065,000 129,489 12,477 923,034
96763Wellfield Expansion3,977,310 - 3,977,310 620,450 211,014 3,145,845 45
96764RO Plant Exp Res #15,897,640 348,595 6,246,235 740,365 304,771 5,201,099 46
96766Water Quality Monitoring Devices600,000 600,000 8,255 - 591,745
96767RO Plant Exp Res #25,454,420 5,454,420 211,654 1,190,435 4,052,330
96768Rebate Well, Lk, Pnd Irr Abandmt150,000 150,000 3,840 - 146,160
96769Trackhoe & Trailer41,000 (16,614) 24,386 24,386 - - C47
96770Hydra Stop System36,000 36,000 - - 36,000
Sub-Total113,071,278 381,981 113,453,259 67,547,768 2,648,137 43,257,354
Sewer SystemSewer System
96202WWTP Screw Pump Replacement846,910 846,910 - 17,894 829,016
96605WWC Interceptor Lines - - -
96611Bio-Solids Treatment11,287,759 11,287,759 7,663,046 6 3,624,706
96615Odor Control742,856 4,807 747,662 663,355 - 84,308 38
96619WWTP Generator Replacements4,244,731 - 4,244,731 1,418,546 33,151 2,793,034 39
96620WWTP Headworks6,396,653 31,620 6,428,273 4,217,481 2,179,172 31,620 40
96621WWTP New Presses1,778,786 1,778,786 182,825 36,775 4
96622WWTP Aeration Imp3,897,000 3,897,000 515,177 3,277,752 104,071
96624Liquid Disinfection825,279 825,279 129,955 28,721 666,603
96630Sanitary Sewer Extention 4,615,894 4,615,894 821,896 - 3,793,998
96634Sanitary Util Reloc Accmmdtn4,021,983 4,021,983 2,361,556 5,250 1,655,178
96645Laboratory Upgrade & R&R958,299 958,299 795,650 10,820 151,829
96654Facilities Upgrade & Improvement2,740,177 2,740,177 1,649,077 - 1,091,100
96664WPC R & R11,607,917 - 11,607,917 9,794,366 154,236 1,659,315 41
96665Sanitary Sewer R&R 25,583,785 25,583,785 14,855,884 817,380 9,910,521
96666WWTP New Bypass & NE Pump462,000 462,000 - - 462,000
96670Poll Stor Tank Remov-WPC199,876 199,876 162,737 5 37,134
96686Pump Station Replacement15,408,977 50 15,409,027 11,196,801 520,045 3,692,181 42
Sub-Total95,618,882 36,477 95,655,358 56,428,352 7,081,207 30,586,616
Gas System
96358Environmental Remediation1,936,936 1,936,936 871,731 3,903 1,061,301
96365Line Relocation-Pinellas Maint1,551,089 1,551,089 347,384 - 1,203,705
96367Gas Meter Change Out-Pinellas1,240,000 1,240,000 110,640 - 1,129,360
96374Line Relocation-Pinellas Capital2,736,983 2,736,983 1,230,442 67,109 1,439,433
96376Line Relocation - Pasco Maint530,000 530,000 21,018 - 508,982
96377Pinellas New Main / Service Lines11,287,595 11,287,595 10,039,309 - 1,248,286
96378Pasco New Mains / Service Lines9,441,782 9,000 9,450,782 7,400,905 12,258 2,037,620 37
96379Pasco Gas Meter Change Out610,000 610,000 2,456 - 607,544
96381Line Reloc-Pasco-Capital755,000 755,000 954 - 754,046
96382Gas Inventory - Work Mgmt Sys992,000 992,000 693,307 - 298,693
96384Gas Building Renovation699,675 699,675 126,336 - 573,339
96385Gas Main Extensions1,257,845 1,257,845 547,717 - 710,128
Sub-Total33,038,905 9,000 33,047,905 21,392,199 83,270 11,572,436
39
Attachment number 15
Page 5 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
BudgetRevisedProjectOpenAvailable Amend
Description10/1/08AmdmtsBudgetTo DateEncumbranBalance StatusRef
Actual Expenditures
Solid Waste
96426Facility R & R 1,476,752 1,476,752 1,114,745 39,053 322,954
96438Vehicle Acquisition906,461 906,461 777,258 - 129,203
96440Improvements to SW Complex208,785 208,785 85,370 - 123,415
96442SW Vehicle Replacements1,189,769 1,189,769 544,815 - 644,954
96443Res Container Acquisition-II751,741 751,741 429,973 89,805 231,963
96444Comm Container Acquisition-II1,460,020 1,460,020 869,644 72,000 518,376
Sub-Total5,993,528 - 5,993,528 3,821,805 200,858 1,970,865
Utility Miscellaneous
96516Citywide Aerial Photo189,666 189,666 149,533 - 40,134
96521PW Infra Mgmt System1,318,260 1,318,260 1,238,171 - 80,089
96523Pub Utilities Adm Bldg R&R261,054 261,054 189,985 - 71,069
Sub-Total1,768,980 - 1,768,980 1,577,689 - 191,292
Recycling
96804Recycling Carts/Dumpsters671,925 671,925 356,298 18,000 297,627
96805Recyc Expan/Prom/R&R987,923 987,923 669,346 - 318,577
96806Recycling Equip Replacement2,407,037 2,407,037 1,705,914 - 701,123
96807Recycling Vehicle Acquisition151,000 151,000 146,600 - 4,400
Sub-Total4,217,885 - 4,217,885 2,878,158 18,000 1,321,727
TOTAL ALL PROJECTS574,669,446 2,195,309 576,864,754 358,967,786 32,030,370 184,307,412
40
Attachment number 15
Page 6 of 6
Special Program Fund
First Quarter Budget Amendments
October 1, 2008 - December 31, 2008
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Public Safety Programs
1 99265122,11184,895
AmeriCorpsClearwater2009-Toestablishthe
projectandrecordatransferof$84,895fromproject
181-99331,SpecialLawEnforcementTrustFundas
wellasabudgetincreaseof$122,111ingrantfunding
fromtheCorporationforNationalandCommunity
ServiceforFederalAssistance.Thiswasapprovedby
the City Council on December 18, 2008.
207,006
29926630,414
JAG'08TacticalWeaponsIlluminators-To
establishtheprojectandrecordabudgetincreaseof
$30,414representingUSDepartmentofJustice,
BureauofJusticeAssistanceEdwardByrneMemorial
JusticeAssistancegrantfunding.Thiswasapproved
bytheCityCouncilonSeptember18,2008tofundthe
purchase of tactical weapons illuminators and holsters.30,414
399273(36,705)
AmeriCorpsClearwater2007-Recordabudget
transferof$36,705.18inFines,Forfeitures&Penalties
revenuetoproject181-99331,SpecialLaw
EnforcementTrustFund.Thiswillreturntherevenue
to the project it originated from and close the project.(36,705)
499274135,380
HomelessShelter'07-ToRecordabudgetincrease
of$15,909.89inGeneralFundrevenuetobe
transferredfromtheGeneralFundunappropriated
retainedearnings.ThiswasapprovedbytheCity
CouncilonNovember6,2008,representingpaymentin
lieuoftaxesreceivedfromClearwaterHousing
Authority.Torecordanadditionalbudgetincreaseof
$119,470inGeneralFundrevenuetobetransferred
fromtheGeneralFundunappropriatedretained
earningswasapprovedbytheCityCouncilon
December18,2008.Thiswillprovidefundingforthe
CHIP day center.135,380
59928112,518
FederalForfeitures-Treasury-Torecordabudget
increaseof$12,517.53representing$5,163.13in
interestearningsfromtheprioryear,$1,007.35in
Fines,Forfeitures&Penaltiesand$6,347.05inOther
GovernmentalUnitRevenue.Thiswillbringthebudget
in line with the actual revenues received.
12,518
41
Attachment number 16
Page 1 of 6
Special Program Fund
First Quarter Budget Amendments
October 1, 2008 - December 31, 2008
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
69928374
JusticeAssistanceGrantFY05-07-Torecorda
budgetincreaseof$73.99ininterestearningswhich
willbringthebudgetinlinewithactualrevenues
received.74
799284(7,662)
BeachWalkPoliceAides-CloseProject-Torecord
atransferofGeneralFundrevenueof$7,662.30,
representingtheprojectbalanceoncetheaccrualis
reversedatyearend,backtotheGeneralFundas
approvedbytheCityCouncilonNovember6,2008.
Thiswillclosetheprojectasthesepositionsarenow
funded by the Parking Fund.(7,662)
8 99299 1,700
JusticeAssistanceGrant -Torecordabudget
increaseof$1,699.68ininterestearningswhichwill
bring the budget in line with actual revenues received.
1,700
9 99310 1,000
K-9Equipment-Torecordabudgetincreaseof
$1,000.00inDonationsrevenuerepresentinga
donationreceivedfromtheBarsemaFamily
Foundation.Thiswillbringthebudgetinlinewith
actual revenues received.1,000
109931712,626
PoliceEducationFund-Torecordabudgetincrease
of$12,625.60inPoliceEducationFinerevenueto
matchbudgetedrevenueswithactualrevenues
received.12,626
119932991,887
InvestigativeRecoveryCosts-Torecordabudget
increaseof$91,887.16inFines,Forfeitures&
Penaltiestomatchbudgetedrevenueswithactual
revenues received.91,887
1299330181,416
FloridaContrabandForfeiture-Torecordabudget
increaseof$181,416.11representing$143,200.19in
Fines,Forfeitures&Penaltiesand$38,215.92in
interestearningstomatchbudgetedrevenueswith
actual revenues received.181,416
42
Attachment number 16
Page 2 of 6
Special Program Fund
First Quarter Budget Amendments
October 1, 2008 - December 31, 2008
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
1399331(108,190)
LawEnforcementTrustFund-Torecordabudget
transferof$108,189.82representing(1)a$36,705.18
transferinFines,Forfeitures&Penaltiesrevenuefrom
project181-99273,AmeriCorps2007.Thiswillreturn
therevenuetotheprojectitoriginatedfromandclose
theAmeriCorps2007project,(2)a$84,895.00transfer
toproject181-99265,AmeriCorps2009.Thiswas
approvedbytheCityCouncilonDecember18,2008to
providethecashmatchforthegrantand(3)a
$60,000.00transferofFines,Forfeitures&Penalties
revenuetoproject181-99356,SafeNeighborhood.
Thiswillprovidefundingtowardsthesafe
neighborhood requirement.
(108,190)
149935010,253
VehicleReplacements-Torecordabudgettransfer
of$10,253.00inPoliceServicesrevenuefromproject
181-99908,ExtraDutyProgram.Thisrepresents
$4,720.00collectedinthelastquarteroffiscalyear08
and$5,533.00collectedinthefirstquarteroffiscal
year 09 to fund vehicle replacements.
10,253
159935645,000
SafeNeighborhoodProgram-Torecordabudget
transferof$45,000.00representingatransferof
$60,000.000inFines,Forfeitures&Penaltiesfrom
project181-99331,SpecialLawEnforcementTrust
Fundandatransferof$15,000.00toproject181-
99947,SafeNeighborhoodTVSpecialist.Thiswill
providefundingtowardstheSafeNeighborhood
requirement.
45,000
169938796,271
FederalForfeitureSharing-Torecordabudget
increaseof$96,270.66representing$78,117.32inUS
DepartmentofJusticerevenueand$18,153.34in
interestearningstomatchbudgetedrevenueswith
actual revenues received.96,271
179994715,000
SafeNeighborhoodTVSpecialist-Torecorda
budgettransferof$15,000.00inFines,Forfeitures&
Penaltiesrevenuefromproject181-99356,Safe
NeighborhoodProgram.Thiswillprovideenoughto
fund the project for the remainder of FY09.
15,000
Public Safety Program
Totals:677,73310,253 687,986
43
Attachment number 16
Page 3 of 6
Special Program Fund
First Quarter Budget Amendments
October 1, 2008 - December 31, 2008
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Community Development Programs
18996136,233
EconomicDevelopment2008-Torecordabudget
transferof$6,232.83from181-99614,HousingRehab
2008 representing unused project funds.6,233
1999614(6,233)
HousingRehab2008-Torecordabudgettransferof
$6,232.83to181-99613,EconomicDevelopment2008
representing unused project funds.(6,233)
209962130,000
EconomicDevelopment2009-Torecordabudget
transferof$30,000.00from181-99623,Program
Administration2009.Whenthe2009budgetwas
establishedtheEconomicDevelopment2009budget
wasincludedinproject181-99623,Program
Administration in error.30,000
2199623(30,000)
ProgramAdministration2009-Torecordabudget
transferof$30,000.00to181-99621,Economic
Development2009.Whenthe2009budgetwas
establishedtheProgramAdministrationbudget
includedproject181-99621,EconomicDevelopment
2009 in error.(30,000)
Community Development:
Total:00 0
Social Services:
229953841,351
AffordableHousingImpactFees-Torecorda
budgetincreaseof$41,350.77ininterestearningsto
matchbudgetedrevenueswithactualrevenues
received.41,351
Social Services
Total:41,3510 41,351
Marine:
239970424,021
SemblerMitigationProject-Torecordabudget
increaseof$24,020.67ininterestearningstomatch
budgeted revenues with actual revenues received.24,021
249970712,040
BeachGuardDonations-Torecordabudget
increaseof$12,040.00inDonationsrevenuetomatch
budgeted revenues with actual revenues received.12,040
Marine
Total:36,0610 36,061
44
Attachment number 16
Page 4 of 6
Special Program Fund
First Quarter Budget Amendments
October 1, 2008 - December 31, 2008
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Miscellaneous Programs:
259982237,251
JWB-NortonTeen2001-Torecordabudget
increaseof$37,251.00representingCoordinatedChild
Caregrantfundingforteenprograms.Thiswas
approvedbyCouncilNovember6,2008.TheJuvenile
WelfareBoardnamehasbeenchangedto
Coordinated Child Care. 37,251
269983538,560
JWB-NorthGreenwoodTeens-Torecordabudget
increaseof$38,560.00representingCoordinatedChild
Caregrantfundingforteenprograms.Thiswas
approvedbyCouncilNovember6,2008.TheJuvenile
WelfareBoardnamehasbeenchangedto
Coordinated Child Care. 38,560
2799843(384,664)
MgtTrainingInitiatives-Tocloseprojectandreturn
$384,663.51totheGeneralFundatfirstquarterto
supportcurrentyearfiretraininginitiativesinthe
amountof$182,160andreturnthebalanceof
$202,503.51 to the General Fund.(384,664)
2899851676,342
SpecialEventsYR07-08-Torecordabudget
increaseof$676,342.00representing:$315,060.59in
Salesrevenue,$62,000.00inSponsorshipsrevenue,
$1,825.00inMemberships/Registrationsrevenue,
$2,335.90inDonationsrevenue,$212,713.76in
Rentalsrevenueand$82,406.75inReimbursements
revenue.Thiswillbringbudgetedrevenuesinlinewith
actual revenues received.676,342
29998712,053
StateBrownfieldRedevelopment-Torecorda
budgetincreaseof$2,053.24ininterestearningsto
matchbudgetedrevenueswithactualrevenues
received.2,053
30998753,000
PublicArtDonations-Torecordabudgetincreaseof
$3,000inDonationsrevenuetomatchbudgeted
revenues with actual revenues received.3,000
31998874,869
JWB-RossNortonCamp2008-Torecordabudget
increaseof$4,868.56inOtherGovernmentalUnits
representinggrantfunding,thiswillbringbudgeted
revenuesinlinewithactualrevenuesreceivedand
close the project.4,869
3299889624
TeenClub-Torecordabudgetincreaseof$623.90
inDonationsrevenuetomatchbudgetedrevenueswith
actual revenues received. 624
45
Attachment number 16
Page 5 of 6
Special Program Fund
First Quarter Budget Amendments
October 1, 2008 - December 31, 2008
Increase/
AmdmtProject (Decrease)Intrafund Net Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
33998983,150
FireDepartmentHonorGuard-Torecordabudget
increaseof$3,150.00inDonationsrevenuetomatch
budgeted revenues with actual revenues received.
3,150
3499908253,675(10,253)
Police-OutsideDuty-Torecorda$243,421.50net
budgetincreaserepresentingthefollowing;(1)a
transferof$10,253inPoliceServicesrevenueto
project181-99350,VehicleReplacements.This
represents$4,720collectedinthelastquarterofFY08
and$5,533collectedinthefirstquarterofFY09tofund
vehiclereplacements.(2)Abudgetincreaseof
$253,674.50inPoliceServicesrevenue,toreflect
actual revenue collected for extra duty jobs. 243,422
35999109,676
LibrarySpecialAccount-Torecordabudget
increaseof$9,676.43inDonationsrevenuetomatch
budgeted revenues with actual revenues received.
9,676
3699927709
EmergencyOperations-Torecordabudgetincrease
of$709.32representingadditionalreimbursementsfor
HurricaneFrancesexpensestomatchbudgeted
revenues with actual revenues received.709
3799962794
Parks&RecreationSpecified&GiftProgram-To
recordabudgetincreaseof$794.14inDonations
revenuetomatchbudgetedrevenueswithactual
revenues received.794
389997047,648
TreeReplacementProgram-Torecordabudget
increaseof$47,647.76inFines,Forfeitures&
Penaltiestomatchbudgetedrevenueswithactual
revenues received.47,648
399998221,300
EMSIncentive/Recognition-ToRecordabudget
increaseof$21,300.00representingfundsfrom
PinellasCountypaidtotheFireDepartmentEMS
Servicesforperformingabovestandardsasoutlinedin
the County EMS contract.21,300
Miscellaneous Programs
Total:714,987(10,253)704,734
Grand
Total:1,470,132(0)1,470,132
46
Attachment number 16
Page 6 of 6
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/2006 Amendment BudgetTo DateEncumbrBalanceStatusRef
PLANNING PROGRAMS
99128Countrywide Consistency Grant45,050045,05033,910011,140
99141Historic District Evaluation40,000040,00029,977010,023
99142Design Review10,000010,0000010,000
99143Enclave Annexation15,000015,0000015,000
99144Boos Development Mitigation250,0000250,00010,65468,981170,365
Sub-Total360,0500360,05074,54168,981216,528
PUBLIC SAFETY PROGRAMS
99265AmeriCorp Clearwater 20090207,006207,00600207,0061
99266Tactical Weapons Illuminator030,41430,41430,414002
99268Human Trafficking Immersion Training99,730099,73012,738 086,992
99269AmeriCorps Clearwater 2008194,2420194,242189,98104,261
99273Americorps Clearwater 2007182,735(36,705)146,030146,030 00 C 3
99274Homeless Shelter 07237,791135,380373,171253,7010119,4704
99275Bulletproof Vest Pasrtnership '0635,801035,8015,432030,369
99277Clearwater Human Trafficking450,0000450,000211,70490 238,206
99279Police Recruitments50,000050,00032,275017,725
99281Fed Forfeitures - Treasury126,81112,518139,32920,8710 118,4585
99282COPS Technology 2005246,6610246,661122,22481,48242,955
99283Justice Assistance Grant FY05-07106,81474106,888106,88800 6
99284BeachWalk Police Aides80,000(7,662)72,33872,33800 C 7
99286COPS 2004 Technology692,6340692,634458,986232,029 1,619
99289Downtown Ambassadors3,00003,00016002,840
99290Traffic Safety Fund1,84101,8411,2770564
99299Justice Assistance Grant72,5951,70074,29522,365051,9308
99310K-9 Equipment27,7581,00028,75827,29301,4659
99316Police Volunteers101,0000101,00086,994014,006
99317Police Education Fund1,038,00612,6261,050,632935,3270115,30510
99325Citizen's Police Academy34,113034,11330,32103,792
99329Investigative Recovery Costs1,676,55691,8871,768,4431,085,80079,104603,53911
99330FL Contraband Forfeiture Fnd850,534181,4161,031,950525,7510506,19912
99331Law Enforcement Trust Fd 2,527,463(108,190)2,419,2732,138,3150280,95813
99332Officer Friendly Program149,2300149,230144,80904,421
99350Vehicle Replacement Fund95,23010,253105,48300105,48314
99353DUI Education Program3,00003,0001,42001,580
99356Safe Neighborhood Program246,64545,000291,645191,3980100,24715
99363DUI Equipment Fund19,000019,00018,8890111
99364Crime Prevention Program23,095023,09516,91206,183
99387Federal Forfeiture Sharing760,40196,271856,672384,04775472,55016
99947Safe Neighborhood TV Specialist558,64715,000573,647530,253043,39417
Sub-Total10,691,333687,98611,379,3197,806,605392,7803,181,628
COMMUNITY DEVELOPMENT
99421Housing Consulting Service115,0000115,00049,334065,666
99454Housing Rehab 2006101,3180101,318101,31800
99456Fair Housing 200614,867014,86714,86800
99457Relocation/Demolition6,00006,0006,00000
99459Public Services 2007177,4210177,421168,1589,2630
99460Public Facilities 200791,226091,22682,8268,4000
99462Housing Rehab 200765,012065,01265,01200
99464Fair Housing 200715,294015,29415,29400
99465Relocation/Demolition 200717,209017,20916,5390670
99466Infill Housing 200712,772012,77212,77200
99611Public Services 2008135,1070135,107135,10700
99612Public Facilities 2008371,9180371,918130,5066,760234,652
47
Attachment number 17
Page 1 of 3
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/2006 Amendment BudgetTo DateEncumbrBalanceStatusRef
99613Economic Development28,0006,23334,23329,19405,03918
99614Housing Rehab 2008270,776(6,233)264,54392,4270172,11619
99615Program Administration 2008177,6910177,691165,674012,017
99616Fair Housing 200827,319027,31927,31900
99617Relocation/Demolition '08191,6700191,67079,1280112,542
99618Infill Housing 20081,679,27201,679,2721,190,109 0489,163
99619Public Services 2009169,7990169,79916,240153,5590
99620Piblic Facilities 2009330,6990330,6990195,550135,149
99621Economic Development 2009030,00030,0004,107025,89320
99622Housing Rehab 2009134,7570134,75726,3540108,403
99623Program Administration 2009185,958(30,000)155,95822,536 0133,42221
99624Fair Housing 200929,284029,2841,04428,2400
99625Relocation/Demolition 200940,000040,0000040,000
99626Infill Housing 200935,714035,7146,858028,856
Sub-Total4,424,08304,424,0832,458,724401,7721,563,588
SOCIAL SERVICES
99538Affordable Housing Imp Fees551,06141,351592,412132,2360460,17622
99562HUD Special Education30,000030,00026,20003,800
Sub-Total581,06141,351622,412158,4360463,976
MARINE
99704Sembler Mitigation Project611,19624,021635,217123,218 17,148494,85123
99707Beach Guard Donations68,09312,04080,13358,875021,25824
Sub-Total679,28936,061715,350182,09317,148516,109
MISCELLANEOUS PROGRAMS
99802Brownfield Revolving Loan1,200,00001,200,000215,87012,615971,515
99804City Manager's Flexibility Fund871,2380871,238629,91424,400216,924
99822JWB-Norton Teen 2001246,60237,251283,853246,461037,39225
99834Neighborhood Svces Grants175,0000175,000133,616041,384
99835JWB Programmer N. Greenwood205,36738,560243,927203,4290 40,49826
99843Mgt Training Initiatives811,547(384,664)426,884426,88400 C 27
99844United Way 6,08006,0804,19001,890
99846Economic Development - QTI72,360072,36032,804039,556
99847JWB - Wood Valley Teens136,2720136,272134,06602,206
99851Special Events FY07-082,560,568676,3423,236,9102,943,53252,442240,93628
99854Brownfield EPA Assessment400,0000400,000120,74991,600187,651
99870Drive Cam Driver15,000015,00014,900955
99871State Brownfields Redevelopment Acct156,1882,053158,241 85,654072,58729
99875Public Art Donations14,5003,00017,50013,8071,5002,19330
99876Florida Bar Student Internship2,40002,4002,2330167
99877Bldg Code Enforcement Surplus118,5190118,51900118,519
99886JWB - N. Greenwood Camp 200882,430082,43077,23705,193
99887JW - Ross Norton Camp 200833,6684,86938,53738,53700 C 31
99889Teen Club 3,2466243,8702,71201,15832
99890Cultural Art Fund13,081013,0810013,081
99898Fire Dept Honor Guard10,4523,15013,6029,66403,938 33
99899GASB 34 Implementation238,0000238,00074,3388,000155,662
99908Police - Outside Duty4,164,713243,4224,408,1354,454,2360(46,102)34
99910Library Special Account575,5609,676585,236480,2380104,99835
99925Peg Access Support799,2610799,261713,083086,178
99927Emergency Operation4,125,0987094,125,8072,804,56392,0611,229,18336
48
Attachment number 17
Page 2 of 3
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2008 - DECEMBER 31, 2008
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/2006 Amendment BudgetTo DateEncumbrBalanceStatusRef
99928Nagano Sister City Program75,329075,32972,30503,024
99950IDB Fees 54,131054,13132,830021,301
99962Parks & Rec Gift Giving Pgm1,341,2457941,342,0391,332,97009,06937
99966 Integrated Disability Mgmt Assmnt & Impl 80,000080,00040,000040,000
99970Tree Replacement Project831,74047,648879,388595,878870282,64038
99982EMS Incentive/Recognition48,40021,30069,70040,074029,62639
99983Local Mitigation Strategy50,000050,00045,74404,256
99995Water Conservation Devices100,0000100,000100,00000
99997Main Library Field Trust115,5710115,57100115,571
99998Safety Village26,166026,16621,71604,450
Sub-Total19,759,733704,73420,464,46816,144,234283,5834,036,652
TOTAL ALL PROJECTS36,495,5491,470,13237,965,68126,824,6331,164,2649,978,480
49
Attachment number 17
Page 3 of 3
City of Clearwater
SPECIAL DEVELOPMENT FUND
First Quarter Amendments
FY 2008/09
Increase/
(Decrease)Description
Revenues
Infrastructure Sales Tax Revenue(525,000)
TheamendmentreflectsadecreaseinSalesTax
Revenuewiththeslowingeconomy,representing
approximatelya5%decreaseinanticipatedproceeds
Thiscategorywillbereviewedforpossiblefurther
amendment at mid year.
Allocation of Undesignated Reserves3,361,327
FirstQuarteramendmentsreflecttheallocationof
designatedreservestotheCapitalImprovementFund
as follows: 1) $456,100 of Recreation Facility Land Fees
and$260,900ofOpenSpaceImpactFeesare
transferredtocapitalproject315-93601,Lake
ChautauquaEquestrianandNaturePreserve,as
approvedbytheCityCouncilon11/18/2008;2)$2.4
millionofPennyforPinellasfundsaretransferredto
capitalproject315-93614,RoyaltyTheaterAcquisition,
asapprovedbytheCityCouncilon12/4/08;3)$250,000
ofSpecialDevelopmentFundrevenueistransferredto
capitalproject315-93614,RoyaltyTheaterAcquisition
asapprovedon11/6/08.ThisisnetoftheCouncil
changetofundthepurchaseofthetheaterusingPenny
revenueson12/4/08.;4)Thereturnof$5,673.32in
PennyforPinellasfundsisrecognizedfromclosed
project315-93255,ParksandBeautification
Maintenance Building.
2,836,327$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund3,367,000
FirstQuarteramendmentsreflectthefollowingbudget
transferstotheCapitalImprovementFund:1)$456,100
ofRecreationFacilityLandFeesand$260,900ofOpen
SpaceImpactFeesaretransferredtocapitalproject 315-
93601,LakeChautauquaEquestrianandNature
Preserve,asapprovedbytheCityCouncilon
11/18/2008;2)$2.4millionofPennyforPinellasfunds
aretransferredtocapitalproject315-93614,Royalty
TheaterAcquisition,asapprovedbytheCityCouncilon
12/4/08;3)$250,000ofSpecialDevelopmentFund
revenueistransferredtocapitalproject315-93614,
RoyaltyTheaterAcquisitionasapprovedon11/6/08.
ThisisnetoftheCouncilchangetofundthepurchaseof
the theater using Penny revenues on 12/4/08.
3,367,000$ Net Expenditure Amendments
50
Attachment number 18
Page 1 of 1
SPECIAL REVENUE FUNDS
First Quarter: October 1, 2008 - December 31, 2008
Original First Quarter
Budget Amended Budget
2008/09 2008/09 Amendments
Revenues:
Ad Valorem Taxes 2,727,1502,727,150
Infrastructure Tax 9,925,0009,400,000(525,000)
Interest Earnings 600,000600,000
Open Space Fees 200,000200,000
Recreation Facility Impact Fees30,00030,000
Recreation Land Impact Fees364,500364,500
Transportation Impact 311,790311,790
Local Option Gas Tax1,537,7901,537,790
Allocation of Designated Reserves342,2103,703,5373,361,327
16,038,440 18,874,767 2,836,327
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 2,727,1502,727,150
Infrastructure Tax 1,610,0004,010,0002,400,000
Recreation Facility Land Fees 456,100456,100
Open Space Impact Fees 260,900260,900
Transportation Impact fees290,000290,000
Local Option Gas Tax1,880,0001,880,000
Undesignated Special Development 250,000250,000
Debt Service on Penny for Pinellas Bonds6,873,0306,873,030
13,380,180 16,747,180 3,367,000
SPECIAL DEVELOPMENT FUND
51
Attachment number 19
Page 1 of 2
SPECIAL REVENUE FUNDS
First Quarter: October 1, 2008 - December 31, 2008
Original First Quarter
Budget Amended Budget
2008/09 2008/09 Amendments
Revenues:
CDBG/Home Funds 926,210926,210
Interest Earnings 280,000410,731130,731
Grant Funds 0328,463328,463
Other Governmental Revenue 011,21611,216
Police Fines and Court Proceeds0296,368296,368
Donations 032,62032,620
Sales 0315,061315,061
Rentals 0212,714212,714
Sponsorships 062,00062,000
Memberships/Registrations 01,8251,825
Contractual Services 0336,081336,081
Transfers from General Fund 0(256,946)(256,946)
Sister City Program 3,0003,000
City Manager's Flexibility Fund100,000100,000
Special Events 30,00030,000
Neighborhood Grants 25,00025,000
1,364,210 2,834,342 1,470,132
Expenditures:
CDBG/Home Funds 926,210926,210
Public Safety 0687,986687,986
Social Services 041,35141,351
Marine 036,06136,061
Sister City Program 3,0003,000
City Manager's Flexibility Fund100,000100,000
Neighborhood Grants 25,00025,000
Special Event Funding 30,00030,000
Other Miscellaneous Programs0704,734704,734
1,084,210 2,554,342 1,470,132
Revenues:
SHIP Funds 995,680 995,680 0
Expenditures:
SHIP Program 995,680995,680
995,680 995,680 0
SPECIAL PROGRAM FUND
LOCAL HOUSING ASSISTANCE TRUST FUND
52
Attachment number 19
Page 2 of 2
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2008 / 09
53
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change order have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
10/01/08 Administrative Change Order #1 and Final – Clearwater Beach West Spur
Connector (99-0081-EN). Change Order #1 is for closeout purposes only,
increasing items due to overruns, decreasing unused items, and adding new items.
American Bridge Company (62,325.82)
10/17/08 Administrative Change Order #1 and Final – North Greenwood Neighborhood
Traffic Calming (02-055-EN). This change order is for closeout purposes only,
increasing items due to overruns, decreasing unused items and adding new items.
This change order adds a time extension of sixty (60) days to the contract.
MTM Contractors, Inc. (206,291.68)
10/17/08 Administrative Change Order #2 – Beachwalk – Phases II, III & IV (03-0079-
ED). This change order allows for payment to the contractor for all work
associated with the Anchor Mini-Mart Parking Lot Re-grading as per Plan Sheet
1 of 1 dated August 28, 2008. This work will consist of re-grading the parking
lot, removing a palm tree and removal and replacement of the curb adjacent to
Coronado Drive.
David Nelson Construction Company, Inc. 24,744.50
11/10/08 Administrative Change Order #1 and Final – Enterprise Road Utility Relocation
Project (FDOT Project) (03-0013-UT). This change order is for a reduction of
the unused 10% contingency and contract close out purposes.
Castco Construction, Inc. (3,792.00)
11/17/08 Administrative Change Order #6 and Final – Cleveland Streetscape (03-0093-
ED). This change order is needed to close out ODP purchases, deduct tax savings
of $69,511.39, pay contractor for final quantities used in the field and to close out
the project by adjusting bid items for overruns and under-runs.
Gibbs & Register, Inc. (1,719,916.15)
Attachment number 20
Page 1 of 2
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2008 / 09
54
11/18/08 Administrative Change Order #1 and Final – Ream Wilson Trail – Kapok Spur
Connector (07-0056-PR). This change order is for closeout purposes only,
reducing the lump sum bid item and contingency by the unused amount.
Clark Hunt Construction, Inc. (2,846.61)
11/26/08 Administrative Change Order #1 – Alligator Lake Wetland Creation &
Stormwater Treatment Project (99-0020-EN). This change order is necessary to
pay the contractor for additional quantities to be used in the field and to add a
time of extension of eleven (11) days to the contract.
Ripa & Associates, Inc. 28,703.15
02/02/09 Administrative Change Order #2 and Final – Clearwater Community Sailing
Center Expansion (07-0040-MA). This change order is a reduction to unused bid
items resulting in an overall decrease to the final contract amount.
R. Krueger Construction Co., Inc. (4,150.00)
Attachment number 20
Page 2 of 2
Ordinance No. 8045-09 55
ORDINANCE NO. 8045-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2009 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND,
STORMWATER UTILITY FUND, SOLID WASTE FUND,
RECYCLING FUND, GAS FUND, MARINE FUND, AIRPARK
FUND, PARKING FUND, AND CENTRAL INSURANCE FUND,
AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2009, for operating
purposes, including debt service, was adopted by Ordinance No. 8005-08; and
WHEREAS, at the First Quarter Review it was found that increases and decreases are
necessary in the total amount of $7,188,744 for revenues and $7,283,508 for expenditures;
and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8005-08 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2008 and ending September 30, 2009 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
Frank Hibbard, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk
Attachment number 21
Page 1 of 1
EXHIBIT A
First
Quarter
Original Amended
Budget Budget
2008/09 2008/09 Amendments
General Fund:
Property Taxes 43,461,39043,461,3900
Franchise Fees 9,819,2709,819,2700
Utility Taxes 12,030,35012,030,3500
Licenses, Permits & Fees 4,242,5004,242,5000
Sales Tax 5,800,0005,800,0000
Communications Services Tax 6,286,5006,286,5000
Intergovernmental Revenues 12,357,12012,357,1200
Charges for Current Services 4,151,4204,236,86485,444
Fines & Forfeitures 902,300902,3000
Interest Income 1,364,0001,364,0000
Miscellaneous 939,950943,8393,889
Interfund Charges / Transfers In 17,445,13017,888,364443,234
Transfer from Surplus 2,300,0002,518,546218,546
Total, General Fund 121,099,930 121,851,043 751,113
Special Revenue Funds:
Special Development Fund 16,038,44018,874,7672,836,327
Special Program Fund 1,364,2102,834,3421,470,132
Local Housing Asst Trust Fund 995,680995,6800
Utility & Other Enterprise Funds:
Water & Sewer Fund 60,609,86060,609,8600
Stormwater Utility Fund 13,800,46013,825,87825,418
Solid Waste Fund 18,751,25018,704,250(47,000)
Gas Fund 45,228,14045,286,71058,570
Recycling Fund 3,210,9503,027,089(183,861)
Marine Fund 5,351,0905,148,090(203,000)
Airpark Fund 242,000239,000(3,000)
Parking Fund 4,823,4705,384,590561,120
Harborview Center Fund 725,170725,1700
Internal Service Funds:
Administrative Services Fund 9,714,9309,714,9300
General Services Fund 5,247,9105,247,9100
Garage Fund 13,853,58013,853,5800
Central Insurance Fund 20,069,91021,992,8351,922,925
Total, All Funds 341,126,980 348,315,724 7,188,744
2008-09 BUDGET REVENUE
56
Ordinance #8045-09
Attachment number 22
Page 1 of 2
EXHIBIT A (Continued)
First
Quarter
Original Amended
Budget Budget
2008/09 2008/09 Amendments
General Fund:
City Council 288,390288,166(224)
City Manager's Office 1,166,2101,150,010(16,200)
City Attorney's Office 1,688,7901,667,759(21,031)
City Auditor's Office 175,520173,417(2,103)
Development & Neighborhood Svcs 4,109,7204,091,585(18,135)
Economic Development & Housing Svc 1,389,9401,382,084(7,856)
Engineering 7,283,8807,258,453(25,427)
Equity Services 284,010279,539(4,471)
Finance 2,265,0302,242,631(22,399)
Fire 21,258,43021,495,414236,984
Human Resources 1,212,1801,204,602(7,578)
Library 6,065,2706,048,708(16,562)
Marine & Aviation 1,248,6001,239,348(9,252)
Non-Departmental 7,048,0007,846,418798,418
Office of Management & Budget 297,690294,337(3,353)
Official Records & Legislative Svcs 1,180,4301,173,801(6,629)
Parks & Recreation 21,123,80021,152,32228,522
Planning 1,429,2901,418,617(10,673)
Police 36,949,61036,832,223(117,387)
Public Communications 1,088,5801,079,313(9,267)
Public Services 3,546,5603,532,296(14,264)
Allocation to Reserve 000
Total, General Fund 121,099,930 121,851,043 751,113
Special Revenue Funds:
Special Development Fund 13,380,18016,747,1803,367,000
Special Program Fund 1,084,2102,554,3421,470,132
Local Housing Asst Trust Fund 995,680995,6800
Utility & Other Enterprise Funds:
Water & Sewer Fund 60,609,86060,609,8600
Stormwater Utility Fund 13,800,46013,825,87825,418
Solid Waste Fund 18,735,75018,688,750(47,000)
Gas Fund 38,534,50038,534,5000
Recycling Fund 3,210,9403,026,940(184,000)
Marine Fund 5,348,4305,052,230(296,200)
Airpark Fund 206,310201,010(5,300)
Parking Fund 3,963,3804,242,800279,420
Harborview Center Fund 725,170725,1700
Internal Service Funds:
Administrative Services Fund 9,693,0809,693,0800
General Services Fund 5,247,9105,247,9100
Garage Fund 13,853,58013,853,5800
Central Insurance Fund 18,714,69020,637,6151,922,925
Total, All Funds 329,204,060 336,487,568 7,283,508
2008-09 BUDGET EXPENDITURES
57
Ordinance #8045-09
Attachment number 22
Page 2 of 2
Ordinance #8046-09
58
ORDINANCE NO. 8046-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2009, TO REFLECT A NET INCREASE OF $2,195,309,
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2009 was adopted by Ordinance No. 8006-08; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8006-08 is amended to read:
Pursuant to the First Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2008 and ending September 30, 2009, a copy of which is on file with the
City Clerk, the City Council hereby adopts a First Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin Cynthia E. Goudeau
City Attorney City Clerk
Attachment number 23
Page 1 of 1
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2008/09
First Qtr
OriginalAmended
BudgetBudget
2008/092008/09Amendments
Police Protection 250,000 250,000 -
Fire Protection 473,000 488,407 15,407
New Street Construction 1,250,000 1,250,000 -
Major Street Maintenance 4,082,150 5,526,963 1,444,813
Sidewalks and Bike Trail - (569,191) (569,191)
Intersections 435,000 440,070 5,070
Parking 225,000 225,000 -
Miscellaneous Engineering 115,000 115,000 -
Park Development 2,110,500 3,423,437 1,312,937
Marine Facilities 405,000 175,000 (230,000)
Airpark Facilities 10,000 10,000
Libraries 694,480 694,480
Garage 2,815,820 2,815,820
Maintenance of Buildings 2,593,300 2,350,800 (242,500)
Miscellaneous 945,000 945,000
Stormwater Utility 3,960,000 3,991,315 31,315
Gas System 1,645,000 1,654,000 9,000
Solid Waste 510,000 510,000
Utilities Miscellaneous 26,000 26,000
Sewer System 8,326,790 8,363,267 36,477
Water System 14,720,180 15,102,161 381,981
Recycling 160,000 160,000
TOTAL 45,752,220 47,947,529 2,195,309
59 Ordinance # 8046-09
Attachment number 24
Page 1 of 3
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2008/09
First Qtr
OriginalAmended
BudgetBudget
2008/092008/09Amendments
GENERAL SOURCES:
General Operating Revenue 4,145,500 4,363,624 218,124
General Revenue/County Co-op 694,480 694,480
Road Millage 2,727,150 2,727,150 -
Penny for Pinellas 1,610,000 4,004,327 2,394,327
Transportation Impact Fee 290,000 290,000 -
Local Option Gas Tax 1,880,000 1,880,000
Recreation Land Impact Fee - 456,100 456,100
Open Space Impact Fee - 260,900 260,900
Special Development Fund 30,000 280,000 250,000
Grants - Other Agencies 360,000 (2,302,621) (2,662,621)
Other Contributions 12,000 12,000
SELF SUPPORTING FUNDS:
Marine Revenue 280,000 50,000 (230,000)
Airpark Revenue 10,000 10,000
Parking Revenue 225,000 225,000 -
Harborview Revenue 100,000 100,000
Utility System:
Water Revenue 75,000 75,000
Sewer Revenue 4,563,370 4,563,370
Water Impact Fees 250,000 250,000
Sewer Impact Fees 575,000 575,000
Utility R&R 2,914,590 2,914,590
Stormwater Utility Revenue 3,284,980 3,310,398 25,418
Gas Revenue 1,455,000 1,464,000 9,000
Solid Waste Revenue 350,000 350,000 -
Grants - Other Agencies - 50,000 50,000
Other Governmental Revenue - 4,807 4,807
INTERNAL SERVICE FUNDS:
Garage Revenue 110,920 110,920
Administrative Services Revenue 225,000 225,000
Central Insurance Revenue 1,622,925 1,622,925
60 Ordinance # 8046-09
Attachment number 24
Page 2 of 3
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2008/09
First Qtr
OriginalAmended
BudgetBudget
2008/092008/09Amendments
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 778,000 578,894 (199,106)
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water 69,780 53,166 (16,614)
Lease Purchase - Solid Waste 160,000 160,000
Lease Purchase - Recycling 160,000 160,000
Bond Issues - Water & Sewer 14,650,230 14,650,280 50
Bond Issue - Stormwater 678,320 678,320 -
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 2,749,900 2,749,900
Lease Purchase - Administrative Services 350,000 350,000
TOTAL ALL FUNDING SOURCES:45,752,220 47,947,529 2,195,309
61 Ordinance # 8046-09
Attachment number 24
Page 3 of 3
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve the underwriting team consisting of Wachovia Securities as Senior Manager, RBC Capital Markets as Co-Senior Manager,
Fifth Third Securities and Bank of America/Merrill Lynch as Co-Managers to provide investment banking services to manage the
negotiated sale of not to exceed $72,500,000 City of Clearwater Water and Sewer System Revenue Bonds, Series 2009A and not to
exceed $50,000,000 City of Clearwater Water and Sewer System Revenue Refunding Bonds, Series 2009B. (consent)
SUMMARY:
In order to secure long-term financing for construction projects identified by the City’s Water and Sewer System, the City intends to
proceed with a sale of approximately $72,500,000 in Water & Sewer System Revenue Bonds, Series 2009A anticipated to close in May
of 2009. A portion of the proceeds will reimburse the City for funds already spent pursuant to Reimbursement Resolution 07-28 .
As part of the 2009 issuance (Series 2009B), the City may choose to refund the outstanding Series 1998 bonds with current interest
bonds if present value savings at the time of pricing are in excess of approximately 5%.
The City issued RFP 08-09 to select a team of investment banking firms to underwrite this sale and received a total of eleven (11)
responses for consideration. The firms responding were:
Fifth Third Securities
Bank of America/Merrill Lynch
Wachovia Securities
Stephens Inc.
Sterne Agee
Rice Financial Products
Citigroup Global Markets Inc.
Siebert Brandford Shank & Co., LLC
Loop Capital Markets, LLC
First Southwest Company
RBC Capital Markets
In consultation with the City's Financial Advisor, Raymond James, the selection committee has evaluated the responses and
recommends the Council approve the above four firm team. The selection criteria used is as follows:
10% - Experience of the firm with relevant water and sewer financing
10% - Experience of the firm's key personnel and underwriter
30% - Marketing and distribution capabilities
25% - Ability and willingness to commit capital
15% - Proposed fees
10% - Additional relevant information
Review Approval:1) Financial Services 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve the purchase of property and equipment breakdown insurance from April 1, 2009 through April 1, 2010, at the level of
insurance recommended, at amount not to exceed $2,264,125. (consent)
SUMMARY:
The Risk Management Division of the Finance Department has requested Arthur J. Gallagher & Co. - (Florida) to obtain quotes for the
property insurance program expiring April 1, 2009.
This insurance coverage as recommended is identical to the program currently in place; however different insurers are in place at
different layers. The primary layer as recommended remains the same.
Risk Management reviewed several proposals with different levels of insurance. Risk also reviewed a pooled approach to coverage,
with both the Florida League of Cities and with PGIT. Both declined to quote.
Several other options of coverage were offered, including:
A limit of $20M Named Storm + $30M AOP $1,405,520
A limit of $60M $2,228,168
A limit of $50M without AIG companies $2,357,760
A limit of $60M without AIG companies $2,460,160
Risk Management is recommending a $50M limit with Lexington, an AIG company, sharing the first $20M of coverage, at an annual
premium of $2,125,770. Additionally, it is recommending that the City renew its equipment breakdown policy with Travelers at a
premium of $11,244.
Risk Management believes that should this coverage be placed, the City’s property risks are covered at levels and rates which, when
taken together as a whole, represent a reasonable insurance program for the City.
Type:Purchase
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:$2,264,165 Total Cost:
For Fiscal Year: to
Appropriation Code Amount Appropriation Comment
590-07000-545100-519-000 $2,264,165
Cover Memo
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
Property Insurance Renewal
4/1/09-4/1/10
No Insurance
for $518,357,057M of Values
After Self-Insured Retention
(TIV: $568,357,057)
Endurance
$15M XS $35M
Premium $340,638
Arch Specialty
$5M XS $30M
Premium $143,364
Princeton Excess & Surplus Lines
$10M XS $20M
Premium $302,811
Landmark American Insurance Co/Lexington Ins. Co.
$20M Primary
Premium $1,338,955
$300,000 All Other Perils
5% with minimum of $500,000 Named Storm
No Insurance
3/02/09
Attachment number 1
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Award contracts (blanket purchase orders) for the purchase of Gas Material Polyethylene Pipe and Fittings in the amount of $200,000 to
Consolidated Pipe and Supply; in the amount of $128,000 to M.T. Deason; in the amount of $141,000 to General Utilities Pipe; and in
the amount of $87,000 to Elster Perfection for the period of April 1, 2009, to March 31, 2010, and authorize appropriate officials to
execute same. (consent)
SUMMARY:
Consolidated Pipe & Supply was the low bidder who met the specifications of Bid 0812-002 for the lines 1-7 with an actual bid of
$199,094.85.
M.T. Deason Company, Incorporated was the low bidder who met the specifications on Bid 0812-002 for lines 8-10 and 130-138 with
an actual bid of $127,620.00.
General Utilities Pipe was the low bidder for lines 11-72, 79-83 and 101-129 and 139-148 with an actual bid of $140,776.02.
Elster Perfection was the low bidder for lines 73-78 and 87-100 with an actual bid of $86,105.50.
Funding is available in Pinellas New Mains and Service Lines 315-96377 (approximately $278,000) and Pasco New Mains and Service
Lines (approximately $278,000) in the Clearwater Gas System budget.
This material is code approved and will be utilized to install or replace Gas Mains and Service Lines on the Clearwater Gas System
distribution system.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:556,000 Annual Operating Cost:556,000
Not to Exceed:556,000 Total Cost:556,000
For Fiscal Year:4/1/09 to 3/31/10
Appropriation Code Amount Appropriation Comment
315-96377 278,000 Pinellas New Mains and Service Lines
315-96378 278,000 Pasco New Mains and Service Lines
Bid Required?:Yes Bid Number:0811-
002
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager ED 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Award contracts (blanket purchase orders) for Gas Material Steel Pipe and Fittings in the amount of $53,000 to Consolidated Pipe and
Supply; in the amount of $72,000 to M.T. Deason; and in the amount of $171,000 to General Utilities Pipe for the period of April 1,
2009, to March 31, 2010, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Consolidated Pipe & Supply was the low bidder for lines 5-40, 44-81, 94-95 and 105-109 with an actual bid of $52,320.13.
M.T. Deason Company, Incorporated was the low bidder who met the specifications on Bid 0812-002 for lines 96-104, 110-118 and
129-143 with an actual bid of $71,596.15.
General Utilities Pipe and Supply was the low bidder for lines 1-4, 41-43, 82-93, 119-128 and 144-160 with an actual bid of
$170,228.66.
This steel piping will be used in the Clearwater Gas System distribution system for casings, protection of facilities, and maintenance to
existing steel mains.
Funding is available in Pinellas New Mains and Service Lines 315-96377 (approximately $148,000) and Pasco New Mains and Service
Lines 315-96378 (approximately $148,000) in the Clearwater Gas System budget.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:296,000.00 Annual Operating Cost:296,000.00
Not to Exceed:296,000.00 Total Cost:296,000.00
For Fiscal Year:4/1/09 to 3/31/10
Appropriation Code Amount Appropriation Comment
315-96377 148,000.00 Pinellas New Mains and Service Lines
315-96378 148,000.00 Pasco New Mains and Service Lines
Bid Required?:Yes Bid Number:0811-002
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager ED 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve increasing the not-to-exceed amount from $40,000 to $240,000, to pay Lincoln Financial for life insurance premiums for
CWA Life, SAMP Life, SAMP Supplemental Life, City Basic Life, and LTD coverages for the period from October 1, 2008 to
September 30, 2009. (consent)
SUMMARY:
The City has contracted with Lincoln Financial for all life insurance coverages currently offered and has combined all services into one
purchase order.
The City currently provides for the following group life insurance benefits:
· CWA Life in an amount equivalent to 1 ½ times the employee’s annual base salary not to exceed $50,000
· SAMP Life in an amount equivalent to 1 times the employee’s annual base salary
· Voluntary SAMP Supplemental Life in incremental amounts equivalent to an additional 1-3 times the employee’s annual base
salary, the premiums for which are payroll- deducted from the employee’s salary
· Basic Life insurance in the amount of $2,500 for all employees except CWA
· Long Term Disability Insurance for those employees who do not participate in the City Pension Plan.
The total amount of the annual expenditures now exceeds $100,000 with this single vendor. The Purchasing Manager has previously
approved a purchase order in the amount of $40,000, and this request is for an additional $200,000 to cover expenses for the remainder
of this year. Funds have been budgeted and are available in the City’s Central Insurance Fund.
Type:Operating Expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
For Fiscal Year: to
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
November 28, 2008
Allen Del Prete
City of Clearwater
100 South Myrtle Avenue
Clearwater, FL 33756
Re:Policy No. 000010067548Life
Group I.D. CTYCLRWATR
Dear Allen Del Prete:
Enclosed you will find Amendment No. 3 to be attached to and made a part of the above referenced
policy. As requested, we have amended the Monthly Life rate to $.15 per $1,000 of insurance for Class
3. This amendment was effective October 1, 2008.
If you have any questions on this change, please feel free to contact your broker or your Customer
Service Representative at 800-423-2765. Thank you for giving The Lincoln National Life Insurance
Company an opportunity to serve you.
Sincerely,
The Lincoln National Life Insurance Company
Enclosures
cc:The Gehring Group
Jeff Eilers, Miami Regional Group Office
Attachment number 1
Page 1 of 24
JFF END-5860.FL
The Lincoln National Life Insurance Company
Service Office:8801 Indian Hills Drive
Omaha, NE 68114-4066
(800) 423-2765
Merger and Name Change Endorsement
This endorsement attaches to and forms a part of your Jefferson Pilot Financial Insurance Company policy,
contract or certificate.
Effective July 2, 2007 Jefferson Pilot Financial Insurance Company merged with The Lincoln National Life
Insurance Company. As a result of the merger, The Lincoln National Life Insurance Company is responsible for
all of Jefferson Pilot Financial Insurance Company's legal obligations, including your policy, contract or
certificate. Therefore, all references in the policy, contract or certificate to Jefferson Pilot Financial Insurance
Company (Jefferson Pilot) are hereby changed to reflect the surviving company name of The Lincoln National
Life Insurance Company.
The State of Domicile for The Lincoln National Life Insurance Company (the surviving company) is Indiana.
As a result, any reference in the policy, contract or certificate to the State of Domicile or Home State is hereby
changed to reference Indiana as the location of the State of Domicile or Home State.
All references to a Home Office, address or location in the policy, contract or certificate are hereby changed to
reference Fort Wayne, Indiana as the location of the Home Office.
All of the other terms and benefits of your policy, contract or certificate will remain unchanged.
The effective date of this endorsement is July 2, 2007.
Signed for The Lincoln National Life Insurance Company.
President
Attachment number 1
Page 2 of 24
GL1100A AMEND.
AMENDMENT NO. 3
TO BE ATTACHED TO AND MADE PART OF GROUP POLICY NO.: 000010067548
ISSUED TO: City of Clearwater
The Premium Rate Schedule that follows the PREMIUMS AND PREMIUM RATES provisions is
amended to read:
Monthly Group Life Rate Class 3$.15 per $1,000 of insurance
The effective date of this amendment is October 1, 2008; but only with respect to losses incurred on or
after that date. Nothing contained in this amendment shall change any of the terms and conditions of this
Policy; except as stated above.
JEFFERSON PILOT FINANCIAL INSURANCE COMPANY
Officer of the Company
Attachment number 1
Page 3 of 24
GL1101-TITLE PAGE 95
10/01/08
Jefferson Pilot Financial Insurance Company
8801 Indian Hills Drive, Omaha NE 68114-4066
(800) 423-2765A Stock Company
Group Policyholder:
City of Clearwater
In Consideration of the Group Policyholder's application for this Policy and payment of all
premiums when due, Jefferson Pilot Financial Insurance Company agrees to make the payments
provided in this Policy to the persons entitled to them.
The first premium for this Policy is due on its effective date. Subsequent premiums are due on
February 1, 2005, and on the same day of each month after that. Policy anniversaries will be
each January 1st; unless shown otherwise on the Premium Rate Schedule inside.
The provisions and conditions set forth on the following pages are a part of this Policy, as fully
as if recited over the signatures below.
Jefferson Pilot Financial Insurance Company has executed this Policy at its Home Office in
Omaha, Nebraska. The issue date of this Policy is January 1, 2005.
Chief Executive Officer Secretary
GROUP INSURANCE POLICY
No. 000010067548
PROVIDING
LIFE INSURANCE
Attachment number 1
Page 4 of 24
GL1101-1
2 10/01/08
TABLE OF CONTENTS
Schedule of Insurance......................................................................................................3
Definitions........................................................................................................................4
General Provisions...........................................................................................................5
Eligibility and Effective Dates for Personal Insurance....................................................6
Individual Terminations...................................................................................................7
Premiums and Premium Rates.........................................................................................8
Grace Period.....................................................................................................................9
Policy Termination...........................................................................................................9
Beneficiary.......................................................................................................................10
Assignments.....................................................................................................................11
Facility of Payment..........................................................................................................12
Death Benefit...................................................................................................................12
Settlement Options...........................................................................................................12
Extension of Death Benefit..............................................................................................13
Accelerated Death Benefit...............................................................................................14
Conversion Privilege........................................................................................................16
Claims Procedures for Life or Accidental Death and Dismemberment Benefits............17
Prior Insurance Credit Provision......................................................................................20
Attachment number 1
Page 5 of 24
GL1101-2
3 10/01/08
SCHEDULE OF INSURANCE
The amount of an Insured Person's insurance is determined from the following table. The initial amount of
coverage is the amount which applies to an Insured Person's Class on the date his or her coverage takes effect.
An Insured Person may become eligible for increases in the amount of insurance in accord with the table. Any
such increase will take effect on the latest of:
(1)the first day of the Insurance Month which coincides with or follows the date on which the
Insured Person becomes eligible for the increase; provided he or she is Actively at Work on
that day;
(2)the day the Insured Person resumes Active Work, if not Actively at Work on the day the
increase would otherwise take effect; or
(3)the day any required evidence of insurability is approved by the Company.
Any decrease will take effect on the day of the change; whether or not the Insured Person is Actively at Work.
The amount of an Insured Person's Life Insurance shall be reduced by the amount of any Life Insurance in effect
as a result of exercising the rights under the Conversion Privilege section of this Policy.
CLASSIFICATION
Class 1All Eligible Full-Time Employees Scheduled to Work
37.5 Hours Per Week Including SAMP Employees
and excluding CWA Bargaining Unit Employees
Class 2Retirees
Class 3All Full-Time Employees of CWA Bargaining Unit
WAITING PERIOD (For date insurance begins, refer to "Effective Date" section)
(a)None for employees who were hired on or before the Policy Issue Date.
(b)90 days of continuous Active Work for employees who were hired after the Policy Issue Date.
Attachment number 1
Page 6 of 24
SCHEDULE OF INSURANCE (CONTINUED)
GL1101-2
3-2 10/01/08
LIFE INSURANCE
Amount of Personal
Life Insurance
Class 1 $2,500
Class 2 $1,000
Class 3One and one-half times Basic Annual Earnings, rounded to the next higher
$1,000; subject to a maximum of $50,000.
For Classes 1 and 3, Personal Life Insurance will terminate when the Insured Person attains age 99 or retires
(unless eligible for retiree benefits), whichever occurs first.
For Class 2, Personal Life Insurance will terminate when the Insured Person attains age 99.
Basic Annual Earnings means the Insured Person's annual base salary or annualized hourly pay from the
Group Policyholder before taxes on the Determination Date. The "Determination Date" is the last day worked
just prior to the loss.
It does not include commissions, bonuses, overtime pay, or any other extra compensation. It does not include
income from a source other than the Group Policyholder. It will not exceed the amount shown in the Group
Policyholder's financial records or the amount for which premium has been paid; whichever is less.
Insured Persons are not required to make contributions for Personal Life Insurance.
The following chart applies to the Extension of Death Benefit provision when benefits end upon attainment of
the Social Security Normal Retirement Age:
Year of Birth Normal Retirement Age
1937 and prior 65
1938 65 and 2 months
1939 65 and 4 months
1940 65 and 6 months
1941 65 and 8 months
1942 65 and 10 months
1943 - 54 66
1955 66 and 2 months
1956 66 and 4 months
1957 66 and 6 months
1958 66 and 8 months
1959 66 and 10 months
1960 and later 67
Note: Persons born on January 1 of any year should refer to the Normal Retirement Age for the previous year.
If any evidence of insurability is required, it will be provided at the Person's own expense.
Attachment number 1
Page 7 of 24
GL1101-3 91 (REV)
4 10/01/08
DEFINITIONS
ACTIVE WORK or ACTIVELY AT WORK means an employee's full-time performance of all customary
duties of his or her occupation at:
(1)the GROUP POLICYHOLDER'S place of business; or
(2)any other business location where the employee is required to travel.
Unless disabled on the prior workday or on the day of absence, an employee will be considered Actively at
Work on the following days:
(1)a Saturday, Sunday or holiday which is not a scheduled workday;
(2)a paid vacation day, or other scheduled or unscheduled non-workday; or
(3)an excused or emergency leave of absence (except a medical leave).
COMPANY means Jefferson Pilot Financial Insurance Company, a Nebraska corporation, whose Home Office
address is 8801 Indian Hills Drive, Omaha, Nebraska 68114-4066.
DAY OR DATE means at 12:01 A.M., Standard Time, at the GROUP POLICYHOLDER'S place of business;
when used with regard to eligibility dates and effective dates. It means 12:00 midnight, Standard Time, at the
same place; when used with regard to termination dates.
FULL-TIME EMPLOYEE means an employee of the GROUP POLICYHOLDER:
(1)whose employment with the GROUP POLICYHOLDER is the employee's principal
occupation;
(2)who is not a temporary or seasonal employee; and
(3)who is regularly scheduled to work at such occupation at least 37.5 hours each week.
GROUP POLICYHOLDER means the person, partnership, corporation, or trust as shown on the Title Page of
this Policy.
INSURANCE MONTH means that period of time:
(1)beginning at 12:01 A.M. Standard Time, at the GROUP POLICYHOLDER'S place of business
on the first day of any calendar month; and
(2)ending at 12:00 midnight on the last day of the same calendar month.
INSURED PERSON means a PERSON for whom the coverages provided by this Policy are in effect.
PERSON means a FULL-TIME EMPLOYEE or RETIREE of the GROUP POLICYHOLDER:
(1)who is a member of an employee class which is eligible for coverage under this Policy; and
(2)who has completed an enrollment form.
PERSONAL INSURANCE means the insurance provided by this Policy on Insured Persons.
PHYSICIAN means a licensed practitioner of the healing arts other than the Insured Person or a relative of the
Insured Person.
POLICY means this Group Insurance Policy issued by the Company to the Group Policyholder.
RETIREE means a former FULL-TIME EMPLOYEE of the GROUP POLICYHOLDER who is eligible for
retirement benefits.
Attachment number 1
Page 8 of 24
GL1101-4 95
5 10/01/08
GENERAL PROVISIONS
ENTIRE CONTRACT. The entire contract between the parties consists of:
(1)this Policy and the Group Policyholder's application (a copy is attached); and
(2)the Insured Persons' enrollment cards, if any.
All statements made by the Group Policyholder and by Insured Persons are representations and not warranties.
No statement made by an Insured Person will be used to contest the coverage provided by this Policy; unless:
(1)it is contained in a written statement signed by that Insured Person; and
(2)a copy of the statement is furnished to the Insured Person or Beneficiary.
Only an Officer of the Company may change this Policy or extend the time for payment of any premium. No
change will be valid unless made in writing and signed by an Officer of the Company. Any change so made will
be binding on all persons referred to in this Policy.
INCONTESTABILITY. Except for the non-payment of premiums, the Company may not contest the validity of
this Policy as to any Insured Person after it has been in force for two years during his or her lifetime. This
clause will not affect the Company's right to contest claims made for disability, accidental death, or accidental
dismemberment benefits.
NONPARTICIPATION. This Policy will not be entitled to share in the surplus earnings of the Company.
BASIS OF RESERVE. The reserve for this Policy will not be less than the reserve computed using:
(1)the 1970 Intercompany Group Life Disability Valuation Table; and
(2)interest at not less than three percent per annum.
INFORMATION TO BE FURNISHED. The Group Policyholder may be required to furnish any information
needed to administer this Policy. Clerical error by the Group Policyholder will not:
(1)affect the amount of insurance which would otherwise be in effect; or
(2)continue insurance which otherwise would be terminated.
Once an error is discovered, an equitable adjustment in premium will be made. If a premium adjustment
involves the return of unearned premium, the amount of the return will be limited to the twelve month period
which precedes the date the Company receives proof such an adjustment should be made.
The Company may inspect any of the Group Policyholder's records which relate to this Policy.
MISSTATEMENT OF AGE. If an Insured Person's age has been misstated, premiums will be subject to an
equitable adjustment. If the amount of benefit depends upon age; then the benefit will be that which would have
been payable, based upon the person's correct age.
CERTIFICATES. The Group Policyholder will be furnished with individual Certificates for delivery to each
Insured Person. These certificates summarize the benefits provided by this Policy. If there is a conflict between
the Policy and the Certificate, the Policy will control.
CONFORMITY WITH STATE STATUTES. If any provision of this Policy conflicts with any applicable law,
the provision will be deemed to conform to the minimum requirements of the law.
WORKER'S COMPENSATION. This Policy is not to be construed to provide benefits required by Worker's
Compensation laws.
Attachment number 1
Page 9 of 24
GL1101-5 93 (FMLA)
6 10/01/08
ELIGIBILITY AND EFFECTIVE DATES FOR PERSONAL INSURANCE
ELIGIBILITY. A Person becomes eligible for the coverage provided by this Policy on the later of:
(1)the Policy's date of issue; or
(2)the date the Waiting Period is completed.
WAITING PERIOD. (See Schedule of Insurance).
EFFECTIVE DATE. Personal Insurance becomes effective on the latest of:
(1)the date the Person becomes eligible for the coverage;
(2)the date the Person resumes Active Work, if not Actively at Work on the day he or she
becomes eligible;
(3)the date the Person makes written application for Personal Insurance; and signs:
(a)a payroll deduction order, if Insured Persons pay any part of the Policy premium;
or
(b)an order to pay premiums from the Person's Section 125 Plan account, if
Employer contributions are made through a Section 125 Plan; or
(4)the date the Company approves the Person's coverage, if evidence of insurability is required.
EVIDENCE OF INSURABILITY. Evidence of insurability satisfactory to the Company must be submitted
when:
(1)a Person makes written application for Personal Insurance more than 31 days after becoming
eligible for the coverage; or
(2)a Person makes written application for Personal Insurance after he or she has requested:
(a)to cancel Personal Insurance;
(b)to stop payroll deductions for the coverage; or
(c)to stop premium payments from the Section 125 Plan account.
EXCEPTIONS. If an Insured Person's coverage terminates due to an approved leave of absence or military
leave, the Company will waive any Waiting Period or evidence of insurability requirement upon his or her
return; provided:
(1)the Person returns within six months after the leave begins;
(2)the Person applies or is enrolled within 31 days after resuming Active Work; and
(3)the reinstated amount of insurance does not exceed the amount which terminated.
If an Insured Person's coverage terminates due to a lay-off, the Company will waive any Waiting Period or
evidence of insurability requirement upon his or her return; provided:
(1)the Person returns within 12 months after the date the lay-off begins;
(2)the Person applies or is reenrolled within 31 days after resuming Active Work; and
(3)the reinstated amount of insurance does not exceed the amount which terminated.
Reinstatement will take effect on the date the Insured Person returns to Active Work.
If an Insured Person's coverage terminates because his or her employment ends, the Company will waive any
Waiting Period or evidence of insurability requirement upon his or her return; provided:
(1)the Person is rehired within 12 months after employment terminated;
(2)the Person applies or is reenrolled within 31 days after resuming Active Work; and
(3)the reinstated amount of insurance does not exceed the amount which terminated.
Reinstatement will take effect on the date the Insured Person returns to Active Work.
Attachment number 1
Page 10 of 24
GL1101-5 93 (FMLA)
7 10/01/08
INDIVIDUAL TERMINATIONS
An Insured Person's coverage will terminate on the earliest of:
(1)the date this Policy terminates;
(2)the last day of the Insurance Month in which the Insured Person requests termination;
(3)the last day of the last Insurance Month for which premium payment is made on the Insured
Person's behalf;
(4)the date the Insured Person ceases to be in a class of employees which is eligible for coverage
under this Policy;
(5)with respect to any particular insurance benefit, the date the portion of the Policy providing that
benefit terminates;
(6)the date on which the Insured Person's employment with the Group Policyholder or
Participating Employer terminates, unless the Insured Person is eligible for Retirement
Benefits; or
(7)the date the Insured Person enters the armed services of any state or country on active duty;
except for duty of 30 days or less for training in the Reserves or National Guard. (If the
Insured Person sends proof of military service, the Company will refund any unearned
premium.)
Ceasing Active Work results in termination of insurance; but coverage may be continued as follows:
(1)If the Insured Person is disabled due to illness or injury, then coverage may be continued until
the earliest of:
(a)12 Insurance Months after the disability begins;
(b)the date the Person is no longer disabled; or
(c)for Life Insurance; the date the Insured Person qualifies for any Extension of
Death Benefit under this Policy;
provided premium payments are made on his or her behalf.
(2)If the Insured Person ceases work due to a temporary lay off, an approved leave of absence, or a
military leave; then coverage may be continued:
(a)for three Insurance Months after the lay off or leave begins;
(b)provided premium payments are made on his or her behalf.
Attachment number 1
Page 11 of 24
PREMIUMS AND PREMIUM RATES
GL1101-6 04 FL
8 10/01/08
PAYMENT OF PREMIUMS. No coverage provided by this Policy will be in effect until the first premium for
such coverage is paid. For coverage to remain in effect, each subsequent premium must be paid on or before its
due date. The Group Policyholder is responsible for paying all premiums as they become due. Premiums are
payable on or before their due dates at the Company's Home Office. The premium must be paid in U.S. dollars.
PREMIUM RATE CHANGE. The Company may change any premium rate on any of the following dates:
(1)the date this Policy's terms are changed;
(2)the date the Company's liability is changed due to a change in federal, state or local law;
(3)the date the Group Policyholder (or any covered division, subsidiary or affiliated company)
relocates, dissolves or merges, or is added to or removed from this Policy;
(4)the date any coverage for one or more classes ceases to be provided under this Policy;
(5) the date the number of Insured Persons changes by 25% or more from the enrollment on the
date this Policy took effect, or the most recent Rate Guarantee Date expired, if later; or
(6) on any premium due date on or after this Policy’s first anniversary, or any later rate guarantee
date agreed upon by the Company.
The Company will give at least 45 days’ advance written notice of any increase in premium rates.
PREMIUM AMOUNT. The amount of premium due on each due date will be the sum of the products obtained
by multiplying each rate shown in the Premium Rate Schedule by the amount of insurance to which the rate
applies.
Premium adjustments will not be pro-rated daily. Instead, premium will be adjusted as follows.
(1)When an Insured Person's insurance or increase takes effect, premium will be charged from the
monthly due date coinciding with or next following that change.
(2)When all or part of an Insured Person's insurance terminates, the applicable premium will cease
on the monthly due date coinciding with or next following that termination.
(3)When premiums are paid other than monthly, increases or decreases will result in adjustment
from the premium due date coinciding with or next following that change.
The above manner of charging premium is for accounting purposes only. It will not extend coverage beyond a
date it would have otherwise terminated. Each premium payment will include any adjustments in past
premiums, which are needed due to changes that have not yet been taken into account. If a premium adjustment
involves a return of unearned premium, the refund will be limited to the prior 12-month period.
PREMIUM RATE SCHEDULE
Monthly Group Life Rate
Classes 1 and 3 $.20 per $1,000 of insurance
Class 2 2.32 per $1,000 of insurance
Attachment number 1
Page 12 of 24
GL1101-7 04 FL No Bene.-10 lives
9 10/01/08
GRACE PERIOD
A grace period of 31 days from the due date will be allowed for the payment of each premium after the first.
This Policy will remain in effect during the grace period; unless the Group Policyholder gives the Company
advance written notice of termination. The Group Policyholder will remain liable for payment of a pro rata
premium for the time this Policy remained in force during the grace period.
POLICY TERMINATION
TERMINATION BY THE COMPANY. To terminate this Policy, the Company must give the Group
Policyholder at least 45 days' advance written notice of its intent to do so. The Company may terminate this
Policy coverage on the due date of any premium; if:
(1)the total number of Insured Persons is less than 10;
(2)all of the premium is paid by the Group Policyholder and less than 100% of those eligible for
coverage are insured;
(3)part of the premium is paid by Insured Persons and less than 75% of those eligible for coverage
are insured;
(4)the Group Policyholder, without good cause, fails to:
(a)promptly furnish any information the Company reasonably requires; or
(b)perform its duties pertaining to this Policy in good faith;
(5)the Company terminates all other policies where permitted by their terms, which provide life
insurance or weekly disability income insurance in the same state in which this Policy was
issued; or
(6)state law otherwise requires this Policy to be terminated.
TERMINATION BY GROUP POLICYHOLDER. The Group Policyholder may terminate this Policy at any
time, by giving the Company advance written notice. Coverage will then terminate:
(1)on the date the Company receives the notice; or
(2)any later date the Group Policyholder and the Company have agreed upon.
The Group Policyholder remains responsible for the payment of premiums to the date of termination.
POLICY TERMINATION DUE TO NON PAYMENT OF PREMIUM. If any premium remains unpaid at the
end of the Grace Period; then this Policy will terminate:
(1) at midnight on the last day of the Grace Period, if the Company sends the Group Policyholder a
written cancellation notice by the 45th day after the Grace Period expires; or
(2) on the day the Company sends the Group Policyholder a written cancellation notice, if the notice
is sent more than 45 days after the Grace Period expires.
The Group Policyholder remains responsible for the payment of premiums to the date of termination.
EFFECT ON INCURRED CLAIMS. Termination of this Policy will not affect benefits otherwise payable for a
claim incurred while this Policy is in force.
Attachment number 1
Page 13 of 24
GL1101-7.1A 96 Pref. Bene.
10 10/01/08
BENEFICIARY
PAYMENTS TO BENEFICIARY. At an Insured Person's death, the amount of his or her Personal Life
Insurance will be paid to the surviving Beneficiary. If the Insured Person has not named a Beneficiary, or if no
named Beneficiary survives the Insured Person; then payment will be made to that Insured Person's:
(1)surviving spouse; or, if none
(2)surviving child or children in equal shares; or, if none
(3)surviving parent or parents in equal shares; or, if none
(4)surviving brothers and sisters in equal shares; or, if none
(5)estate, or in accord with the Facility of Payment section of this Policy.
The amount payable to anyone shown above will be reduced by any amount paid in accord with the Facility of
Payment section.
In determining who is to receive payment, the Company may rely upon an affidavit by a member of the class of
relatives to receive payment. The Company will make payment based upon the affidavit it has; unless it
receives notice of a valid claim by some other person, at its Home Office, before paying the proceeds. Such
payment will release the Company from any further obligation for the Insured Person's life insurance benefit.
If an Insured Person's named Beneficiary dies:
(1)within 15 days of the Insured Person's death; and
(2)before the Company receives satisfactory proof of the Insured Person's death;
then payment will be made as if the Insured Person had survived that Beneficiary; unless other provisions have
been made.
NAMING THE BENEFICIARY. An Insured Person's Beneficiary will be as shown on his or her enrollment
card, unless changed. This Policy may replace a group policy providing similar coverages. In that event, the
Beneficiary which the Insured Person named under the prior policy will be the Beneficiary under this Policy,
until changed.
CHANGING THE BENEFICIARY. Only the Insured Person, or his or her assignee, may change the
Beneficiary. A new Beneficiary may be named by filing a written notice of the change with the Company at its
Home Office. The change will be effective as of the date it was signed; subject to any action the Company takes
before receiving notice of the change.
When applying for a conversion policy under the Conversion Privilege Section, an Insured Person must name a
Beneficiary. The Beneficiary named for the conversion policy may be someone other than the person named
under this Policy. In that event, the application for the conversion policy will be treated as a written notice of
change of Beneficiary.
Attachment number 1
Page 14 of 24
GL1101-7.1C 01
11 10/01/08
ASSIGNMENTS
Personal Life Insurance may be assigned. The assignments allowed under this Policy are absolute assignments
and funeral assignments as described below.
No assignment will be binding on the Company unless and until:
(1)it is made on a form furnished by the Company;
(2)the original is completed and filed with the Company at its Home Office; and
(3)it is approved by the Company.
The Company and the Group Policyholder do not assume responsibility for the validity or effect of an
assignment.
ABSOLUTE ASSIGNMENTS. An Insured Person may make an irrevocable assignment of his or her Personal
Life Insurance as a gift (with no consideration), providing he or she has the legal capacity and the mental
capacity to do so. It may be made to a trust or to one or more of the Insured Person's relatives, their estates, or
to a trustee of a trust under which one of the relatives is a beneficiary.
The term "relatives" includes, but is not limited to, an Insured Person's spouse, parents, grandparents, aunts,
uncles, siblings, children, adopted children, stepchildren, and grandchildren.
In some states, community property is an established form of ownership that must be considered in making an
assignment. If an Insured Person makes an absolute assignment to two or more assignees, such assignees will
be joint owners with the right of survivorship between them. An Insured Person should consult with his or her
own legal advisor before making an assignment.
Once the assignment has been recorded by the Company, the Insured Person can no longer change the
beneficiary and cannot apply for conversion. Only the assignee can change the beneficiary designation if the
previous designation is revocable. An assignment will have no effect on a prior irrevocable beneficiary
designation. Only the assignee can apply for conversion but only when the Conversion Privilege provision
would have been available to the Insured Person in the absence of the assignment under this Policy.
An absolute assignment cannot be used as a collateral assignment.
FUNERAL ASSIGNMENTS. Upon an Insured Person's death, the beneficiary may assign the Personal Life
Insurance benefit to a funeral home for payment of burial expenses. After payment has been made for the burial
expenses to the assigned funeral home, the remaining death benefit is then paid in accord with the Beneficiary
and Settlement Options sections of this Policy.
Attachment number 1
Page 15 of 24
GL1101-8 96
12 10/01/08
FACILITY OF PAYMENT
Policy benefits may become payable to an Insured Person's estate, to a minor, or to a person who the Company
does not consider competent to give a valid release. In that event, the Company has the option to pay one or
more of the following:
(1)a person who has assumed the care and support of the Insured Person or Beneficiary;
(2)a person who has incurred expense as a result of the Insured Person's last illness or death;
(3)the personal representative of the Insured Person's estate; or
(4)any person related by blood or marriage to the Insured Person.
No payment made under this section may exceed $2,000. Any payment made in good faith under this section
will fully discharge the Company to the extent of the payment. Any remaining amount of benefit will be paid as
shown in the Beneficiary section.
DEATH BENEFIT
AMOUNT PAYABLE ON DEATH. Upon receipt of satisfactory proof of an Insured Person's death, the
Company will pay a death benefit equal to the amount of Personal Life Insurance in effect on the date of death.
This amount is shown in the Schedule of Insurance. The benefit will be paid as shown in the Beneficiary,
Facility of Payment, and Settlement Options sections.
SETTLEMENT OPTIONS
INSTALLMENTS. All or part of the death benefit may be received in installments, by making written election
to the Company.
ELECTION. While living, an Insured Person may direct the Company to pay the death benefit in installments.
If no such direction is in effect at the time of the Insured Person's death, the Beneficiary may make such an
election.
CONDITIONS. Any election, whether by an Insured Person or a Beneficiary, must comply with the Company's
practices at the time it is made. The amount applied under a settlement option must be at least $2,000. It must
be sufficient to provide a payment of at least $20 per month.
Attachment number 1
Page 16 of 24
GL1101-9 96 FL Stand. Ext. - SSNRA
13 10/01/08
EXTENSION OF DEATH BENEFIT
BENEFIT. Life insurance will be continued, without payment of premiums, for an Insured Person who:
(1)becomes Totally Disabled while insured under this policy and before reaching age 70;
(2)remains Totally Disabled for at least 6 months in a row; and
(3)submits satisfactory proof within the 7th through the 12th months of disability; or:
(a)as soon as reasonably possible after that; but
(b)not later than the 24th month of disability, unless he or she was legally incapacitated.
PREMIUM PAYMENT. Premium payments must continue until:
(1)the day the Insured Person is approved for this Extension of Death Benefit; or
(2)the day this Policy terminates (whichever occurs first).
Upon receipt of satisfactory proof, the Company will refund up to 12 months' premium paid for the Insured
Person's life insurance, from the 1st day of Total Disability.
DEFINITION. For this benefit, Total Disability or Totally Disabled means an Insured Person:
(1)is unable, due to sickness or injury, to engage in any employment or occupation for which such
Insured Person is or becomes qualified by reason of education, training, or experience; and
(2)is not engaging in any gainful employment or occupation.
AMOUNT CONTINUED. The life insurance continued by this section:
(1)will be the amount of Personal Life Insurance and any Dependent Life Insurance in effect on
the day the Insured Person's Total Disability begins; and
(2)will be subject to the reductions and terminations in effect under this Policy on that day.
If the Insured Person receives an Accelerated Death Benefit, the amount will be reduced in accord with that
provision. Any Accidental Death and Dismemberment Benefit will not be continued.
ADDITIONAL PROOF. At any time during this continuation, the Company may require the Insured Person:
(1)to submit further proof of his or her continued Total Disability; and
(2)to be examined by a Physician of the Company's choice, as often as reasonably necessary.
After the first two years of Total Disability, the Company will not request proof or an exam more than once a
year. Proof will be at the Insured Person's expense; unless the Company requests an exam by a Physician of its
choice.
When an Insured Person dies after submitting proof, further proof must be submitted to the Company showing
that he or she remained continuously and Totally Disabled until death. When an Insured Person dies within 12
months after Total Disability begins, but before submitting proof; then his or her death benefit will still be paid
under the terms of this Policy. But the Company must first receive satisfactory proof of his or her continuous
Total Disability, from the last day of Active Work until the date of death.
TERMINATION. Any life insurance extended under this section will terminate automatically on:
(1)the day the Insured Person ceases to be Totally Disabled;
(2)the day the Insured Person fails to take a required medical examination;
(3)the 60th day after the Company mails a request for additional proof, if it is not given;
(4)the effective date of the Insured Person's individual conversion policy, with respect to any
amount of life insurance converted in accord with the Conversion Privilege section; or
(5)the day the Insured Person reaches age 0 (whichever occurs first).
(5)the day the Insured Person reaches Social Security Normal Retirement Age (SSNRA), as
shown in the Schedule of Insurance (whichever occurs first).
RIGHTS AFTER TERMINATION. If Total Disability ends, and the Insured Person does not return to a class
eligible for Policy coverage; then he or she may exercise the Conversion Privilege. If Total Disability ends, and
the Insured Person does return to an eligible class; then his or her Policy coverage will resume when premium
payments are resumed, and any conversion policy is surrendered as provided below.
CONVERSION POLICIES. If the Insured Person has exercised the Conversion Privilege, and the benefits
payable under this Policy and the conversion policy combined would exceed:
(1)the Insured Person's original amount of Policy coverage prior to the conversion; or
(2)any greater amount for which he or she later becomes insured under this Policy;
then benefits will be payable under the terms of this Policy. But the conversion policy must first be surrendered
to the Company; and no claim may be made under the conversion policy, except for refund of premium less any
dividends and policy loans.
Attachment number 1
Page 17 of 24
GL1101-9.8 01 FL ADB-DEP.
14 10/01/08
ACCELERATED DEATH BENEFIT
BENEFIT. The Accelerated Death Benefit is an advance payment of part of the Insured Person's Personal Life
Insurance. It may be paid to the Insured Person, in a lump sum, once during the Insured Person's lifetime.
To qualify, a Terminal Insured Person must:
(1)have satisfied the Active Work requirement under this Policy;
(2)have been insured under this Policy for at least 12 months; and
(3)have at least $2,000 of Personal Life Insurance under this Policy on the day before the
Accelerated Death Benefit is paid.
Receiving the Accelerated Death Benefit will reduce the Remaining Life Insurance and the Death Benefit
payable at death, as shown on the next page.
"Claimant," as used in this section, means the Terminal Insured Person for whom the Accelerated Death Benefit
is requested.
"Terminal" means the Insured Person has a medical condition which is expected to result in death in 12 months
or less, despite appropriate medical treatment.
APPLYING FOR THE BENEFIT. To withdraw the Accelerated Death Benefit, the Insured Person (or his or
her legal representative) must send the Company:
(1)written election of the Accelerated Death Benefit, on forms supplied by the Company; and
(2)satisfactory proof that the Claimant is Terminal, including a Physician's written statement.
The Company reserves the right to decide whether such proof is satisfactory.
Before paying an Accelerated Death Benefit, the Company must also receive the written consent of any
irrevocable beneficiary, assignee or bankruptcy court with an interest in the benefit. (See Limitations 3, 4, and
5.)
NOTE: THIS IS NOT A LONG-TERM CARE POLICY. RECEIVING THIS ACCELERATED
DEATH BENEFIT WILL REDUCE THE BENEFIT PAYABLE AT DEATH. ANY AMOUNT
WITHDRAWN MAY BE TAXABLE INCOME, SO THE INSURED PERSON SHOULD CONSULT A
TAX ADVISOR BEFORE APPLYING FOR THIS BENEFIT.
AMOUNT OF THE BENEFIT. The Insured Person may elect to withdraw an Accelerated Death Benefit in any
$1,000 increment; subject to:
(1)a minimum of $1,000 or 10% of the Claimant's amount of Life Insurance (whichever is
greater); and
(2)a maximum of $250,000 or 75% of the Claimant's amount of Life Insurance (whichever is
less).
To determine the Accelerated Death Benefit, the Company will use the lesser of A or B below:
A.the Claimant's amount of Life Insurance which is in force on the day before the Accelerated
Death Benefit is paid; or
B.the Claimant's amount of Life Insurance which would be in force 12 months after that date; if
the coverage is scheduled to reduce, due to age, within 12 months after the Accelerated Death
Benefit is paid.
Attachment number 1
Page 18 of 24
GL1101-9.8 01 FL ADB-DEP.
15 10/01/08
ADMINISTRATIVE CHARGE: NONE
WITHDRAWAL FEE: NONE
EFFECT ON AMOUNT OF LIFE INSURANCE. "Remaining Life Insurance" means the amount of Life
Insurance which remains in force on the Claimant's life after an Accelerated Death Benefit is paid. The
Remaining Life Insurance will equal:
(1)the Claimant's amount of Life Insurance which was used to determine the Accelerated Death
Benefit (A or B above); minus
(2)any percentage by which the Claimant's coverage is scheduled to reduce, due to age; if the
reduction occurs more than 12 months after the Accelerated Death Benefit is paid, and while he
or she is still living; minus
(3)the amount of the Accelerated Death Benefit withdrawn.
PREMIUM: There is no additional charge for this benefit. Continuation of the Remaining Life Insurance will
be subject to timely payment of the premium for the reduced amount; unless the Insured Person qualifies for
waiver of premium under this Policy's Extension of Death Benefit provision, if included.
CONDITIONS. If the Claimant exercises the Conversion Privilege after an Accelerated Death Benefit is paid,
the amount of the conversion policy will not exceed the amount of his or her Remaining Life Insurance. If the
Claimant has Accidental Death and Dismemberment benefits under this Policy, the Principal Sum will not be
affected by the payment of an Accelerated Death Benefit.
EFFECT ON DEATH BENEFIT. When the Claimant dies after an Accelerated Death Benefit is paid, the
amount of Remaining Life Insurance in force on the date of death will be paid as a Death Benefit. The Insured
Person's Death Benefit will be paid in accord with the Beneficiary section of this Policy. If the Claimant dies
after application for an Accelerated Death Benefit has been made, but before the Company has made payment;
then the request will be void and no Accelerated Death Benefit will be paid. The amount of Life Insurance in
force on the date of death will be paid in accord with Policy provisions.
EFFECT ON TAXES AND GOVERNMENT BENEFITS. Any Accelerated Death Benefit amount withdrawn
may be taxable income to the Insured Person. Receipt of the Accelerated Death Benefit may also affect the
Claimant's eligibility for Medicaid, Supplemental Security Income and other government benefits. The
Claimant should consult his or her own tax and legal advisor before applying for an Accelerated Death Benefit.
The Company is not responsible for any tax owed or government benefit denied, as a result of the Accelerated
Death Benefit payment.
LIMITATIONS. No Accelerated Death Benefit will be paid:
(1)if any required premium is due and unpaid;
(2)on any conversion policy purchased in accord with the Conversion Privilege;
(3)without the written approval of the bankruptcy court, if the Insured Person has filed for
bankruptcy;
(4)without the written consent of the beneficiary, if the Insured Person has named an irrevocable
beneficiary;
(5)without the written consent of the assignee, if the Insured Person has assigned his or her rights
under this Policy;
(6)if any part of the Life Insurance must be paid to the Insured Person's child, spouse or former
spouse; pursuant to a legal separation agreement, divorce decree, child support order or other
court order;
(7)if the Claimant is Terminal due to a suicide attempt, while sane or insane; or due to an
intentionally self-inflicted injury;
(8)if a government agency requires the Insured Person or the Claimant to use the Accelerated
Death Benefit to apply for, receive or continue a government benefit or entitlement; or
(9)if an Accelerated Death Benefit has been previously paid for the Claimant under this Policy.
Attachment number 1
Page 19 of 24
GL1101-10 DEP.
16 10/01/08
CONVERSION PRIVILEGE - CONVERSION BENEFITS
GENERAL BENEFIT. An individual life policy, known as a conversion policy, may be purchased from the
Company without evidence of insurability, if all or part of anyone's life insurance, provided by this Policy,
terminates for any reason except:
(1)termination or amendment of the Policy; or
(2)the Insured Person's request for:
(a)termination of insurance; or
(b)cancellation of payroll deduction.
To purchase a conversion policy, application and payment of the first premium must be made within 31 days
after the life insurance is terminated.
Any policy issued under the General Conversion Benefit will:
(1)be for an amount not to exceed the amount of the life insurance which was terminated;
(2)be on any form (except term) then issued by the Company at the age and amount for which
application is made;
(3)be issued at the Insured Person's age at nearest birthday;
(4)be issued without disability or other supplemental benefits; and
(5)require premiums based on the class of risk to which the person then belongs.
CONVERSION BENEFIT-POLICY TERMINATION OR AMENDMENT. A conversion policy also may be
purchased from the Company if:
(1)all or a part of anyone's insurance terminates due to amendment or termination of this Policy;
and
(2)that person has been covered continuously under this Policy for at least five years.
Any conversion policy issued due to Policy termination or amendment will be subject to the same conditions as
a policy issued under the General Conversion Benefit except its amount may not exceed the lesser of:
(1)$10,000; or
(2)the Amount of Life Insurance which terminates less the amount of any group life insurance for
which the Insured Person becomes eligible within 31 days after the termination.
PROVISIONS APPLICABLE TO ALL CONVERSION POLICIES
EFFECTIVE DATES. The coverage provided by a conversion policy issued under this Section will be effective
on the later of:
(1)its date of issue; or
(2)31 days after the date on which the person's life insurance terminated.
DEATH DURING CONVERSION PERIOD. The Company will pay a death benefit under this Policy equal to
the amount of the life insurance which could have been converted, if the person:
(1)was entitled to purchase a conversion policy; and
(2)dies within the 31 day conversion period.
This death benefit will be paid even if no one applied for the conversion policy. If the first premium was paid
for the conversion policy, the amount of the premium will be refunded and the conversion policy will be void.
NOTICE OF CONVERSION PRIVILEGES-INSURED PERSONS. When an Insured Person's Personal
Insurance terminates, written notice of the right to convert will be:
(1)given personally to the Insured Person;
(2)mailed by the Group Policyholder to the Insured Person at his last known address; or
(3)mailed by the Company to the Insured Person at his last known address as furnished by the
Group Policyholder.
An additional period in which to convert will be granted if this written notice is not given to the Insured Person
at least 15 days before the end of the 31 day conversion period. Any such extension of the conversion period
will expire on the earliest of:
(1)15 days after the Insured Person is given the written notice; or
(2)60 days after the end of the 31 day conversion period even if the Insured Person is never given
such notice.
No death benefit will be payable under this Policy after the 31 day conversion period has expired even though
the right to convert may be extended.
Attachment number 1
Page 20 of 24
GL1101-13A 02 FL L/ADD
17 10/01/08
CLAIMS PROCEDURES
FOR LIFE OR ACCIDENTAL DEATH AND DISMEMBERMENT BENEFITS
NOTE: This Policy may include an Extension of Death Benefit, an Accelerated Death Benefit or a Living
Benefit. If so, please refer to that section for special claim procedures.
NOTICE AND PROOF OF CLAIM
Notice of Claim. Written notice of an accidental death or dismemberment claim must be given within 20 days
after the loss occurs; or as soon as reasonably possible after that.* The notice must be sent to the Company's
Home Office. It should include:
(1)the Insured Person's name and address; and
(2)the number of this Policy.
Claim Forms. When notice of claim is received, the Company will send claim forms for filing the required
proof. If the Company does not send the forms within 15 days; then the Insured Person or Beneficiary (the
claimant) may send the Company written proof of claim in a letter. It should state the nature, date and cause of
the loss.
Proof of Claim. The Company must be given written proof of claim within 90 days after the date of the loss; or
as soon as reasonably possible after that.* Proof of claim must be provided at the claimant's own expense. It
must show the nature, date and cause of the loss. In addition to the information requested on the claim form,
documentation must include:
(1)A certified copy of the death certificate, for proof of death.
(2)A copy of any police report, for proof of accidental death or dismemberment.
(3)A signed authorization for the Company to obtain more information.
(4)Any other items the Company may reasonably require in support of the claim.
* Exception: Failure to give notice or furnish proof of claim within the required time period will not invalidate
or reduce the claim; if it is shown that it was done:
(1)as soon as reasonably possible; and
(2)in no event more than one year after it was required.
These time limits will not apply while the claimant lacks legal capacity.
EXAM OR AUTOPSY. At anytime while a claim is pending, the Company may have the Insured Person
examined:
(1)by a Physician of the Company's choice;
(2)as often as reasonably required.
If the Insured Person fails to cooperate with an examiner or fails to take an exam, without good cause; then the
Company may deny benefits, until the exam is completed. In case of death, the Company may also have an
autopsy done, where it is not forbidden by law. Any such exam or autopsy will be at the Company's expense.
TIME OF PAYMENT OF CLAIMS. Any benefits payable under this Policy will be paid immediately after
the Company receives complete proof of claim and confirms liability.
Interest on Late Claims. If an accidental death or dismemberment benefit payment is not sent by the 120th day
after the Company receives the first proof of claim; then that overdue payment will accrue simple interest at the
rate of 10% per year.
TO WHOM PAYABLE
Death. Any benefits payable for the Insured Person's death will be paid in accord with the Beneficiary, Facility
of Payment, and Settlement Options sections of this Policy. If this Policy includes Dependent Life Insurance;
then any benefits payable for an insured Dependent's death will be paid to:
(1)the Insured Person, if he or she survives that Dependent; or
(2)the Insured Person's Beneficiary, or in accord with the Facility of Payment section; if the
Insured Person does not survive that Dependent.
Attachment number 1
Page 21 of 24
GL1101-13A 02 FL L/ADD
18 10/01/08
CLAIMS PROCEDURES
(Continued)
Dismemberment. If this Policy includes Accidental Death and Dismemberment Benefits; then any benefit,
other than the Insured Person's death benefit, will be paid to the Insured Person.
NOTICE OF CLAIM DECISION. The Company will send the claimant a written notice of its claim decision.
If the Company denies any part of the claim; then the written notice will explain:
(1)the reason for the denial, under the terms of this Policy and any internal guidelines;
(2)how the claimant may request a review of the Company's decision; and
(3)whether more information is needed to support the claim.
The Company will send this notice within 15 days after resolving the claim. If reasonably possible, the
Company will send it within:
(1)90 days after receiving the first proof of a death or dismemberment claim; or
(2)45 days after receiving the first proof of a claim for any Extension of Death Benefit, Living
Benefit or Accelerated Death Benefit available under this Policy.
Delay Notice. If the Company needs more than 15 days to process a claim, in a special case; then an extension
will be permitted. If needed, the Company will send the claimant a written delay notice:
(1)by the 15th day after receiving the first proof of claim; and
(2)every 30 days after that, until the claim is resolved.
The notice will explain the special circumstances which require the delay, and when a decision can be expected.
In any event, the Company must send written notice of its decision within:
(1)180 days after receiving the first proof of a death or dismemberment claim; or
(2)105 days after receiving the first proof of a claim for any Extension of Death Benefit, Living
Benefit or Accelerated Death Benefit available under this Policy.
If the Company fails to do so; then there is a right to an immediate review, as if the claim was denied.
Exception: If the Company needs more information from the claimant to process a claim; then it must be
supplied within 45 days after the Company requests it. The resulting delay will not count towards the above
time limits for claim processing.
REVIEW PROCEDURE. The claimant may request a claim review, within:
(1)60 days after receiving a denial notice of a death or dismemberment claim; or
(2)180 days after receiving a denial notice of a claim for any Extension of Death Benefit, Living
Benefit or Accelerated Death Benefit available under this Policy.
To request a review, the claimant must send the Company a written request, and any written comments or other
items to support the claim. The claimant may review certain non-privileged information relating to the request
for review.
Notice of Decision. The Company will review the claim and send the claimant a written notice of its decision.
The notice will explain the reasons for the Company's decision, under the terms of this Policy and any internal
guidelines. If the Company upholds the denial of all or part of the claim; then the notice will also describe:
(1)any further appeal procedures available under this Policy;
(2)the right to access relevant claim information; and
(3)the right to request a state insurance department review, or to bring legal action.
For a death or dismemberment claim, the notice will be sent within 60 days after the Company receives the
request for review; or within 120 days, if a special case requires more time. For a claim for any Extension of
Death Benefit, Living Benefit or Accelerated Death Benefit available under this Policy, the notice will be sent
within 45 days after the Company receives the request for review; or within 90 days, if a special case requires
more time.
Attachment number 1
Page 22 of 24
GL1101-13A 02 FL L/ADD
19 10/01/08
CLAIMS PROCEDURES
(Continued)
Delay Notice. If the Company needs more time to process an appeal, in a special case; then it will send the
Insured Person a written delay notice, by the 30th day after receiving the request for review. The notice will
explain:
(1)the special circumstances which require the delay;
(2)whether more information is needed to review the claim; and
(3)when a decision can be expected.
Exception: If the Company needs more information from the claimant to process an appeal; then it must be
supplied within 45 days after the Company requests it. The resulting delay will not count towards the above
time limits for appeal processing.
Claims Subject to ERISA (Employee Retirement Income Security Act of 1974). Before bringing a civil legal
action under the federal labor law known as ERISA, an employee benefit plan participant or beneficiary must
exhaust available administrative remedies. Under this Policy, the claimant must first seek two administrative
reviews of the adverse claim decision, in accord with this section. If an ERISA claimant brings legal action
under Section 502(a) of ERISA after the required reviews; then the Company will waive any right to assert that
he or she failed to exhaust administrative remedies.
RIGHT OF RECOVERY. If benefits have been overpaid on any claim; then full reimbursement to the
Company is required within 60 days. If reimbursement is not made; then the Company has the right to:
(1)reduce future benefits until full reimbursement is made; and
(2)recover such overpayments from the Insured Person, or from his or her Beneficiary or estate.
Such reimbursement is required whether the overpayment is due to fraud, the Company's error in processing a
claim, or any other reason.
LEGAL ACTIONS. No legal action to recover any benefits may be brought until 60 days after the required
written proof of claim has been given. No such legal action may be brought after the applicable statute of
limitations expires. The statute runs from the date by which written proof of claim must be given.
COMPANY'S DISCRETIONARY AUTHORITY. Except for the functions that this Policy clearly reserves
to the Group Policyholder or Employer, the Company has the authority to:
(1)manage this Policy and administer claims under it; and
(2)interpret the provisions and resolve questions arising under this Policy.
The Company's authority includes (but is not limited to) the right to:
(1)establish and enforce procedures for administering this Policy and claims under it;
(2)determine Employees' eligibility for insurance and entitlement to benefits;
(3)determine what information the Company reasonably requires to make such decisions; and
(4)resolve all matters when a claim review is requested.
Any decision the Company makes, in the exercise of its authority, shall be conclusive and binding; subject to the
Insured Person's or Beneficiary's rights to:
(1)request a state insurance department review; or
(2)bring legal action.
Attachment number 1
Page 23 of 24
GL1101-AMEND. PC1 Prior Ins. Cred. - Life
20 10/01/08
AMENDMENT TO BE ATTACHED TO AND MADE PART OF GROUP POLICY NO.: 000010067548
ISSUED TO: City of Clearwater
The Policy is amended by the addition of the following provisions.
PRIOR INSURANCE CREDIT UPON TRANSFER OF
LIFE INSURANCE CARRIERS
This provision prevents loss of life insurance coverage for an Insured Person, which could otherwise occur
solely because of a transfer of insurance carriers. This Policy will provide the following Prior Insurance Credit,
when it replaces a prior plan.
"Prior Plan" means a prior carrier's group life insurance policy, which this Policy replaced within 1 day of the
prior plan's termination date.
FAILURE TO SATISFY ACTIVE WORK RULE. Subject to payment of premiums, this Policy will provide
life coverage for a Person who:
(1)was insured under the prior plan on its termination date;
(2)was otherwise eligible under this Policy; but was not Actively-At-Work due to Injury or
Sickness on its Effective Date;
(3)is not entitled to any extension of life insurance under the prior plan; and
(4)is not Totally Disabled (as defined in the Extension of Death Benefit section of this Policy) on
the date this Policy takes effect.
AMOUNT OF LIFE INSURANCE. Until the Person satisfies this Policy's Active Work rule, the amount of his
or her group life insurance under this Policy will not exceed the amount for which the Person was insured under
the prior plan on its termination date.
This Amendment takes effect on the effective date of coverage under this Policy. In all other respects, this
Policy remains the same.
JEFFERSON PILOT FINANCIAL INSURANCE COMPANY
Officer of the Company
Attachment number 1
Page 24 of 24
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve staff recommendations to offer retirement incentives to eligible employees. (consent)
SUMMARY:
Creating an incentive for retirement eligible employees to retire during the current FY will benefit the City’s current budget reduction
initiatives in several ways. They are:
1. It will create vacant FTE’s that may be considered for elimination.
2. It will afford the City additional options to accommodate employees that are displaced from other positions being eliminated.
3. If it is necessary to backfill the positions, the new employees will be hired in at a significantly lower salary.
The following incentives are proposed to be offered to eligible retirees who leave employment with the City under the established
terms:
1. Retiree may receive $5,000 per year for two (2) years to be paid toward the City-provided medical insurance premiums at the
applicable retiree rate. The retiree is required to elect the City's medical insurance coverage at the time of retirement in order to be
eligible for this incentive.
OR
2. Retiree may receive a one-time lump sum of $10,000 cash, minus applicable withholding, in lieu of the payment for medical
insurance premiums or a combination of cash and payment of medical insurance premiums ($10,000 cash and no payment for
premiums; $5,000 cash and $5,000 to be applied to medical insurance premiums).
AND
3. In addition to either of the above, retiree who is eligible and leaves employment with the City voluntarily prior to May 23, 2009,
may receive an additional one-time cash lump sum of $5,000, minus applicable withholding.
Eligible employees would be required to apply during a limited application window (March 23 to April 17) and would be required to
retire by September 25, 2009 (last pay period of the FY). There are currently 170 employees across all departments/all funds that are
eligible to apply. This figure does not include unclassified employees who participate in the 401A Plan.
Should all eligible employees afford themselves of this opportunity, the City would incur a one-time cost of approximately $550,000 for
general fund employees and $580,000 for enterprise fund employees for the incentives alone. Public safety employees would account
for approximately $360,000 of these costs.
If all 170 eligible employees retired and every position was back-filled at the entry rate of pay, the salary savings for the remainder of
FY 2009 and all of FY 2010 would amount to $3.1 million.
In addition to the costs for the incentives, the City would also incur costs of approximately $3.7 million for general employees and $1.6
million for public safety employees for sick and vacation leave payouts. These additional costs represent a current funded liability that
would exist regardless of whether or not the incentives are offered.
The City estimates that no more than 50 of the eligible employees will choose to afford themselves of this opportunity so the cost, as
well as the savings, would be considerably less.
The following chart shows these costs based on all 170 eligible employees retiring.
Cover Memo
Estimated Costs/Savings
* existing retirement costs
SAMP/CWA –
Enterprise
SAMP/CWA –
General
Sworn –
Police/Fire
Totals
# Eligible 55 58 57 170
Option 1 incentive 550,000 580,000 570,000 1,700,000
Vac/Sick Payout* 1,400,000 1,200,000 1,700,000 4,300,000
Total Costs 1,950,000 1,780,000 2,270,000 5,900,000
SAMP/CWA –
Enterprise
SAMP/CWA –
General
Sworn –
Police/Fire
Totals
Savings if not
filled w/in last
quarter FY 08-09
710,000 710,000 1,000,000 2,420,000
Savings if not
filled for FY 09-
10
2,800,000 2,800,000 4,000,000 9,600,000
Savings if all
positions filled at
a reduced salary
1,800,000 1,700,000 1,000,000 4,500,000
Type:Operating Expenditure
Current Year Budget?:No Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
For Fiscal Year: to
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Clerk 4) Assistant City Manager 5) Clerk 6) City
Manager 7) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve amendment to Chapter 33, Section 33.028 of the Code of Ordinances authorizing the City Manager to adjust vessel slip rent
increases or decreases up to ten percent annually and pass Ordinance 8039-09 on first reading.
SUMMARY:
At the February 19, 2009 council meeting, Council Members authorized decreasing the slip rent rates in the five-year Beach Marina
Business Plan due to economic conditions. The rates were based on surveys of rates charged by other municipal and local area
marinas. Council approved the decreases as proposed, but agreed to look at the rates again if needed.
We wish to modify the existing ordinance that permits the City Manager to authorize slip rate increases up to 10%, to include decreases
up to 10% as well.
Review Approval:1) Legal 2) Clerk 3) Assistant City Manager ED 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Ordinance No. 8039-09
ORDINANCE NO. 8039-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING CHAPTER 33, SECTION 33.028, CODE OF
ORDINANCES, TO ALLOW THE CITY MANAGER TO ADJUST
VESSEL SLIP RENT INCREASES OR DECREASES UP TO TEN
PERCENT ANNUALLY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 33.028 is amended to read:
Sec. 33.028. Rental charges.
The city manager shall establish charges for the use of boat slips and docking spaces, which
charges shall be uniform as to type of space or services to be furnished, shall be established
in writing, shall be posted at the marina building on Clearwater Beach, and shall be effective
72 hours after written notice of a change thereof has been so posted. The city manager is
authorized to approve adjust vessel slip rent increases or decreases up to ten percent
annually, based on surveys of rates charged by other municipal and local area marinas.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
____________________________ ____________________________
Camilo A. Soto Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve the Second Amendment to Baseball Training Facility Lease Agreement and the Second Amendment to Sports Facility Use
Agreement between the City of Clearwater and the Phillies, authorize the appropriate officials to execute same and approve a mid-year
budget amendment transferring $200,000 from unappropriated retained earnings. (consent)
SUMMARY:
The four field Carpenter Complex was originally developed in partnership with the Philadelphia Phillies over 40 years ago to be the
main spring training facility for the Phillies. Their spring games were played at Jack Russell Stadium but the majority of the team work
was done at Carpenter.
In the early 1990’s the City made some much needed renovations to the clubhouse in order to accommodate the needs of the Phillies.
At the June 19, 2008 City Council meeting, City Council approved a term sheet and established a CIP totaling $3,000,000 plus interest
to renovate and expand the existing City building at the Carpenter Complex.
Funding in the amount of $3 million is available for this contract in the capital project 315-93606, Carpenter Complex Clubhouse
Renovations as authorized in June 2008. An additional amount of $100,000 is required under the contract for interest earned as
described in Section 2c of the term sheet. In addition, $100,000 is requested to cover the costs of schematic and preliminary design
costs that have been charged to the Parks and Recreation operating budget, and were not addressed in the original term sheet. These
costs have since been moved to the project in order to capture all capital costs related to the project. A mid-year budget amendment will
transfer $200,000 of unappropriated retained earnings to the project to cover these costs.
Major elements of this project will be to enlarge the coaches locker room, restrooms, meeting rooms; provide larger and enhanced
kitchen and feeding facilities, new office areas, storage facilities, a second floor totaling 5,650 sf in size to house additional offices,
conference room, restroom and observation areas.
As part of this project, the Phillies will assume the year round clay ballfield maintenance and custodial maintenance of the facility as
well as be responsible for traffic and public safety during spring training beginning in FY 2010. Total annual savings to the general fund
budget will be $219,330 for the remainder of the lease period with the Phillies, which is 15 years.
The project construction commences May 2009 to be ready for spring 2010.
There will be no increase in operating budgets and staffing levels due to the fact that the Phillies will pay a greater burden of the
operating cost at the Carpenter Complex as well as at Bright House Networks Field.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:Yes
Budget Adjustment Comments:
Mid-year transfer from unappropriated general fund retained earnings.
Current Year Cost:$200,000 Annual Operating Cost:n/a
Not to Exceed:$200,000 Total Cost:$200,000
For Fiscal Year:2008 to 2009
Appropriation Code Amount Appropriation Comment
315-93606 $200,000
Cover Memo
Review
Approval:
1) Office of Management and Budget 2) Legal 3) Parks and Recreation 4) Office of Management and Budget 5) Parks and
Recreation 6) Office of Management and Budget 7) Legal 8) Clerk 9) Assistant City Manager 10) Clerk 11) City
Manager 12) Clerk
Cover Memo
SECOND AMENDMENT TO BASEBALL
TRAINING FACILITY USE AGREEMENT
THIS Second Amendment to that certain Baseball Training Facility Lease
Agreement, dated December 31, 2000, as heretofore amended (“Agreement”) is hereby
made and entered into on March ____, 2009 between the City of Clearwater, Florida, a
municipal corporation of the State of Florida (“City”) and Phillies Florida LLC, a
Delaware limited liability company (“the Phillies”) (each party individually referred to
herein as “Party” or collectively as the “Parties”).
WHEREAS, the City and the Phillies entered into the Agreement, which sets out
the terms and conditions for the Phillies’ use and occupancy of, and of the Parties’
respective rights and obligations in respect to, certain property commonly known as the
Carpenter Complex (as more particularly described in Exhibit “A” attached thereto and
incorporated therein); and
WHEREAS, the Parties have agreed to make certain improvements to the
Carpenter Complex spring training facility and otherwise revise the Agreement as
provided for herein.
NOW, THEREFORE, for and in consideration of the mutual promises, covenants
and conditions contained herein, and for other good and valuable consideration, the
receipt and sufficiency of which are acknowledged by each of the parties hereto, the
Agreement is hereby amended as follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated
in and form a part of this Second Amendment.
Attachment number 1
Page 1 of 6
2
2. In accordance with Section 10, Alterations and Additions by the Phillies,
Subsection 10.2, the following improvements will be made to the Carpenter Complex
(the “Project”):
a. the following renovations in approximately 7,000 sq. ft. of the
ground floor of the existing operations building, namely, enlargement of coaches locker
rooms and trainers area, upgrades to restrooms and meeting rooms, expansion of kitchen
and feeding areas and additional storage and laundry areas; and
b. the addition of 5,650 sq. ft. of second floor space, to include
additional offices, conference rooms, restrooms and storage areas.
All of the foregoing shall be constructed in accordance with plans and specifications
designed and delivered by the City’s architect of record, Wannamaker Jensen Architects,
# 315-93606, entitled “Carpenter Complex Improvements.”
3. The Project will be managed by the Phillies and effected by a construction
company that the Phillies select through a competitive procurement process that complies
with applicable legal requirements for the bidding and awarding of construction contracts
for public works projects to the same extent as if the City had undertaken such bidding
and awarding of the contract, including but not limited to, all requirements of the Florida
Statutes and the City of Clearwater Code of Ordinances.
4. The City will fund the Project up to a maximum of Three Million Two
Hundred Thousand Dollars xx/100 ($3,200,000), which will be disbursed through the
City’s purchase order process as appropriate invoices are received by the City from the
Phillies.
5. The Phillies will be responsible for any Project cost overrun above City’s
$3,200,000 contribution and theretofore will have the right to make additive and
subtractive change orders, for which it shall be responsible to the extent of any excess. In
Attachment number 1
Page 2 of 6
3
no event shall the City be responsible to fund any amount over the amount set forth
herein and the Phillies shall guaranty completion of the Project and indemnify the City
for any amounts required over the City-funded amount in order to complete the Project.
6. The City will purchase, bear the risk of loss with respect to, and insure for
its own benefit, and the benefit of the Phillies, all construction materials specified by the
Phillies.
7. In order to discharge the City’s duty to insure Project materials as
provided for in Section 6 above, the Phillies will, at its own expense, add the City as an
additional insured under its builder’s risk insurance for the Project and the City will (as a
charge against its funding commitment) reimburse the Phillies for that portion of the
insurance cost that relates to construction materials purchased by the City. The Parties
agree to adjust these procedures as may be necessary to conform to sales tax regulations.
8. The City agrees that at the time of execution of this Amendment, there are
no unfulfilled City regulatory or permitting approvals relating to the Project. However,
in accordance with Section 10.2 of the Agreement, City’s consent for the Project is
conditioned upon the Phillies acquiring any necessary permits from applicable
government agencies other than City.
9. Section 9.1 is deleted in its entirety and shall be replaced with the
following:
9.1. Phillies and City Obligations. The Phillies agrees
during its period of use to maintain the clubhouse and the weight
training facility on the Demised Premises in a clean and orderly
condition, provided that the City will until September 30, 2009 at
its expense supply one janitor to assist in the cleaning of the
clubhouse. Otherwise, the City shall keep the Demised Premises,
Attachment number 1
Page 3 of 6
4
including without limitation the clubhouse and the weight training
facility, parking lot, playing fields, practice fields, bleacher seats,
and fences and all other buildings, structures and improvements
thereon erected in good order and condition and shall perform all
necessary maintenance, repair and restoration thereof, ordinary and
extraordinary, structural and non-structural, excepting only as
provided in the third from last sentence of this Section 9.1, and in
compliance with all applicable Legal Requirements and in first
class condition and up to first class MLB spring training facilities
standards at the time of reference, provided however, that (subject
to Sections 14 and 15 hereof) this obligation shall not operate to
require the City to substantially reconstruct the Demised Premises
during the Term hereof. Specifically, but without limiting the
generality of the preceding sentence, the City shall continuously
maintain the four playing fields and the practice field in a
condition suitable for playing Major League baseball and in that
connection shall provide at least three employees to perform
playing field maintenance during periods of use by The Phillies.
The Phillies shall: (a) provide one groundskeeper, at its expense;
and (b) bear the cost of any repair or restoration to the extent that it
may be caused by the fault or negligence of The Phillies, its
players, agents, employees or invitees (ordinary wear and tear
excepted) but only if and only to the extent that the cost thereof
may exceed related insurance proceeds. Additionally, The Phillies
shall from and after September 30, 2009: (i) perform on the City’s
Attachment number 1
Page 4 of 6
5
equipment the field grass cutting to the extent it cannot be
performed by three City employees; (ii) all clay grooming for all
Phillies events (raking, packing mounds, batters boxes, etc); (iii)
all maintenance of all batting tunnel clay mounds; and (iv) all
maintenance of bullpen clay for all Phillies events. In the
performance of their respective obligations under this Section 9.1,
the City and The Phillies shall comply with all applicable health
and safety code requirements. This section 9.1 shall not be
construed to require the City to reconstruct new facilities.
10. All other terms and conditions of the Agreement shall remain in full force
and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment the day
and year first above written.
Countersigned:
__________________________________
Frank V. Hibbard
Mayor
Approved as to form:
__________________________________
Laura Lipowski
Assistant City Attorney
PHILLIES FLORIDA LLC
By: The Phillies, its sole member
By: ______________________________
David P. Montgomery
General Partner, President
& CEO
CITY OF CLEARWATER, FLORIDA
By: _____________________________
William B. Horne, II
City Manager
Attest:
_________________________________
Cynthia E. Goudeau
City Clerk
Attachment number 1
Page 5 of 6
6
Attachment number 1
Page 6 of 6
Attachment number 2
Page 1 of 2
Attachment number 2
Page 2 of 2
SECOND AMENDMENT TO SPORTS FACILITY USE AGREEMENT
THIS Second Amendment to that certain Sports Facility Use Agreement dated
December 31, 2000, as heretofore amended (“Agreement”), is hereby made and entered
into on March ____, 2009, between the CITY OF CLEARWATER, FLORIDA, a
municipal corporation of the State of Florida (“City”) and PHILLIES FLORIDA LLC, a
Delaware limited liability company (“the Phillies”) (independently “Party” or collectively
“Parties”).
WHEREAS, City and the Phillies agree to amend the Agreement between the
Parties to modify certain sections thereof as they relate to the cost of off-duty police
presence during Major League Spring Training games at Bright House Field; and
WHEREAS, City is responsible for certain costs related to the operation of Bright
House Field and the Parties agree that responsibility for those costs shall be decreased as
follows.
NOW, THEREFORE, in consideration of the mutual covenants contained
hereafter, the Agreement is hereby amended as follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated
in and form a part of this Second Amendment.
2. Paragraph 8.4 is amended to read in full as follows:
8.4 City Services. City will provide all
appropriate City services at appropriate levels of coverage for all
Events, except that, during Major League Spring Training games
played from and after January 1, 2010 only, the Phillies will
engage and pay off-duty police surrounding the Sports Facility for
security and traffic control purposes and to prevent the
unauthorized sale of merchandise at the Sports Facility. (For this
Attachment number 3
Page 1 of 2
2
purpose, “unauthorized sale of merchandise” shall mean the sale of
goods by a Person who has not been authorized by the Phillies to
make such sales and the sale of unlicensed goods, whenever a
license is required for such sale to be given by the Phillies, MLB or
other holders of the marks embodied on such goods.) The Phillies
will provide necessary security and paramedical services within the
Sports Facility.
3. All of the terms and conditions of the Agreement which are not expressly
amended herein shall continue in full force and effect, and are incorporated herein by
reference as if set forth in full.
IN WITNESS WHEREOF, the Parties have executed this Amendment the day
and year first above written.
Countersigned:
__________________________________
Frank V. Hibbard
Mayor
Approved as to form:
__________________________________
Laura Lipowski
Assistant City Attorney
PHILLIES FLORIDA LLC
By: The Phillies, its sole member
By: ______________________________
David P. Montgomery
General Partner, President
& CEO
CITY OF CLEARWATER, FLORIDA
By: _____________________________
William B. Horne, II
City Manager
Attest:
_________________________________
Cynthia E. Goudeau
City Clerk
Attachment number 3
Page 2 of 2
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Accept a 10-foot wide Water Main and Utilities Easement to encumber a portion of Lot 10, Block B, HIGHLAND TERRACE MANOR
SUBDIVISION, and a portion of the East 85.64 feet of the Southwest 1/4 of the Southwest 1/4 of the Southwest 1/4 of Section 2,
Township 29 South, Range 15 East, conveyed by the School Board of Pinellas County in consideration of receipt of $1.00 and the
benefits to be derived therefrom. (consent)
SUMMARY:
In October 2004 the City completed its Water Supply System Master Plan ("Plan") that included a recommendation the City expand
local water production.
Pursuant to the plan the City will install five new wells that are anticipated to increase water production by 1.25 millions gallons per
day. Four inactive permitted wells will be relocated, and three other wells will be rehabilitated to enhance capacity.
The subject easement exactly overlays a Sanitary Easement the School Board granted the City in 1984, to now also provide the City
sufficient perpetual authority within the same easement alignment to install and maintain a proposed 8-inch raw water delivery line that
will interconnect the new wells with the water treatment facility.
This easement provides direct linkage for the proposed water line from routing within Fairmont Street right-of-way to connect with the
10-foot wide water main easement the School Board granted in May 2008 along the easterly boundary of the Kings Highway
Elementary property.
Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Attachment number 1
Page 1 of 4
Attachment number 1
Page 2 of 4
Attachment number 1
Page 3 of 4
Attachment number 1
Page 4 of 4
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²Prepared by:
Engineering Department
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Ph: (727)562-4750, Fax: (727)526-4755
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PROJECT
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SFEB 1"=800'261A 2-29s-15e2/23/2009Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
PCSB KINGS HIGHWAY
WATER MAIN EASEMENT
Attachment number 2
Page 1 of 1
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Wastewater Regulatory Trends - Tracy Mercer, Public Utilities Dir.
SUMMARY:
Review Approval:1) Clerk
Wastewater
Regulatory Trends
Wastewater
Regulatory Trends
Public Utilities DepartmentPublic Utilities Department
March 2009
RECLAMATION FACILITIESRECLAMATION FACILITIES
Current WRF OperationsCurrent WRF Operations
Permitted Capacity Permitted Capacity 28.5 MGD28.5 MGD
Treated Treated
Permitted Capacity Permitted Capacity 28.5 MGD28.5 MGD
Treated Treated Treated Treated
13.9 MGD ADF13.9 MGD ADF
Reclaimed Reclaimed
3.5 MGD ADF3.5 MGD ADF
Treated Treated
13.9 MGD ADF13.9 MGD ADF
Reclaimed Reclaimed
3.5 MGD ADF3.5 MGD ADF
REGULATORY STATUSREGULATORY STATUS
IP ProgramIP Program
FAC 62FAC 62--625625
GrizzleGrizzle––FiggFigg
IP ProgramIP Program
FAC 62FAC 62--625625
GrizzleGrizzle––FiggFiggGrizzleGrizzle––FiggFigg
FDEP RegulationsFDEP Regulations
AWT for dischargeAWT for discharge
EPA RegulationsEPA Regulations
GrizzleGrizzle––FiggFigg
FDEP RegulationsFDEP Regulations
AWT for dischargeAWT for discharge
EPA RegulationsEPA Regulations
REGULATORY STATUSREGULATORY STATUS
Public Access Reuse Public Access Reuse
SystemSystem
FAC Part III 62FAC Part III 62--610610
Public Access Reuse Public Access Reuse
SystemSystem
FAC Part III 62FAC Part III 62--610610FAC Part III 62FAC Part III 62--610610
Class B Land Application Class B Land Application
BiosolidsBiosolids
40 CFR 40 CFR ––Part 503Part 503
FAC Part III 62FAC Part III 62--610610
Class B Land Application Class B Land Application
BiosolidsBiosolids
40 CFR 40 CFR ––Part 503Part 503
SkycrestSkycrest
MorningsideMorningside
SkycrestSkycrest
MorningsideMorningside
RECLAIMED WATER RECLAIMED WATER
EXPANSION PROJECTSEXPANSION PROJECTS
RECLAIMED WATER RECLAIMED WATER
EXPANSION PROJECTSEXPANSION PROJECTS
MorningsideMorningside
Coachman Ridge / Coachman Ridge /
ChautauquaChautauqua
Glen Oaks / PalmettoGlen Oaks / Palmetto
Clearwater HarborClearwater Harbor
ResidentResident--Initiated AreasInitiated Areas
MorningsideMorningside
Coachman Ridge / Coachman Ridge /
ChautauquaChautauqua
Glen Oaks / PalmettoGlen Oaks / Palmetto
Clearwater HarborClearwater Harbor
ResidentResident--Initiated AreasInitiated Areas
RECLAIMED WATERRECLAIMED WATER
SYSTEM POTENTIALSYSTEM POTENTIAL
RECLAIMED WATERRECLAIMED WATER
SYSTEM POTENTIALSYSTEM POTENTIAL
Existing CityExisting City--wide Demand =wide Demand =
Pinellas County Wholesale =Pinellas County Wholesale =
Estimated BuildEstimated Build--out Demand ~out Demand ~
Existing CityExisting City--wide Demand =wide Demand =
Pinellas County Wholesale =Pinellas County Wholesale =
Estimated BuildEstimated Build--out Demand ~out Demand ~
3.5 MGD3.5 MGD
3.0 MGD3.0 MGD
10.0 MGD10.0 MGD
3.5 MGD3.5 MGD
3.0 MGD3.0 MGD
10.0 MGD10.0 MGD
RECLAIMED WATER FUNDINGRECLAIMED WATER FUNDING
POLICIESPOLICIES
CurrentCurrent
5050--5050--50505050--5050--5050
50% Participation50% Participation
50% Efficiency50% Efficiency
50% Potable Offset50% Potable Offset
RECLAIMED WATER FUNDINGRECLAIMED WATER FUNDING
POLICIESPOLICIES
By 2010By 2010
5050--6060--50505050--6060--5050
50% Participation50% Participation
60%60%EfficiencyEfficiency
50% Potable Offset50% Potable Offset
RECLAIMED WATERRECLAIMED WATER
Wet Weather DischargeWet Weather Discharge
Well ExemptionsWell Exemptions
Increased Funding Efficiency Increased Funding Efficiency
Wet Weather DischargeWet Weather Discharge
Well ExemptionsWell Exemptions
Increased Funding Efficiency Increased Funding Efficiency Increased Funding Efficiency Increased Funding Efficiency
Future RestrictionsFuture Restrictions
Increased Funding Efficiency Increased Funding Efficiency
Future RestrictionsFuture Restrictions
Surface Water QualitySurface Water QualitySurface Water QualitySurface Water Quality
EFFLUENT REGULATIONEFFLUENT REGULATION
FDEP Triennial Review FDEP Triennial Review ––
Surface Water Quality CriteriaSurface Water Quality Criteria
FDEP Triennial Review FDEP Triennial Review ––
Surface Water Quality CriteriaSurface Water Quality Criteria
Proposed rule change to Proposed rule change to
reduce THMsreduce THMsreduce THMsreduce THMs
Potential Solutions Potential Solutions
Revised Mixing ZoneRevised Mixing Zone
Ultraviolet DisinfectionUltraviolet Disinfection
EFFLUENT REGULATIONEFFLUENT REGULATION
Total Maximum Daily Loads (TMDL)Total Maximum Daily Loads (TMDL)Total Maximum Daily Loads (TMDL)Total Maximum Daily Loads (TMDL)
TOTAL MAXIMUM
DAILY LOADS (TMDL)
TOTAL MAXIMUM
DAILY LOADS (TMDL)
Tampa Bay Tampa Bay
EPA TMDLEPA TMDL
Tampa Bay Tampa Bay
EPA TMDLEPA TMDLEPA TMDLEPA TMDL
Assessment and Assessment and
Allocation Report Allocation Report
Stevenson’s CreekStevenson’s Creek
Draft FDEP TMDLDraft FDEP TMDL
EPA TMDLEPA TMDL
Assessment and Assessment and
Allocation Report Allocation Report
Stevenson’s CreekStevenson’s Creek
Draft FDEP TMDLDraft FDEP TMDL
Surface Water Discharge
Reclaimed Water
Local
Surface Water Discharge
Reclaimed Water
Local
DISPOSAL OPTIONSDISPOSAL OPTIONS
Local
Regional
Deep Well Injection
IPR / GWR
Local
Regional
Deep Well Injection
IPR / GWR
INDIRECT POTABLE INDIRECT POTABLE
RECHARGERECHARGE
SWFWMD SWFWMD
Feasibility StudyFeasibility StudyFeasibility StudyFeasibility Study
Use Reclaimed Use Reclaimed
Water for Aquifer Water for Aquifer
Recharge in Recharge in
Tampa Bay AreaTampa Bay Area
Groundwater Replenishment
GROUNDWATER
REPLENISHMENT
GROUNDWATER
REPLENISHMENT
Clearwater Clearwater
Feasibility StudyFeasibility StudyFeasibility StudyFeasibility Study
BIOSOLIDSBIOSOLIDS
BIOSOLIDS PLANBIOSOLIDS PLAN
Truck and Land Applied
Anaerobic Digestion
Truck and Land Applied
Anaerobic DigestionAnaerobic Digestion
Dewatering ~17% Solids
Anaerobic Digestion
Dewatering ~17% Solids
SIX YEAR CIP
Secondary Digester NEWRF
Rehabilitation of Dewatering
SIX YEAR CIP
Secondary Digester NEWRF
Rehabilitation of Dewatering
CURRENT BIOSOLIDS PLANCURRENT BIOSOLIDS PLAN
Rehabilitation of Dewatering
Thermal Dryer
Rehabilitation of Dewatering
Thermal Dryer
CURRENT REGULATORY ISSUESCURRENT REGULATORY ISSUES
Cradle to Grave Documentation
RMF’s must be Attended
Cradle to Grave Documentation
RMF’s must be AttendedRMF’s must be Attended
Restrictions on Quantity Applied
Control of drainage offsite or
wetlands onsite
RMF’s must be Attended
Restrictions on Quantity Applied
Control of drainage offsite or
wetlands onsite
PROPOSED REGULATIONPROPOSED REGULATION
Solids: What the future holdsSolids: What the future holds
PROPOSED REGULATIONPROPOSED REGULATION
Solids: What the future holdsSolids: What the future holds
Maximum
Site Loading
will bring
Maximum
Site Loading
will bring will bring
about either:
Landfill
Fertilizer
Grade
Production
will bring
about either:
Landfill
Fertilizer
Grade
Production
NORTH PINELLAS
Regional Solids Dryer Facility
NORTH PINELLAS
Regional Solids Dryer Facility
Local v.
Regional
Local v.
Regional
Innovative &
Alternative
Technologies
Innovative &
Alternative
Technologies
Wastewater
Regulatory Trends
Wastewater
Regulatory Trends
Public Utilities DepartmentPublic Utilities Department
Tracy Mercer, P.U. Director, M.B.A.
Nan Bennett, Asst. P.U. Director, P.E.
Rob Fahey, Engineering Manager, P.E.
Tracy Mercer, P.U. Director, M.B.A.
Nan Bennett, Asst. P.U. Director, P.E.
Rob Fahey, Engineering Manager, P.E.
INTEGRATED WATER
MANAGEMENT STRATEGY
(IWMS)
•CONSERVE our limited water supplies
•PRESERVE our drinking water source•PRESERVE our drinking water source
•PRODUCE more water from our local
sources
•PROTECT our coastal environment
(maximize reclaimed water use/ reduce
discharge to Gulf & Bay)
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Suburban (RS) and Initial Zoning Atlas Designation of Low
Density Residential (LDR) District for 2350 Lake Shore Drive (Lots 1, 2, 3, 12, 13 and 14, Block 46, Section A, Unit 1, Chautauqua
Subdivision in Section 32, Township 28 South, Range 16 East) and an unaddressed parcel located at the Northwest corner of First Street
East and Third Avenue North (Lots 12 through 15, Block 47, Section A, Unit 1, Chautauqua Subdivision in Section 32, Township 28
South, Range 16 East)and pass Ordinances 8047-09,8048-09 and 8049-09 on first reading. (ANX2009-01001)
SUMMARY:
This voluntary annexation petition involves a 1.111-acre property consisting of one 0.638 acre parcel of land occupied by a single-
family dwelling and one 0.473 acre parcel of land that is vacant. The parcels are located between Third Avenue North and Fourth
Avenue North, with one parcel lying east of First Street East and one lying west of First Street East. Both parcels are located
approximately 600 feet east of Chautauqua Avenue. The Planning Department is requesting that the 1.08-acres of abutting Fourth
Avenue North, First Street East, and Third Avenue North rights-of-way not currently within the City limits also be annexed. The
applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The property is located
within an enclave and is contiguous to existing City boundaries to the north, south and west. It is proposed that the property be assigned
a Future Land Use Plan designation of Residential Suburban (RS) and a zoning category of Low Density Residential (LDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
The property currently receives water service from the City of Clearwater. The closest sanitary sewer line is located in the
adjacent Fourth Avenue North right-of-way and the applicant has paid the City's sewer impact and assessment fees and is aware
of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of
Clearwater. The property is located within Police District III and service will be administered through the district headquarters
located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 50
located at 2681 Countryside Boulevard. The City has adequate capacity to serve this property with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of
service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Development Code.
The proposed RS Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density of 2.5 units per acre. The proposed zoning district to
be assigned to the property is the Low Density Residential (LDR) District. The use of the subject property is consistent with the
uses allowed in the District and both parcels exceed the District’s minimum dimensional requirements. The proposed annexation
is therefore consistent with the Countywide Plan, City’s Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the north, south and west; therefore the
annexation is consistent with Florida Statutes Chapter 171.044.
Review Approval:1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
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PROJECT
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Location Map
Owner Stephen E. McConihay, Jr. and Donna M.
McConihay Case: ANX2009-01001
Site:
2350 Lake Shore Drive and
Unaddressed Parcel located at the Northwest
corner of First Street East and Third Avenue
North
Property Size (Acres):
Size R-O-W (Acres):
1.111
1.08
Land Use Zoning
PIN:
32-28-16-14922-046-0120
and
32-28-16-14922-047-0120 From :
To:
RS (County) R-R (County)
RS (City) LDR (City) Atlas Page: 233A
Attachment number 1
Page 1 of 8
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Aerial Photograph
Owner Stephen E. McConihay, Jr. and Donna M.
McConihay Case: ANX2009-01001
Site:
2350 Lake Shore Drive and
Unaddressed Parcel located at the Northwest
corner of First Street East and Third Avenue
North
Property Size (Acres):
Size R-O-W (Acres):
1.111
1.08
Land Use Zoning
PIN:
32-28-16-14922-046-0120
and
32-28-16-14922-047-0120 From :
To:
RS (County) R-R (County)
RS (City) LDR (City) Atlas Page: 233A
Attachment number 1
Page 2 of 8
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Proposed Annexation Map
Owner Stephen E. McConihay, Jr. and Donna M.
McConihay Case: ANX2009-01001
Site:
2350 Lake Shore Drive and
Unaddressed Parcel located at the Northwest
corner of First Street East and Third Avenue
North
Property Size (Acres):
Size R-O-W (Acres):
1.111
1.08
Land Use Zoning
PIN:
32-28-16-14922-046-0120
and
32-28-16-14922-047-0120 From :
To:
RS (County) R-R (County)
RS (City) LDR (City) Atlas Page: 233A
Attachment number 1
Page 3 of 8
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USE.doc
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1034.8
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103(S)
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133.07
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275.08
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P2330
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Future Land Use Map
Stephen E. McConihay, Jr. and Donna M.
McConihay Owner Case: ANX2009-01001
2350 Lake Shore Drive and Property Size (Acres):
1.111 Unaddressed Parcel located at the Northwest
corner of First Street East and Third Avenue
North
Size R-O-W (Acres): Site: 1.08
Land Use Zoning 32-28-16-14922-046-0120
and PIN:
32-28-16-14922-047-0120 From : RS (County) R-R (County)
To: RS (City) LDR (City) Atlas Page: 233A
Attachment number 1
Page 4 of 8
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DRAINAGE
EASEMENT
845.4
1034.8
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30(S)
330.09
103(S)
852.38
1
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2671
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23502677
2650
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25821
25841
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CHAUTAUQUA AVE
FOURTH AVE N
MDR
2684
2360
2678
2350
2656
2346
2670
25853
2583725829
25845
25873
258 57
25865
25861
2 5 9 0 1
25817
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LDR LDR
Zoning Map
Stephen E. McConihay, Jr. and Donna M.
McConihay Owner Case: ANX2009-01001
2350 Lake Shore Drive and Property Size (Acres):
1.111 Unaddressed Parcel located at the Northwest
corner of First Street East and Third Avenue
North
Size R-O-W (Acres): Site: 1.08
Land Use Zoning 32-28-16-14922-046-0120
and PIN:
32-28-16-14922-047-0120 From : RS (County) R-R (County)
To: RS (City) LDR (City) Atlas Page: 233A
Attachment number 1
Page 5 of 8
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103(S)
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133.17
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3.07
275.08
.
9
4
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687(S)
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Multi-Family
Residential
Conservation
Single Family Residential Vacant Single Conservation
Family
Residential
Single Family Residential Single Vacant Vacant Family
Residential
Vacant Conservation
Single Family Residential
Single Family Residential
Existing Surrounding Uses Map
Stephen E. McConihay, Jr. and Donna M.
McConihay Owner Case: ANX2009-01001
2350 Lake Shore Drive and Property Size (Acres):
1.111 Unaddressed Parcel located at the Northwest
corner of First Street East and Third Avenue
North
Size R-O-W (Acres): Site: 1.08
Land Use Zoning 32-28-16-14922-046-0120
and PIN:
32-28-16-14922-047-0120 From : RS (County) R-R (County)
To: RS (City) LDR (City) Atlas Page: 233A
Attachment number 1
Page 6 of 8
View looking south at the subject property, 2350 Lake Shore Drive
View looking south from the subject property, 2350 Lake Shore Drive
View looking west at the subject property, vacant unaddressed
parcel.
View looking east at the subject property, 2350 Lake Shore Drive
View looking north from the subject property, 2350 Lake Shore Drive
Page 1 of 2
ANX2009-01001
McConihay, Stephen E. and Donna M.
2350 Lake Shore Drive and Unaddressed Parcel
View looking southwesterly at the subject property, vacant
unaddressed parcel.
Attachment number 1
Page 7 of 8
View looking south along First Street East.View looking north along First Street East.
ANX2009-01001
McConihay, Stephen E. and Donna M.
2350 Lake Shore Drive and Unaddressed Parcel
Page 2 of 2
View looking westerly along Third Avenue North.
Attachment number 1
Page 8 of 8
Ordinance No. 8047-09
ORDINANCE NO. 8047-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE NORTHWEST CORNER OF FIRST
STREET EAST AND THIRD AVENUE NORTH
APPROXIMATELY 500 FEET EAST OF CHAUTAUQUA
AVENUE AND PROPERTY LOCATED ON THE
NORTHEAST CORNER OF FIRST STREET EAST AND
THIRD AVENUE NORTH APPROXIMATELY 660 FEET
EAST OF CHAUTAUQUA AVENUE, CONSISTING OF LOTS
1, 2, 3, 12, 13 AND 14, BLOCK 46, SECTION A, UNIT 1,
CHAUTAUQUA SUBDIVISION AND LOTS 12, 13, 14 AND
15, BLOCK 47, SECTION A, UNIT 1, CHAUTAUQUA
SUBDIVISION, WHOSE POST OFFICE ADDRESS IS 2350
LAKE SHORE DRIVE AND UNADDRESSED PARCEL AT
THE CORNER OF FIRST STREET EAST AND THIRD
AVENUE NORTH, TOGETHER WITH THE RIGHT-OF-WAY
OF FOURTH AVENUE NORTH ABUTTING LOTS 12, 13
AND 14, THE RIGHT-OF-WAY OF FIRST STREET EAST
ABUTTING LOTS 1 AND 14, AND THE RIGHT-OF-WAY OF
THIRD AVENUE NORTH ABUTTING LOTS 1, 2, AND 3 OF
BLOCK 46 AND LOTS 10 THROUGH 13 OF BLOCK 47,
INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached legal description
(ANX2009-01001)
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Attachment number 2
Page 1 of 3
Ordinance No. 8047-09 2
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
________________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
___________________________ ____________________________________
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 2
Page 2 of 3
Ordinance No. 8047-09 3
ANX2009-01001 – 2350 Lake Shore Drive and Unaddressed Parcel on First Street East
Legal Description
Lots 1, 2, 3, 12, 13 and 14, Block 46, Section A, Unit 1, Chautauqua Subdivision,
according to the map or plat thereof as recorded in Plat Book 9, Page 52, Public
Records of Pinellas County, Florida.
Lots 12 through 15, Block 47, Section A, Unit 1, and the Right-of-Way of 3rd Avenue N.
abutting Lots 10 through 13, Block 47, Chautauqua Subdivision, according to map or
plat thereof, as recorded in Plat Book 9, Page 52, Public Records of Pinellas County,
Florida.
Together with the Right-of-Way of Fourth Avenue N. abutting lots 12, 13, and 14, the
Right-of-Way of First Street East abutting lots 1 and 14 and the Right-of-Way of Third
Avenue N. abutting lots 1, 2, and 3.
Attachment number 2
Page 3 of 3
Ordinance No. 8048-09
ORDINANCE NO. 8048-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE NORTHWEST
CORNER OF FIRST STREET EAST AND THIRD AVENUE
NORTH APPROXIMATELY 500 FEET EAST OF
CHAUTAUQUA AVENUE AND PROPERTY LOCATED ON
THE NORTHEAST CORNER OF FIRST STREET EAST
AND THIRD AVENUE NORTH APPROXIMATELY 660
FEET EAST OF CHAUTAUQUA AVENUE, CONSISTING
OF LOTS 1, 2, 3, 12, 13 AND 14, BLOCK 46, SECTION A,
UNIT 1, CHAUTAUQUA SUBDIVISION AND LOTS 12, 13,
14 AND 15, BLOCK 47, SECTION A, UNIT 1,
CHAUTAUQUA SUBDIVISION, WHOSE POST OFFICE
ADDRESS IS 2350 LAKE SHORE DRIVE AND
UNADDRESSED PARCEL AT THE CORNER OF FIRST
STREET EAST AND THIRD AVENUE NORTH, TOGETHER
WITH THE RIGHT-OF-WAY OF FOURTH AVENUE
NORTH ABUTTING LOTS 12, 13 AND 14, THE RIGHT-OF-
WAY OF FIRST STREET EAST ABUTTING LOTS 1 AND
14, AND THE RIGHT-OF-WAY OF THIRD AVENUE
NORTH ABUTTING LOTS 1, 2 AND 3 OF BLOCK 46 AND
LOTS 10 THROUGH 13 OF BLOCK 47, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL SUBURBAN (RS); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use Category
See attached legal description Residential Suburban (RS)
(ANX2009-01001)
Attachment number 3
Page 1 of 3
Ordinance No. 8048-09 2
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8047-09.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
__________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ __________________________
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 3
Page 2 of 3
Ordinance No. 8048-09 3
ANX2009-01001 – 2350 Lake Shore Drive and
Unaddressed Parcel on First Street East
Legal Description
Lots 1, 2, 3, 12, 13 and 14, Block 46, Section A, Unit 1,
Chautauqua Subdivision, according to the map or plat
thereof as recorded in Plat Book 9, Page 52, Public Records
of Pinellas County, Florida.
Lots 12 through 15, Block 47, Section A, Unit 1, and the
Right-of-Way of 3rd Avenue N. abutting Lots 10 through 13,
Block 47, Chautauqua Subdivision, according to map or plat
thereof, as recorded in Plat Book 9, Page 52, Public
Records of Pinellas County, Florida.
Together with the Right-of-Way of Fourth Avenue N.
abutting lots 12, 13, and 14, the Right-of-Way of First Street
East abutting lots 1 and 14 and the Right-of-Way of Third
Avenue N. abutting lots 1, 2, and 3.
Attachment number 3
Page 3 of 3
Ordinance No. 8049-09
ORDINANCE NO. 8049-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTHWEST CORNER OF FIRST STREET EAST
AND THIRD AVENUE NORTH APPROXIMATELY 500
FEET EAST OF CHAUTAUQUA AVENUE AND
PROPERTY LOCATED ON THE NORTHEAST CORNER
OF FIRST STREET EAST AND THIRD AVENUE NORTH
APPROXIMATELY 660 FEET EAST OF CHAUTAUQUA
AVENUE, CONSISTING OF LOTS 1, 2, 3, 12, 13 AND 14,
BLOCK 46, SECTION A, UNIT 1, CHAUTAUQUA
SUBDIVISION AND LOTS 12, 13, 14 AND 15, BLOCK 47,
SECTION A, UNIT 1, CHAUTAUQUA SUBDIVISION,
WHOSE POST OFFICE ADDRESS IS 2350 LAKE SHORE
DRIVE AND UNADDRESSED PARCEL AT THE CORNER
OF FIRST STREET EAST AND THIRD AVENUE NORTH,
TOGETHER WITH THE RIGHT-OF-WAY OF FOURTH
AVENUE NORTH ABUTTING LOTS 12, 13 AND 14, THE
RIGHT-OF-WAY OF FIRST STREET EAST ABUTTING
LOTS 1 AND 14, AND THE RIGHT-OF-WAY OF THIRD
AVENUE NORTH ABUTTING LOTS 1, 2 AND 3 OF BLOCK
46 AND LOTS 10 THROUGH 13 OF BLOCK 47, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
LOW DENSITY RESIDENTIAL (LDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
See attached legal description Low Density Residential (LDR)
(ANX2009-01001)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Attachment number 4
Page 1 of 3
Ordinance No. 8049-09 2
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8047-09.
PASSED ON FIRST READING ___________________________
PASSED ON SECOND AND FINAL ___________________________
READING AND ADOPTED
_______________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ ______________________________
Leslie K. Dougall-Sides Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 4
Page 2 of 3
Ordinance No. 8049-09 3
ANX2009-01001 – 2350 Lake Shore Drive and Unaddressed Parcel on First Street East
Legal Description
Lots 1, 2, 3, 12, 13 and 14, Block 46, Section A, Unit 1, Chautauqua Subdivision,
according to the map or plat thereof as recorded in Plat Book 9, Page 52, Public
Records of Pinellas County, Florida.
Lots 12 through 15, Block 47, Section A, Unit 1, and the Right-of-Way of 3rd Avenue N.
abutting Lots 10 through 13, Block 47, Chautauqua Subdivision, according to map or
plat thereof, as recorded in Plat Book 9, Page 52, Public Records of Pinellas County,
Florida.
Together with the Right-of-Way of Fourth Avenue N. abutting lots 12, 13, and 14, the
Right-of-Way of First Street East abutting lots 1 and 14 and the Right-of-Way of Third
Avenue N. abutting lots 1, 2, and 3.
Attachment number 4
Page 3 of 3
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Appoint four members to the Marine Advisory Board with the term expiring March 31, 2013.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Tim Trager
MEETING DATES: 2nd Wed., 8 am
PLACE: Marina
APPTS. NEEDED: 4
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER
REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Mark A. Smith – 701 Bay Esplanade, 33767 – Financial Consultant
Original Appointment 02/03/05 – (was serving 1st term until 02/28/09)
Resigned 04/09/08
2. Paul Kelley – 667 Bay Esplanade #6, 33767 – Business Owner – Gulfside Docks
Original Appointment 07/20/00 – (2nd term expired 07/31/08)
2007-2008 – (0 Absences)
Interest in reappointment: Yes
3. F. David Hemerick – 192 Devon Dr., 33767 – Dentist
Original Appointment 07/15/04 – (1st term expired 07/31/08)
2007-2008 – (0 Absences)
Interest in reappointment: Yes
4. Edward O’Brien, Jr. – 3376 Ferncliff Lane, 33761 – College Professor
Original Appointment 03/01/01 – (2nd term until 02/28/09)
2007-2008 – (1 Absence)
Interest in reappointment: Yes
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES:
1. John Funk - 521 Mandalay Ave., Unit 402, 33767 - Real Estate Broker/Developer
2. Paul E. Lightfoot – 3102 Eagles Landing Circle West, 33761 – Financial Advisor
3. Bob Luna – 774 Snug Island, Island Estates, 33767 – Mortgage & Real Estate Broker
4. David J. Napoli – 2644 Barksdale Ct., 33761 – Retired/Trademan, Construction
5. Eric D. Spaulding – 1116 Sedeeva St., 33755 – Fisherman/Business Mgmt.
Zip codes of current members on board:
Cover Memo
2 at 33761
2 at 33765
Review Approval:1) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8038-09 on second reading, amending Appendix A, Article VII to amend the administrative fee for fireworks,
update nomenclature to reflect changes made by the State mandated use of the 2007 Florida Fire Prevention Code, and eliminate the
power of the Fire Prevention Administrator to modify sections of the fire code.
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Ordinance No. 8038-09
ORDINANCE NO. 8038-09
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO THE FLORIDA FIRE PREVENTION CODE;
AMENDING THE ADMINISTRATIVE FEE FOR FIREWORKS
DISPLAYS TO REFLECT THE FEE CONTAINED IN THE FEE
SCHEDULE IN APPENDIX A, ARTICLE VIII; UPDATING
NOMENCLATURE TO REFLECT CHANGES MADE BY THE
STATE MANDATED USE OF THE 2007 FLORIDA FIRE
PREVENTION CODE; ELIMINATING THE POWER OF THE
FIRE PREVENTION ADMINISTRATOR TO MODIFY SECTIONS
OF THE FIRE CODE; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 17.06(4), Clearwater Code of Ordinances, is hereby
amended as follows:
Sec. 17.06. Fireworks displays and open fires.
* * * * *
(4) Fees. The application shall be accompanied by a payment of a fee as follows:
Fireworks display administrative fee . . . $150.00$135.00
* * * * *
Section 2. Article II of Chapter 17, Clearwater Code of Ordinances, is
hereby amended as follows:
ARTICLE II. FIRE PREVENTION CODE*
Sec. 17.31. Definitions.
The following words, terms and phrases, when used in this article, shall
have the meanings ascribed to them in this section, except where the context
clearly indicates a different meaning:
Division of Fire Prevention Services Fire, Life Safety, and Emergency
Management means the fire prevention division of the fire department, or any
equivalent thereof.
Corporation counsel means the city attorney.
Municipality means the City of Clearwater, Florida.
Attachment number 1
Page 1 of 4
Ordinance No. 8038-09 2
Sec. 17.32. Adoption of the Florida Fire Prevention Code. National Fire
Codes.
(1) There is hereby adopted the Florida Fire Prevention Code in its' entirety. and
its incorporated standards and codes as published in the National Fire Codes of the
National Fire Protection Association as and listed in FAC 69A-60 Florida Fire
Prevention Code 4A-60.005 of the Florida Fire Prevention Code and being
particularly the most recent edition as listed in NFPA 1 Fire Prevention Code Florida
Edition and NFPA 101 Life Safety Code Florida Edition. referred to in this article as
the National Fire Codes. Such codes and standards are hereby incorporated by
reference as fully as if set out at length in this section, and the provisions thereof as
they may be amended by ordinance from time to time shall be controlling within the
fire control district. To the extent that the Florida Statute 633 or FAC 69A-60 4A-60:
Florida Fire Prevention Code adopts any subsequent editions of NFPA 1 Fire
Prevention Code and NFPA 101, Life Safety Code, or any amendments thereto,
then the edition so adopted and any amendments thereto adopted by the board
shall be enforced in the city fire control district.
(2) It shall be unlawful for any person to violate the Florida Fire Prevention Code
National Fire Codes, to permit or maintain such a violation, to refuse to obey any
provision thereof, and to fail or refuse to comply with any such provision or
regulation except as variation may be allowed by the action of the fire marshal in
writing. Proof of such unlawful act or failure shall be deemed prima facie evidence
that such act is that of the owner or other person in control of the premises.
(3) The fire prevention division shall be responsible for the enforcement of the
Florida Fire Prevention Code National Fire Codes. The city manager, after
considering the recommendation of the fire chief, shall designate a fire official as
fire marshal. The fire marshal shall be the administrator of the fire prevention
division. The fire marshal shall inspect or cause to be inspected on a periodic basis
all buildings or structures, vehicles, vessels, and other similar conveyances, and
shall make such orders as may be deemed necessary for the enforcement of the
Florida Fire Prevention Code National Fire Codes and for safeguarding life and
property from fire or other emergencies.
Sec. 17.33. Conflict between the Florida Fire Prevention Code National Fire
Codes and other ordinances.
In the event of a conflict between the Florida Fire Prevention Code National
Fire Codes and any other provision of this Code, the strictest standards shall
prevail.
Sec. 17.34. Power of administrator to modify code provisions.
The administrator of the fire prevention division of the fire department shall
have the power to modify any of the provisions of the National Fire Codes upon
application in writing by the owner or lessee of the property directly affected or his
duly authorized agent when there are practical difficulties in carrying out the strict
letter of the code, provided that the spirit of the code shall be observed, public
safety secured, and substantial justice done. The particulars of such modification
when granted or allowed and the decision thereon shall be entered upon the
records of the department and a signed copy shall be furnished the applicant.
Attachment number 1
Page 2 of 4
Ordinance No. 8038-09 3
Sec.17.34 17.35. Determination of permitted new materials, processes, and
occupancies.
The city manager, the chief of the fire department and the fire marshal shall
act as a committee to determine and specify, after giving affected persons an
opportunity to be heard, any new materials, processes or occupancies, which shall
require permits, in addition to those now enumerated in the Florida Fire Prevention
Code National Fire Codes. The fire marshal shall post such list in a conspicuous
place in his office, and distribute copies thereof to interested persons.
Sec.17.35 17.36. Appeals.
(1) Where any person seeks relief from a decision of a fire official enforcing any of
the provisions of this Code, including permits, certificates, waivers, alternate
materials, alternate methods, approvals, or variances or matters of code
interpretations, that person may request reconsideration of the fire official's decision
by appealing in writing to the fire chief or fire marshal within 15 days of the receipt
of the decision stating the reasons why relief is sought and what other decision the
person is seeking. The fire chief or fire marshal shall, within 30 days after receiving
a copy of the appeal in writing, hold a hearing and decide the question after hearing
testimony from all concerned persons. The fire chief or fire marshal shall render a
written decision within 15 days after the hearing is completed. Such hearing shall be
an informal administrative hearing.
(2) Any person seeking relief from a decision of the fire chief or fire marshal
regarding provisions of this article may appeal to the building/flood board of
adjustment and appeals within 15 days after receipt of written notice of the decision
by the fire chief or fire marshal. Any appeal to the building/flood board of adjustment
and appeals shall be in writing and directed to the fire chief or fire marshal. Copies
of the appeal shall be promptly transmitted to the board by the fire chief or fire
marshal. Upon giving not less than five business days' notice to the persons
interested, a hearing shall be held in accordance with the rules of the board. The
board may, after such hearing, by a majority vote, affirm, annul, or modify the action
of the fire chief or fire marshal. The decision of the board shall be in writing, and a
copy shall be mailed to the appellant within seven business days after the
conclusion of the hearing and any decision made shall be final. Further recourse
shall be through established legal procedures.
Sec.17.36 17.37. Penalty for violation of article.
Any person who shall:
(1) Violate any of the provisions of this article;
(2) Violate any order made pursuant to this article;
(3) Build in violation of any detailed statement of specifications or plans submitted
and approved pursuant to this article, or any certificate or permit issued pursuant to
this article, and from which no appeal has been taken; or
(4) Fail to comply with such an order as affirmed or modified by the fire chief, fire
marshal, any board of adjustment and appeals having jurisdiction, or a court of
competent jurisdiction, within the time fixed therein;
Attachment number 1
Page 3 of 4
Ordinance No. 8038-09 4
shall severally for each such violation be guilty of a violation, punishable in the
county court as a Class II violation as provided in section 1.12(3) or punishable
before the code enforcement board as provided in Chapter 2, Article VII, Division 1.
The imposition of one penalty for any violation shall not excuse the violation or
permit it to continue. All such persons shall be required to correct or remedy such
violations or defects within a reasonable time.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _______________________
PASSED ON SECOND AND FINAL _______________________
READING AND ADOPTED
____________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ ____________________________
Robert J. Surette Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 4 of 4
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 8059-09 on second reading, amending Section 22.24(2) to modify the hours of operation for Station Square Park.
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Ordinance No. 8059-09
ORDINANCE NO. 8059-09
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO PARKS; AMENDING CHAPTER
22, PARKS, BEACHES, RECREATION, ARTICLE II, USE
REGULATIONS, SECTION 22.24(2), MODIFYING PARK
HOURS FOR STATION SQUARE PARK; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Code of Ordinances currently empowers the city manager to
regulate the time, place and manner in which City park property is to be used and
enjoyed by the public; and
WHEREAS, it is beneficial and necessary to amend Code of Ordinance
regulations relating to the hours of operation for city parks from time to time in the
interest of the public health, safety and welfare and for the preservation of public
property; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. That Chapter 22, Section 22.24 of the Code of Ordinances, City of
Clearwater, Florida, is hereby amended to read as follows:
Chapter 22
Parks, Beaches, Recreation*
* * *
Article II. Use Regulations*
* * *
(2) The hours of operation for each city park, as may be amended from time to time,
are as follows:
NO. SITE NAME
1. CLOSED FROM SUNSET UNTIL SUNRISE:
1 ALLEN'S CREEK PARK
2 ALLIGATOR LAKE
3 BAY PARK ON SAND KEY
4 MYRON A. SMITH BAYVIEW PARK
5 CEDAR GROVES
Attachment number 1
Page 1 of 5
Ordinance No. 8059-09
6 CHARLES PARK
7 CHARTER OAKS
8 LAKE CHAUTAUQUA PARK
9 CHAUTAUQUA PARK NORTH (Enterprise Rd.)
10 CHAUTAUQUA PARK SOUTH
11 CHERRY HARRIS PARK
11 12 CLIFF STEPHENS PARK
12 13 COOPERS BAYOU PARK
13 14 COUNTRY HOLLOW PARK
14 15 CYPRESS BEND PARK
15 16 CYPRESS POINT PARK
16 17 D.D. DAVIS PARK
17 18 DREW PLAZA
18 19 GARDEN AVENUE PARK
19 20 GLEN OAKS PARK
20 21 GLENWOOD PARK
21 22 HARDING PLAZA
22 23 HIBISCUS LAKE
23 24 HILLCREST PARK
24 25 LAKE HOBART SOUTH
25 26 LAKE LUCILLE
27 NO. GREENWOOD REC/AQUATIC COMPLEX PLAYGROUND
26 28 NORTHEAST COACHMAN PARK
27 29 NORTHWOOD PARK
28 30 OVERBROOK PARK
29 31 SALLS LAKE 1 & 2
30 32 SOULE ROAD PARK
31 33 SPRING LAKE PARK
32 34 STATE STREET PARK
35 STATION SQUARE PARK
Attachment number 1
Page 2 of 5
Ordinance No. 8059-09
33 36 SUNSET POINT ROAD PLAYFIELD
34 37 TERRACE LAKE
35 38 TOWN PLACE PARK
36 NO. GREENWOOD REC/AQUATIC COMPLEX PLAYGROUND
37 CHERRY HARRIS PARK
38 STATION SQUARE PARK
2. CLOSED FROM 9:00 PM UNTIL 6:00 AM:
38 39 COACHMAN PARK
39 40 COURTNEY CAMPBELL RECREATION AREA
40 41 COUNTRYSIDE LIBRARY PLAYGROUND
41 42 MAGNOLIA STREET DOCK
42 43 MEMORIAL PARKS 1 & 2
43 44 MORNINGSIDE RECREATION COMPLEX
44 45 NO. GREENWOOD REC. & AQUATIC COMPLEX
45 46 PROSPECT LAKE PARK
46 47 ROSS NORTON COMPLEX & ED WRIGHT PARK
47 STATION SQUARE PARK
48 TURNER STREET DOCK
49 WOOD VALLEY RECREATION CENTER
3. CLOSED FROM 10:00 PM UNTIL 6:00 AM:
50 BAYFRONT TENNIS COMPLEX
51 BELMONT PARK
52 CLW. BEACH FAMILY AQUATIC & REC. CMPLX.
53 COACHMAN RIDGE PARK
54 COUNTRYSIDE COMMUNITY PARK
55 DEL ORO PARK (Trail: Sunrise to Sunset)
56 FRANK TACK PARK
57 MARYMONT PARK
58 MONTCLAIR PARK
59 PLAZA PARK
Attachment number 1
Page 3 of 5
Ordinance No. 8059-09
60 SID LICKTON PARK & FRED COURNOYER CT.
61 SUNSET SAM PARK AT ISLAND ESTATES
62 U.S. 19 SOCCER PRACTICE FIELDS
63 VALENCIA PARK
4. CLOSED FROM 11:00 PM UNTIL 6:00 AM:
64 CREST LAKE PARK
65 EDGEWATER DRIVE PARK
66 FOREST RUN PARK
67 JOE DIMAGGIO COMPLEX
68 LONG CENTER
69 MANDALAY PARK
70 McKAY PLAYFIELD
71 PIER 60 PARK
72 WOODGATE PARK
5. OPEN 24 HOURS PER DAY:
73 CLEARWATER BEACH
74 MEMORIAL CAUSEWAY
75 SAND KEY BAYSIDE PARK
76 SEMINOLE DOCKS
6. OPEN FOR SCHEDULED PROGRAMMING ONLY:
77 CARPENTER FIELD
78 COOPERS POINT NATURE PARK
79 COUNTRYSIDE SPORTS COMPLEX
80 DAVID MARTIN SOCCER FIELDS
81 E. C. MOORE COMPLEX (1-79)
82 HENRY L. MCMULLEN TENNIS COMPLEX
83 LAWN BOWLS & SHUFFLEBOARD COMPLEX
84 MISSOURI AVE. (DOT)
85 MOCCASIN LAKE NATURE PARK
86 PHILLIP JONES PARK
Attachment number 1
Page 4 of 5
Ordinance No. 8059-09
CITY OWNED PROPERTIES- LEASED TO OTHERS (Hours of operation
established by Lessee):
87 BRIGHTHOUSE NETWORK FIELD
88 CHI-CHI RODRIGUEZ GOLF COURSE
89 CLEARWATER COUNTRY CLUB
90 CLEARWATER EXECUTIVE GOLF COURSE
91 HARBORVIEW CENTER
92 HOLT AVE. PROPERTY
93 JACK RUSSELL STADIUM
94 KINGS HIGHWAY RECREATION CENTER
95 MARTIN LUTHER KING RECREATION CENTER
96 PERFORMING ART CENTER & THEATER (PACT)
97 SAILING CENTER
* * *
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
__________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
________________________ __________________________
Laura Mahony Cynthia E. Goudeau
Assistant City Attorney City Clerk
Attachment number 1
Page 5 of 5
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve joining with multiple cities and counties to present a common defense and share the cost of outside counsel to defend Addison
v. City of Tampa Class Action suit.
SUMMARY:
Addison is a class action originally filed in 2003 in Circuit Court in Hillsborough County. It has been brought by two attorneys as
representatives of the class of all Florida lawyers who pay a county or municipal license tax against the defendant class of all Florida
counties and municipalities that charge such a tax. The object of the suit is to invalidate the ordinances that impose the taxes and collect
a refund of all taxes paid, effective back to four years before the suit was filed.
A class of defendants that includes the City of Clearwater has been certified by the trial and affirmed by the court of appeals. The issue
of whether purported defendants can “opt-out,” i.e., be removed as a defendant, is presently before the trial court. Even if we are given
the ability to opt-out, however, we face the distinct possibility of being bound by whatever decision is reached in Addison.
Discussion among several municipalities and counties has presented the opportunity of joining forces and presenting a common
defense. Those joining would share the cost of hiring counsel from the firm of Holland & Knight to appear and defend our interests in
the circuit court in Tampa. The cost for each participant is not expected to exceed $5-10,000 to fund the litigation through summary
judgment.
Should the plaintiffs prevail, the City could face the prospect of refunding nearly $400,000 (and considerably more if prejudgment
interest is allowed) and losing the $37,230 in business taxes it collects from 292 attorneys each year.
Type:Operating Expenditure
Current Year Budget?:Yes Budget Adjustment:No
Budget Adjustment Comments:
Current Year Cost:$10,000 Annual Operating Cost:
Not to Exceed:Total Cost:
For Fiscal Year:10012008 to 09302009
Appropriation Code Amount Appropriation Comment
010-09600-530100-514-000 $10,000
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:Sole
Source
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Approve a settlement in the case of Rosilenne Jones v. City of Clearwater, Case 8:08-cv-00702-T-23TGW. (consent)
SUMMARY:
Action was brought against the City for injuries to the plaintiff, Rosilenne Jones, resulting from an incident involving an arrest by
Clearwater police officers. The parties participated in mediation, per Court order, on February 19, 2009. The proposed settlement
provides for a cash payment of $50,000.00 to the plaintiff in exchange for a full release from all liability.
Type:Operating Expenditure
Current Year Budget?:Yes Budget Adjustment:No
Budget Adjustment Comments:
Current Year Cost:$50,000.00 Annual Operating Cost:
Not to Exceed:Total Cost:$50,000.00
For Fiscal Year:10/01/08 to 09/30/09
Appropriation Code Amount Appropriation Comment
590-07000-545900-519000 $50,000.00
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:None
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
City Manager Verbal Reports
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
No Item
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Environmental Advisory Board recommendation regarding protection of shore birds
SUMMARY:
Review Approval:1) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
EMS and Fire Service Contracts (WSO)
SUMMARY:
Review Approval:1) Clerk
Cover Memo
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EMS Presentation
March 16, 2009
Board of County
Commissioners
•BOCC plans to keep EMS
millage @ .58 (1.5 cap)millage @ .58 (1.5 cap)
•Estimate $18.6M shortfall
•$12.5M requires .80 EMS mil
•Increase $33 on $200K home
Pinellas County Budget
•$18.6M EMS FY 2009-10
estimated total budget shortfall
–$9M affecting first responders (cities)–$9M affecting first responders (cities)
–$6M increase ambulance revenues
–$2.8M cut in ambulance services
–$680K county cuts
Pinellas County Proposal
•Resolution eliminates funding for
2 rescue units; funds 2 ALS
engine upgradesengine upgrades
–R46 & R50 lowest call volume
–Convert 2 BLS engines to ALS
–Shifts some cost to city
County EMS Resolution
•Codifies service level
•Codifies customary &
reasonable cost standards
Rescue 46 & 50
•Eliminate low service call units
–R46 is beach
–R50 is northeast district
•8.6 FTE’s impacted
–7.6 Fire Medics
–1.0 staff support
–3.0 LRs unresolved
Rescue 46 & 50
•Rescue 46 considerations
–Beach traffic
–Getting off the beach
–Sunstar’s response times
•Rescue 50 considerations
–Only transport in northeast county
–Elderly population
Cost Impact
•Current Revenue $5.4M
•Cuts 8.6 FTEs and $794K funds•Cuts 8.6 FTEs and $794K funds
–7.6 Medics, Vehicle Costs $744K
–1.0 Support FTE$ 50K
Council Response
Options
A.Do nothing/make budget
adjustments and city funds unitsadjustments and city funds units
B.Request BOCC to restore EMS
funding for rescue units and/or
oppose resolutions
C.Cut units & adjust staffing
through attrition
EMS Presentation
March 16, 2009
Current Resources
•Station 441 ALS Engine
•Station 451 ALS Eng, 1 Rescue, 1 TR
•Station 461 BLS Eng, 1 Rescue
•Station 47 1 BLS Eng, 1 Rescue•Station 47 1 BLS Eng, 1 Rescue
•Station 481 ALS Eng, 1 Rescue, 1 TR
•Station 491 ALS Eng, 1 Rescue, 1 SQ
•Station 501 BLS Eng, 1 Rescue
•Station 511 ALS Engine
Service Calls
•2007
–EMS Calls:18,154
–Fire & Other Related Calls:6,473
•2008•2008
–EMS Calls:18,580
–Fire and Other Related Calls:6,029
•2009
–EMS Calls:3,540
–Fire and Other Related Calls:1,185
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Other Council Action
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
James Keller Fire
Laura Tearney Public Communications
15 Years of Service
Daniel Rozzi Police
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
March is National Nutrition Month Proclamation
SUMMARY:
Review Approval:1) Clerk
Cover Memo
Work Session
Council Chambers - City Hall
Meeting Date:3/16/2009
SUBJECT / RECOMMENDATION:
Clearwater Housing Authority Quarterly Update - Bob Audi, Chairman
SUMMARY:
Review Approval:1) Clerk
Cover Memo