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02/19/2009City Council Agenda Location: Council Chambers - City Hall Date: 2/19/2009- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Approval of Minutes 4.1 Approve the minutes of the February 5, 2009 City Council Meeting as submitted in written summation by the City Clerk. 19 Attachments 5. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 6.Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 6.1 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Density Residential (LDR) District for 1820 Beverly Circle N. (Lot 13, Block "C", Meadow Creek in Section 24, Township 29 South, Range 15 East); and Pass Ordinances 8029-09, 8030-09 and #8031-09 on first reading. (ANX2008-11018) G Attachments 6.2 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1860 Carlton Drive (Lot 2, Block A, Carlton Terrace in Section 5, Township 29 South, Range 16 East); and Pass Ordinances 8032- 09, 8033-09 and 8034-09 on first reading. (ANX2008-12019) G Attachments 6.3 Approve the Annexation, Initial Land Use Plan Designation of Residential/Office Limited (R/OL) and Initial Zoning Atlas Designation of Office (O) District for 2655 SR 580 (Lot 2 of State Road 580 Professional Office Centre) in Section 29, Township 28 South, Range 16 East) and 2665 SR 580 (Lot 1, Kerwin Subdivision, in Section 29, Township 28 South, Range 16 East); and Pass Ordinances 8035-09, 8036-09 and 8037-09 on first reading. (ATA2008-10001) 10 Attachments City Manager Reports 7. Consent Agenda 7.1 Declare the list of vehicles and equipment surplus to the needs of the City and authorize sale at the Tampa Machinery Auction, Tampa, Florida or through on-line auction service GovDeals, Montgomery, Alabama, and authorize asppropriate officials to execute same. (consent) 1B Attachments 7.2 Approve a recommendation by the Public Art and Design Board for the commission of a public art sculpture entitled "Ladder Fire," as designed by artist Christopher Fennell, to be installed at Fire Station 48 located at 1700 North Belcher Road. (consent) ID Attachments 7.3 Ratify and Confirm Change Order 2 and Final to Westra Construction Corporation of Palmetto, Florida for the Beach by Design - Coronado Drive Improvements Project (03-0079-ED) decreasing the contract amount by $790,518.83 for a new contract total of $10,039,689.64, approve a time extension of ninety- two (92) days and authorize the appropriate officials to execute same. (consent) ID Attachments 7.4 Approve the 2009 Federal Legislative Package. 1B Attachments 7.5 Approve amended contract with Alcalde and Fay for federal lobbying services at a cost of $5,500 per month for the period March 1, 2009 through December 31, 2012, and authorize appropriate officials to execute same. (consent) 10 Attachments 7.6 Authorize City Attorney to hire Bricklemyer Smolker and Bolves, P.A., to represent the City in several inverse condemnation litigation cases arising from the construction related to the "Beachwalk Project", in the amount of $100,000. (consent) 12 Attachments 8. Other Items on City Manager Reports 8.1 Approve establishing a new Capital Improvement Project (315-93615) entitled the "Aging Well Center" for $1,029,720 and approve a Florida Department of Elder Affairs (DOEA) Senior Center Fixed Capital Outlay Grant agreement to renovate, equip and furnish the Aging Well Center located at the Long Center, in the amount of $727,500, between the State of Florida Department of Elder Affairs and the City of Clearwater and authorize the appropriate officials to execute same. 1B Attachments 8.2 Authorize a five-year license agreement between the City of Clearwater and commercial charter boat operators at the Clearwater Municipal Marina and adopt Resolution 09-02. Attachments 8.3 Approve slip rental rate adjustments to the FY08/FY12 Marina five-year business plan to reduce Recreational Slip per foot rates from $9.13 for residents to $8.51 and from $13.14 for non-residents to $10.33 and reducing commercial rates by 10% with a 5% increase to all rates in FY2011 and FY2012; reducing the Downtown boat slip per foot rental rates to $9.00 for residents and $10.50 for non-residents with an increase of 3% per year; and transfer $ from the central insurance fund reserves to the Downtown Boat Slip project number 93405. LB Attachments 8.4 No Item 10 Attachments 8.5 Appoint one member to the Community Development Board with the term expiring February 28, 2013. 1B Attachments 8.6 Adopt Resolution 09-07, supporting the Florida League of Cities' 2009 Civic Awareness Campaign. 19 Attachments 8.7 Amend Council rules to change Work Session start time to 9:00 a.m and adopt Resolution 09-08. 1B Attachments Miscellaneous Reports and Items 9. City Attorney Reports 9.1 Pass Ordinance 8040-09 on first reading, amending Ordinance 7947-08, which amended Ordinance 7372- 05, which vacated a portion of the the easterly one half of the 70-foot right-of-way of Gulfview Boulevard (aka South Gulfview Boulevard per field), subject to special conditions, extending the required date for commencement of vertical construction to February 11, 2012 and amending the description of the property to be vacated. 1B Attachments 9.2 Pass Ordinance 8041-09 on first reading, amending Ordinance 7948-08, which amended Ordinance 7371- 05 as amended by Ordinance 7598-06, which vacated a portion of the 60-foot right-of-way of First Avenue (aka First Street per field), subject to special conditions, to amend the special conditions by extending the required date for commencement of vertical construction to February 11, 2012. 1B Attachments 10. City Manager Verbal Reports 10.1 City Manager Verbal Reports 10 Attachments 11. Council Discussion Items 11.1 Fertilizer Ordinance - Councilmember Gibson Attachments 11.2 Frequency of Advisory Board Meetings 1B Attachments 12. Other Council Action 12.1 Other Council Action IB Attachments 13. Adjourn ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/19/2009 SUBJECT / RECOMMENDATION: Approve the minutes of the February 5, 2009 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 1 Attachment number 1 Page 1 of 5 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER February 5, 2009 Unapproved Present: Frank Hibbard George N. Cretekos Carlen Petersen John Doran Paul Gibson William B. Horne II Jill S. Silverboard Rod Irwin Pamela K. Akin Cynthia E. Goudeau Rosemarie Call Mayor Vice-Mayor Councilmember Councilmember Councilmember City Manager Assistant City Assistant City N City Attorney City Clerk Management A The Mayor called the meeting to order at 6:00 p.m offered by Reverend Doctor John R. Thompson of Co the Pledge of Allegiance. To provide continuity for research, i necessarily discussed in that order. _ 4 - Presentations: rgo Walbolt, P Council 2009-02-05 Brans Alliance, thanked the City for its support and presented r Bill Horne with Certificates of Appreciation. The City was of commemorative coins. , Life Scouts working on Citizenship in Community Merit Badge, Item # 1 5.1 Approve the minutes of the January 15, 2009, City Council Meeting as submitted in written summation by the City Clerk. Attachment number 1 Page 2 of 5 Councilmember Cretekos requested the minutes be amended to reflect Rear Admiral Steve Branham, Seventh Coast Guard District, attended meeting. Councilmember Petersen moved to approve the minutes of the January 15, 2009 City Council Meeting as amended. The motion was duly seconded and carried unanimously. 6 - Citizens to be Heard re Items Not on the Agenda - None Public Hearings - Not before 6:00 p.m. City Manager Reports 7 - Consent Agenda - Approved as submitted. 7.1 Award a contract blanket purchase order to Fisher Scientific Atl r is in an amount not to exceed $472.642 for the ourchase of self-contained aratus (SC %. LJUG VI VI UII IQI Ik IUO - VVIIU JVUI LAG IVI %. ILY JLQI IUQI officials be authorized to execute same. (consent) 7.2 Authorize the Finance Director to oroceed A ent) a portion of the Southeast'/ the uncil. In Township uth Ran of Americ in cons! n of the mutual Pinellas County, Florin covenants and conditi officials to sidera he Scouts time) and full complying with the pined the onsent) me. (consent) /-IV IV III ILI I JGI. G.JV`t I U %. UUG VI VI UII IQI IUUZ5 - Lill VI %iIGQI VVQ LGI Ill r- an -VV d auth a ro riate officials to execute same. (consent) 7.6 Award a contract (Purchase Order) to Pat's Pump and Blower of Orlando, FL in the amount of $248,577.00 for the purchase of one Sterling LT 7501 Cab and Chassis with Aquatech Sewer Cleaner Body in accordance with Sec. 2.5640)(d), Code of Ordinances - other governmental Council 2009-02-05 2 Item # 1 Attachment number 1 Page 3 of 5 bid, authorize lease purchase under the City's master lease purchase agreement and authorize the appropriate officials to execute same. (consent) 7.7 Approve Change Order 1 to Gulf Coast Contracting, LLC of Tarpon Springs, Florida, for the Reservoir 1 and 3 GST Coating Project (08-0031-UT) by increasing the contract time by 307 calendar days, for a new contract duration of 417 days. (consent) for damage to City property. (consent) Councilmember Doran moved to approve the Consent Ac appropriate officials be authorized to execute same. The motion unanimously. 8 - Other Items on City Manager Reports 05. The existing public boat ramp located at deteriorated to where it is in need of replaceme been initiated in response to public need, and f at design stage and all environmental ha r The City's Engineerin raB desires to Conservation Commission f ting Impro nd con s of the ne eer to a administe pr Councilme Fish and Wildlife Con Grant. The motion was Resolution 09-05 v adopt Resolution 09-05 duly seconded and uI "Ayes": Cr "Na 8.2 AD ers Februarv 7-splan project ng safe) submitte second) existinj is at the the -ied as LProgram Florid Wildlife I rant, to offset in o f Resolution 09-05 will n behalf of the City. )s m Vauthorize the Ci?R§ineer to apply to the Florida Comm a Florida Boating Improvement Program (FBIP) conderied unanimously. >ented an by title only. Councilmember Gibson moved thorize the propriate officials to execute same. The motion call, the vote was: Petersen, Doran, Gibson, and Hibbard. Councilmember Petersen moved to re-appoint Nicholas C. Fritsch to the Community Development Board with the term expiring February 28, 2013. The motion was duly seconded. Councilmembers Cretekos, Doran, Petersen and Mayor Hibbard voted "Aye" and Councilmember Gibson voted "Nay." Motion carried. Council 2009-02-05 3 Item # 1 Attachment number 1 Page 4 of 5 Consensus was to continue other appointment to February 19, 2009 to allow Councilmembers to contact nominees. 2013. Councilmember Doran moved to appoint Elizabeth O'Brien, Blare Kirk, Jr., Rosalie G. Murray and Bernard Ward to the Library Advis and with t expiring February 28, 2013. The motion was duly seconded and c unanimoq Miscellaneous Reports and Items 9 - City Manager Verbal Reports - None. 10 - Council Discussion Items 10.1 EAB Proposal for Community Garden - Rich Environmental Advisory Board Vice Chi community garden and requested the Cit dedi garden. Mr. Packman said sponsor ard( and maintenance costs. Only cos oul Discussion ensued. I lea ' ated area The EAB w c 10.2 Beach Parkin Str Assistant City Man Lon?e t i n the project but n . There is no guaran s to move forward a P#d cussion en real missi property. ion were expressE accessibility, u the be l a I for a co ty LinIg ma ials if garden fails. Dilsregarding costs and public id Irwin ss (Surfstyle) representatives continue to show restructure a financing component for the additional $3 3t Britts can get the financing in place. Mr. Irwin said iStar is jested guidance from Council. F6ncerns were expressed with length of time before deal is nity with the iStar property. :r Doran moved to direct staff to obtain two appraisals for the iStar was duly seconded and carried unanimously. Staff was directed to advise the Britts' representatives they are still the preferred site and obtain a definitive term sheet that includes financing commitment for the Britts (Surfstyle) property by the March 5, 2009 council meeting. Council 2009-02-05 4 Item # 1 Attachment number 1 Page 5 of 5 11 -Other Council Action Councilmembers reported on events in which they recently participated, reviewed upcoming events and urged all to donate items to local cold shelters. Councilmember Gibson requested guidance regarding adopting an ordinance regulating fertilizer applications. Ak It was requested the issue be placed on the next work sessionaMa. Councilmember Cretekos expressed sympathy to survivors a Moore, President of the Pinellas Classroom Teachers Association and conith Sup and activities not including Clearwater Beach. It was requested that the issue be placed on the next work se a and the Minich, St. Petersburg/Clearwater Area Convention & Visitors Bure ndto attend. 12 -Adjourn The meeting adjourned at 7:57 p.m. Council 2009-02-05 or of 5 Item # 1 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/19/2009 SUBJECT / RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Density Residential (LDR) District for 1820 Beverly Circle N. (Lot 13, Block "C", Meadow Creek in Section 24, Township 29 South, Range 15 East); and Pass Ordinances 8029-09, 8030-09 and #8031-09 on first reading. (ANX2008-11018) SUMMARY: This voluntary annexation petition involves a 0.253-acre property consisting of one parcel of land occupied by a single-family dwelling. It is located on the north side of Beverly Circle, approximately 375 feet east of Keene Road. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The property is located within an enclave and is contiguous to existing City boundaries to the east and west. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Density Residential (LDR). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E as follows: The property currently receives water service from Pinellas County. The closest sanitary sewer line is located in the adjacent Beverly Circle right-of-way and the applicant has paid the City's sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 47 located at 1460 Lakeview Road. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Development Code. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Density Residential (LDR) District. The use of the subject property is consistent with the uses allowed in the District and the meets the District's minimum dimensions through the Flexible Standard requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and • The property proposed for annexation is contiguous to existing City boundaries to the east and west; therefore the annexation is consistent with Florida Statutes Chapter 171.044. Review Approval: 1) Clerk Cover Memo Item # 2 Attachment number 1 Page 1 of 7 is ; ?+• is ti: i • ti ?: °2r'• :nom •titi ? +..•r i? :2v• :i:' +:; .i: _. ;.. .i.?:... .... .. 7{;. ?•;".?:' "+''*.?: ;:L?.,s?;.. i• ?_i"?.,. ?i4•;•. r,'?ka :{.• "r••ti. 5. .r}::+. :i'?? }a: ?'s'?' ? i.tY.ti??:' ti: -f??•k? 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Lechner Case: ANX2008-1 1 01 8 Property Site: 1820 Beverly Circle N. 0.253 Size (Acres): Land Use Zoning PIN: 24-29-15-56520-003-0130 From : RL (County) R-3 (County) To: RL (City) LDR (City) Atlas Page: 308A S:APlanning Department\C D B\Annexations\ANX - 2008\ANX2008-11018 - 1820 Beverly Circle N - Lechner\Maps\EXISTING.doc Item # 2 Attachment number 1 ANX2008-11018 Lechner, Thomas P. and Jennifer L.H. Item # 2 1820 Beverly Circle N. View looking south from the subject property. View looking north at the subject property, 1820 Beverly Circle N. View looking west from the subject property. View looking east from the subject property. View looking westerly along Beverly Circle N. View looking easterly along Beverly Circle N. Attachment number 2 Page 1 of 1 ORDINANCE NO. 8029-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BEVERLY CIRCLE NORTH, APPROXIMATELY 375 FEET EAST OF KEENE ROAD, CONSISTING OF LOT 13, BLOCK C, MEADOW CREEK, WHOSE POST OFFICE ADDRESS IS 1820 BEVERLY CIRCLE NORTH, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 13, Block C, Meadow Creek, according to the Plat thereof, recorded in Plat Book 36, Page 26, Public Records of Pinellas County, FL (ANX2008-11018) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Attest: Cynthia E. Goudeau City Clerk Item # 2 Ordinance No. 8029-09 Attachment number 3 Page 1 of 1 ORDINANCE NO. 8030-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BEVERLY CIRCLE NORTH, APPROXIMATELY 375 FEET EAST OF KEENE ROAD, CONSISTING OF LOT 13, BLOCK C, MEADOW CREEK, WHOSE POST OFFICE ADDRESS IS 1820 BEVERLY CIRCLE NORTH, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 13, Block C, Meadow Creek, according to the Residential Low (RL) Plat thereof, recorded in Plat Book 36, Page 26, Public Records of Pinellas County, FL (ANX2008-11018) Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8029-09. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 2 Ordinance No. 8030-09 Attachment number 4 Page 1 of 1 ORDINANCE NO. 8031-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BEVERLY CIRCLE NORTH, APPROXIMATELY 375 FEET EAST OF KEENE ROAD, CONSISTING OF LOT 13, BLOCK C, MEADOW CREEK, WHOSE POST OFFICE ADDRESS IS 1820 BEVERLY CIRCLE NORTH UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW DENSITY RESIDENTIAL (LDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoning District Lot 13, Block C, Meadow Creek, according to the Low Density Residential Plat thereof, recorded in Plat Book 36, Page 26, (LDR) Public Records of Pinellas County, FL (ANX2008-11018) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No 8029-09. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 2 Ordinance No. 8031-09 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/19/2009 SUBJECT / RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1860 Carlton Drive (Lot 2, Block A, Carlton Terrace in Section 5, Township 29 South, Range 16 East); and Pass Ordinances 8032-09, 8033-09 and 8034-09 on first reading. (ANX2008-12019) SUMMARY: This voluntary annexation petition involves a 0.168-acre property consisting of one parcel of land occupied by a single-family dwelling. It is located on the west side of Carlton Drive, approximately 85 feet south of South Drive. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The property is located within an enclave and is contiguous to existing City boundaries to the west. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E as follows: The property currently receives water service from Pinellas County. The closest sanitary sewer line is located in the adjacent Carlton Drive right-of-way and the applicant has paid the City's sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 48 located at 1700 N. Belcher Road. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Development Code. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and The property proposed for annexation is contiguous to existing City boundaries to the west; therefore the annexation is consistent with Florida Statutes Chapter 171.044. Review Approval: 1) Clerk Cover Memo Item # 3 Attachment number 1 Page 1 of 7 ?ri }T ,.{'{'.5j••'tiw lY? :4 r• Y ::r':.i:..:. ..I ?': JY? r. .4':''•_ ^ ....... ......... .}i' sy :??? fl J.1• '::. f: •:`•` ?r.fl.yyii'' y'::•:? ir.ri' ? '1 dL?ti;? ::2 '?•S r 4!?•;: ?_, r: f,. i s• • j:fk • ( L':':ti• _?: •.x:'}'C :A?f'ti :?2?y.'•14 S.f?:tiy::•:r:x?? .F.•; y... ?. :Y k:r:•i i ' ` ~ ?????????? -- ?? ..}? . : ; :; . --- . -------- -------- ? ':^ ?:?- ?' y --- --------------------- -------- • ys, : c.1:?9,tir.; r },:ti,?.:r }}; •+:?-:^c - - x ? . ? • :s : x . . ;: ':ma : ..- s •..c .. t:... .. •. r...p 1• , sti::.'*-. ' } ':; i ' Vtiit..?:r? j:.:?tin ?. ? ,,r?-:? 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WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 2, Block A, Carlton Terrace, according to the map or plat thereof as recorded in Plat Book 41, Page 16, Public Records of Pinellas County, Florida (ANX2008-12019) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Attest: Cynthia E. Goudeau City Clerk Item # 3 Ordinance No.8032-09 Attachment number 3 Page 1 of 1 ORDINANCE NO. 8033-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF CARLTON DRIVE, APPROXIMATELY 85 FEET SOUTH OF SOUTH DRIVE, CONSISTING OF LOT 2, BLOCK A, CARLTON TERRACE, WHOSE POST OFFICE ADDRESS IS 1860 CARLTON DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 2, Block A, Carlton Terrace, according to the map Residential Low (RL) or plat thereof as recorded in Plat Book 41, Page 16, Public Records of Pinellas County, Florida (ANX2008-12019) Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8032-09. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 3 Ordinance No. 8033-09 Attachment number 4 Page 1 of 1 ORDINANCE NO. 8034-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF CARLTON DRIVE, APPROXIMATELY 85 FEET SOUTH OF SOUTH DRIVE, CONSISTING OF LOT 2, BLOCK A, CARLTON TERRACE, WHOSE POST OFFICE ADDRESS IS 1860 CARLTON DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoning District Lot 2, Block A, Carlton Terrace, according to the Low Medium Density map or plat thereof as recorded in Plat Book 41, Residential (LMDR) Page 16, Public Records of Pinellas County, Florida (ANX2008-12019) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8032-09. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 3 Ordinance No. 8034-09 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/19/2009 SUBJECT / RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential/Office Limited (R/OL) and Initial Zoning Atlas Designation of Office (0) District for 2655 SR 580 (Lot 2 of State Road 580 Professional Office Centre) in Section 29, Township 28 South, Range 16 East) and 2665 SR 580 (Lot 1, Kerwin Subdivision, in Section 29, Township 28 South, Range 16 East); and Pass Ordinances 8035-09, 8036-09 and 8037-09 on first reading. (ATA2008-10001) SUMMARY: The City is bringing this property into its jurisdiction in compliance with the Agreement to Annex (ATA), signed by Timothy J. Kerwin on April 13, 2001. This voluntary annexation petition involves a 1.28 acre property consisting of two parcels of land. It is located on the south side of SR 580, approximately 500 feet west of Countryside Boulevard. The first parcel was subdivided into condominiums after the ATA was signed, and is occupied by a medical complex consisting of three individual offices and a common area. The second parcel contains a single medical office. The annexation of the property will eliminate an enclave. As such, this property is contiguous to existing City boundaries to the north, south, east and west. The Planning Department is requesting that the 0.20-acres of abutting SR 580 right-of-way not currently within the City limits also be annexed. It is proposed that the property be assigned a Future Land Use Plan designation of Residential/Office Limited(R/OL) and a zoning category of Office (0). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E as follows: • This property is currently receiving water, sewer and solid waste services from the City. The property is located within Police District III and service is administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services are provided to this property by Station 50 located at 2681 Countryside Blvd. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Development Code. The proposed R/OL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. The R/OL designation primarily permits residential and office uses at a density of 7.5 units per acre or office uses where the floor area ratio (FAR) does not exceed .40 and the impervious surface ratio (ISR) does not exceet .75. The proposed zoning district to be assigned to the property is the Office (0) District. The use of the subject property is consistent with the uses allowed in the District and each parcel exceeds the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and • The property proposed for annexation is contiguous to existing City boundaries to the north, south, east and west; therefore the annexation is consistent with Florida Statutes Chapter 171.044. Review Approval: 1) Clerk Cover Memo Item # 4 Attachment number 1 Page 1 of 8 Location Map Owner Multiple Owners Case: ATA2008-10001 Property Size (Acre): 1 28 Site: 2655 SR 580 and 2665 SR 580 . Size R-O-W (Acres): 0.20 Land Use Zoning 29-28-16-85183-000-0001 29-28-16-85183-000-2010 PIN: 29-28-16-85183-000-2020 From : R/OL (County) P-1 A (County) 29-28-16-85183-000-2040 29-28-16-46524-000-0010 To: R/OL (City) O (City) Atlas Page: 222A S:APlanning Department\C D B\Annexations\ATA-ANX 2008\ATA2008-10001 - SR 580 - Tracker Corp\Maps\LOCATION.doc Item # 4 Attachment number 1 Page 2 of 8 SR 580 I 0 I Aerial Photograph Owner Multiple Owners Case: ATA2008-10001 Properly Size (Acre): 1 28 8 Site: 2655 SR 580 and 2665 SR 580 Size R-O-W (Acres): 20 Land Use Zoning 29-28-16-85183-000-0001 29-28-16-85183-000-2010 PIN: 29-28-16-85183-000-2020 From : R/OL (County) P-1 A (County) 29-28-16-85183-000-2040 29-28-16-46524-000-0010 To: R/OL (City) O (City) Atlas Page: 222A S:APlanning Department\C D B\Annexations\ATA-ANX 2008\ATA2008-10001 - SR 580 - Tracker Corp\Maps\AER1AL.doc Item # 4 Attachment number 1 Page 3 of 8 ,.....? :.._1 .,, r,:=1, ....................................................ry .......................... .............................. .............. ............................. ................ 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Size R-o-w(Acres): 0.20 0 29-28-16-85183-000-0001 Land Use Zoning 29-28-16-85183-000-2010 PIN: 29-28-16-85183-000-2020 From : R/OL (County) P-1 A (County) 29-28-16-85183-000-2040 29-28-16-46524-000-0010 To: R/OL (City) O (City) FAtlas Page: 222A S:APlanning Department\C D B\Annexations\ATA-ANX 2008\ATA2008-10001 - SR 580 - Tracker Corp\Maps\FUTURE LAND USE.doc Item # 4 Attachment number 1 Page 5 of 8 0 PHASE rr ' Vry x%rs S-?• L58240 _ 268 1 , 9 N \ 268 \ PHASE IV PHASE II 6 •?? :•7? °+• / 2685 \ t -yrs.-?.L.....1..^r. ..... .... . ................................................._......................................................................................i.................................................................................................... ............. PHASE V PHASE III fr.'..::: '. _?. • ... .... . .. ...... 2693: - .. O ` 2 r r.. r. 1 L 268 6 2 yak } GS CIR MDR ` SABAL SPRIN ...... ......... ........ ...... ..... SR 580 x.t • ••'? 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Size R-o-w(Acres): 0.20 0 29-28-16-85183-000-0001 Land Use Zoning 29-28-16-85183-000-2010 PIN: 29-28-16-85183-000-2020 From : R/OL (County) P-1 A (County) 29-28-16-85183-000-2040 29-28-16-46524-000-0010 To: R/OL (City) O (City) FAtlas Page: 222A S:APlanning Department\C D B\Annexations\ATA-ANX 2008\ATA2008-10001 - SR 580 - Tracker Corp\Maps\Z0N1NG.doc Item # 4 Attachment number 1 Page 6 of 8 0' PHASE IV r x- t fig{ L58240 rn / IP9 - - - - - \ PHASE IV v? \ M Multi- amily Reside l n Y r { I PHASE II \ fp ti ti .:? 2685 k;'M fr _? ' ::: ' PHASE V \ .. .. ......PHASE III ... .... . . • . . . : hr,, r: 2ss3 O 6 I /beg 1.1 6 R ecreation saeaL sPR??vcs c? ...... ......... ........ ...... ..... SR 580 as ..., S,? d ';r SR 580 I --------------------------------------------------------------------------------------------------- -------- ----------- I 1 8329 .?. :!. 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X650 ' 2 662 r fi PHI % \ N rn ^ 2648 v . 9 ? o w co Existing Surrounding Uses Map Owner Multiple Owners Case: ATA2008-10001 Property Size (Acre,): 1 28 Site: 2655 SR 580 and 2665 SR 580 . Size R-o-w(Acres): 0.20 0 Land Use Zoning 29-28-16-85183-000-0001 29-28-16-85183-000-2010 PIN: 29-28-16-85183-000-2020 From : R/OL (County) P-1 A (County) 29-28-16-85183-000-2040 29-28-16-46524-000-0010 To: R/OL (City) O (City) FAtlas Page: 222A S:APlanning Department\C D B\Annexations\ATA-ANX 2008\ATA2008-10001 - SR 580 - Tracker Corp\Maps\EXIST1NG.doc Item # 4 Attachment number 1 Page 7 of 8 ATA2008-10001 City of Clearwater - Tracker Corp ATA Item # 4 2655 SR 580 & 2665 SR 580 Page 1 of 2 View looking south at the subject property, 2655 SR 580 View looking south at the subject property, 2665 SR 580 View looking west from the subject property, 2655 SR 580 View looking east from the subject property, 2665 SR 580 View looking north from the subject properties, 2655 SR 580 and 2665 SR 580. Attachment number 1 Page 8 of 8 ATA2008-10001 City of Clearwater - Tracker Corp ATA Item # 4 2655 SR 580 & 2665 SR 580 Page 2 of 2 View looking westerly along SR 580 View looking easterly along SR 580 Attachment number 2 Page 1 of 1 ORDINANCE NO. 8035-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF STATE ROAD 580, APPROXIMATELY 500 FEET WEST OF COUNTRYSIDE BOULEVARD, CONSISTING OF LOT 1, KERWIN SUBDIVISION AND LOT 2, STATE ROAD NO. 580 PROFESSIONAL OFFICE CENTRE, WHOSE POST OFFICE ADDRESS IS 2655 STATE ROAD 580, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF STATE ROAD 580, AND 2665 STATE ROAD 580, TOGETHER WITH THE ABUTTING RIGHT- OF-WAY OF STATE ROAD 580, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached legal description (ATA2008-10001) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Cynthia E. Goudeau Item # 4 Assistant City Attorney City Clerk Ordinance No. 8035-09 Attachment number 3 Page 1 of 1 ORDINANCE NO. 8036-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF STATE ROAD 580, APPROXIMATELY 500 FEET WEST OF COUNTRYSIDE BOULEVARD, CONSISTING OF LOT 1, KERWIN SUBDIVISION AND LOT 2, STATE ROAD NO. 580 PROFESSIONAL OFFICE CENTRE, WHOSE POST OFFICE ADDRESS IS 2655 STATE ROAD 580, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF STATE ROAD 580, AND 2665 STATE ROAD 580, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF STATE ROAD 580, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL/OFFICE LIMITED (R/OL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property See attached legal description (ATA2008-10001) Land Use Category Residential/Office Limited (R/OL) Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8035-09. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 4 Ordinance No. 8036-09 Attachment number 4 Page 1 of 1 ORDINANCE NO. 8037-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF STATE ROAD 580, APPROXIMATELY 500 FEET WEST OF COUNTRYSIDE BOULEVARD, CONSISTING OF LOT 1, KERWIN SUBDIVISION AND LOT 2, STATE ROAD NO. 580 PROFESSIONAL OFFICE CENTRE, WHOSE POST OFFICE ADDRESS IS 2655 STATE ROAD 580, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF STATE ROAD 580, AND 2665 STATE ROAD 580, TOGETHER WITH THE ABUTTING RIGHT- OF-WAY OF STATE ROAD 580, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS OFFICE (O); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoning District See attached legal description Office (O) (ATA2008-10001) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8035-09. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 4 Ordinance No. 8037-09 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/19/2009 Declare the list of vehicles and equipment surplus to the needs of the City and authorize sale at the Tampa Machinery Auction, Tampa, Florida or through on-line auction service GovDeals, Montgomery, Alabama, and authorize asppropriate officials to execute same. (consent) SUMMARY: All vehicles and equipment listed have been replaced as necessary and are no longer required. Sale will be through live auction at the Tampa Machinery Auction or on-line sale through GovDeals. Tampa Machinery Auction is the Pinellas County Purchasing Cooperative Auctioneer of Record. GovDeals service is available through piggyback of a City of Tampa contract. Appropriation Code 0566-00000-364413-000-0000 Bid Required?: Other Bid / Contract: No Amount o be determined Appropriation Comment Sale proceeds Review Approval: 1) Clerk Bid Number: Bid Exceptions: None Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Surplus for February 2009 City Council Meeting REASON FOR ITEM # Asset# YEAR DESCRIPTION SERIAL NUMBER MILEAGE SURPLUS 1 DISPOSAL 1 G0490 1994 Ford F350 4x4 Crew Cab 1 FTJW36HXREA37204 69,827 Rusted Out 2 G1568 1996 TyCrop Top Dresser Spreader 4.95062E+13 N/A Rusted Out 3 G1850 1997 Sullivan 250 CFM Air Compressor 16720A N/A Age/Condition 4 G1858 1996 Display Solutions Message Board S340204 N/A Age/Condition 5 G2043 1998 Display Solutions Message Board SR340610 N/A Age/Condition 6 G2044 1998 Display Solutions Message Board SR340-611 N/A Age/Condition 7 G2105 1999 Kawasaki Mule Utility Vehicle JKlAFCB13XB502987 N/A Age/Condition 8 G2228 2000 Crown Victoria Police Cruiser 2FAFP71 WXYX164327 80491 Accident Damaged 9 G2235 2000 Crown Victoria Police Cruiser 2FAFP71WOYX164322 85,642 Age/Condition 10 G2463 2001 Display Solutions Message Board SR345-136 N/A Age/Condition 11 G2467 2002 Chevrolet Suburban 2500 4x4 3GNGC26U42G289563 76794 Age/Condition 12 G2479 2002 Toro Groundsmaster 4000D Mower 220000608 N/A Age/Condition 13 G2497 2002 Toro Groundsmaster 4000D Mower 220000638 N/A Age/Condition 14 G2527 2002 Crown Victoria Police Cruiser 2FAFP71W72X134578 84,124 Age/Condition 15 G3008 2005 Ford Explorer 4x4 1 FMZU72K15UB05726 53870 Age/Condition 16 G3012 2005 Ford Explorer 4x4 1 FMZU72K45UB01542 58620 Age/Condition 17 G3242 1981 Kohler 161 KW Genset LF-93902-6/19-12 N/A Age/Condition 18 G3243 1973 Stamford 200 KW Genset A960597645 N/A Age/Condition 19 1 Pallet of 9 Emergency Light Bars Obsolete Equipment 20 1 Pallet of of 26 Whelan Dash King Emergency Lights Obsolete Equipment 21 1 Pallet consisting of 2 Vehicle Slide- Out Cargo Tray Organizers Obsolete Equipment 22 1 Pallet of 5 Mobile Vision VHS Tape Boxes Obsolete Equipment 23 Landa SJ-15 Parts Washer and Auxiliary Filter Obsolete/ Not working Item # 5 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/19/2009 SUBJECT / RECOMMENDATION: Approve a recommendation by the Public Art and Design Board for the commission of a public art sculpture entitled "Ladder Fire," as designed by artist Christopher Fennell, to be installed at Fire Station 48 located at 1700 North Belcher Road. (consent) SUMMARY: Fire Station 48 Training Center is an eligible capital improvement project requiring a 1% allocation for public art under Ordinance 7489-05. Funds are available in CIP 315-91242. The theme and scope of the project was determined with input from representatives of the Fire Department. The desired intent for the artwork was to reflect the spirit of the firefighters and commemorate those who have lost their lives in the line of duty. An open "Call to Artists" as outlined in the Public Art & Design Guidelines was issued detailing the scope of the project. The Public Art & Design Board appointed a five-member Selection Panel comprised of individuals representing specified interests and expertise as follows: Alex Plisko (Chair), a member of the Public Art & Design Board as well as the project architect. Robert Bruce Epstein, professional artist and sculptor Dr. Barbara Hubbard, professional artist, educator, and arts administrator Lt. Doug Swartz: Fire Department representative: (Asst. Chief. Sparrow, and Chief Geer also attended partial meetings) Steve Klein: a representative of the community and neighboring business owner of Klein Heuchan Realtors. The Call to Artists resulted in approximately 50 responses, from which the panel selected 4 artists to make presentations of site- specific artwork on August 6, 2008 at the Main Library. Following the artist presentations, the committee discussed the various proposals and voted on the artist whose proposed work best met the requirements of the Call to Artists, selection criteria and the desires of the stakeholders. The panel selected Christopher Fennell. The recommendation was confirmed by the Public Art & Design Board who in turn is recommending this artist's proposal of public artwork to the City Council. Further information about the artist, specific proposal, and selection process is provided. Review Approval: 1) Clerk Cover Memo Item # 6 Attachment number 1 Page 1 of 2 Location: Fire Station 48 and Training Facility (1700 N. Belcher Road) Project Synopsis: Based on the Fire Department's desire for memorial and remembrance-themed artwork, a nationwide Call to Artists was issued requesting designs for artwork to honor firefighters that have lost their lives in the line of duty and to reflect the spirit of the firefighter - past, present, and future. Budget: $48,000 Selection Panel: Alex Plisko (Chair) - Public Art and Design Board and project architect Robert Bruce Epstein - Professional artist and sculptor Dr. Barbara Hubbard - Professional artist, educator, and arts administrator Lt. Doug Swartz - Fire Department representative Steve Klein - Community representative, owner of neighboring business Klein Heuchan Realtors. Additional Panelists: Chief Jamie Geer, Assistant Chief Tim Sparrow Public Art & Design Board: Joshua Bomstein (Chair), Creative Contractors, Inc., Vice Pres. Alex Plisko, Architect, Plisko Architecture George Ann Bissett, Dunedin Fine Art Center Executive Director Mark Flickinger, Pinellas County Cultural Affairs, Public Art Administrator Sarah Butz, Artist Howard Warshauer, Community representative John Timberlake, Community representative Selection Process and Criteria: The five-member Selection Panel selected four finalists from approximately 50 artists. Finalist proposals were evaluated on artistic content, budget, durability, and other categories advertised in the Call to Artists including specific criteria such as: o Being of a nature of a memorial to firefighters o Serving as a place of reflection and remembrance o Providing a visual gateway to the Fire Station 48 campus o Reflecting the history of firefighting and the sacrifice that firefighters have made in the line of duty Rationale for Selection: The Selection Panel determined that the design and proposal of Christopher Fennell best reflected the Fire Department and Selection Panel's desire for artwork reflecting the spirit of firefighters and commemorating those who have lost their lives in the line of duty. Mr. Fennell's proposal also demonstrated a keen insight and incorporation of space for possible memorial landscaping, paths, and benches supplied by the Fire Department. The Panel valued Mr. Item # 6 Attachment number 1 Page 2 of 2 Fennell's strong engineering background, reputation and cooperative work process. He is currently completing a commission for the City of St. Petersburg's Roberts Recreation Center. Mr. Fennell made on-site visits and gathered input with the firefighters to inform his proposal. The Public Art & Design Board confirmed the selection. Description of Project: Title: "Ladder Fire" Medium: Aluminum ladders and stabilizer pole Proposed dimensions: 22' H x 8' L x 8' D Synopsis: Ladder Fire will be a 22' tall memorial sculpture made from aluminum ladders curved into a fireball. Some of the ladders will be actual fire department ladders retired from service. Each ladder will be rolled into curved sections and welded together to form a 8'x 8'x 12' fireball placed atop a 10 aluminum post. LED lighting will be housed within the fireball base illuminating the sculpture at night and suggesting an eternal flame ablaze with red, yellow, and orange light. Names of fallen firefighters can be etched onto the post at eye-level using sandblasting techniques. Artist Credentials: Education: MFA, Sculpture, University of Georgia, 2002 BA, Sculpture, University of South Florida, 1993 BSME, Mechanical Engineering, University of South Florida, 1989 Recent Public Art Projects: City of St. Petersburg, FL - Site-specific artwork at Roberts Recreation Center ($50,000) Past Public Art Projects: City of Athens, GA - Bus Stop Shelter North Carolina Zoological Park - Interactive Baboon Habitat State of Connecticut Department of Transportation - Bus Stop Pavilion Austin Museum - Interactive sculpture for National Public Art Conference City of Winter Haven, FL - Wave Sculpture City of Charlottesville, VA - 18' Cresting Wave Sculpture West Arlington Community, City of Birmingham, AL - Landmark Sculpture University of Central Wyoming - Large Wave Sculpture Figge Museum, Davenport, IA - Driftwood Wave Item # 6 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/19/2009 Ratify and Confirm Change Order 2 and Final to Westra Construction Corporation of Palmetto, Florida for the Beach by Design - Coronado Drive Improvements Project (03-0079-ED) decreasing the contract amount by $790,518.83 for a new contract total of $10,039,689.64, approve a time extension of ninety-two (92) days and authorize the appropriate officials to execute same. (consent) SUMMARY: This contract was previously approved by the City Council on December 15, 2005 for $9,850,253.22. Change Order 1 was approved by City Council on January 31, 2007 increasing the contract by $979,955.25 for a new value of $10,830,208.47. Change Order 1 was necessary to add additional items and increase quantitites of items due to changes supplied by the Engineer of Record; added work due to conflicts encountered during construction and the addition of sanitary lateral replacements that were not included in the design. This Change Order added 59 days to the contract time due to the reasons listed above. Change Order 2 and Final is for a total net decrease of $790,518.83 with a new contract value of $10,039,689.64. Increase and decrease contract quantities discovered not to be necessary for completion of the project. Additional items are extra items of work discovered to be necessary for completion of the project. This change order also adds ninety-two (92) days due to conflicts encountered during construction. To provide the additional stormwater funding needed, first quarter amendments will transfer $29,780.24 of Stormwater Utility (388419) budget and revenue from Capital Improvement Program (CIP) project 0315-92269, Downtown Streetscape and $183,870.33 of budget and 04 Stormwater Bond (384102) proceeds from 0357-92259, Downtown Streetscape, to 0315-92267 and 0357-92267 Beach by Design, respectively. In addition to these amendments the following budget and revenues are currently available to fund the increases in this change order: 0315-92267 Beach by Design $57,655.39 of Stormwater Utility Revenue 0315-96124 Storm Pipe System Improvement $22,123.81 of Stormwater Utility Revenue 0357-92267 Beach by Design $1,000.09 of 04 Stormwater Bond Proceeds, for total Stormwater Utility funding of $294,429.86 0378-92267 Beach by Design $62,080.54 of 06 Water & Sewer Bond Proceeds Type: Capital expenditure Current Year Budget?: None Budget Adjustment Comments: See summary above. Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0315-92267-563700-539-000- Budget Adjustment: Annual Operating Cost: Total Cost: to Amount Appropriation Comment $87,435.63 Yes Cover Memo Item # 7 0000 0357-92267-563700-539-000- $184,870.42 0000 0315-96124-563700-539-000- $22,123.81 0000 0378-92267-563800-535-000- $62,080.54 0000 Review Approval: 1) Clerk Cover Memo Item # 7 Change Order No. 2 and Final Attachment number 1 Page 1 of 8 Page 1 of 8 PROJECT: Beach By Design Coronado Drive Improvements CHANGE ORDER #2 & FINAL DATE: January 29, 2009 PROJECT NUMBER: 03-0079-ED PROJECT: Beach By Design: Coronado Drive Improvements PO REFERENCE NO.: ST102021-1 CONTRACTOR: Westra Construction Corporation DATE OF CONTRACT: 12/15/05 P.O. Box 1149 Palmetto, FL 34220-1149 CODES: 0362-92267-563700-541-000-0000 (A) Roads&Ad 0375-92267-563700-539-000-0000(B) Storm 0377-92267-563700-539-000-0000(C) Storm 0357-92267-563700-539-000-0000(D) Storm 0343-92267-563700-533-000-0000(E) Water 0378-92267-563800-533-000-0000(F) Water 0343-92267-563800-535-000-0000(G) Sewer 0378-92267-563800-535-000-0000(H) Sewer 0343-92267-563800-533-000-0000 (I) Reclaimed 0378-92267-563800-533-000-0000 (1) Reclaimed 0315-92267-563700-541-000-0000(K) Roads 0357-92267-563700-539-000-0000(L) Storm 0378-92267-563800-533-000-0000(M) Water 0378-92267-563800-535-000-0000(N) Sanitary 0378-92267-563800-533-000-0000(0) Reclaimed 0378-92267-563800-533-000-0000(P) Water 0378-92267-563800-535-000-0000(Q) Sanitary 0315-92267-563700-541-000-0000(R) Roads 0315-96124-563700-539-000-0000 (S) Storm SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT Pages 2 through 8 of this Change Order list Added, Increased, and Decreased items of work. Decreased items are underruns of contract quantities discovered not to be necessary for completion of the project. Increased items are overruns of contract quantities discovered to be necessary for for completion of the project. Added items are extra items of work discovered to be necessary for completion of the project. Add 92 davs due to conflicts encountered durine construction for a new total contract time of 516 calendar davs. STATEMENT OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT Change Order #1 Change Order #2 NEW CONTRACT AMOUNT Frank Hibbard, Mayor Carlos Colon, Assistant City Attorney ATTEST: Cynthia E. Goudeau, City Clerk Date: CITY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA William B. Horne, II City Manager Purchase Order Contract ACCEPTED BY: $ 9,850,253.22 $ 979,955.25 Westra Construction Corporation $ 10,039,689.64 B Y: (SEAL) Michael Beukema, Vice-President Date: Witnesses: Recommended By: City of Clearwater Gary A. Johnson, CGC Public Services Director Michael D. Quillen, P.E. City Engineer Item # 7 Change Order No. 2 and Final Attachment number 1 Page 2 of 8 Page 2 of 8 PROJECT: Beach By Design Coronado Drive Improvements -- Roads & Administration Code: 0315-92267-563700-541-000-0000 (R ) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 2005 FLOATING TURBIDITY BARRIER 160.00 LF $ 17.00 2006 INSTALL SILT FENCE 30.00 LF $ 4.25 2007 SPECIAL EXCAVATION < 1.0 FT 980.33 CY $ 28.00 2008 SPECIAL EXCAVATION > 1.0 FT 168.75 CY $ 56.00 2012 REMOVE CONCRETE PAVEMENT 6" 98.34 SY $ 10.00 2013 REMOVE ASPHALT PARKING STRIP 335.11 SY $ 2.30 2014 REMOVE EXISTING T CURB 194.70 LF $ 7.00 2015 REMOVE EXISTING 0.5' CURB 398.00 LF $ 5.25 2016 REMOVE SIDEWALK - 4" 7,389.50 SF $ 1.25 S 2017 ROUGH GRADING 1,419.14 SY $ 5.00 2019 REMOVE MH TYPE 2 RECONSTRUCT 1.00 EA $ 3,460.00 2020 REMOVE INLET TYPE 1 & FILL 2.00 EA $ 1,310.00 2021 REMOVE INLET TYPE 2 RECONSTRUCT 2.00 EA $ 3,530.00 2022 REMOVE STORM <18" TYPE 1 NOT 279.50 LF $ 37.50 S REPLACED 2023 REMOVE STORM <18" TYPE 2 REPLACED 180.00 LF $ 20.00 2024 REMOVE STORM >18" TYPE 1 NOT 157.00 LF $ 74.00 REPLACED 2026 REMOVE HEADWALL 15" 10.00 EA $ 500.00 2027 REMOVE HEADWALL 24" 1.00 EA $ 600.00 2029 BRICK AND MORTAR PLUG - 24" 1.00 EA $ 700.00 s; 2030 BRICK AND MORTAR PLUG - 30" 1.00 EA $ 750.00 2033 REMOVE REGULATORY SIGNS 42.00 EA $ 275.00 Total Demolition PAVING 4001 FINISHED GRADING 590.64 SY $ 2.90 4008 SURFACE COURSE 3" 1,303.78 SY $ 18.50 4013 SURFACE COURSE 5/8" 662.00 SY $ 23.50 S 4014 BRICK PAVER BASE 100.00 SF $ 2.50 4015 CONCRETE SIDEWALK 4" 12,671.448 SF $ 6.25 S 4016 WASTE RECEPTACLE PAD BASE 9.00 EA $ 450.00 PREPARATION 4018 TOP SOIL 1,130.00 SY $ 9.00 S 4019 ONSITE FILL 187.00 CY $ 60.00 4020 MATCH EXISTING PAVEMENT WITH 5.00 EA $ 2,200.00 TAPER 4021 SAWCUT FOR CROSSWALK 1,202.00 LF $ 1.00 4022 SUBGRADE PREP UNDER TYPE 10 BASE 4,620.00 SF $ 6.50 S 4023 PRECAST TREE GRATE SUPPORT 24.00 EA $ 700.00 4025 31.00 LF $ 21.00 TEMPORARY TYPE 1 CURB AND GUTTER 4027 DOME SURFACE AT ADA CROSSWALKS 4.00 EA $ 825.00 Total Paving SIGNING AND PAVEMENT MARKINGS 6001 THERMOPLASTIC PAVEMENT ARROWS 57.00 EA $ 90.00 6002 THERMOPLASTIC PAVEMENT LETTERS 40.00 EA $ 117.00 6003 SKIP 6" WHITE THERMO (6'-10' SKIP) 2,428.00 LF $ 1.25 S 6004 SKIP 6" YELLOW THERMO (18'-18' SKIP) 3,800.00 LF $ 2.30 6005 SKIP 6" WHITE THERMO (2'-4' SKIP) 44.00 LF $ 1.25 5 6006 SOLID 6" THERMO - WHITE 9,588.00 LF $ 0.90 S 6007 SOLID 6" THERMO - YELLOW 3,800.00 LF $ 0.90 6008 SOLID 6" THERMO - DOUBLE YELLOW 2,259.00 LF $ 1.75 S 6009 SOLID 8" THERMO - WHITE 505.00 LF $ 1.25 f5 6010 SOLID 12" THERMO - WHITE 1,309.00 LF $ 2.30 6011 SOLID 24" THERMO - WHITE 311.00 LF $ 4.75 6012 RPM'S RED/WHITE 115.00 EA $ 5.85 6013 RPM'S YELLOW/YELLOW 49.00 EA $ 5.85 s; 6014 LEFT LANE MUST TURN LEFT (R3-7L) 1.00 EA $ 525.00 6017 SPEED LIMIT 25 (R2-1) 3.00 EA $ 500.00 6020 BEACH DROP OFF AREA (SPECIAL) 2.00 EA $ 600.00 Item # 7 Change Order No. 2 and Final Page 3 of 8 PROJECT: Beach By Design Coronado Drive Improvements 6021 PARALLEL PARKING STRIPING 19.00 EA $ 70.00 6022 ISLAND STRIPE 18" AT 10' WITH BORDER 6" 2,247.00 LF $ 2.10 WHITE 6026 NO PARKING LOADING ZONE 15 MIN 3.00 EA $ 440.00 6028 DO NOT ENTER (R5-1) 2.00 EA $ 525.00 6029 CASE 1- REFLECTORS 3.00 EA $ 140.00 6031 BUSINESS ID SIGNS 30.00 EA $ 140.00 S 6032 WAYFINDING SIGNS 9.00 EA $ 560.00 SIGNING AND PAVEMENT MARKINGS (continued) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 6033 SIGN POST 25.00 EA $ 925.00 S 6034 PEDESTRIAN CROSSWALK - 6' 106.00 EA $ 3.00 6035 INSTALL PARKING METER SLEEVES 19.00 EA $ 125.00 ' (FURNISHED BY City) Total Signing & Pavement Markings HARDSCAPE 8000 10" COL CONC @ CROSSWALKS 4,850.00 SF $ 11.25 8000 12" W SHELL AGG SNDBLAST BAND 1,080.00 LF $ 7.00 @CROSSWALKS 8000 CONC PAVERS FOR PAVER GRATE AND 1,223.00 SF $ 7.00 S UTILITY CHASE 8000 PAVER GRATE 10.00 EA $ 1,875.00 Total Hardscape LANDSCAPE 9102 LIVISTONIA CHINESIS, IT C.T. 9105 HELIANTHUS DEBILIS, 3 GAL 9107 ZAMIA PULMILA, 7 GAL. TRAFFIC SIGNALIZATION 0102-1- MAINTENANCE OF TRAFFIC (SIGNALS ONLY) 0555-1-2 DIRECTIONAL BORE (6" TO LESS THAN 12") 0630- 1-12 CONDUIT (FURNISH & INSTALL) (UNDERGROUND) 0632- 7- 1 CABLE (SIGNAL) (FURNISH & INSTALL) 0635- 1-11 PULL & JUNCTION BOXES (FURNISH & INSTALL) (PULL 0639-1- 22 ELECTRICAL POWER SERVICE (UNDERGROUND) 0639- 2- 1 ELECTRICAL POWER WIRE (FURNISH & INSTALL) 0641- 41-112 PRESTRESSED CONCRETE STRAIN POLE (F & I) (TYPE N 0649- 415- MAST ARM ASSEM (F & I)(SINGLE ARM 003 W/O LUMINAIRE)(B 0650- 51- 313 TRAFFIC SIGNAL (FURNISH & INSTALL) (3 SECTION) 0650- 51- 513 TRAFFIC SIGNAL (FURNISH & INSTALL) (5 SECTION) 0653-181 SIGNAL PEDESTRIAN (FURNISH & INSTALL) (LED) (1 0653-182 SIGNAL PEDESTRIAN (FURNISH & INSTALL) (LED) (2 0659-101 SIGNAL HEAD AUXILIARIES (FURNISH & INSTALL) (BAC 0659-106 SIGNAL HEAD AUXILIARIES (FURNISH & INSTALL) (TUN 0659-107 SIGNAL HEAD AUXILIARIES (FURNISH & INSTALL) (ALU 0659-118 SIGNAL HEAD AUXILIARIES (F & I) (BACK PLATES,5 S 0660-1-103 INDUCTIVE LOOP DETECTOR (TYPE 3) 0660-2-106 LOOP ASSEMBLY (TYPE F) 0665-13 DETECTOR PEDESTRIAN (FURNISH & TT\TQT AT T \ /TIATA(T(-T7 101.00 128.00 21.00 0.25 150.00 1,425.00 2.00 22.00 2.00 1,920.00 2.00 1.00 9.00 1.00 3.00 1.00 9.00 32.00 4.00 1.00 6.00 6.00 4.00 EA $ 1,180.00 EA $ 2.75 EA $ 85.00 S Total Landscape D civa e s $ LS $ 8,186.00 s; LF $ 35.00 LF $ 6.00 PL $ 2,800.00 s; EA $ 304.00 AS $ 585.00 LF $ 1.50 s; EA $ 825.00 EA $ 31,000.00 AS $ 750.00 s; AS $ 1,225.00 AS $ 600.00 AS $ 1,180.00 EA $ 100.00 EA $ 3.50 <j EA $ 585.00 EA $ 150.00 EA $ 205.00 s; EA $ 850.00 EA $ 130.00 Attachment number 1 Page 3 of 8 Item # 7 Change Order No. 2 and Final Attachment number 1 Page 4 of 8 Page 4 of 8 PROJECT: Beach By Design Coronado Drive Improvements 0670- 5-112 TRAFFIC CONTROLLER ASSEMBLY 2.00 AS $ 13,000.00 (ACTUATED SOLID STATE) 0690-10 SIGNAL HEAD TRAFFIC ASSEMBLY 6.00 EA $ 53.00 s; REMOVAL 0690-20 REMOVE PEDESTRIAN SIGNAL 4.00 EA $ 41.00 0690-50 CONTROLLER ASSEMBLY REMOVAL 1.00 EA $ 234.00 0699-1-1 SIGN, INTERNAL ILLUMINATED STREET 4.00 EA $ 1,500.00 NAME Total Traffic Sign ali zation IT/ATMS 5038 IT/ATMS PULLBOX 4.00 EA $2,350.00 f5 SALES TAX SAVINGS & CONTINGENCY ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 1200g CONTINGENCY 10% (ROADS) 1.00 LS $ 523,921.02 S; Roads & Adminis tration to PO (R): $ SALES TAX SAVINGS CODE 0315-92267-563700-541-000-0000 (K) 12038 SALES TAX SAVINGS ON OWNER DIRECT 1.00 LS $ 10,300.96 s; PURCHASES Total Roads & Administration to PO: Increases Roads & Administration Code: 0315-92267-563700-541-000-0000 (R) DEMOLITION ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 2009 REMOVE ASPHALT PAVEMENT 3,475.32 SY $ 5.00 $ 17,376.60 2010 STANDARD MILLING TYPE B CITY 6,407.86 SY $ 9.00 $ 57,670.74 2025 REMOVE EXISTING STORM SEWER >18" 12.00 LF $ 32.00 $ 384.00 TYPE 2 REPLACED Total De molition Increases $ 75,431.34 PAVING 4002 INSTALL TYPE 1 CURB INDEX 101 3,596.75 LF $ 41.75 $ 150,164.31 4003 INSTALL STRAIGHT CURB INDEX 101 419.00 LF $ 41.75 $ 17,493.25 4004 INSTALL T CONCRETE VALLEY GUTTER 116.00 LF $ 34.75 $ 4,031.00 4005 CONNECT TO EXISTING CURB 2.00 EA $ 200.00 $ 400.00 4007 SURFACE COURSE 1" 4,840.05 SY $ 19.00 $ 91,960.95 4009 INSTALL BASE COURSE - 6" 4,277.60 SY $ 42.00 $ 179,659.20 4010 INSTALL BASE COURSE -10" 4,053.70 SY $ 21.25 $ 86,141.13 4011 PREPARE SUBGRADE -12" 7,183.38 SY $ 13.50 $ 96,975.63 4012 LEVELING BINDER 110#/1"/SY 405.33 TN $ 168.50 $ 68,298.11 4017 CONCRETE DRIVEWAYS - 6" 8,096.00 SF $ 8.75 $ 70,840.00 4024 INSTALL TEMPORARY PIN CURB 262.00 LF $ 17.50 $ 4,585.00 Tota l Paving Increases $ 770,548.58 SIGNING AND PAVEMENT MARKINGS 6015 TRAFFIC SIGN-RIGHT LANE MUST TURN 1.00 EA $ 525.00 $ 525.00 RIGHT (R3-7R) 6016 TRAFFIC SIGN-STOP (R1-1) 1.00 EA $ 525.00 $ 525.00 6024 TRAFFIC SIGN-YIELD (R1-2) 1.00 EA $ 510.00 $ 510.00 SIGNING AND PAVEMENT MARKINGS (continued) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 6030 STREET IDENTIFICATION SIGNS 5.00 EA $ 325.00 $ 1,625.00 Total Signing and Pavement Markings Increases $ 3,185.00 LANDSCAPE 9101 SABAL PALMETTO 12'-20'0.A. 101.00 EA $ 531.52 $ 53,683.52 IT ATMS 5037 IT/ATMS CONDUIT 214.00 LF $17.60 $ 3,766.40 Total Roads & Admnistration Increases & Additions to PO: $ 906,614.84 Total Roads & Administration Net /Increases/Additions to PO: $ _- Roads & Administration Owner Direct Purchase (Material) Code: 0315-92267-563700-541-000-0000 (R) 12028 ODP (ROADS) CONTRACTOR 1.00 EA $ 170,016.00 S; REIMBURSEMENT TO CITY Total Roads & Administration Net /Increases/Additions to Contract: $ Item # 7 Change Order No. 2 and Final Attachment number 1 Page 5 of 8 Page 5 of 8 PROJECT: Beach By Design Coronado Drive Improvements Drainage Code 0357-92267-563700-539-000-0000 (D) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 3002 INSTALL STORM MANHOLE 6' DIA 1.00 EA $ 10,350.00 S 3003 INSTALL STORM INLET FDOT TYPE 3 1.00 EA $ 7,000.00 S MODIFIED 3005 INSTALL STORM INLET FDOT TYPE 3 1.00 EA $ 7,575.00 (SUMP) SPECIAL PRECAST 3008 INSTALL STORM INLET FDOT TYPE 10 1.00 EA $ 6,000.00 W/ CAST IRON GRATE Drainage Code 0357-92267-563700-539-000-0000 (D) (continued) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 3009 INSTALL STORM INLET FDOT TYPE 9 2.00 EA $ 7,850.00 S W/SPECIAL CAST IRON GRATE 3010 INSTALL STORM INLET FDOT TYPE 10 2.00 EA $ 9,000.00 W/SPECIAL CAST IRON GRATE 3012 CONFLICT STORM MANHOLE 6' DIA 1.00 EA $ 12,000.00 S 3015 STORM SEWER BAFFLE BOX TYPE 1 1.00 EA $ 75,000.00 3018 STORM DRAIN HEADWALL 48" 2.00 EA $ 9,350.00 S 3019 DEWATER STORM SEWER TRENCH 474.00 LF $ 30.00 3021 UNDERDRAIN TYPE CLEANOUT ON ROOF 6.00 EA $ 460.00 DRAIN 3023 CURED-IN-PLACE PIPE LINING -15" 100.00 LF $ 360.00 S 3024 CURED-IN-PLACE PIPE LINING - 24" 176.00 LF $ 490.00 3027 INSTALL STORM SEWER 16" DIP 323.50 LF $ 93.00 3028 INSTALL STORM SEWER 15" RCP 333.1699 LF $ 75.75 S 3029 INSTALL STORM SEWER 18" RCP 156.00 LF $ 82.75 3030 INSTALL STORM SEWER 24" RCP 318.40 LF $ 103.00 3033 INSTALL STORM SEWER 36" RCP 408.00 LF $ 160.00 3034 INSTALL STORM SEWER 42" RCP 12.00 LF $ 241.50 3035 INSTALL STORM SEWER 48" RCP 18.00 LF $ 415.25 S 3036 INSTALL STORM SEWER 34" x 53" ERCP 22.00 LF $ 240.50 3040 TIDEFLEX VALVE 1.00 EA $ 14,100.00 3047 SEAWALL FOOTER 18.00 LF $ 675.00 S 3048 SEAWALL RESTORATION ALLOWANCE 0.15797 LS $ 100,000.00 3049 19" x 30" ERCP 29.00 LF $ 131.50 3051 BRICK AND MORTAR PLUG -18" 12112 1.00 EA $ 550.00 3052 BRICK AND MORTAR PLUG - 36"42142 1.00 EA $ 775.00 3054 BRICK AND MORTAR PLUG -19" x 30" 1.00 EA $ 750.00 <j 1200d DRAINAGE CONTINGENCY 10% 1.00 LS $ 185,612.75 $ Total Drainage Decreases To PO Code (D): $ Drainage Sales Tax Savings Code 0357-92267-563700-539-000-0000 (L) 1203d DRAINAGE SALES TAX SAVINGS 1.00 LS $ 8,400.50 $ Total Drainage To PO: $ Increases Drainage Code 0357-92267-563700-539-000-0000 (D) 3004 INSTALL STORM INLET FDOT TYPE 3 1.00 EA $ 8,000.00 $ 8,000.00 MODIFIED 3006 INSTALL STORM INLET FDOT TYPE 4 1.00 EA $ 10,175.00 $ 10,175.00 MODIFIED 3011 CONFLICT MANHOLE T DIA 6.00 EA $ 7,400.00 $ 44,400.00 3013 CONFLICT JUNCTION BOX 8'x 8' 3.00 EA $ 18,000.00 $ 54,000.00 3020 STORM TRENCH PAVEMENT 128.00 LF $ 70.00 $ 8,960.00 REPLACEMENT 3022 RECONNECT ROOF DRAINS 1.00 EA $ 460.00 $ 460.00 3025 INSTALL STORM SEWER 12" RCP 46.00 LF $ 77.00 $ 3,542.00 3026 INSTALL STORM SEWER 14" DIP 77.00 LF $ 128.00 $ 9,856.00 3031 INSTALL STORM SEWER 30" RCP 14.00 LF $ 131.75 $ 1,844.50 3032 INSTALL STORM SEWER 24" X 38" ERCP 14.00 LF $ 188.50 $ 2,639.00 3037 CONNECT TO EXISTING STORM 4.00 EA $ 3,500.00 $ 14,000.00 STRUCTURE OR PIPE 3042 STORM SEWER PIPE BEDDING NO. 57 8.55 CY $ 60.50 $ 517.28 STONE 3043 CONNECT TO EXISTING SEAWALL -15" 1.00 EA $ 8,025.00 $ 8,025.00 DIA 3050 FDOT INLET TYPE V 1.00 EA $ 8,525.00 $ 8,525.00 Total Drainage Increases to PO Code (D): $ 174,943.78 Item # 7 Attachment number 1 Change Order No. 2 and Final Page 6 of 8 Page 6 of 8 PROJECT: Beach By Design Coronado Drive Improvements Additions Drainage Code 0357-92267-563700-539-000-0000 (D) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 1201d CONTRACTOR ENTITLEMENT 1.00 LS $ 830,826.84 $ 830,826.84 (DRAINAGE) Total Drainage Increases/Additi ons to PO Code D: $ 1,005,770.62 Total Drainage Net /Increases/Ad ditions to Code D: $ 272,306.05 Additions Drainage Code 0315-96124-563700-539-000-0000 (S) 3055 Myrtle Avenue Drainage Repair 1.00 LS $ 22,123.81 $ 22,123.81 Total Drainage Net Dece:aw - Increase s/Additions to PO: $ 294,429.86 Drainage Owner Direct Purchase (Material) 1202d ODP (DRAINAGE) CONTRACTOR 1.00 EA $ 131,139.15 $ REIMBURSEMENT TO CITY Total Drainage Net Dec iLases/Increases/Additions to Contract: $ 163,290.71 Water Code 0378-92267-563800-533-000-0000 (P) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 5001 INSTALL WATERMAIN 2" 34.00 LF $75.00 S 5005 INSTALL WATERMAIN 16" 265.00 LF $176.00 S 5012 INSTALL WATER VALVE 4" 2.00 EA $1,000.00 5014 INSTALL PLUG VALVE 6" 1.00 EA $8,000.00 5017 INSTALL WATER VALVE 12" 1.00 EA $2,400.00 5018 INSTALL WATER VALVE 16" 1.00 EA $7,650.00 S 5023 TAPPING SLEEVE AND VALVE -12" 1.00 EA $7,000.00 5027w UTILITY SERVICE LINE RECONNECTION 36.00 LF $370.00 5028w UTILITY SERVICES CONNECTION CLEAN- 18.00 EA $1,350.00 OUT 5030 REMOVE WATER VALVES 9.00 EA $900.00 5031w UTILITY PIPE TO BE REMOVED</= 10" DIA 424.12400 LF $62.00 S 5033w UTILITY PIPE TO BE ABANDONED IN 2,435.00 LF $23.25 PLACE</=10" <2011DIA 5039w CONCRETE CAP OF RECLAIMED WATER 288.00 EA $44.00 MAIN 5041 1"CORP STOP/ 1"CURB STOP 1.00 EA $525.00 COMBINATION (WATER SERVICE) 5043 1" POLY TUBING (WATER SERVICE) 10.00 LF $40.00 <3 5044 3" PVC CASING (WATER SERVICE) 69.00 LF $60.00 1200w WATER CONTINGENCY 1.00 LS $133,340.17 Total Wat er To PO Code (P): g Water Code 0378-92267-563800-533-000-0000 (M) 1203w WATER SALES TAX SAVINGS 1.00 LS $9,533.15 S Total Water to PO: $ Increases Water Code 0378-92267-563800-533-000-0000 (P) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 5002 INSTALL WATERMAIN 6" 328.10 LF $122.00 $ 40,028.20 5003 INSTALL WATERMAIN 8" 338.25 LF $180.00 $ 60,885.00 5004 INSTALL WATERMAIN 12" 31.00 LF $175.00 $ 5,425.00 5020 CAST IRON FITTINGS 0.494 TN $3,500.00 $ 1,729.00 5029 REMOVE FIRE HYDRANTS 1.00 EA $1,300.00 $ 1,300.00 Total Water Increase s to PO Code (P): $ 109,367.20 Additions Water Code 0378-92267-563800-533-000-0000 5048 Water Pipe Bedding Stone Per Agreement 284.27039 CY $60.50 $ 17,198.36 Total Water Increases/Addition s to PO Code (P): $ 126,565.56 Total Wat er Net /Increases/ Additions to PO: $ Water Owner Direct Purchase (Material) 1202w WATER OWNER DIRECT PURCHASES 1.00 LS $148,832.80 Tota l Water Net /Increases to Contract: Item # 7 Change Order No. 2 and Final Page 7 of 8 PROJECT: Beach By Design Coronado Drive Improvements Sanitary Code 0378-92267-563800-535-000-0000 Code (Q) ITEM DESCRIPTION QUANTITY UNIT 5007 REMOVE AND REPLACE SANITARY - 8" 51 LF 5008 REMOVE AND REPLACE SANITARY -16" 5.50 LF 5027s UTILITY SERVICE LINE RECONNECT 13 LF 5033s UTILITY PIPE TO BE ABANDONED IN 884.00 EA PLACE</=10", <20" DIA 5035 INSTALL NEW SANITARY MANHOLES 1.00 EA 5039 CONCRETE CAP OF RECLAIMED WATER 104.00 EA MAIN 5045 8" x 6" DIP WYE 6.00 EA 5047 SAN TRENCH PAVEMENT REPLACEMENT 340.00 LF 1200s SANITARY CONTINGENCY 1.00 LS Total Sanitary Sanitary Code 0378-92267-563800-535-000-0000 Co de (N) 1203s SANITARY SALES TAX SAVINGS 1.00 LS Total Sanitary Increases Sanitary Code 0378-92267-563800-535-000-0000 (Q) 5009 INSTALL SANITARY LINE -10" 87.50 LF 5010 INSTALL SANITARY LINE -12" 17.00 LF Increases Sanitary Code 0378-92267-563800-535-000-0000 (Q) (Continued) UNIT COST EXTENDED COST $136.00 $200.00 $370.00 S $23.25 $4,800.00 $44.00 $1,575.00 $70.00 $48,957.09 S to PO Code Q: $3,822.54 to PO: $ $140.00 $ 12,250.00 $157.00 $ 2,669.00 ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 5031s UTILITY PIPE TO BE REMOVED</= 10" DIA 154.0440 LF $62.00 $ 9,550.73 5028s UTILITY SERV CONNECTION CLEANOUT 48.50 EA $1,350.00 $ 65,475.00 5032s UTILITY PIPE TO BE REMOVED >10", <20" 40.00 LF $77.00 $ 3,080.00 5034 ADJUST MANHOLES 6.00 EA $620.00 $ 3,720.00 5046 6" LATERAL SERVICE PIPING (SANITARY) 123.50 LF $162.50 $ 20,068.75 Total Sanitary Increases to PO Code (Q): $ 116,813.48 Additions Sanitary Code 0378-92267-563800-535-000-0000 (Q) 1201s CONTRACTOR ENTITLEMENT 1 LS $74,071.69 $ 74,071.69 (SANITARY) Total Sanitary Increases/Additio ns to PO Code (Q): $ 190,885.17 Total Sanitary Net L?er rsa€sc s/Increase s/Additions to PO: $ 62,080.54 Sanitary Owner Direct Purchase (Material) 1202s SANITARY OWNER DIRECT PURCHASES 1 LS $59,449.30 S Total Sanitary Net " > /Increases/Additions to Contract: $ 2,631.24 11 1 x.; Reclaimed Code 0376-92267-563800-533-000-0000 (1) ITEM DESCRIPTION QUANTITY UNIT UNIT COST EXTENDED COST 5006 RECLAIMED WATER MAIN 12" 27.42 LF $181.00 5027 UTILITY SERVICE LINE RECONNECT 1.00 LF $370.00 f5 5028x- UTILITY SERVICES CONNECTION CLEAN- 0.50 EA $1,350.00 s; OUT 5031 UTILITY PIPE TO BE REMOVED</= 10" DIA 24.92 LF $62.00 t 5033r UTILITY PIPE TO BE ABANDONED IN 68.00 EA $23.25 PLACE</=10" D 5039x° CONCRETE CAP OF RECLAIMED WATER 8.00 LF $44.00 < MAIN 1200r RECLAIMED CONTINGENCY 1.00 LS $3,646.54 Total Reclaimed to PO Code (J): Reclaimed Code 0376-92267-563800-533-000-0000 (0) 1203r RECLAIMED SALES TAX SAVINGS 1.00 LS $6.07 Total Reclaimed Net Additions to PO: $ Attachment number 1 Page 7 of 8 Item # 7 Change Order No. 2 and Final Page 8 of 8 PROJECT: Beach By Design Coronado Drive Improvements Reclaimed Owner Direct Purchase (Material) 1202s RECLAIMED OWNER DIRECT PURCHASES 1 3 $96.78 Total Reclaimed Net ' /Additions to Contract: $ Total Utility Net ° /Increases/Additions to PO $ Total Utility Net " /Increases/Additions to Contract: $ Summary of Changes to PO: Total Roads & Administration Net /Increases/Additions to PO Total Drainage Net /Increases/Additions to PO $ 294,429.86 Total Water Net /Increases/Additions to PO Total Sanitary Net /Increases/Additions to PO $ 62,080.54 Total Reclaimed Net /Additions to PO $ L.,,.,,e,??r ) $ (280,984.80) Summary of Changes to Contract: Total Roads & Administration Net ` - /Increases/Additions to Contract Total Drainage Net /Increases/Additions to Contract $ 15',,200.71 Total Water Net /I n creases/Additions to Contract Total Sanitary Net /Increases/Additions to Contract $ 2,(, L24 Total Reclaimed Net /Additions to Contract Attachment number 1 Page 8 of 8 Item # 7 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the 2009 Federal Legislative Package. SUMMARY: Meeting Date:2/19/2009 Each year, the City of Clearwater submits a list of legislative priorities for consideration for the new federal budget year. Once the package is approved, the City's legislative liaison will submit our request to our delegation. The 2009 Federal Legislative Package includes such issues as: funding requests for the Downtown Revitalization Initiative and Wastewater/Reclaimed Water Infrastructure; supporting legislation that will diversify Brownfields Remediation loans into grant funds; opposing decreased funding for Community Development Block Grant and Housing and Urban Development programs. Review Approval: 1) Clerk Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Federal Legislative Priorities 111 Congress, 1St Session Appropriations Downtown Revitalization: The City of Clearwater seeks federal assistance to implement projects that revitalize Downtown Clearwater into a wonderful place for residents and visitors to live, work and play. Cleveland Street Streetscape, Phase 2: Construction - $902,000 Downtown Waterfront: Upland Connection - $1.2 million Royalty Theater Renovation - $4 million Wastewater/Reclaimed Water Infrastructure: Goal is to obtain a $2,200,000 appropriation in FY 2010 VA-HUD appropriations bill under State and Tribal for assistance to repair and upgrade wastewater and reclaimed water infrastructure. Clearwater Town Pond Project: Support City's request to waive repayment of HUD grant, Special Project B-00-SP-FL-0088, and approve third party title transfer to the Clearwater Community Redevelopment Agency for the creation of much needed workforce rental housing in downtown. The proposed residential project will return a Brownfields site into productive use, encourage economic development and furthers HUD's efforts to encourage development of affordable housing. Issues to Support Support legislation that increases funding for Brownfields assessment and cleanup and diversifies Brownfields remediation loans into grants. Provide funding for hardening of existing infrastructure to mitigate natural and man-made disasters. Increase funding for land and water conservation projects. Provide funding for the implementation of Total Maximum Daily Loads for discharges to surface water. Support legislation that would create and implement a national catastrophe fund for major disaster relief. Issues to Oppose As Amen Corps facilitates community volunteer needs for many area agencies, oppose efforts to decrease funding levels for the Amen Corps post in Pinellas County, which is located in Clearwater and is the only post in the County. Oppose legislation that will eliminate or reduce current funding levels for Community Development Block Grants and Housing and Urban Development Programs. Oppose efforts that reduce or eliminate a municipality's ability to collect franchise fees for use of rights- of-way. Item # 8 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/19/2009 Approve amended contract with Alcalde and Fay for federal lobbying services at a cost of $5,500 per month for the period March 1, 2009 through December 31, 2012, and authorize appropriate officials to execute same. (consent) SUMMARY: The contract amends monthly retainer fee from $6,500 to $5,500 and removes the third and fifth year CPI adjustment. The monthly retainer fee shall not exceed $5,500 inclusive of out-of-pocket expenses, in addition to preauthorized travel, which should not exceed $1,000 annually. The previous contract provided for up to $3000 for out-of-pocket expenses. Review Approval: 1) Clerk Cover Memo Item # 9 Attachment number 1 Page 1 of 3 AGREEMENT THIS AGREEMENT is made and entered into on this 19"' day of February 2009, by and between The City of Clearwater, Florida (hereinafter referred to as the "CITY"), and Alcalde and Fay (hereinafter referred to as the "SERVICE PROVIDER") for a period of three years beginning March 1, 2009 through December 31, 2012. WITNESSETH WHEREAS, the CITY desires to obtain the assistance of the SERVICE PROVIDER with respect to legislative and administrative matters at the federal level, and WHEREAS, the SERVICE PROVIDER is uniquely qualified to provide such assistance. NOW, THEREFORE, and in consideration of the promises and the mutual covenants herein contained, the parties hereto agree as follows: Responsibilities of the Service Provider The SERVICE PROVIDER shall: 1. Meet with the CITY Manager or his/her designee(s) at mutually agreed upon times with respect to federal executive and legislative actions having a bearing on the CITY's fiscal and programmatic interests; 2. Implement the CITY's federal legislative agenda; 3. Establish and maintain working relationships with the executive and legislative branches of the federal government that will enhance the CITY's position with respect to: a. Financial assistance applications, b. Regulatory procedures, c. Legislation, d. Budget authorizations and appropriations, and e. Grant efforts and grant opportunities having applicability to City's priorities, f. Other areas, as directed. 4. Represent the CITY at Washington, D.C. area conferences or meetings as requested; and page 1 Item # 9 Attachment number 1 Page 2 of 3 5. Provide to the CITY monthly invoices for payment and routine written progress reports detailing the services that have been rendered in this AGREEMENT. Responsibilities of the CITY The CITY shall: 1. Meet with the SERVICE PROVIDER and provide guidance with respect to the provision of services; 2. Formulate and develop a legislative agenda, which shall be updated regularly, that will facilitate the SERVICE PROVIDER in the performance of his duties; and 3. Provide relevant documents, correspondence and such published materials as may facilitate the provision of services. Terms of Payment by the CITY The CITY shall pay the SERVICE PROVIDER a monthly retainer not to exceed $5,500 monthly inclusive of out-of-pocket expenses, in addition to preauthorized travel which should not exceed $1,000 annually, for the provision of services outlined herein. Payment shall be made on a monthly basis upon submission of invoice. Professional Independence of the Service Provider It is understood and agreed that the SERVICE PROVIDER is not an agent, employee or representative of the CITY or any of its agencies. The SERVICE PROVIDER is, and shall remain, an independent professional with respect to all services performed under this AGREEMENT. No partnership relationship between the CITY and the SERVICE PROVIDER is created or intended by this AGREEMENT. No associate or employee of this SERVICE PROVIDER shall be deemed to be an employee of the CITY for any purpose whatsoever. Indemnification and Hold Harmless The SERVICE PROVIDER shall hold harmless, indemnify, and defend the CITY against any claim, action, loss, damage, injury, liability, cost or expense of whatsoever kind of nature including, but no way of limitation, attorney's fees and court costs arising out of bodily injury, personal injury, damage to tangible property, or claims arising out of incidental to the performance of this CONTRACT, whether or not due to or caused in part by the negligence of other culpability of the CITY, excluding only the sole negligence or culpability of the CITY. The following shall be deemed to be indemnities: The CITY of Clearwater, Florida, its employees, members, officers, employees, and agents. page 2 Item # 9 Attachment number 1 Page 3 of 3 Cancellation or Termination Either the SERVICE PROVIDER or the CITY shall have the right to terminate this AGREEMENT, in whole or in part, upon 30 calendar days prior written notice by registered mail. Conflict of Interest The SERVICE PROVIDER agrees to abide and be governed by Florida Statutes and CITY Rules which may have a bearing on the services involved in this AGREEMENT, including, but not limited to, those affecting conflict of interest. Paragraph Headings The paragraph headings appearing herein shall not be deemed to govern, limit, modify or in any manner, affect the scope, meaning or intent of the provisions of this AGREEMENT. No representations or warranties shall be binding upon either party unless expressed in writing herein. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed by their respective and duly authorized officers the day and year first above written. COUNTERSIGNED: THE CITY OF CLEARWATER, FLORIDA Frank V. Hibbard Mayor APPROVED AS TO FORM: Pam Akin CITY Attorney William B. Horne CITY Manager ATTEST: Cynthia E. Goudeau CITY Clerk ALCALDE AND FAY: Hector lcalde Founder & Chief Executive Officer page 3 Item # 9 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/19/2009 Authorize City Attorney to hire Bricklemyer Smolker and Bolves, P.A., to represent the City in several inverse condemnation litigation cases arising from the construction related to the "Beachwalk Project", in the amount of $100,000. (consent) SUMMARY: On April 19, 2007, Council authorized the City Attorney to hire Jeffrey L. Hinds, Esq., as defense counsel in inverse condemnation matters and who specializes in such matters. At the time of this authorization, $50,000 in funds from the Beachwalk Construction Project budget were authorized to pay for the City's defense in the case of Divaco, Inc. v. City of Clearwater and"several inverse condemnation claims that have arisen or are expected to arise from this project." On July 17, 2008, Council authorized the City Attorney to pursue filing a third-party complaint against Post, Buckley, Schuh & Jernigan, Inc., for contribution and/or indemnification for alleged wrongful design and/or construction of the Coronado Drive Improvement portion of the Beach by Design project, in the matter of Divaco, Inc. v. City of Clearwater. The suit was to be pursued in-house unless it became apparent that outside counsel became necessary, for reasons of subject-matter expertise. On December 18, 2008, Council authorized staff to bring suit against Post, Buckley, Schuh & Jernigan, Inc., for contribution and/or indemnification for alleged wrongful design and/or construction of the Coronado Drive Improvement portion of the Beach by Design project in the following matters: Christina McNeil Tracey and Anchor Mini-Mart, Inc. v. City of Clearwater; Szletcha & Kunowski d/b/a Tropical Sky Ranch Motel v. City of Clearwater; and, Rudman & Rudman, d/b/a Riviera Motel v. City of Clearwater. The latter two of which would be prosecuted by outside counsel. At this time, the claims against Post, Buckley, Schuh & Jernigan, Inc. in the Christina McNeil Tracey and Anchor Mini-Mart, Inc. v. City of Clearwater matter will be handled by staff. The above-mentioned funds have been depleted and Mr. Hinds has since become a shareholder in the law firm of Bricklemyer Smolker and Bolves, P.A. At this time, the City Attorney requests Council to approve additional funds of $100,000, from the Beachwalk Construction Project Budget, for the outside counsel services of Jeffrey L. Hinds, Esq., of Bricklemyer Smolker & Bolves, P.A., for the following: representation as defense counsel for the City in: Szletcha & Kunowski d/b/a Tropical Sky Ranch Motel v. City of Clearwater; and, Rudman & Rudman, d/b/a Riviera Motel v. City of Clearwater; representation as counsel for the City on cross-claims against Post, Buckley, Schuh & Jernigan, Inc., in: Szletcha & Kunowski d/b/a Tropical Sky Ranch Motel v. City of Clearwater; and, Rudman & Rudman, d/b/a Riviera Motel v. City of Clearwater; hiring of experts, including: appraisers, engineers and surveyors for testimony as needed; and, approve Legal Services Agreement to this effect. The funding in the amount of $100,000, is available in the Beachwalk Project fund, and is expected to cover the expenses for these cases up to, but not including trial, at which time we will apprise Council of any further estimated costs if necessary. Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment Comments: N/A Budget Adjustment: No Cover Memo Item # 10 Current Year Cost: $100,000.00 Annual Operating Cost: Not to Exceed: Total Cost: $100,000.00 For Fiscal Year: 10/01/08 to 09/30/09 Appropriation Code Amount Appropriation Comment 0315-92267-561200-541- $100,000.00 000-0000 Bid Required?: No Bid Number: Other Bid / Contract: Bid Exceptions: None Review Approval: 1) Clerk Cover Memo Item # 10 Attachment number 1 Page 1 of 3 LEGAL SERVICES AGREEMENT THIS AGREEMENT is made on the day of , 20097 by and between the CITY OF CLEARWATER, FLORIDA, P.O. Box 4748, Clearwater, Florida, 33758-4748 (the "City") and the Bricklemyer Smolker & Bolves, P.A., 500 East Kennedy Boulevard, Suite 200, Tampa, Florida, 33602-4825 ("Counsel"). WITNESSETH: WHEREAS, the City wishes to retain a firm to serve as Counsel in the following matters: Divaco, Inc. v. City of Clearwater; Szletcha & Kunowski d/b/a Tropical Sky Ranch Motel v. City of Clearwater; and Rudman & Rudman, d/b/a Riviera Motel v. City of Clearwater, and related cases arising from the Beachwalk Construction project and the Coronado Drive Improvements project. WHEREAS, the Beachwalk Construction Project has been completed on Coronado Drive. WHEREAS, Divaco, Inc., Szletcha & Kunowski, and Rudman & Rudman, have entered suit against the City for damages exceeding $15,000, in each case, due to Beachwalk and Coronado Drive construction. WHEREAS, the City has filed cross-claim suits against Post, Buckley, Schuh & Jernigan, Inc., for contribution and/or indemnification for alleged wrongful design and/or construction of the Beachwalk project and the Coronado Drive Improvement portion of the Beachwalk project. NOW, THEREFORE, in consideration of the promises and mutual covenants herein contained, the parties hereto do hereby agree as follows: SECTION 1. AUTHORIZATION TO PROCEED AS COUNSEL. Counsel is hereby authorized to provide services as described in this Agreement and for the professional fees described in this Agreement. SECTION 2. SCOPE OF SERVICES. Counsel hereby agrees to provide its professional services for the following matters: Representation of the City of Clearwater in Beachwalk project and Coronado Drive project related lawsuits. SECTION 3. PROFESSIONAL FEES FOR SERVICES. The City and Counsel agree to a rate of $200.00 per hour for attorney services for Bricklemyer, Smolker & Bolves, P.A. SECTION 4. TERM. This Agreement will be retroactively effective to December 1, 2008. Item # 10 Attachment number 1 Page 2 of 3 SECTION 5. COMPENSABLE EXPENSES. Reimbursement of expenses shall be made by the City to the firm for reasonable out-of-pocket expenses as determined by the City Attorney without markup, including but not limited to long distance calls and facsimiles, copying or reproducing documents, postage, court costs, parking costs and travel incurred by Counsel in performance of the duties hereunder. Travel and per diem costs as well as auto travel expenses shall not exceed that which is available to City of Clearwater employees. SECTION 6. INDEMNIFICATION AND INSURANCE. Counsel agrees to protect, defend, indemnify and hold the City and its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or due to any negligent act or omission of Counsel or its employees in connection with or arising directly or indirectly out of this Agreement and/or the performance hereof. Without limiting its liability under this Agreement, Counsel shall procure and maintain during the life of this Agreement professional liability insurance in the amount of $1,000,000. This provision shall survive the termination of this Agreement. SECTION 7. CONFLICT OF INTEREST. It is understood by the City and Counsel that Counsel is not aware of any clients of the firm that currently present any conflict between the interests of the City and other clients of Counsel. If any potential conflict of interest arises during the time Counsel is representing the City, Counsel will promptly inform the City. The City is under no obligation to agree to permit the conflict representation. SECTION 8. CONSTRUCTION AND AMENDMENTS. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. This Agreement may be amended only by a writing duly entered into by the City and Counsel. SECTION 9. COURT REPORTER SERVICES. D & D Reporting Services is the City Attorney's Office's preferred vendor for all court reporter services, including the use of court reporter services by the City's outside counsel. Counsel agrees to use D & D Reporting Services whenever possible. SECTION 10. CANCELLATION OF AGREEMENT. The City or Counsel may cancel or terminate this Agreement upon ten days advance written notice to Counsel. In the event of cancellation, Counsel shall immediately cease work hereunder and shall be reimbursed for eligible and documented reimbursable expenses incurred prior to the date of cancellation. Further, it is understood and agreed between the City and Counsel that Jeffrey L. Hinds, Esquire, will be the lead attorney assigned by the firm to provide the services contained herein. The City in its absolute discretion may immediately terminate this Agreement upon written notice to the firm if the services of this attorney are unavailable to the City. 2 Item # 10 Attachment number 1 Page 3 of 3 SECTION 11. ATTORNEYS FEES. In the event that either party seeks to enforce this Agreement through attorneys at law, then the parties agree that each party shall bear its own costs and that jurisdiction for such an action shall be in a court of competent jurisdiction in Pinellas County, Florida. SECTION 12. PRIOR AGREEMENTS. This agreement shall supersede any prior agreements between the City and the Law Office of Jeffrey L. Hinds, Chartered. IN WITNESS WHEREOF, the City and Counsel have executed this Agreement as of the date first written above. Countersigned: CITY OF CLEARWATER, FLORIDA By: Frank V. Hibbard William B. Horne II Mayor City Manager Approved as to form: Pamela K. Akin City Attorney Attest: Cynthia E. Goudeau City Clerk BRICKLEMYER SMOLKER & BOLVES, P.A. By: Jeffrey L. Hinds, Esquire By: Jay J. Bartlett, Esquire Chief Operating Officer and Vice President 3 Item # 10 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/19/2009 Approve establishing a new Capital Improvement Project (315-93615) entitled the "Aging Well Center" for $1,029,720 and approve a Florida Department of Elder Affairs (DOEA) Senior Center Fixed Capital Outlay Grant agreement to renovate, equip and furnish the Aging Well Center located at the Long Center, in the amount of $727,500, between the State of Florida Department of Elder Affairs and the City of Clearwater and authorize the appropriate officials to execute same. SUMMARY: The purpose of this agreement is to set forth the conditions that must be satisfied by the City prior to disbursement of DOEA funds as well as any restrictions that might be imposed on the project site prior to reimbursement for project costs. The project will renovate, equip, and furnish space at the Long Center to create the Aging Well Center. The space, which consists of approximately 7,700 square feet, was previously leased by UPARC as a cafeteria, classrooms and restrooms. In August 2008, the City and UPARC reached an agreement, decreasing the area to be occupied and used by UPARC so that the Aging Well Center could be developed. The Aging Well Center will expand programs and services for Clearwater's large and growing older adult community. Programs and services will promote health and wellness, education, recreation, socialization and access to resources. The proposed project maximizes all of the existing amenities at the Long Center. Funding for the new CIP project will come from the following: Department of Elder Affairs Grant $727,500 CIP 315-94524 Long Center Infrastructure Improvements $242,500 010-01816-530300-572 (Architectural Contract) $59,720 $1,029,720 First quarter budget amendments will reflect the transfer of $242,500 from project 315-94524, Long Center Improvements to project 315-93615, Aging Well Center. In addition, a transfer of $59,720 of operating savings in the Parks and Recreation operating budget to project 315-93615, Aging Well Center, will fund the architectural costs for the project. It is anticipated that the Aging Well Center's annual operating costs will be $102,000, which includes 1.5 full time equivalent (FTE) personnel costs. An endowment fund is being developed to address these costs. Senior Citizens Services, Inc., has expressed interest in contributing towards an endowment. The endowment will be similar to the existing Long Center Foundation endowment. If the endowment is not fully realized prior to the completion of the senior center renovations, then the Parks and Recreation department will reallocate personnel and resources from existing facilities, which may include the Office on Aging Manager assuming operational responsibilities at the Center. In addition, staff is recommending that for this agreement that Kerry Marsalek, Office on Aging Manager be appointed as "key contact" and the City Manager or his designee to be appointed to execute all documents relating to this project. A copy of the agreement is available for review in the Office of Official Records and Legislative Services. Type: Capital expenditure Current Year Budget?: No Budget Adjustment Comments: Approve new CIP project totaling $1,029,720. Current Year Cost: 1,029,720 Not to Exceed: 1,029,720 Budget Adjustment: Yes Cover Memo Annual Operating Cost: 102,000 Item # 11 Total Cost: 1,131,720 For Fiscal Year: 2008 to 2009 Appropriation Code Amount 315-93615 727,500 315-94524 242,500 010-01816-530300-572 59,720 Bid Required?: No Other Bid / Contract: Review Approval: 1) Clerk Appropriation Comment Department of Elder Affairs Grant Long Center Infrastructure Improvements Funds used for architectural services in FY 07/08 Bid Number: Bid Exceptions: None Cover Memo Item # 11 January 2009 City of Clearwater (Project Name: The Aging Well Center) and State of Florida Department of Elder Affairs MEMORANDUM OF UNDERSTANDING FOR Senior Center Fixed Capital Outlay State Grants and Aids Attachment number 1 PagMOt# XQ913 THIS MEMORANDUM OF UNDERSTANDING, entered into this 2nd day of January, 2009, by and between the State of Florida, Department of Elder Affairs, hereinafter referred to as the "department," and the City of Clearwater hereinafter referred to as the "recipient." WITNESSETH: WHEREAS the State of Florida, Department of Elder Affairs, by authority granted in Chapters 20, 216 and 430 of the Florida Statutes, administers state funds appropriated by the Florida Legislature, and WHEREAS $10,000,000 was appropriated by the Florida State Legislature to the department in Line Item 496A of Fiscal Year 2008-2009 General Appropriations Act, Section 3-Human Services, grants and aids to local governments and non-state entities - fixed capital outlay grants and aids- senior citizen centers from general revenue fund, and WHEREAS City of Clearwater has received $727,500.00 for The Aging Well Center in Pinellas County, and WHEREAS there is a need to provide a facility for provision of fixed capital improvement to construct, repair and maintain Florida's senior centers in order to fulfill legislative intent, and WHEREAS the department has received from the recipient the Attachment 1 (approved Letter of Intent or Facility Program) for the development and provision of fixed capital improvement for projects to construct, repair and maintain Florida's senior centers. IT IS THEREFORE agreed between the department and the recipient as follows: THE RECIPIENT AGREES: A. Services to be Provided To plan, develop and accomplish the projects described in Attachment I and activities specified in I.B. of this Memorandum of Understanding or otherwise cause the planning, development and accomplishment of such projects and activities. B. Manner of Provision of Services Item # n 1 Attachment number 1 Page 2 of 26 See Attachment I, Letter of Intent or Facility Program C. State Laws and Reaulations 1. To obtain all supplies and services for use in the performance of this Memorandum of Understanding at the lowest practicable cost and to purchase by means of a system of competitive bidding wherever required to do so by law, or whenever practicable even if not required by law. 2. To comply with all state licensing standards, all applicable standards, criteria and guidelines of the department. D. Civil Rights Requirements 1. The Recipient assures compliance with: a. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d et seq., which prohibits discrimination on the basis of race, color, or national origin. b. Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e [2] et seq., which prohibits discrimination by covered employers on the basis of race, color, religion, sex or national origin. c. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which prohibits discrimination on the basis of disability. d. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et seq., which prohibits discrimination on the basis of sex. e. The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et seq., which prohibits discrimination on the basis of age. f. Section 654 of the Omnibus Budget Reconciliation Act of 1981, as amended, 42 U.S.C. 9849, which prohibits discrimination on the basis of race, creed, color, national origin, sex, disability, political affiliation or beliefs. g. The Americans with Disabilities Act of 1990, P.L. 101336, which prohibits discrimination on the basis of disability and requires reasonable accommodation for persons with disabilities. h. All regulations, guidelines and standards as are now or may be lawfully adopted under the above statutes. 2. The recipient agrees that compliance with these requirements constitutes a condition of continued receipt of or benefit from funds provided through this Memorandum of Understanding, and that it is binding upon the recipient, its successors, transferees and assignees for the period during which services are provided or obligations under this Memorandum of Understanding continue. The recipient further assures that all contractors, subcontractors, sub grantees, or others with whom it arranges to provide services or benefits to participants or employees in connection with any of its programs and Item #11 Attachment number 1 Page 3 of 26 activities are not discriminating against those participants or employees in violation of the above statutes, regulations, guidelines and standards. E. Audit and Records 1. To maintain complete, accurate and adequate financial records and reports relating to funds received under this Memorandum of Understanding and expenditures made with those funds. 2. To maintain books, records, documents including electronic storage media and the evidence and accounting procedures, practices and internal controls which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Memorandum of Understanding. 3. All records shall be subject at all times to inspection, review, copying or audit by authorized state personnel and other personnel duly authorized by the department. 4. To include these aforementioned audit, in Attachment 2 and record keeping requirements in all approved subcontracts and assignments. F. Retention of Records To retain all financial records, supporting documents, statistical records and any other documents including electronic storage media pertinent to this Memorandum of Understanding for a period of not less than six (6) years after the ending date of this Memorandum of Understanding. If audit findings have not been resolved at the end of the six (6) year period, the records shall be retained until resolution of the audit findings. State auditors and any persons duly authorized by the department shall have full access to, and the right to examine any of the said materials at any time during regular business hours. G. Status Reports To provide the Department with the Senior Center Fixed Capital Outlay Grant Monthly Status Report, see Attachment 5. Monthly status reports are due by the 15th day of each month. The report will be numbered sequentially and shall reference the MOU number and project name. Detail should be sufficient so that the department has a clear understanding of the project status during the reporting period. The report shall also include anticipated expenditures for the next three months. H. Indemnification The recipient agrees to be liable for all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the recipient, and its agents, subcontractors and employees, in the course of the operation of this Memorandum of Understanding. Further, the recipient agrees to indemnify the department against all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the recipient, and its agents, subcontractors, and employees, in the course of the operation of this Memorandum of Understanding. Also, the recipient agrees to defend the department, upon receiving written notification from the department, against all Item #111 Attachment number 1 Page 4 of 26 claims, suits, judgments, or damages, including costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the recipient and its agents, subcontracts, and employees, in the course of the operation of this Memorandum of Understanding. In no event shall the recipient be liable for or have any obligation to defend the department against such claims, suits, judgments or damages, including costs and attorney's fees, arising out of the sole negligent acts of the department. Publicity and Public Notice All notices, informational pamphlets, press releases, research reports and similar public notices referencing the construction, repair and/or maintenance of this building and prepared and released by the recipient shall include the statement: "This project is funded under a Memorandum of Understanding with the State of Florida, Department of Elder Affairs." J. Safeauardina Recipient Information The recipient shall not use or disclose any information concerning the eventual recipients of services under this Memorandum of Understanding for any purpose not in conformity with state and federal regulations, as determined by the department, except on written consent of the recipient of services, recipient of services' attorney, or recipient of services' responsible parent or guardian. K. Monitoring The recipient shall permit department personnel or representatives to monitor the projects that are the subject of this Memorandum of Understanding. L. Public Access To allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, Florida Statutes, and made or received by the recipient in conjunction with this Memorandum of Understanding. M. Security Interest 1. By signing this Memorandum of Understanding the recipient acknowledges and agrees that its acceptance of funds for the purpose of construction, repair and/or maintenance of the property is subject to the conditions set forth below. 2. In accordance with s. 216.348(3), F.S., if the grantee, as defined in s. 216.348 (1)(c), F.S., is acquiring real property with the grant, or if the grantee owns the real property upon which an improvement is being constructed, renovated, altered, modified, or maintained with the grant, the grantee must execute, deliver, and record in the county in which the subject property is located a lien that: a. States a correct legal description of the real property. b. Sets forth with specificity the buildings, appurtenances, fixtures, fixed equipment, structures, improvements, renovations, and personalty to be purchased pursuant to the grant. Item #41 Attachment number 1 Page 5 of 26 c. During the term of the agreement, prohibits the grantee from selling, transferring, mortgaging, or assigning the grantee's interest in the real property, unless the administering agency approves the sale, transfer, mortgage, or assignment; and, in the case of sale, transfer, or assignment, the purchaser, transferor, or assignee must fully assume, in writing, all of the terms and conditions of the agreement required by this subsection. The administering agency may not agree to subordinate a mortgage. If the grantee, as defined in s. 216.348 (1)(c), F. S., is not acquiring real property, or does not own the real property being improved, the agreement shall: a. Specify the leasehold or other real property interest the grantee has in the real property. b. State the name of the owner of the real property. c. Describe the relationship between the owner of the real property and the grantee. d. Set forth with specificity the improvements, renovations, and personalty to be purchased pursuant to the grant. e. During the term of the agreement, prohibit the grantee from selling, transferring, mortgaging, or assigning the grantee's interest in the leasehold, improvements, renovations, or personalty, unless the administering agency approves the sale, transfer, mortgage, or assignment; and, in the case of sale, transfer, or assignment, the purchaser, transferor, or assignee must fully assume, in writing, all of the terms and conditions of the agreement required by this subsection. Additionally, the grantee shall execute and deliver a security instrument, financing statement, or other appropriate document securing the interest of the administering agency in the improvements, renovations, and personalty associated with the grant. 3. The department's interest shall commence at the time the funds are transferred to the recipient and shall be proportionately amortized and subsequently vacated over a 20-year period. The recipient may request that the department relinquish its interest sooner if circumstances arise and if the department finds that early retirement is in the best interest of the state. The decision to approve such a request is the exclusive determination of the department and shall not be reviewable by any court or administrative forum. 4. As required by s. 287.05805, F. S., recipients agree to grant the department a security interest in the property at least to the amount of state funds provided for at least five (5) years from the date of purchase or the completion of the improvements unless otherwise specified or required by law. 5. The recipient shall notify the department in writing of the date of completion of construction, repair or maintenance and shall maintain a copy of the notification in its files together with a written acknowledgment of the department's receipt of the notification of completion. The recipient must Item #11 Attachment number 1 Page 6 of 26 notify the department in writing a minimum of 30 days prior to any change in the equitable ownership of the property and agrees that, if it or its successors in interest dispose of the property before the department's interest is completely satisfied, the recipient will refund the proportionate share of the state's investment. In the event the recipient fails to notify the department a minimum of 30 days prior to any change in the equitable ownership of the property, or fails to notify the prospective new equitable owner of the existence of the department's interest, the recipient shall forthwith and immediately refund to the state the total number of dollars transferred pursuant to this Memorandum of Understanding. N. Public Entity Crime Pursuant to section 287.133, Florida Statutes, the following restrictions are placed on the ability of persons convicted of public entity crimes to transact business with the department: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. II. THE DEPARTMENT AGREES: A. Consultation To furnish consultation and technical assistance to the recipient, if requested. B. Method of Payment for Services The following procedures for payment will apply: 1. In no event will payment be made under Section II.B. for matching grant situations under the Memorandum of Understanding unless recipient illustrates to the department that the project is fully funded with proper matching funds as specified in the Letter of Intent or Facility Program. 2. Subject to the availability of state funds, the department shall award to the recipient a sum not to exceed $727,500.00 during the term of this Memorandum of Understanding. 3. In no event will payment be made by the department in excess of $727,500.00 as agreed upon by all parties to this Memorandum of Understanding. Item #611 Attachment number 1 Page 7 of 26 4. Payment shall be made as work is completed in accordance with Attachment 1 (approved Letter of Intent or Facility Program) and submission of invoice, which is in Attachment 3 of this MOU. 5. Payment shall be made in accordance with section 215.422, Florida Statute and after the submission and approval of a complete and accurate invoice and supporting documentation. 6. The department may advance parts or the whole of any advances before they become due if it is agreed by the parties and advisable to do so and all such advances or releases shall be deemed to have been made in pursuance of this Memorandum of Understanding and not to be a modification hereof. The making of any such advance, or any part of such advance shall not be deemed an approval or acceptance by the department of the work therefore done. Written justification for advancements must be documented on the recipient's letterhead. 7. All sums advanced hereunder shall be used by the recipient solely and exclusively for the purposes intended, to wit: fixed capital outlay project to construct, repair and maintain Florida's Senior Centers. 8. Upon completion of the project, a final accounting will be made and any funds not used in the completion of the project shall be returned to the department within thirty (30) days after the final accounting report is submitted to the department. 9. Any interest earned from advanced moneys shall be returned to the department. III. THE DEPARTMENT AND THE RECIPIENT MUTUALLY AGREE: A. Effective Date 1. This Memorandum of Understanding shall be effective January 2, 2009, or on the date in which the Memorandum of Understanding has been signed by both parties, whichever is later. 2. This Memorandum of Understanding shall end on December 31, 2011. B. Termination 1. Termination Because of Lack of Funds: It is agreed that in the event funds to finance this Memorandum of Understanding become unavailable, the obligations of each party, hereunder may be terminated upon no less than twenty-four (24) hours notice in writing to the other party. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. The department shall be the final authority as to the availability of state funds, and as to how any available funds will be allocated among recipients. Any payments advanced by the department are to be repaid as described in Section II above. Item #11 Attachment number 1 Page 8 of 26 2. Termination for Breach: Unless the recipient's breach is excused, the department may, by written notice of breach to the recipient, terminate the whole or any part of this Memorandum of Understanding in any of the following circumstances: a. If the recipient fails to provide services called for by this Memorandum of Understanding within the time specified herein or any extension thereof; or b. If the recipient fails to perform any of the other provisions of this Memorandum of Understanding. c. Termination shall be upon no less than twenty-four (24) hours notice in writing delivered by certified mail, return receipt requested, or in person with proof of delivery. The recipient shall continue the performance of this Memorandum of Understanding to the extent not terminated under the provisions of this clause. 3. Waiver of Breach of any provision of this Memorandum of Understanding shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Memorandum of Understanding. C. Termination Arranaements After receipt of a notice of termination, and except as otherwise directed, the recipient shall: 1. Stop work under the Memorandum of Understanding on the date and to the extent specified in the notice of termination. 2. Place no further orders or contracts for materials, services or facilities except as may be necessary for completion of such portion of work under the Memorandum of Understanding as is not terminated. 3. Terminate all outstanding orders and contracts to the extent that they relate to the performance of work that was terminated. 4. Prepare all necessary reports and documents required under the terms of the Memorandum of Understanding up to the date of termination, including the final report due upon completion of the Memorandum of Understanding, if any, without reimbursement for services rendered in completing said reports beyond termination date if said reports are not completed prior to termination date. 5. Take any other actions as directed in writing by the department. 6. Immediately return all unexpended funds to the department. D. Renegotiation or Modification Any alterations, variations, modifications, or waivers of provisions of this Memorandum of Understanding shall only be valid when they have been reduced Item # 0 1 Attachment number 1 Page 9 of 26 to writing, duly signed by all parties hereto, and attached to the original of this Memorandum of Understanding. E. Name of Payee The name of the official payee to whom the department shall issue warrants shall be City of Clearwater. The payee's Federal Employer Identification Number is 59-6000289. F. Use of Funds for Lobbying Prohibited The recipient will comply with the provisions of section 216.347, Florida Statutes, which prohibits the expenditure of grants and aids appropriations for the purpose of lobbying the Legislature, the judicial branch or a state agency. G. All Terms and Conditions Included in Memorandum of Understandin This Memorandum of Understanding and its incorporated attachments contain all the terms and conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject matter of this Memorandum of Understanding shall be deemed to exist or to bind any of the parties hereto. In the event of a breach or termination of this agreement, the recipient agrees to pay all costs of collection of monies due to the department including a reasonable attorney's fee and costs. Any real property purchased with funds paid pursuant to this agreement shall be subject to a lien in favor of the State of Florida. H. Attachments to be Part of Memorandum of Understanding Attachment 1 Approved Letter of Intent/Facility Program (previously submitted to the department) Attachment 2 Audit Attachment Attachment 3 Standard Budget Forms DOEA 105f Receipts and Expenditure Report DOEA 106f Request for Payment DOEA 107f Senior Centers Statement of Use of Funds Attachment 4 Lien - If Applicable Attachment 5 Senior Center Fixed Capital Outlay Grant Monthly Status Report Notice, Contact, and Payee Information: 1. The name, address, and telephone number of the contract manager for the department for this contract is: Department of Elder Affairs Connie Hall 4040 Esplanade Way Tallahassee, Florida 32399 (850) 414-2000 SC 994-2000 2. The name, address, and telephone number of the representative of the provider responsible for administration of the program under this contact is: Item #11 Attachment number 1 Page 10 of 26 City of Clearwater Kerry Kimball Marsalek 100 S. Myrtle Avenue Parks and Recreation Department Clearwater, FL 33758-4748 (727) 562-4830 3. In the event different representatives are designated by either party after execution of this contract, notice of the name and address of the new representative will be rendered in writing to the other party and said notification attached to originals of this contract Item #0 1 Attachment number 1 Page 11 of 26 IN WITNESS WHEREOF the parties hereto have executed this 11 page Memorandum of Understanding, the day and year previously written. RECIPIENT: By: Name: Title: Date: *************************************************************** STATE OF FLORIDA DEPARTMENT OF ELDER AFFAIRS By: Name: Title: Date: APPROVED AS TO FORM AND LEGALITY General Counsel's Office Department of Elder Affairs By: Item #$ P 1 Attachment number 1 Page 12 of 26 INDEX TO MOU ATTACHMENTS ATTACHMENT ATTACHMENT DESCRIPTION ATTACHMENTI ATTACHMENT II ATTACHMENT III ATTACHMENT IV ATTACHMENT V APPROVED LETTER OF INTENT/FACILITY PROGRAM AUDIT ATTACHMENT STANDARD BUDGET FORMS LIEN (To be filed after MOU is executed) SENIOR CENTER FIXED CAPITAL OUTLAY GRANT MONTHLY STATUS REPORT PAGE 13 14-18 19-22 23-25 26 Item # 11 12 Attachment number 1 Page 13 of 26 ATTACHMENTI Signed Letter of Intent, previously submitted by grant recipient (Original document in contract file) Item # 11 13 Attachment number 1 Page 14 of 26 ATTACHMENT II FINANCIAL AND COMPLIANCE AUDIT The administration of resources awarded by the Department of Elder Affairs to the provider may be subject to audits and/or monitoring by the Department of Elder Affairs, as described in this section. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised, and Section 215.97, F.S., (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by Department of staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this agreement, the provider agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Elder Affairs. In the event the Department of Elder Affairs determines that a limited scope audit of the provider is appropriate, the provider agrees to comply with any additional instructions provided by the Department of Elder Affairs to the provider regarding such audit. The provider further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the provider is a State or local government or a non-profit organization as defined in OMB Circular A- 133, as revised. In the event that the provider expends $500,000 or more in Federal awards during its fiscal year, the provider must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. EXHIBIT 1 to this agreement indicates Federal resources awarded through the Department of Elder Affairs by this agreement. In determining the Federal awards expended in its fiscal year, the provider shall consider all sources of Federal awards, including Federal resources received from the Department of Elder Affairs. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the provider conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of this part. In connection with the audit requirements addressed in Part I, paragraph 1, the provider shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. If the provider expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the provider expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A- 133, as revised, the cost of the audit must be paid from non-Federal resources (i.e., the cost of such audit must be paid from provider resources obtained from other than Federal entities.) An audit conducted in accordance with this part shall cover the entire organization for the organization's fiscal year. Compliance findings related to agreements with the Department of Elder Affairs shall be based on the agreement's requirements, including any rules, regulations, or statutes referenced in the agreement. The financial statements shall disclose whether or not the matching requirement was met for each applicable agreement. All questioned costs and liabilities due to the Department of Elder Affairs shall be fully disclosed in the audit report with reference to the Department of Elder Affairs agreement involved. If not otherwise disclosed as required by Section .310(b)(2) of OMB Circular A-133, as revised, the schedule of expenditures of Federal awards shall identify expenditures by agreement number for each agreement with the Department of Elder Affairs in effect during the audit period. Financial reporting packages required under this part must be submitted within the earlier of 30 days after receipt of the audit report or 9 months after the end of the provider's fiscal year end. PART II: STATE FUNDED Item # 11 14 Attachment number 1 Page 15 of 26 This part is applicable if the provider is a nonstate entity as defined by Section 215.97(2), Florida Statutes. In the event that the provider expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such provider (for fiscal years ending September 30, 2004 or thereafter), the provider must have a State single or project- specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT I to this agreement indicates state financial assistance awarded through the Department of Elder Affairs by this agreement. In determining the state financial assistance expended in its fiscal year, the provider shall consider all sources of state financial assistance, including state financial assistance received from the Department of Elder Affairs, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass- through awards and resources received by a nonstate entity for Federal program matching requirements. In connection with the audit requirements addressed in Part II, paragraph 1, the provider shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. If the provider expends less than $500,000 in state financial assistance in its fiscal year (for fiscal years ending September 30, 2004 or thereafter), an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the provider expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the provider resources obtained from other than State entities). An audit conducted in accordance with this part shall cover the entire organization for the organization's fiscal year. Compliance findings related to agreements with the Department of Elder Affairs shall be based on the agreement's requirements, including any applicable rules, regulations, or statutes. The financial statements shall disclose whether or not the matching requirement was met for each applicable agreement. All questioned costs and liabilities due to the Department of Elder Affairs shall be fully disclosed in the audit report with reference to the Department of Elder Affairs agreement involved. If not otherwise disclosed as required by Rule 69I-5.003, Fla. Admin. Code, the schedule of expenditures of state financial assistance shall identify expenditures by agreement number for each agreement with the Department of Elder Affairs in effect during the audit period. Financial reporting packages required under this part must be submitted within 45 days after delivery of the audit report, but no later than 12 months after the provider's fiscal year end for local governmental entities. Non-profit or for-profit organizations are required to be submitted within 45 days after delivery of the audit report, but no later than 9 months after the provider's fiscal year end. Notwithstanding the applicability of this portion, the Department of Elder Affairs retains all right and obligation to monitor and oversee the performance of this agreement as outlined throughout this document and pursuant to law. PART III: REPORT SUBMISSION Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by PART I of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-133, as revised, by or on behalf of the provider directly to each of the following: The Department of Elder Affairs at each of the following addresses: Department of Elder Affairs Attn: Connie Hall 4040 Esplanade Way Office 335J Tallahassee, FL 32399-7000 Item # 11 15 Attachment number 1 Page 16 of 26 The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal Audit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised. Pursuant to Sections .320(f), OMB Circular A-133, as revised, the provider shall submit a copy of the reporting package described in Section .320(c), OMB Circular A-133, as revised, and any management letter issued by the auditor, to the Department of Elder Affairs at each of the following addresses: Department of Elder Affairs Attn: Connie Hall 4040 Esplanade Way Office 335J Tallahassee, FL 32399-7000 Additionally, copies of financial reporting packages required by Part II of this agreement shall be submitted by or on behalf of the provider directly to each of the following: The Department of Elder Affairs at each of the following addresses: Department of Elder Affairs Attn: Connie Hall 4040 Esplanade Way Office 335J Tallahassee, FL 32399-7000 The Auditor General's Office at the following address: State of Florida Auditor General Claude Pepper Building, Room 574 111 West Madison Street Tallahassee, Florida 32399-1450 Any reports, management letter, or other information required to be submitted to the Department of Elder Affairs pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. Providers, when submitting financial reporting packages to the Department of Elder Affairs for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the provider in correspondence accompanying the reporting package. PART IV: RECORD RETENTION The provider shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of six years from the date the audit report is issued, and shall allow the Department of Elder Affairs or its designee, the CFO or Auditor General access to such records upon request. The provider shall ensure that audit working papers are made available to the Department of Elder Affairs, or its designee, CFO, or Auditor General upon request for a period of six years from the date the audit report is issued, unless extended in writing by the Department of Elder Affairs. Item # 11 16 Attachment number 1 Page 17 of 26 ATTACHMENT II EXHIBIT -1 1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: I PROGRAM TITLE I FUNDING SOURCE I CFDA I AMOUNT I I TOTAL FEDERAL AWARD COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: The contractor (recipient) must comply with the applicable provisions of specific law(s), rule(s), or regulation(s). 2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS I PROGRAM TITLE FUNDING SOURCE I CFDA I AMOUNT I I TOTAL FEDERAL AWARD I $0 I STATE FINANCIAL ASSISTANCE SUBJECT TO Sec. 215.97. F.S. PROGRAM TITLE FUNDING SOURCE CSFA AMOUNT Fixed Capital Outlay: Senior Center Grant GR 65.013 $727,500.00 TO TAL AWARD $727,500.00 COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Item # 11 17 Attachment number 1 Page 18 of 26 ATTACHMENT II EXHIBIT-2 PART L• AUDIT RELATIONSHIP DETERMINATION Providers who receive state or federal resources may or may not be subject to the audit requirements of OMB Circular A-133, as revised, and/or Section 215.97, Fla. Stat. Providers who are determined to be recipients or subrecipients of federal awards and/or state financial assistance may be subject to the audit requirements if the audit threshold requirements set forth in Part I and/or Part II of Exhibit I are met. Providers who have been determined to be vendors are not subject to the audit requirements of OMB Circular A-133, as revised, and/or Section 215.97, Fla. Stat. Regardless of whether the audit requirements are met, providers who have been determined to be recipients or subrecipients of Federal awards and/or state financial assistance, must comply with applicable programmatic and fiscal compliance requirements. In accordance with Sec. 210 of OMB Circular A-133 and/or Rule 691-5.006, FAC, provider has been determined to be: Vendor or exempt entity and not subject to OMB Circular A-133 and/or Section 215.97, F.S. _X_ Recipient/subrecipient subject to OMB Circular A-133 and/or Section 215.97, F.S. NOTE: If a provider is determined to be a recipient /subrecipient of federal and or state financial assistance and has been approved by the department to subcontract, they must comply with Section 215.97(7), F.S., and Rule 69I-.006(2), FAC [state financial assistance] and Section - .400 OMB Circular A-133 [federal awards]. PART IL• FISCAL COMPLIANCE REQUIREMENTS FEDERAL AWARDS OR STATE MATCHING FUNDS ON FEDERAL AWARDS. Providers who receive Federal awards or state matching funds on Federal awards and who are determined to be a subrecipient, must comply with the following fiscal laws, rules and regulations: STATES, LOCAL GOVERNMENTS AND INDIAN TRIBES MUST FOLLOW: 2 CFR Part 225 Cost Principles for State, Local and Indian Tribal Governments (Formerly OMB Circular A-87)* OMB Circular A-102 - Administrative Requirements OMB Circular A-133 - Audit Requirements Reference Guide for State Expenditures Other fiscal requirements set forth in program laws, rules and regulations NON-PROFIT ORGANIZATIONS MUST FOLLOW: 2 CFR Part 230 Cost Principles for Non-Profit Organizations (Formerly OMB Circular A-122 - Cost Principles)* 2 CFR Part 215 Administrative Requirements (Formerly OMB Circular A- 110 - Administrative Requirements) Requirements) OMB Circular A-133 - Audit Requirements Reference Guide for State Expenditures Other fiscal requirements set forth in program laws, rules and regulations EDUCATIONAL INSTITUTIONS (EVEN IF A PART OF A STATE OR LOCAL GOVERNMENT) MUST FOLLOW: 2 CFR Part 220 Cost Principles for Educational Institutions OMB (Formerly Circular A-21 - Cost Principles)* 2 CFR Part 215 Administrative Requirements (Formerly OMB Circular A- 110 - Administrative Requirements) OMB Circular A-133 - Audit Requirements Reference Guide for State Expenditures Other fiscal requirements set forth in program laws, rules and regulations *Some Federal programs may be exempted from compliance with the Cost Principles Circulars as noted in the OMB Circular A-133 Compliance Supplement, Appendix 1. STATE FINANCIAL ASSISTANCE. Providers who receive state financial assistance and who are determined to be a recipient/subrecipient, must comply with the following fiscal laws, rules and regulations: Section 215.97, Fla. Stat. Chapter 69I-5, Fla. Admin. Code State Projects Compliance Supplement Reference Guide for State Expenditures Other fiscal requirements set forth in program laws, rules and regulations Item # 11 18 Attachment number 1 Page 19 of 26 ATTACHMENT III RECEIPTS AND EXPENDITURE REPORT FIXED CAPITAL OUTLAY This Report Period: RECIPIENT NAME, ADDRESS, PHONE# and FEID# Program Funding Source: FROM TO Contract Period General Revenue Contract # Report # CERTIFICATION : I certify to the best of my knowledge and belief that this report is complete and correct and all the outlays herein are for the purposes set forth in the above contract. Prepared by : Date : Approved by : Date 1. Approved 2. Actual Receipts 3. Total Receipts 4. Percent of PART A: BUDGETED INCOME/ RECEIPTS Contract Budget for this Report Year to Date Approved Budget 1. State Funds .............................................. 0.00 0.00 0.00 #DIV/0! 2. Cash Match ............................................... 0.00 0.00 0.00 #DIV/0! 3. SUBTOTAL: CASH RECEIPTS ...................... 0.00 0.00 0.00 #DIV/0! 4. Local and In-Kind Match ............................... 0.00 0.00 0.00 #DIV/0! 5. TOTAL RECEIPTS 0.00 0.00 0.00 #DIV/0! 1. Approved Budget 2. Expenditures 3. Expenditures 4. Percent of PART B : EXPENDITURES For This Report Year to Date Approved Budget (Identify Line Item Categories from Approved Budget) 1. Site Work .................................................. 0.00 0.00 0.00 #DIV/0! 2. Interior ...................................................... 0.00 0.00 0.00 #DIV/0! 3. Exterior .................................................... 0.00 0.00 0.00 #DIV/0! 4. Fixtures .................................................... 0.00 0.00 0.00 #DIV/0! 5. Professional Service .................................... 0.00 0.00 0.00 #DIV/0! 6. Other ....................................................... 0.00 0.00 0.00 #DIV/0! 7. TOTAL EXPENDITURES 0.00 0.00 0.00 #DIV/0! PART C : OTHER (For tracking purposes only) 1. Match: Local In-Kind Match .............................. 0.00 0.00 0.00 #DIV/0! Cash Match ........................................ 0.00 0.00 0.00 #DIV/0! 2. Advance Recouped ..................................... 0.00 0.00 0.00 #DIV/0! 3. I nterest: Earned on GR Advance ......................... 0.00 0.00 0.00 #DIV/0! Returned on GrAdvance ........................ 0.00 0.00 0.00 #DIV/0! 4. TOTAL OTHER ...................................... 0.00 0.00 0.00 #DIV/0! DOEA form 105f, May 2008 Item # 11 19 Attachment number 1 Page 20 of 26 REQUEST FOR PAYMENT FIXED CAPITAL OUTLAY RECIPIENT NAME, ADDRESS, PHONE# and FEID# PAYMENT REQUEST: This Request Period : From To Regular Report # Supplemental Contract # Advance Contract Period CERTIFICATION: I hereby certify that this request conforms with the terms of the above contract. Prepared by: Date: Approved by: -Date: PART A: BUDGET SUMMARY FCO 1. Approved Contract Amount $ 2. Previous Funds Received for Contract Period $ 3. Contract Balance $ 4. Previous Funds Requested for Contract Period $ 5. Contract Balance $ PART B: CONTRACT FUNDS REQUEST 1. Anticipated Cash Needs (Attach Justification) $ 2. Net Expenditures For Month (DOEA Form 105f, Part B Line 7) $ 3. TOTAL $ PART C: NET FUNDS REQUESTED 1. Less Advance Applied $ TOTAL FUNDS REQUESTED $ (Part B, Line 3 minus Part C, Line 1) DOEA form 106f, May 2008 Item # 11 20 Attachment number 1 Page 21 of 26 SENIOR CENTERS STATEMENT OF USE OF FUNDS Project Name: Total Project Budget: $ TYPE AND SOURCE OF FUNDS Sr. Center State FCO Funds Matching Funds Other Non Funds ds Total Project Funds Federal Grant(s) Other State Funds (i.e., DCA) City/County Grant(s) Senior Centers FCO Grant Private Contributions/Donations In-Kind Expenditure Credits Total Funds Available From All Sources $ - $ - $ - $ - Parking Lot Walks/Driveways Awnings/Covered Walkways Drainage/Retention Pond Trees/Landscaping Fencing Signage Other (Please Specify) Total $ - $ - $ - $ - Insulation/Weatherization Plumbing Heating/Air Conditioning Electrical Flooring Masonry Ceiling/Acoustics Railing/Guards Elevators Other (Please Specify) Total $ - $ - $ - $ - Page 1 of 2 Item # 11 21 Attachment number 1 Page 22 of 26 Roofing/Siding Doors/Windows Porches, Decks, Patios Septic Tank Sewer Hook-Up (City/County) Generator (Gas Powered) Other (Please Specify) Total $ - $ - $ - $ - FIXTURESIEQUIPMENTIAPPLIANCES Security/Alarm System Telephone System Smoke Detectors Emergency/First Aid Stations Kitchen Appliances Cabinets/Counter Tops Bathroom Fixtures Lighting Fixtures Other (Please Specify) Total $ - $ - $ - $ - PROFESSIONAL SERVICES Architect/ Engineer/ Special Consultant Schematic Design Phase Design Development Phase Construction Document Phase Bidding Construction Administration Total $ - $ - $ - $ - OTHER (Piease Specify) Total $ - $ - $ - $ - TOTAL PROJECT COST $ - $ - $ - $ - Page 2 of 2 Item # 11 22 Attachment number 1 Page 23 of 26 ATTACHMENT IV IN THE CIRCUIT COURT OF THE SIXTH JUDICIAL CIRCUIT IN AND FOR PINELLAS COUNTY, FLORIDA PROPERTY AGAINST WHICH LIEN PLACED: City of Clearwater The Aginq Well Center LIENHOLDER: STATE OF FLORIDA NOTICE OF LIEN DEPARTMENT OF ELDER AFFAIRS NOTICE IS HEREBY GIVEN that the State of Florida, Department of Elder Affairs, pursuant to applicable Florida Law, does hereby give notice of and assert a lien in the amount of $727,500.00 against the following described property: LEGAL DESCRIPTION: Item # 11 23 Attachment number 1 Page 24 of 26 ALSO DESCRIBED AS: This lien is asserted pursuant to applicable Florida law and the Memorandum of Understanding entered into on or about , 2009, by and between City of Clearwater (Recipient) and the State of Florida, Department of Elder Affairs. The State of Florida, Department of Elder Affairs, has a financial interest in the above- described property equal to a pro rata portion of the State's original investment in the Item # 11 24 Attachment number 1 Page 25 of 26 then-fair-market value for renovations, or its proportionate share of the cost of the construction as compared to the then-fair-market value of the property upon the completion of the renovations or construction, which interest is in the amount of $727,500.00 as set out above. The interest of the State of Florida, Department of Elder Affairs, is to be proportionately reduced and subsequently vacated of a 20-year period of depreciation unless this lien is satisfied before that time. As a condition of receipt of State funding for this construction or renovation, the recipient has agreed pursuant to Section I, Subsection M of the aforesaid Memorandum of Understanding, that if it disposes of the property before the interest of the State of Florida, Department of Elder Affairs, is vacated, the recipient will refund the proportionate share of the State's investment, as adjusted by depreciation. Dated this _ day of , 2009. ON BEHALF OF THE STATE OF FLORIDA DEPARTMENT OF ELDER AFFAIRS E. Douglas Beach, PhD., Secretary Department of Elder Affairs STATE OF FLORIDA COUNTY OF Sworn and subscribed before me this - day of 2009, by who is personally known to me. NOTARY THIS DOCUMENT PREPARED BY: Dean Kowalchyk, General Counsel Department of Elder Affairs 4040 Esplanade Way Tallahassee, FL 32399-7000 Item # 11 25 Attachment number 1 Page 26 of 26 ATTACHMENT V SENIOR CENTER FIXED CAPITAL OUTLAY (FCO) GRANT MONTHLY STATUS REPORT Project Name: MOU # Report Date: Report # Section A - Budget A.1 Discuss any changes to project budget, or indicate not applicable. A.2 Provide a revised Statement of Source and Use of Funds report reflecting changes to project budget. Section B - Project Milestones B.1 Discuss project milestones achieved for this report period. 13.2 Discuss project obstacles encountered during this report period. 13.3 Provide a revised Work Plan, if appropriate, or indicate not applicable. Section C - Funding Projection C.1 Current Invoice Report Period: Amount. C.2 Anticipated Funding Request Month 1 (Mo/Yr): Amount: Provide a brief description of projected activities: Month 2 (Mo/Yr): Amount: Provide a brief description of projected activities: Month 3 (Mo/Yr): Amount: Provide a brief description of projected activities: Item # 11 26 Attachment number 2 Page 1 of 1 Revised August 2007 Attestation Statement Agreement/Contract Number Amendment Number I, , attest that no changes or revisions have been made to the (Recipient/Contractor representative) content of the above referenced agreement/contract or amendment between the Department of Elder Affairs and (Recipient/Contractor name) The only exception to this statement would be for changes in page formatting, due to the differences in electronic data processing media, which has no affect on the agreement/contract content. Signature of Recipient/Contractor representative Date DOEA Contract Manager to initial and date indicating signatures/initials appropriate on all documents; ready for DOEA Secretary/designee signature initial date Revised August 2007 Item # 11 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/19/2009 SUBJECT / RECOMMENDATION: Authorize a five-year license agreement between the City of Clearwater and commercial charter boat operators at the Clearwater Municipal Marina and adopt Resolution 09-02. SUMMARY: Council approved the Marina five-year business plan for FY2008 through FY2012 at the November 15, 2007 council meeting. Included in that plan was maintaining control over city slips by amending the commercial dock permit to provide a value back to the City by imposing a transfer fee in all instances of transfer of ownership for commercial operators. Also proposed was amending or changing the commercial dock permit to a license term or use agreement. The term was to be for five years with the option to renew at the end of the agreement term. This would help commercial operators obtain bank loans, which they were having difficulty obtaining with a month-by-month dock permit. Adopting Resolution 09-02 will authorize a five- year license agreement with the option to renew for another five years at the discretion of the Marine & Aviation Director or his assistant. Review Approval: 1) Clerk Cover Memo Item # 12 Attachment number 1 Page 1 of 17 City of Clearwater Marine and Aviation Department, Clearwater Municipal Marina 25 Causeway Blvd., Clearwater, Florida 33767 Phone (727) 462-6954 Fax (727) 462-6957 Owners Name: Owners Address: Owners Phone: Owner's Email: Home: Alternate/Emergency Contact Info: Work: Name: Phone: Cell: Email: Vessel Name: Vessel Registration: Vessel Documentation: Vessel Description: Maximum Length: Maximum Width: Maximum Draft: Power: Amperage: 30_ 50 100 more: Make: Model: Year: HIN#: Fuel: Gas : Diesel: Other Tank Capacity: aallons Hull Material: Other: Wood: Steel: Fiberglass: Aluminum: Propulsion: HP: Inboard: Outboard: 1/0: Sail: Enaine Make: Boat Type: Example: Aft Cabin Cruiser Cuddy Cab Deck Fishing General House Pontoon PWC Runabout Sail Speedboat Sportfish Trawler Yacht Comnanv: Insurance Information: Policy #: Agent: Exp Date: The undersigned hereby makes appfication for a Slip Termit (hereinafter Termit) and for the berthing accommodations for the vessef namedherein. (By signature befow, the appficant acknowledges having read, understood, andagrees to abide by aff conditions of this Termit as printed hereon and by the Ruies and Regufations, which are avaifabCe upon request, governing occupancy of the space and use of facility. (By signature of its authorized officiaf,, the City of Cfearwater approves the issuance of this Termit subject to the terms and conditions referred to befow. Appfcant (hereinafterTermitee) agrees to keep current aff information. Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 1 Current Monthly Base Fee $ Dock Box: $5.00 (if applicable) Attachment number 1 Page 2 of 17 Conditions of License Agreement 1. Conditions & Authority: A. The City of Clearwater's Marine and Aviation Director or designee shall be authorized to execute, administer and provide for notification of this Permit. B. The term of this Permit shall not exceed five (5) years. The term shall end on the day of , 20 (the "Termination Date"), unless sooner terminated in accordance with, and pursuant to, the terms and conditions of this Permit, the Code of Ordinances of the City of Clearwater, or the duly adopted rules and regulations for the Municipal Marina. C. If Perm ittee has complied with all terms of the Permit, the Code of Ordinances and the rules and regulations, the City and Permittee may negotiate, at the City's sole discretion, a new permit for an additional term not to exceed five (5) years, effective upon the Termination Date of the previously executed Permit. D. The City may notify Permittee, at least 180 days prior to the Termination Date, that the Permit is scheduled to expire and may state the intentions of the City to renew or terminate the Permit. Permittee shall, at least ninety (90) days prior to the Termination Date, indicate to the City whether Perm ittee desires to renew or terminate the Permit. Failure to notify under this provision shall have no effect on the validity of this Permit and shall not create any other rights or obligations to enter into a new permit agreement. E. This Permit is non-transferable and applies only to the above-named vessel, owner and/or operator, facility and slip. This Permit shall not be construed as granting any ownership interest in the slip or Marina facilities. F. The City reserves the right to change the rental rate for space by giving or mailing notice in writing to the owner or operator at either of the above addresses: (Code of Ordinances Sec. 33.027 and Sec 33.028) thirty (30) days prior to the rental rate change. 2. Use: A. In return for Permittee's proper performance of all obligations, City shall provide Permittee lawful use of the facility and slip in reasonably good condition, and without unreasonable disturbance. B. This Permit shall not confer upon the Permitee ownership interest in the boat slip, the submerged lands under the slip, or the Marina facilities. C. Permitee shall use the Slip for docking or mooring space for the above named vessel only. Any other use of the Slip by Permittee is not authorized without written consent of the City; consent for other use may be withheld at City's sole and exclusive discretion. All auxiliary vessels (dinghies, personal watercraft, tenders) associated with named vessel shall be properly secured on named vessel and not left in the water of the assigned Slip or adjoining areas. Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 2 Attachment number 1 Page 3 of 17 D. Permittee shall not deposit or allow refuse or waste to be deposited into the Slip. All waste must be properly deposited and contained within the appropriate containers supplied by City. Permittee must comply with all laws relative to proper storage, removal and disposal of refuse. E. Permittee shall not create or cause a nuisance to others to occur or continue at the Slip. The determination of what constitutes a nuisance shall be at the sole discretion of the Marine and Aviation Director or designee. F. Permittee shall not conduct or engage in any illegal activity at the Slip, on Municipal Marina property, or upon Permittee's vessel. G. Permittee, in the use and occupancy of the Slip, shall promptly comply with all statutes, ordinances, rules, orders, regulations, and requirements of any governmental agency with authority over the Municipal Marina. H. Permittee shall not act in a manner, or permit any act, that will conflict with provisions of any insurance policies covering the Municipal Marina. The mooring and operating of vessels at the Municipal Marina is subject to the ordinances, rules, and regulations of the City of Clearwater, and the terms of this Permitee. 3. Assignments and New Permit Submittals: A. Except as provided herein, specifically, paragraph 13, Permittee shall not assign or encumber this Permit, nor assign or transfer in any way, an interest in Permittee's vessel, nor use or permit the use of the Slip for any purpose other than provided for by the terms of this Permit. Permittee shall not sublet the Slip, or any part thereof. B. Any new Permittee, including any assignee, prior to execution of any assignment or new Permit, must submit, for City review, an application to the City, which contains personal financial statements, references, and may involve a criminal background check. If the Prospective Assignee is a corporation, then the president of the corporation will be subject to the requirements in this section. The Prospective Assignee shall provide the City Prospective Assignee's credit report from an authorized credit bureau such as Experian®, Equifax, or TransUnion®. B. The City, in its sole discretion, reserves the right to reject any application for any reason, including but not limited to, false or misleading information on the application, poor credit history, incomplete or inaccurate application information or any other similarly related cause. 4. Required Documents: Copies of the following documents are required to be on file in the marina office: i. the current Florida vessel registration and all applicable renewal documents shall be provided to the Marina and Aviation Director or the Director's designee within 30 days of vessel registration expiration; Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 3 Attachment number 1 Page 4 of 17 ii. proof of valid and current vessel insurance shall be provided to the Marine and Aviation Director or the Director's designee 30 days prior to expiration of such insurance; iii. if applicable, current United States Coast Guard vessel documentation shall be provided to the Marine and Aviation Director or the Director's designee; iv. if applicable, current business tax receipt (occupational license) from the City and Pinellas County; v. proof of Permitee's ownership or legal use and possession of the vessel; vi. if applicable, U.S. Coast Guard Inspection Certification (inspected vessels only); vii. valid and current Captain's License issued by U.S. Coast Guard for each operator of named vessel; viii. and a map showing proposed routes over which the Perm itee will operate, length of trip (in miles) time schedules and days of operation (applicable to dinner cruise and sightseeing vessels only) 5. Payment of Dockage Fees: A. Upon acceptance of a Slip, the first and last month's Slip rent is due; thereafter, rent and other applicable fees will be invoiced to the Permittee's mailing address. The invoice may be e-mailed upon Permittee's request. B. All payments shall be made without demand to the City of Clearwater, Marine and Aviation Department, 25 Causeway Blvd., Clearwater, Florida 33767, or at such other place and to such other persons as the City may occasionally designate in writing and upon receipt of invoice, shall be received by City by the first of each month, and no later than the fifteenth (15th) day of each month. C. If the permit is issued on a date other than the first day of the month, the first month's Slip rent shall be prorated by the difference of calendar days away from the first of the month. D. After the fifteenth (15th) of each month, late fees will be assessed in the amount of Thirty Dollars ($30.00) per billing cycle. In addition, City shall place a lien against Permitee's vessel(s), or any vessel(s) hereafter moored by Permitee at the Slip, including the appurtenances and contents thereof, in the event any unpaid sums for the use of docking facilities or other services become more than ninety (90) days past due or in the event the Permittee or Permittee's property causes or contributes to any injuries or damage to any docks or property of the City or to any other property or persons at the Municipal Marina [F.S. 328]. Moreover, failure to pay dockage fees for more than ninety- (90) days may result in the cancellation of the Permit and removal of the vessel(s) at the Permitee's expense [Code of Ordinances Sections 33.028 & 33.029]. E. Perm itee may request credit card processing each month upon submission of a completed authorization form containing the Permitee's signature. A five-dollar ($5.00) adWeO a& Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 4 Attachment number 1 Page 5 of 17 fee will be added each month for the expense of processing the credit card payment. 6. Utilities: A. Permitee shall be responsible for the payment of electric utility usage for the Slip. Electric meters will be read monthly and the billing of such will be reflected on the monthly Slip invoice. B. Utilities fees shall be incorporated into the Dockage Fees due each month. C. Utilities shall be paid for by the Perm itee in the same manner as indicated in Provision 5.13 and shall be subject to the same penalties as indicated in Provision 5.D of this perm it. 7. Insurance: A. The vessel owner at owner's expense, shall at all times during the term of this Permit, maintain with an insurance company, acceptable to the City, a Public Liability and Property damage policy to include a minimum $500,000.00 insurance coverage, with the City as additional insured, for any damage done by Permittee's vessel to City docks or other property within the marina. In addition, per resolution 06-45, Permittee must carry $10,000.00 for damage done during storms if not included in $500,000.00 liability coverage. B. Permittee agrees to have Permittee's vessel insured by liability insurance and to be held responsible for damage caused to other vessels in Clearwater Municipal Marina or to the structures thereof. The city assumes no responsibility for the safety of any vessel docked at the Clearwater Municipal Marina and will not be liable for fire, theft, or damage to said vessel, its equipment or any property in or on said vessel, however rising. Permittee acknowledges that Permittee has been advised that the City Marina makes no representation or warranty offers to Owner a safe slip for Owner's vessel, or that City Marina offers the safest available refuge. Permittee is fully responsible for all of the consequences of the vessel and the vessel's continuing presence in the City Marina as set forth in the Permit. Permittee agrees to hold the City harmless in the event claims for damage to other persons or property arise from the presence of Permittee's vessel in Marina. C. The Permittee shall provide the City with a copy of the insurance policy evidencing coverage of the vessel upon execution of this Permit and no later than thirty-(30) days prior to expiration of a policy, provide the City evidence of policy renewal. D. Failing to provide proof of insurance upon acceptance of this Permit, to maintain valid insurance during the span of this Permit, or to provide evidence of subsequent insurance renewal will result in this Permit being null and void and the Permittee immediately forfeiting the use of the slip. E. Any contractors employed by vessel owner and/or Perm itee shall register at the Municipal Marina office prior to beginning work, providing a valid business tax receipt and proof of insurance, naming the City of Clearwater as additional insured substantially in compliance with the terms set forth herein and as designated by the office of risk management of the City with limits of not less than $500,000.00 annual aggregate and comply witty 0". Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 5 Attachment number 1 Page 6 of 17 8. Indemnification: A. It is expressly agreed by the parties that the City shall not be liable for any damage, injury or death, which may be sustained by the Permittee, Permittee's agents, servants, employees, guests, invitees, or other persons, resulting from the intentional acts, carelessness, negligence or improper conduct on the part of any other Marina Permitees (or such Permitee's agents, servants, employees, agents, or invitees), or by reason of the breakages, leakage, or obstruction of the water, sewer or other leakage or condition, or action of whatever nature or cause, in or about the Marina. B. Permittee agrees to hold harmless and to indemnify the City from any loss, damage, or liability imposed by reason of any acts or omissions on the part of the Permittee or Permittee's agents, servants, employees, guests, invitees, or other persons in the use of the slip. C. The indemnification provided herein shall include, but not be limited to, all costs, expenses, and reasonable attorney's fees incurred by the City of Clearwater in any action based on the foregoing, including, but not limited to any action brought by Permittee, or Permittee's invitees, guests, employees, agents, heirs, or approved assignees. D. The Permitee, hereby releases and agrees to indemnify and hold harmless the City of Clearwater for any and all liability for personal injury, loss of life and property damage: i. Arising out of the ordinary negligence of the City of Clearwater or its employees and agents in connection with the City of Clearwater's premises or use of the slip for more than one night; In connection with the Permitee's vessel, motor and accessories while it is on the City's premises; or iii. For the loss or damage to the Permitee's vessel, motor and accessories or contents thereof due to fire, theft, collision, marina equipment failure, windstorm, rain, hurricane, or other unforeseen events causing casualty loss. E. Assumption of Risk and Disclaimer of Liability This Marina facility is to be used at the sole risk of the Permitee, Permittee's agents, servants, employees, guests, invitees, or other persons making legal and proper use of the slip, and the City of Clearwater shall not be liable or responsible for the care or protection of the vessel, including gear, equipment and contents, or for any loss of damage or whatever kind of nature to said vessel, howsoever occasioned. There is no guarantee or warranty of any kind as to the condition of the piers, catwalks, ramps, or mooring gear, nor shall the City be responsible for injuries to persons or property occurring thereon for any reason whether herein specifically stated or not. ii. Nothing within this Permit shall constitute a waiver of the City's sovereign immunity under Section 768.28, Florida Statutes. Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 6 Attachment number 1 Page 7 of 17 iii. Perm itee, Permitee's agents, servants, employees, guests, invitees, or other persons making legal and proper use of the slip shall assume the duty to report all accidents to the Marine and Aviation Director or the Director's designee. 9. Conduct: A. No commercial operation shall interfere with the public's use of the marina area or infringe upon the normal operation of any other persons who are authorized to conduct business within the marina. B. Distribution of advertising materials, solicitation of any kind, or sale of tickets for any vessel carrying passengers for hire is prohibited upon the docks, sidewalks, seawall, parking lots or other public places within the marina except at Permitee's booth or dock office. C. Passage tickets shall be sold only at Permittee's established booth(s) or at the vessel. D. Permittees owning more than one business within the marina shall sell passage tickets only for the business occupying named vessel (business) in this Permit. It is irrelevant if Perm ittee owns an interest in another business within the marina, a business location shall only conduct business relating solely to the vessel named in this permit in an effort to maintain an ongoing fair and competitive business environment at the Marina. E. A Permittee may not have more than one booth per slip. It shall be the duty of the vessel owners/operators to keep such booths and all adjacent areas clean and free of all encumbrances. F. No booth maybe built, moved or relocated without the written permission of the Marine and Aviation Director or his designee and shall be in compliance with Planning and Development Codes. G. Disorderly conduct, which includes but is not limited to, public intoxication, directing profanity or abusive language at other permitees, marina employees or members of the public shall not be tolerated, and such conduct shall subject the disorderly party to immediate removal from the marina, possible criminal prosecution, and/or a permanent trespass from the Marina. The Marine and Aviation Director or the Director's designee shall have final discretion in determining what constitutes disorderly conduct, and the Marine and Aviation Director or the Director's designee shall have the right to limit any activities that are deemed to constitute disorderly conduct. H. Since this permit does not bestow upon the Permitee an ownership interest in the Slip, submerged lands, and/or appurtenant Marina facilities, the Permitee shall not list or otherwise offer the slip for sale. The slip, submerged lands, and appurtenant Marina are property of the City of Clearwater. 10. Right of Entry: A. Vessel owner(s) hereby authorize City of Clearwater employees to board their vessel to make adjustments to mooring lines or to move the above named vessel, as may be required in an emergency situation, or to avoid any loss or damage. Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 7 Attachment number 1 Page 8 of 17 B. The City has the right to enter the Slip to inspect, maintain, repair, or to make reasonable alterations to said Slip, such as but not limited to, dredging, dock or seawall repairs or other necessary improvements. 11. Maintenance: A. The City agrees to operate and maintain dockage and mooring facilities at the Municipal Marina in a reasonably clean, sanitary, and safe condition during normal hours of operation and to comply with federal, state, and local laws and regulations and the terms and conditions of federal, state and local permits regarding the operation and maintenance of the Municipal Marina. B. The City shall be responsible for the repair, maintenance and reconstruction, if and when the need arises, of the Slip and the Municipal Marina, unless needed repairs are caused by the negligence or the wrongful acts of the Permittee, Permitee's agents, servants, employees, guests, invitees, or other persons making legal and proper use of the slip under the control of the Perm itee. C. Permittee shall keep the Slip in a reasonably clean, sanitary, and safe condition in accordance with any rules, codes or regulations of any governmental agencies having proper jurisdiction. D. Permittee shall not make any improvements or alterations to the Slip without the prior written approval of the City, which approval may be withheld in City's sole and exclusive discretion. Moreover, Permitee shall not add any accessory structures to or otherwise modify the structure of the Downtown Slips. E. If the Slip is destroyed or so damaged by fire or other casualty during the term of the Permit so as to become not tenantable, City shall have the unfettered opportunity to render said Slip tenantable by repairs within 120 days therefrom, and Permittee shall not be obligated to pay any rent during the period of time that the Slip is not tenantable. In no event shall rent abate. City shall not be required to make any repairs or replacement of slip improvements other than those improvements provided by the City in accordance with the terms of this Permit, nor shall the City be responsible for the replacement of the Permittee's vessel or personal property. If the slip is not rendered tenantable within such 120-day period, either party then has the option to terminate the Permit, and if the Permit is so terminated, the rent shall be paid only to the date of such casualty. The termination herein contemplated shall be effected by written notice directed to the other party. 12. Vessel Owner's Responsibility: A. Vessels shall be kept in seaworthy and operational condition and shall not create fire hazards, sinking hazards, or eyesores. If a vessel is observed in nonconformity to any of the previously mentioned conditions or any other unsafe condition, the Permittee shall be directed by the Marine and Aviation Director or the Director's designee to remove the vessel from the Marina. Perm ittee agrees to remove the vessel upon notification by the City of nonconforming or unsafe condition(s) and may not return until the condition is remedied. If a nonconforming or unsafe condition is not remedied or the vessel is not removed, the Permittee is to be held responsible for all and any damage caused by the vessel to Marina docks, pilings and structures. The Permittee shall keep the vessel Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 8 Attachment number 1 Page 9 of 17 properly moored and dry within at all times. Large-scale repairs to vessels may not be performed in the Marina; however, routine maintenance and minor repair necessaryfor the preservation and seaworthiness of the vessel such as mechanical adjustment, minor painting, leak seals and rot prevention may be performed within the Marina. Repairs that may be made in the Marina are generally considered to be those which: Do not disturb the public peace and tranquility of any person aboard any vessel within the jurisdiction of the Marina. ii. Do not contribute to a disorderly or unsightly appearance during the process of repair or maintenance. iii. Are capable of accomplishment with hand tools or certain portable power tools normally carried aboard the vessel. iv. Are confined to the vessel. V. Do not pollute or put wastes in Marina waters. B. Permittee, Permitee's agents, servants, employees, guests, invitees, or other persons making legal and proper use of the slip under the control of the Permitee shall abide by the posted Marina rules and policies, which are incorporated into this permit herein. 13. Sale of Commercial Vessel Named in Permit: A. Except as provided for herein, Permittee shall not assign or encumber this agreement, nor assign or transfer in any way an interest in Perm ittee's business, nor use or permit the use of the slip for any purpose other than provided by the terms of this Permit, except that individuals or partners may cause their vessels and this lease to be assigned to a corporation, limited liability company or trust, so long as the percentage of ownership interest in the new entity is held in the same proportions, by the same individuals, as was the pervious vessel ownership and Permit. B. Permittee shall not sublet the slip, or any part thereof. C. Where there is a change to a corporation, limited liability company or trust, a new Permit must be submitted to the Marine and Aviation Director or the Director's designee. D. For the purposed of this Permit, an "assignment" prohibited by this section shall be deemed to include any of the following: If Permittee is a partnership, a withdrawal or change (voluntary, involuntary, by operation of law or otherwise) of any of the partners thereof, or the dissolution of the partnership except in the event the partnership continues operation by the remaining partners upon the death of a partner; or, ii. If Permittee consists of more than one person, a purported assignment, transfer, mortgage or encumbrance (voluntary, involuntary, by operation of law, or otherwise) from one thereof unto any other party; or, Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 9 Attachment number 1 Page 10 of 17 iii. If Perm ittee is a corporation or limited liability company, any dissolution, merger, consolidation or other reorganization of tenant, or any change in the ownership (voluntary, involuntary, by operation of law or otherwise) of its capital stock or membership interests (as the case may be) from the ownership existing on the date of execution hereof. C. If Permittee's vessel is given, bequeathed, sold or otherwise assigned to an immediate family member, which is defined to include a person related within the first degree of affinity (marriage) or consanguinity (blood) to the existing Permittee, the Marine and Aviation Director or the Director's designee must authorize such assignment. D. Authorization to assign the rights to this Permit shall not be construed as granting any ownership interest in the slip or facility. The terms of this Permit with all rights and obligations shall only be granted and assumed contingent upon the assignee meeting the application requirements. E. Permittee may be permitted to sell Permittee's business and assign the Permit rights and obligations to a new tenant, so long as the new tenant meets all application requirements. In such case, the new tenant (Purchaser) is subject the following: Any change to the business or vessel shall be at the discretion of the Marine and Aviation Director or the Director's designee. This provision authorizes only a bona fide sale of the business. iii. To verify validity of the sale, the City reserves the rights to review documents related to the sale and require documents evidencing the sale. iv. A transfer fee will be charged to the Purchaser. When a current commercial business is sold, a transfer fee equivalent to the 2007 slip rate for the named slip will be used as the base amount for the appropriate transfer fee. The increase will be based on the Consumer Price Index for all Urban Consumers (CPI-U) South Urban area, for the twelve-month period ending June 30th. The transfer fee shall be calculated in one of the following methods: Businesses remaining as the same type of business operation will have a transfer fee equivalent to one year's Slip rent based on 2007 rates increased by the CPI-U percentage for year of sale; or, 2. Businesses that change to a different type of business operation will have a transfer fee equivalent to two years' Slip rent based on 2007 rates increased by the CPI-U for the year of sale. F. If the Permittee elects to retain the Slip to berth another vessel, Permittee will have sixty- (60) days from the date of the sale to acquire the replacement vessel titled in Permittee's name and place it in the Slip. A request for an extension of one sixty- (60) day period shall be made in writing and may be approved at the Marine and Aviation Director's discretion. Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 10 Attachment number 1 Page 11 of 17 Failure to notify the marine and Aviation Director of the need for a sixty- (60) day extension will result in termination of this Permit on the sixty-first (61) day. G. The Slip shall not be vacant for more than 120 days. On the 121St day, the Slip will become available for a new tenant, unless the Marine and Aviation Director or the Director's designee, due to extenuating circumstances, specifically authorizes an extension. H. Extenuating circumstances shall be determined on a case-by-case basis, and will beat the discretion of the Marine and Aviation Director or the Director's designee. 1. During the period that the slip is vacant the City shall have the right to use the slip for transient dockage with no compensation to Permittee, and the Permittee shall not allow any other vessel to be placed in the Slip. J. When the Perm ittee elects to retain the Slip, the purchaser of the vessel will have not more than thirty- (30) days following the sale to remove the vessel from the Slip. The purchaser will be charged the daily transient rate for any period the vessel is docked in the Slip after the thirty- (30) day window period following the sale of the vessel. K. Any new Permittee, including any assignee or Purchaser, prior to execution of any assignment or new Permit, must meet with the Marine and Aviation Director or the Director's designee and submit for review the following: An application that contains personal and business financial statements with financial and business references; ii. A credit report printed no more than thirty (30) days prior to submitting for the Director's approval; iii. A letter indicated all prior related commercial chartering or business experience; iv. A copy of the vessel's insurance policy; V. Copies of all current business licenses/occupational licenses/business tax receipts; vi. Personal references; and vii. At the Marine and Aviation Director's or the Director's designee discretion, a criminal background check L. The Marine and Aviation Director or the Director's designee reserves the right to reject any application based on false or misleading information, prior or current criminal conviction, poor credit history, incomplete or inaccurate application information, or any other similarly related cause. Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 11 Attachment number 1 Page 12 of 17 14. Signage, Dock Offices/Booths, and Display of Fish: A. All commercial vessels shall display a sign, which shall give the name of the vessel, owner, captain, and type of operation. With regard to signage, the Permitee acknowledges the following: Community Development Code section 3-1805(T) allows for one sign identifying each individual vessel slip at a marina provided such sign does not exceed four (4) square feet in area and is placed in the vicinity of the slip. For commercial marinas having separately licensed slips for commercial vessels, each licensed slip shall be permitted one sign containing not more than eight (8) square feet in area placed in the vicinity of the slip to identify the vessel, rate/embarking schedules, or other sign information. Such sign shall be in addition to marina vessel signs. Per the code, these signs are allowed without having to obtain a permit. ii. Small portable signs indicating that the vessel is momentarily away from its slip may be placed on the dock or seawall. However, when the vessel is in port (in the Slip) the sign must be kept on board the vessel. B. Upon returning to the Marina, the operator may display and dress fish as a service to patrons. However, the Permitee acknowledges and agrees to the following: Fish may be hung from the sign until the end of the day, at which time the fish are to be removed. Fish shall not be left overnight nor be displayed on the sidewalk. ii. All fish remains are to be bagged prior to discarding in compactors in an effort to minimize odor. C. Feeding the birds is prohibited. D. Vehicles advertising business are permitted in the Marina Parking lot so long as the vehicles are parked in an inconspicuous space away from the right-of-way. E. Moving signs are prohibited. Televisions displaying commercials or videos of the operation are considered moving signs. F. Signs carried, waved or otherwise displayed by persons intended to draw attention for commercial purposes are prohibited. This includes three-dimensional objects that are used as signs. G. The City of Clearwater Community Development Code and City of Clearwater Code of Ordinances shall be followed at all times. Violation of either the Community Development Code or the Code of Ordinances may be grounds for the termination of the Permit at the sole discretion of Marine and Aviation Director or the Director's designee. Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 12 Attachment number 1 Page 13 of 17 15. Lien against Permittee's Vessel: A. The City of Clearwater shall have a lien against the vessel named herein and the vessel's appurtenances for unpaid sums due for rental of space or other services, orfrom damages caused to docks or other City owned property by the Permittee's vessel. 16. Breach of Conditions: A. Should breach of the conditions of this Permit occur, the rights herein conferred shall terminate immediately and the City of Clearwater may remove or require that the vessel be removed from the mooring space. The Permittee shall pay any cost incident thereto, and any unexpired rental shall be forfeited. 17. Force Maieure and Hurricane Plan Requirement: A. If the Permitee or the City fails to perform all or part of its obligations under this Permit due to an event of force majeure (meaning an event beyond the reasonable control of the affected party that is unforeseeable, or unavoidable and beyond remedy if foreseen, and which happens after the execution of this Permit and renders the full or partial performance of this Permit impossible or impracticable). Events of force majeure include, but are not limited to floods, fires, draughts, hurricanes, tornados, and other acts of God, accidents, strikes, insurrections, turmoil and war (whether declared or not) and any action or inaction of any governmental authority). The performance of such obligations shall be suspended during the period during which such performance is affected by the event of force majeure. B. The Party claiming to be affected by an event of force majeure shall notify the other Party in writing of the occurrence of such event as soon as possible, and shall, within fifteen (15) calendar days after the occurrence of such event, provide the other Party by personal delivery or certified mail with appropriate evidence in support of the occurrence of the event of force majeure. The Party claiming that its performance under this Permit has become impossible or impracticable due to an event of force majeure shall make all reasonable efforts to mitigate the effects of such event of force majeure. C. If an event of force majeure occurs, both Parties shall immediately consult with each other regarding the performance of responsibilities per this Permit, and, in the event of cessation of the event of force majeure, shall immediately resume their respective obligations under this Permit. D. The Permittee shall provide a Hurricane Plan to the Marine and Aviation Director or the Director's designee. The Hurricane Plan shall be a detailed list of actions on what the Permittee will do with the vessel in the event of a hurricane. It is strongly recommended that the Permitee move the vessel from the marina and anchor it in a hurricane hole or other safe location. E. If the Permittee elects to leave the vessel at the Marina dock, Permittee must attach to the Hurricane Plan a diagram that depicts the method to be employed in securing the vessel during a hurricane/tropical storm. In the event of a major storm, the Marina rivec?lluill Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 13 Attachment number 1 Page 14 of 17 mooring lines to be at least doubled and that the owners secure all loose items and that multiple fenders be placed on the vessel to protect the vessel and the City dock(s) within twenty-four (24) hours after having received storm warning from City staff. F. Prior to the arrival of a major storm, the City will document and record the condition of the docks and vessels. In the event the "contact persons" named in the Hurricane Plan cannot be contacted, Marina personnel may secure the vessel(s) as best they can to protect City property. This does not guarantee in anyway that the Perm ittee's property will be secured by City personnel, nor does it release Permittee from liability from damage Permittee's vessel creates during a hurricane. Actions on behalf of the City will be taken as weather, resources and operational commitments allow. G. The Hurricane Plan must be included as Exhibit 1 of the Permit. Under current law, a Perm ittee has the right to leave their vessel at the Marina during a hurricane. H. The Permittee has a general obligation to keep their vessel in a secure condition at the dock and do no harm to the dock or other boats. The standards of care are those of a reasonably prudent vessel owner. 1. Perm ittee will be notified-if high tide reaches the top of the lowest docks and the power4 needs to-be shut off to the lowest docks, including the fuel dock pumps until it is safe to be turned back on. In keeping with State Statute 327.59, The City of Clearwater hereby informs you that in the event you fail to remove your vessel from the marina promptly (timeframe to be determined between the marina operator and the vessel owner) after the issuance of a tropical storm or hurricane watch for Clearwater, Florida, under Florida law, the undersigned or his or her employees or agents are authorized to remove your vessel, if reasonable, from its slip or take any and all other reasonable actions deemed appropriate by the undersigned or his or her employees or agents in order to better secure your vessel and to protect marina property, private property, and the environment. You are further notified that you may be charged a reasonable fee for any such action. A reasonable fee will be at least twenty-five dollars ($25.00) for labor, plus cost of materials and administration. (lines, billing, etc.) A marina owner, operator, employee, or agent shall not be held liable for any damage incurred to a vessel from storms or hurricanes and is held harmless as a result of such actions. Nothing in this section may be construed to provide immunity to a marina operator, employee, or agent for any damage caused by intentional acts or negligence when removing or securing a vessel as permitted under this section. 18. Law, Rules Regulations: A. The City of Clearwater Municipal Marina Rules shall be provided. B. The Permittee must adhere to the Marina rules and all local, state and federal laws. Failure to do so will make this Permit null and void, and the Permittee will be required to vacate the Slip. C. Marina Rules may be amended from time to time to provide for safety concerns and what is in the best interest of the City. In the event of a rule change, the modified Rules will be posted at the Marina and a copy will be sent to those holding Slip Permits. # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 14 Attachment number 1 Page 15 of 17 19. Entire Agreement - This Permit, together with any additional Addendums and/or Exhibits attached hereto, shall constitute the entire Agreement between the City and Permitee. No other Agreements unless incorporated and made a part herein, shall be binding on either party. No amendment or modification of this Permit shall be effective unless agreed to in writing by Buyer and the City. This Permit, when fully executed will replace any docking permit previously issued to the Permittee. 20. Venue - Parties agrees to hereby waive trial by jury in any action or proceeding brought to enforce the terms of this Permit, and they agree that venue for any proceedings brought to enforce this Permit is in Pinellas County, Florida. 21. Miscellaneous A. Should any provision of this Permit or any of the Exhibits attached hereto be deemed by a Court of competent jurisdiction to be unenforceable, such determination shall not affect the enforceability of the remaining provisions. B. Use of one gender shall include all other genders; use of the singular shall include the plural; and use of the plural shall include the singular, all as may be appropriate. 22. Waiver of any conditions by the City of Clearwater shall not be deemed to be a continuing waiver. This Permit consists of paragraphs 1 through 22 above and any additional Exhibits attached hereto and entered into between Permitee and the City. Additional Exhibits attached to this Permit are the following: Exhibit 1 - Hurricane Plan and Exhibit 2 - Marina Rules. This is intended to be a legally binding Agreement and will be effective upon the date last signed by both the Permitee and the Marine and Aviation Director or the Director's Designee. Applicant Date Marine & Aviation Director Date Applicant Date Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 15 Attachment number 1 Page 16 of 17 Hurricane Plan for Vessel: Name of Responsible Person/Party: Home Phone: Other Phone: Address: City: Alternate Responsible Person/Party: Home Phone: Other Phone: Address: City : EXHIBIT 1 Date: Cell Phone: E-mail: State: Zip: Cell Phone: E-mail: -State: Zip:_ The Marina office will contact the person responsible for the Hurricane Plan or their alternate when a Hurricane Watch is declared for the Clearwater Area. The responsible person or party or their alternate are required to make arrangements to either secure the vessel in the slip for the storm or to move it as indicated below. It is the responsibility of the owner to keep contact information and the hurricane plan current. Do you intend to leave your vessel in the slip at Clearwater Marina during a hurricane? Yes No If you answered no, please indicate where you will take the vessel or anchor it. If the answer is Yes, please indicate in the space below exactly how you will secure the vessel in the slip, showing size and amounts of mooring lines, amount and size of fenders and any other information you feel is necessary. (A drawing of the vessel and slip will satisfy this requirement). Applicant Date Marine & Aviation Director or designee Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 16 Attachment number 1 Page 17 of 17 EXHIBIT 2 Item # 12 Slip Lease folder: Commercial License Agreement folder: Commercial Dock License Agreement January 15-2009 17 Attachment number 2 Page 1 of 11 Marina Rules Section 1. Definitions Section 2. General Regulations 2.01. Compliance with rules and regulations: a. The Harbormaster or his/her designated representative has authority to take such actions as may be necessary to safeguard the public in attendance at the municipal marina, as well as all facilities under his/her control. All persons employed on or using the marina shall cooperate with the harbormaster and his/her designated representatives to enforce these Rules and Regulations. b. Any permission granted by the City, directly or indirectly, expressly, or by implication or otherwise, to any person to enter or to use the City or any part thereof, is conditioned upon strict compliance with the Rules and Regulations of the City. c. Any permission granted by the City under these Rules and Regulations is conditioned upon the payment of any and all applicable fees and charges established by the City. d. Written procedures and directives issued by the Harbormaster from time to time shall be considered as addenda to and have full force and effect as these Rules and Regulations. e. All marinas located on City property that are owned or controlled by the City and all persons using or located on such facilities for any reason are subject to these rules. f. The City of Clearwater, through the City Manager, has the authority, as established by the Code of Ordinances; to take such action as may be necessary in the handling, policy and management of the public in attendance at the marinas. g. The Clearwater Municipal marina shall be operated in accordance with the appropriate Federal and State regulations governing marina management and operations. h. All vessels operating from the Clearwater Municipal marina shall be operated in accordance with the applicable Federal and State regulations governing vessel operations. Slip Lease folder: Marina Rules 01-15-09 Council Meeting IterO # 12 Attachment number 2 Page 2 of 11 i. No commercial operation, or business venture of any kind shall be conducted at the Clearwater Municipal marina unless specifically authorized by the City Manager or designated representative. The City Manager or designated representative shall have authority to suspend all vessel movements to and from the Municipal marina when conditions might make such operations unsafe. (i.e. hurricane conditions) k. All persons involved in any accident on the Municipal marina or in the vicinity, resulting in personal injury or damage to vessels, docks, or seawalls, shall immediately report such accident to the Harbormaster, or designated representative. 1. All commercial vessels operating from the Municipal marina that are involved in any accident resulting in personal injury or damage to other vessels, docks, or seawalls, shall immediately report such accident to the Harbormaster, or designated representative. 2.02. Other Laws: a. All applicable provisions of the laws of the State of Florida and ordinances of the City and/or County now in existence or hereafter promulgated are hereby adopted by reference as part of the Rules and Regulations of the marina. 2.03. Insurance Certificates: a. A valid certificate of insurance, or copies of it, shall be deposited at the office of the Harbormaster by all tenants holding a valid lease, contract, or permit executed with the City. b. A valid certificate of insurance shall also be deposited at the office of the Harbormaster by any contractor, subcontractor, or construction company functioning on or in marina property. Amounts of liability are to be determined by the City. All policies shall name the marina and the City, its officers, servants, agents and employees as additional insured. 2.04. Damage Inspection a. At the earliest opportunity, a damage inspection of any marina facility involved in an accident or incident shall be made by the Harbormaster or his/her designee and the vessel owner or operator to determine the extent of damages to the dock, seawall, or facilities and appurtenances. Damages so sustained will be assessed by the Harbormaster as a claim against the Owner or operator of the vessel. Slip Lease folder: Marina Rules 01-15-09 Council Meeting Item # 12 Attachment number 2 Page 3 of 11 2.05. Responsibility for Damages: a. Any person causing damage to, or destroying, public property of any kind, including buildings, fixtures, or appurtenances, whether through violation of these Rules and Regulations, or through any act or omission, shall be fully liable to the City. Any such damage shall be reported immediately to the Harbormaster. 2.06. Accident Reports: a. Any person involved in an accident, whether personal or vessel occurring on the marina property shall make a full report to the Harbormaster within ten days. The report shall include, but not be limited to, the names and addresses of all principals and witnesses, if known, and a statement of the facts. 2.07. Non-vessel Storage of Equipment a. Unless otherwise provided for by a lease or other contractual agreement, no person shall use any area of the marina, including buildings, either privately owned or publicly owned, for the storage of cargo or any other property or equipment without the permission of the Harbormaster. If, notwithstanding the above prohibition, a person, firm, or corporation uses such areas for storage without first obtaining such permission, the Harbormaster shall have the authority to order the cargo or any other property removed, or to cause the same to be removed and stored at the expense of the owner or consignee without responsibility or liability therefore. 2.08. Hours of Operation: a. Fuel Dock is open from 6:30 am to 6:30 pm everyday except Christmas (Dec 25th) b. Office Hours: The main office is open from 8:00 am to 4:30 pm Monday - Friday. 2.09. Security: a. The marina provides a security guard from 9:00 pm to 6:00 am daily. b. The gates to the main dock will be secured each evening no later than 9:00 pm and as early at 7:00 pm c. There are security cameras throughout the marina property. The security camera records are held for 30 days and are then recorded over. If a Slip Lease folder: Marina Rules 01-15-09 Council Meeting Iterm # 12 Attachment number 2 Page 4 of 11 tenant has a security issue, a request form can be filled out to review the digital security recording for the time of the incident. 2.10. Liability: a. The City assumes no responsibility for loss, injury, or damage to persons or property by reason of fire, theft, vandalism, wind, flood, earthquake, collision, lightning strikes, or acts of God nor does it assume liability for injury to persons while on the marina property. 2.11. Advertising and Display a. No person shall post, distribute, or display signs, advertisements, literature, circulars, pictures, sketches, drawings, or other forms of printed or written matter in leased space, or the marina property, or buildings, without the express written permission of the Harbormaster. b. No person shall post or display signs, pictures, sketches, drawings, or other forms of printed or written material in public areas at the marina, without the express written permission of the Harbormaster or his/her designee. c. No person, for a commercial purpose, shall post, distribute, or display signs, advertisements, circulars, pictures, sketches, or engage in other forms of commercial speech without first complying getting approval from the Harbormaster or his/her designee. d. All commercial vessels shall display a sign, which shall give the name of the vessel, owner, captain and type of operation. Land Development Code Section 3-1805T allows for a sign of four square feet at a Marina vessel slip. It also allows for an additional sign of eight square feet for commercial marinas having separately licensed slips. These two signs are designed "Exempt Signs" and do not require a city permit. Small portable signs may be placed on the dock or seawall when the vessel is underway. In port the owner/captain must keep the portable sign on board the vessel. e. Upon returning to the marina, the operator may display and dress fish as a service to patrons. Fish may be hung from sign until the end of the day, at which time they are to be removed. Fish may not be left over night. Fish may not be displayed on sidewalk. f. Code Enforcement has stipulated that vehicles advertising businesses are currently permitted in the Marina lot if parked in an inconspicuous space away from the roadway. Slip Lease folder: Marina Rules 01-15-09 Council Meeting IteM # 12 Attachment number 2 Page 5 of 11 g. A television displaying commercial service is considered a moving sign by Code and a potential traffic or pedestrian hazard and therefore prohibited. h. Signs carried, waved or otherwise displayed by persons intended to draw attention for commercial purpose are also prohibited. This includes three- dimensional objects that are used as signs. 2.12. Commercial Activities: a. Private tenants shall not conduct commercial activities from a privately leased slip. b. Feeding the birds is prohibited. All fish remains are to be bagged prior to discarding in compactors in an effort to minimize odor. Section 3. Personal Conduct: 3.01. Compliance with Signs: a. The public shall observe and obey all posted signs, fences, and barricades prohibiting entry upon the marina docks or restricted areas or governing the activities and demeanor of the public while at the marina. 3.02. Use and Enjoyment of marina premises: a. No person(s) singularly or in association with others shall by his/her or their conduct or by congregating with others prevent any other person or persons lawfully entitled thereto from the use and enjoyment of the marina and its facilities or any part thereof, or prevent any other person or persons lawfully entitled thereto from passage from place to place, or through entrances, exits or passageways on the marina. b. It shall be unlawful for any person to remain in or on any public area, place, or facility at the marina, in such a manner as to hinder or impede the orderly passage in or through or the normal or customary use of such area, place, or facility by persons or vehicles entitled to such passage. c. Disorderly conduct, which includes threats to harm people or property of any other vessel owner, operator, its agents, servants, employees, guest, invitees, or marina employees or member of the public by a tenant, his employees or visitors operator, its agents, servants, employees, guest, invitees will be subject to immediate removal from the marina and may be grounds for termination of the lease. Slip Lease folder: Marina Rules 01-15-09 Council Meeting Iter'$ # 12 Attachment number 2 Page 6 of 11 d. Public intoxication, profanity or abusive language directed at anyone by the vessel owner, operator, its agents, servants, employees, guest, invitees will not be tolerated and will be subject to immediate removal from the marina. e. BOAT OWNER'S RESPONSIBILITY; MAINTENANCE: 1) Vessels shall be kept in a seaworthy/operating condition, and shall create neither fire hazard, eyesore, nor sinking hazard. 2) If a vessel is observed in an unsafe condition, the owner(s) will be directed by the Marine & Aviation Director or his designee to remove the vessel from the Marina. 3) Owner(s) agree to remove the vessel upon notification by the City of an unsafe condition(s) or to be held responsible for all and any damage caused by the vessel to Marina docks, pilings and structures. 4) The owner shall keep the vessel properly moored and dry within at all times. Routine maintenance and minor repair necessary for the preservation and seaworthiness of the vessel such as mechanical adjustment, minor painting, leak seals and rot prevention may be performed within the marina. Such repairs are generally considered to be those which: • Do not disturb the public peace and tranquility of any person aboard any vessel within the jurisdiction of the marina. • Do not contribute to a disorderly or unsightly appearance during the process of repair or maintenance. • Are capable of accomplishment with hand tools or certain portable power tools normally carried aboard the vessel. • Are confined to the vessel. • Do not pollute or put wastes in marina waters. 3.03. Environmental Pollution & Sanitation: a. To the maximum extent possible, each person while on the marina property shall conduct his/her activities thereon in such a manner as not to cause littering or any other form of environmental pollution. b. No refuse shall be thrown overboard at the marina. Garbage and trash shall be deposited in the dumpsters and trashcans along the dock. c. Oil spills shall be reported to the National Response Center and the Harbormaster or his/her designee. Slip Lease folder: Marina Rules 01-15-09 Council Meeting Item # 12 Attachment number 2 Page 7 of 11 d. Waste Oil - All waste oil must be placed in the waste oil tank, which is located in the marine service shop area. Waste oil must not be placed in garbage cans, pails or liners or dumped into marina waters. Sewage pump-out facilities are available at the fuel dock. This service is available to all permit holders at no charge. e. Water shall not be wasted. The Florida Administrative Code 40D-22 states washing vehicles, cars, boats, boat motors and recreational vehicles may be washed on any day, at any time when necessary, as long as a shut -off nozzle or other water efficient device is used. (Except as water restrictions may be imposed.) All electric, telephone, dock box, and cable will be paid by the slip tenant. f. Water usage in the marina shall be limited to the vessels maintenance and up keep only. Washing of personal or business vehicles in the marina is prohibited. 3.04. Animals a. No person shall enter any part of the marina with a domestic animal, unless such animal is restrained by a leash or is so confined as to be completely under control. b. No person shall feed or do any other act to encourage the congregation of birds or other animals on the marina. c. All fish remains shall be bagged prior to depositing in dumpster. d. Fish shall not be displayed on the sidewalk. 3.05. Preservation of Property a. No person may destroy, injure, deface, or disturb any building, sign, equipment, marker or other structure, tree, flower, lawn, or other property on the marina. b. No person shall skateboard, cycle, rollerblade or use other non-human propulsion on the sidewalks, docks, or seawalls within the marina. c. No person shall alter, add to, or erect any building, sign or dock on the marina or make any other alterations on the marina without the prior written approval of the Harbormaster. d. Any person causing or being responsible for injury, destruction, damage, or disturbance at the marina shall immediately report such incident to the Harbormaster or his/her designee. Slip Lease folder: Marina Rules 01-15-09 Council Meeting Item # 12 Attachment number 2 Page 8 of 11 3.06. Lost and Found and Abandoned Property a. Any person finding lost articles in the public areas at the marina shall immediately deposit them with the marina office. Articles unclaimed by their proper owner within ninety (90) days thereafter shall, upon request, be turned over to the finder in accordance with Chapter 705, Florida Statutes. Nothing in this paragraph shall be construed to deny the right of marina tenants to maintain "lost and found" services for property of their patrons, invitees or employees. Articles to which the Owner or finder is not entitled to lawful possession shall be forfeited to the Authority for disposal in accordance with the provision of applicable state law. b. No person shall willfully abandon any personal property on the marina. c. Any property, which has been determined by the City to be abandoned, will be removed, stored, and/or disposed of at the Owner's expense and in accordance with appropriate Florida Statutes. 3.07. Alcoholic Beverages and Controlled Substances a. Alcoholic beverages are prohibited in the public spaces of the marina. b. No person under the influence of alcoholic beverages or drugs shall operate a vessel from or within the marina basin or Clearwater Harbor 3.08. Disorderly Conduct a. No person shall commit any disorderly, obscene, or indecent act or commit any nuisance, or abandon any personal property within the marina property. b. No person shall throw, shoot, or propel any object in such a manner as to interfere with or endanger the safe operation of any vessel. c. No person shall use profane or abusive language or make any threatening gestures, towards other vessel owners, operators, its agents, servants, employees, guests, invitees tenants, marina staff, or other commercial operators or the general public. d. No person shall knowingly or willfully make any false statement or report to the City or its authorized representative. e. No person shall smoke within 100 feet of any flammable material or in any public building of the marina. Slip Lease folder: Marina Rules 01-15-09 Council Meeting Item # 12 Attachment number 2 Page 9 of 11 Section 4. Fire and Safety 4.01.General a. All persons using the marina shall exercise the utmost care to guard against fire and injury to persons or property. b. All applicable City, County State and NFPA codes, and standards and recommended practices of the City now in existence or hereafter promulgated and not in conflict with Operating Directives of the City; are hereby adopted by reference as part of the Rules and Regulations of the Marina. In the event of conflict, NFPA codes shall prevail, as determined by the City Fire Marshall. c. Smoking Restrictions: Smoking shall be prohibited and "No Smoking" signs shall be posted in all areas where fuels and other flammable liquids are stored or dispensed, in all covered or enclosed boat storage areas, in battery rooms, and in other such locations. 4.02. Fueling Procedures at Fuel Dock: a. Before Fueling: 1) Stop all engines and auxiliaries. 2) Shut off all electricity, open flames, and heat sources. 3) Check bilges for fuel vapors. 4) Extinguish all smoking materials. 5) Close access fittings and openings that could allow fuel vapors to enter the boat's enclosed spaces. 6) Remove all personnel from the boat except the person handling the fueling hose. 7) Ensure that a proper fire extinguisher is readily accessible and operational at the point of fueling. b. During Fueling: 1) Maintain nozzle contact with fill pipe. 2) Attend fuel-filling nozzle at all times. 3) Wipe up spills immediately. 4) Avoid overfilling. c. After fueling and before starting engine: 1) Inspect bilges for leakage or fuel odors. 2) Ventilate until odors are removed. d. Thunderstorm Activity: 1) Fueling operations shall not be conducted during periods of dangerous thunderstorm activity on the marina, or when thunderstorm activity is observed within five statute miles of the marina. Slip Lease folder: Marina Rules 01-15-09 Council Meeting Item # 12 Attachment number 2 Page 10 of 11 4.03. Fire while Fueling a. When a fire occurs while fueling a vessel, the Fire Department shall be notified immediately, fueling shall be discontinued immediately and all emergency shut off valves will be shut down immediately. 4.04. Storage and Handling of Fuels for Personal Watercraft Liveries. a. Gasoline and other flammable liquids stored in drums or cans shall be kept separate from other plant facilities and shall be stored and dispensed in accordance with applicable requirements of NFPA 30A. b. "The use of temporary movable tanks or containers used in conjunction with dispensing of fuel into fuel tanks or marine craft on premises not normally accessible to the public. Such installations shall only be made with the approval of the authority having jurisdiction. " NFPA 1.28-4.8.1 c. All fueling of marine craft shall be conducted in the absence of the public. d. Conspicuously and legible signs prohibiting smoking shall be posted within sight of all fueling. Signs shall indicate that smoking materials including matches and lighters shall not be used within twenty feet. e. One or more listed fire extinguishers with a minimum classification of 40-B:C must be provided within 50 feet of all fueling operations. f. The use of approved D.O.T. portable containers for transportation of gas conforms to established regulations. Residual gasoline in D.O.T. containers after fueling of marine craft is considered ancillary. g. D.O.T. containers containing gasoline product must be removed from the pier and surrounding area at the close of business daily. h. Storage and Handling of Paints, Solvents, and Fiberglass-reinforced plastic. Storage of paints, solvents, and fiberglass resins on docks are strictly prohibited. 4.05.Smoking: Smoking or carrying lighted smoking materials or striking matches or other incendiary devices shall not be permitted on the fuel dock, nor within 100 feet of the fuel dock, nor during fueling, nor during the loading or unloading of fuel storage tanks, nor within 100 feet of a flammable liquid spill, nor in any area on the marina where smoking is prohibited by the City by means of posted signs. Slip Lease folder: Marina Rules 01-15-09 Council Meeting IteIM # 12 Attachment number 2 Page 11 of 11 4.0.6. Storage of materials a. No person shall keep or store flammable material or equipment on city docks within the marina. 4.0.7. Hazardous Materials: a. No person shall keep or store hazardous materials on city docks within the marina. Section 5. Nautical 5.01.General a. Compliance with Navigation Rules All vessel activities within the marina shall be conducted in compliance with the current applicable U.S. Coast Guard Navigation Rules, City of Clearwater ordinances, and county and state regulations. b. Negligent Operations Prohibited 1) No person shall operate vessels in a careless manner or in disregard of the rights and safety of others. 2) All persons using the marina shall be held liable for any property damage caused by the carelessness or negligence of vessel movements within the marina. c. Wake Zones There are several wake zones within Clearwater Harbor. The marina basin is a no wake zone and all vessels operating in the marina shall be operate accordingly. Slip Lease folder: Marina Rules 01-15-09 Council Meeting IteIM # 12 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/19/2009 SUBJECT / RECOMMENDATION: Approve slip rental rate adjustments to the FY08/FY12 Marina five-year business plan to reduce Recreational Slip per foot rates from $9.13 for residents to $8.51 and from $13.14 for non-residents to $10.33 and reducing commercial rates by 10% with a 5% increase to all rates in FY2011 and FY2012; reducing the Downtown boat slip per foot rental rates to $9.00 for residents and $10.50 for non-residents with an increase of 3% per year; and transfer $ from the central insurance fund reserves to the Downtown Boat Slip project number 93405. SUMMARY: City Council approved the Marina five-year business plan for FY08/FY12 at the November 15, 2007 council meeting. The business plan set forth goals, objectives and strategies to be implemented in FY 2008. To reach these goals, we received approval for: Incremental increases as submitted to reach average market rate for private residential, non-residential and commercial rates. (Implemented) An amendment to Sec. 33.028 of Code of Ordinances to include market surveys of all local area marinas, not just municipal marinas when comparing rates. (Done) Charge commercial slips for location in the marina. (Scheduled for RFP Summer 2009) Increase marketing and advertisement toward transient recreational boaters. (Done) Maintain control over city slips by amending the dock permit to provide a value back to the city. (Done) Decrease the amount of discount on fuel sales. (Done) Due to the economic conditions the rate increases for recreationa boat slips resulted in dozens of slips being turned back to the city. The average market rates have decreased. We are above market average for both residents and non-residents. Local market average "per foot" rates for recreational slips are $8.51 for residents (we are at $9.13) and $10.33 for non-residents (we are at $13.14). We propose to use the current local market average as our new base rates with no increase in 2010, and a 5% increase in 2011 and 5% in 2012. We propose to rollback our commercial rates 10% to what they were in FY2008. The current economic conditions and increased Federal fishing restrictions on our commercial fishing fleet have dramatically reduced commercial trips due to fewer tourists and for fishing there are fewer options on what fish may be caught and retained. For the Downtown Slips, we propose to set the rates at $9.00 per foot for residents and $10.50 for non-residents. We propose to increase rates for the Downtown Slips at 3% per year as an approximation of an annual CPI increase. To accomplish this requires we buy down the debt by an amount ranging from $4.125 million to $8.2 million from the central insurance fund reserves. 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N O CO * (D r` (D * C) CO M CO v N ? N E!3 N LO Efl N 0 N EA N 0% N 0% 0) N M ti -- L) ? 0% ? ? Mme' 4 EA T 61) r Ef} CO LO 0 L0 0 0 CO 0 0 0 0 0 0 O O Q O le r 1 N O CO O (D le (D CO O ll O O CO * CA LO (D O LO LO O O O O N M ?O t` N M CO r CO O N - Q 0) 1* M LO M O (D CO N * N O U ) (D ? N ? rS LO ? 0) v O S r ri Eo N ? N ? h v O N r• ? M Fs? d3 Fs? Fs? d3 ER H? Ef} O ? ? O U (?C ? U Q CL L Q Q L V) w 4tf to U > N tp r (3 ? > i L N E O +I O E a) > U) 0 C O O 75 O V) r- ? X w U U a) U ? M v) 06 - - c O c ? H c C O 0 •- C N (a ? 0 - 5 p a) X u) m +? L +? a (a D +? O Q N +? N 0 Cc 1 w o o = s c, 0 o z Item # 13 Attachment number 1 Page 2 of 3 U M O M M W f? 10 10 O N M Q W N O N O O 1D W N O O Q Cn N N N N 10 Q Q N N M O r r O 10 N r O W W ? M N O O a? M ? Cn ? O O O O N M N Q ? ? Cn fp ? 10 M N ? f? M N W f? N O O W W W W 10 f? M Q ? Q ? 10 M M N Q N Cn O f? r Cn f? 10 M M 10 M N Q O Q N Q W M f? O Cn fA f? fA A N N ? N M N A 10 10 N fA fA ? fA fA fA F F ~ N o 0 o M N Q W W O O f ? 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I?IU _ 0) (6 1 1 Q1-r?11 I?I?IV Q Q Q Q (R 0 1 1 O i i 00 O 1 1 i i 00 1 i N 0') 1 1 1 1 0 p N 11 0) 1 1 i-g1 i r C. O N 1 1 N 1 1 N 1 1 1 1 1 U H CO 1 1 1 1 1 1 1 1 1 U 1?1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i R 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 R 1 1 1 1 1 1 1 c 1 r C 1 1 1 1 V 1 1 1 1 V 1 1 1 1 1 1 Q 1 1 .Q 1 1 1 1 _ R C E: 1 Q1 1 1 1 _ R °? C Q 1 I I L R ? 1 1 1 1 1 1 C 1 1 1 1 1 1 C C C 1 1 1 1 1 1 1 1 1 1 1 •? 1 1 . ? 1 1 1 1 . ? 1 1 (.L 1 1 1 1 _ 1 1 (.L 1 1 1 1 1 1 1 1 R R LL 1 1 • OI 1 • 0 I Q 1 1 E S) 1 1 1 1 1 •L V LO: L - O)1 1 C? C EL ml 1 ? ( L ?1 1? QJ m (0 Q 1 1 .C. 1 1 S LL QI 1 1 J r 0 1 1 - O I 1 M . i?l L I r I N m 1 1 M Co U Lo1 1 (0 L ? N 0 -Q I 1 1 R C (01 1 'a i i -6 01 1 0 O O C i 01 1- I N i O/ i i O UI 1 C C : i p 0 1 1 + 2 a G) 0) Co !=i i i 0)1 1 1 L ?, Ite m L ?1 1 i O/ C 0 MI 1 C 00: i . Q =1 CO i 'D NI I -a 0): O ?1 1 CL r i >ti r d 0_ M 1 1 1 - Y 0) N N (? U r1 1 0') i D D NI 1 C 0 i C? 001 0) I N i to ? 0) 0') i M 2E MI m1 R M 1 O i H H O)1Qf1 a+ 0 0) U 00 QI 1 1 m Attachment number 2 of 1M M N O 00 Ef> L Q #13 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: No Item SUMMARY: Review Approval: 1) Clerk Meeting Date:2/19/2009 Cover Memo Item # 14 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/19/2009 SUBJECT / RECOMMENDATION: Appoint one member to the Community Development Board with the term expiring February 28, 2013. SUMMARY: APPOINTMENT WORKSHEET BOARD: Community Development Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Yes RESIDENCY REQUIREMENT: City of Clearwater MEMBERS: 7 & 1 alternate CHAIRPERSON: Nicholas C. Fritsch MEETING DATES: 3rd Tues., 1:00 p.m. PLACE: Council Chambers APPTS. NEEDED: 1 SPECIAL QUALIFICATIONS: Board shall include members qualified and experienced in the fields of architecture, planning, landscape architecture, engineering, construction, planning & land use law and real estate THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW REQUIRES EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. 1. Dana K. Tallman - 3033 Pin Oak Drive, 33759 - Original Appointment 11/4/04 (Environmental Engineer) Interested in Reappointment: NO (1st term expires 02/28/09) THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Brian A. Barker - 1430 Rosetree Court, 33764 - Civil Engineer 2. Charles W. Blowers - 2941 Eagle Estates Cir. S., 33761 - Retired/PhD Economics 3. Michael Boutzoukas - 2433 Bond Ave., 33759 - Attorney (Currently serving on the MCEB) 4. Robert P. Fernandez - 301 N. Hillcrest Drive, 33755 - Retired/Retail Development (Currently serving on the EZDA) 5. D. Michael Flanery - 1836 Venetian Point Dr., 33755 - Civil / Environmental Engineer (Currently serving on the EAB) 6. John Funk - 521 Mandalay Ave., #402, 33767 - Real Estate Broker 7. Candace Gardner - 736 Island Way, Apt. 305, 33767 - Guidance Counselor/BS Degree 8. Rita Garvey - 1550 Ridgewood St., 33755 - Retired Volunteer/Activist 9. Kurt B. Hinrichs, P.E. - 1029 Charles St., 33755 - Civil Engineer/Builder 10. Bob Luna - 774 Snug Island, Island Estates, 33767 - Mortgage & Real Estate 11. Gro Miller - 1724 Thomas Dr., 33759 - Broker Associate 12. Raymond L. Toohey - 1729 Harbor Dr., 33755 - Sr. Mechanical Engineer Zip codes of current members: 2 at 33755 2 at 33767 1 at 33756 1 at 33759 2 at 33761 Current Categories: 1 Environmental Engineer 1 Consultant/Project Manager Cover Memo Item # 15 I BS Economics (Retired) 1 Architecture, pursuing license 1 Self Employed: Investor, Yacht Broker - BS Finance & Marketing 1 Contractor & Mech. Eng. 1 Retired Business Mgt. 1 Architect Review Approval: 1) Clerk Cover Memo Item # 15 Attachment number 1 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: Brian A. Barker Horne Address: 1430 Rosetree Court Clearwater, FL Zip 33764 Telephone: (727) 430-4535 How long a resident of Clearwater? 15-years Occupation: Civil Engineer Office Address: 4625 East Bay Drive, Suite 211 Clearwater, FL Zip 33764 Telephone: (727) 822-4151 Employer: Deuel & Associates Field of Education: Bachelor of Science in.Civil/ Environmental Engineering Master of Science in Engineering Management Other Work Experience: C-ity_. of Clearwater Engineering Dept. 1999-2006 Florida Dept. of Env. Protection If retired, former occupation: Community Activities: Member of Florida Engineering Society, American Society of Civil Engineers, YMCA of the Suncoast Volunteer, City of Clearwater Little League anager oac Otherlnterests: Golfing, fishing, coaching kid sports. Board Service (current and past): No Council appointment-:boards for Board Preference: Community Development Board City of Clearwater. Additional Comments: Signed: Date: 2712 Z2 9 See attached list for boards-that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. 0. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. I D Ff8 3 ZOM d F cIAL RECP I DS AND LEGisCaTiv€svcs AEPT Item # 15 Attachment number 1 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? The CDB is the City's local planning agency. The board rPV;PwR and decides on appeals from staff decisions relating to land use matters and reviews and approves development projects and agreements. The board also makes recommendations re-zonings, and several other issues. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes, both in person and on C-View. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? I am a licensed professional Engineer and have worked in the land development field for the last-14-years. Since I have worked for both the Citv of Clearwater and private developers I can provide a unique perspective on issues that are presented to the board. 4. Why do you want to serve on. this Board? I.am proud to be a resident of the City of'Clearwater. I have grown up here and have always been active in City functions. I understand that the current professional Engineer on the board's term is expiring and I feel that I am well qualified to take his place and provide an Engineer's perspective to the board. Name: ?Srl a n Board Name: a b Item # 15 Attachment number 2 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDIRECRALD (must be Clearwater resident) Name: `' ?- ^ Home Address: Office Address: OFFICIAL RECORDS AND LEGISLATIVE cDvm DEPT 2- Z- / ?h 7 Zip CL? ?,,V h?J Zips Telephone: 7i Telephone: How long a resident of Clearwater? 'z Occupation: -?? Employer: Field of Education: Other Work Experience: If retired, former occupation: l Community Activities:-12-p-' --t 1 -> 10 Other Interests:_ i Board Service (current and past): Additional Date: j 6 Signed: ?-- - ?` See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. 6L' o w .& ti s MAY 0 9 2008 s Board Preference: Item # 15 Attachment number 2 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? c- e, L b J :-? ?1? c, v Si- y Ulm' 2. Have you ever obserQed a board meeting either in person or on C-View, the h-.:,4 71`i City's TV station? ?-? /,fi ?` L/J cJ rLJ?' !° ? ./-F ?.1 : ? 2 a ? !v? P YJ X/p 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4L ?? < G 5 ?? ?? 3° v ?? <-? 4;j 2 v??-?-- 4. Why do you want to serve on this Board? Name: Board Name: qq Item # 15 Attachment number 3 Page 1 of 2 CITY OF CLEARWATER -APPLICATION FOR ADVISORY BOARDS (moist be Clearwater resident) Name: Home Address: zjP -2, Telephone: 7a7 - 77 z 3 -7 3 Z- 2: How long a resident of Clearwater? Occupation: .ryt ? -- Field of Education: 1P r"jicy.( see( ?cr• 19V,6 -.!e el.M, e%, Office Address: l 1 I A). Se l e_G -? f?, ? I-e,.,Zo I Telephone: 7 2-7 - 7 Z h - lv Z 3' L_y / A Employer: Other Work Experience: If retired, former occupation: Community Activities: Other Interests: Board Service (current and past): Board Preference: n r u ?e?•G%V1h V r? ?+ za r c& ?C'- = l 43t b ,> P) „?V nee?'rtit , ©r?y?tr<t?? '12eJ?cud _ ly 9Y-?? Additional Comments: Si ned 9 Date: See attached list for boars that require financial disclosure at time of appointment. Please return this, application and board gd'estionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. RECEIVED APR 10 2008 OFFICiAt RECORZS ANI? ??«-AT *SRYCS DFPTItem # 15 Attachment number 3 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Review, sometimes in a quasi-judicial posture of zoning, planning and development matters effecting the City of Clearwater and its residents. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? No, but I have served on the Municipal Code Enforcement Board for the City of Dunedin when I was a resident there. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Nearly nine years service on the Dunedin Code Enforcement Board, and two years of service on the Dunedin Environmental Quality Commission and the Dunedin Municipal Ordinance Review Committee together with my experience as an Attorney whose primary focus is Real Estate and Business transaction related matters. 4. Why do you want to serve: on this Board? I would like the opportunity to utilize my experience, background, training and education to serve the community and the interest of the City of Clearwater. Name: Mirh;;Q 1 F Bou t zn»kas, Board Name: Community Development Board. Item # 15 Attachment number 4 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVI (must be Clearwater resident) Name: Robert P. Fernandez Home Address: 301 N. Hillcrest Drive Clearwater Zip 33755 Telephone (727 461-7674 Cell Phone: (727) 560-1961 Office Address: Same Telephone: Zi E-mail Address:pbjfernandez@ij.net. How long a resident of Clearwater? 26 years Occupation: Retired Field of Education: Retail development Employer: Other Work Experience: If retired, former occupation: Vice President CFM Central Florida (a food chain Community Activities: Vice Chairman, Clearwater Downtown Development Board, member for 7 years, Jolley Trolley Board of Directors, Enterprize Zone, member. Other Interests Clearwater Main Street, original member Board Service (current and past): Clearwater Downtown Development Board Jolley Trolley Board Enterprize Zone Additional Comments: Board Preference: Community Development Board Signed: Robert P. F&ffiandez Date: December 16, 2008 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. EC EE VVI, r -° DECkj 7 2008 A 1 o f 4 I Item # 15 Attachment number 4 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? -Develop understanding of the responsibilities of the Board Attended work session conducted by the city several years ago. Informing interested parties in the primary objective of this board 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes and also participate in the monthly DDB Board meetiong on C- Viewj 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? A primary function as Vice-President of a grocery chain, I helped develop sites and locations working with planners and general contractors to create new locations. Attended several statewide meetings of Main Street organization, for ten years. and participated in sessions to design a downtown for member cities. destination. 4. Why do you want to serve on this Board? I feel I have general knowledge of the duties and responsibilities of this board and have followed several board decisions conducted during meetings. Name: ROBERT P. FERNANDEZ Board Name: COMMUNITY DEVELOPMENT BOARD Item # 15 Attachment number 5 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: D. Michael Flanery P.E., M.P.H. Home Address: 1836 Venetian Point Dr. Office Address: Clearwater. FL 33755 Telephone- 727-442-3524 Cell Phone: 727-215-5267 Zip Telephone: E-mail Address:mike@flanery.org How long a resident of Clearwater? Since 1975 (34 years) Occupation: Civil / Environmental Engineer Employer: Retired - not currently employed Field of Education: Other Work Experience: BS Engineering - Civil Option, Calif 1969 Masters degree in Public Health, USF, 2006 If retired, former occupation: Civil and Environmental Engineer. Community Activities: Board - Willa Carson Health Resourece Center, Board- Community Pride Child, Care Board of Pinellas Living Green Expo Other Interests: Sustainability, Health, Enviroment Board Service (current and past): Brownfields Board 1999-2000 Environmental Advisory Board 2001-to Present Board Preference: Community Development Board Environmental Advisory Board as alternative_ Additional Comments: If appointed to CDB I realize I must resign from EAB. Florida Professional, ineer # 21280. Member Florida Engineering Society. Signed: Date: s2 ,7Z0 7-7 .7 7 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your applicati pity Hall, 2nd Floor, 112 S. Osceola Avenue. ' FEE 17 20Cg OFFICIAL RECORDS AAtem # 15 LEGISLATIVE SRVCS O PI, Attachment number 5 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? _Yes, Conducts public To hear and decide certain development requests that are not within discretion of city staff; Conducts design review, evaluates historic applications, reviews requests for land use plan changes and rezonings, and serves as Local Planning Agency to review and advise Council re the City's Comprehensive Plan. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes, including addressing the Council as the Chair of the Environmental Advisory Board. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Chief Engineer of the Pinellas County Water Systems 1973- 1989 where I was involved in one way or another to most all aspects of residential and commercial development including right of ways, surveying, utility coordination, zoning, construction techniques, etc. Director of Engineering, Pinellas County Health Dept., 1989-2007 again involved in engineering issues including Water Supply (regulating all Pinellas water systems), swimming pools, septic systems, Healthy Beaches, petroleum cleanup, brownfields, etc. 4. Why do you want to serve on this Board? To use my particular knowledge and experience to serve the City in helping to keep Clearwater a great place to live work and work, and to continue to be active in Engineering and associated fields that I enjoy. Name: D. Michael Flanery Board Name: Community Development Board Item # 15 Attachment number 6 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS l /(must be Clearwater resident) Name: ?? ?1 ?? / (?G /? ?? Home Address: # .S`-2_ An/d q Zw ?i e yaZ ?'?C'!?! hr.oT?L/? ?C Zip 33 1'7Z -7 Telephone: 72-7 -5`19- ?Z e Cell Phone: 72 7 - ?;99 r _M V Office Address: Zip Telephone: 'i E-mail Address: Ct ri aIV -f-M-' NIL-S' Cal y4 h vv , 40? How long a resident of Clearwater? 714/0 111701,17h_!;" Occupation: 0 /aL ??7i0T e/" D /60Z Employer: Field of Education: f3ct<-;,v rsS lJgCiv?,` ,4v ? ?i7a j/ us c , Lscz?y , ?i ?r?-- Other Work Experience: If retired, former occupation: Community Activities: /.j , ljj ee ?"e,: ' Pass- Qom"-r.'.'P-?? ,13•'v ? c`„? ?Z P??, cl,,o;?,?.?? ,O?i?iviN?i ?ryi.?j SSivrv Other Interests: /Cry ?/i0?C `w l- , ??? /= Board Service (current and past): /,J C>` DL Cq/r"9/1e//d Yea rs ,?1.0 Nni/sn/4- /3r?ii Ss,`c=yv Board Preference: Additional Comments: 47/'1 /V hi ro , e D f-'- alf ,-vie /T 73 91447S titey D7'e- 7y i S _. o1,,7,r 0 7b .40rdi9 e Cam. <(Zfv-e__ 7), P 6_ e3. Signed. Date: /, 3 0 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. r FEB S 209 Itgm # 15 ,v? ?T LFC1SLA i.'F Attachment number 6 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? ,a S`e r°'v epS t'3S Nrv'1 NG` /??C ? 7-P rev i f1i.? I"'l1Q f Ll' P-v> No Cnv?c-> L- 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? IVIV 0 Th C,,e e-'; Z 4-e-wta-4 2)104 /,I S I GAi?r?i iyu- ?r?`rr?? ssi yrv?? , Z 7?' /'+? s ?.s' C??i`?.9N, 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? PpSrJ l /riC,? ??l su/v i ?G ?i?'I, SS,?'? E1:? (' wh er(!!_ 12eAL 61f-770 7E A- c'J'Z?cTS, 6u N o1,VG- 01141,1" ,'v N e/= )IR -Rowto ri i- Zo S.4-Z-- 4. Why do you want to serve on this Board? 72 MIC IT Z?Ve-fS 76 Name: jo- 4, ? Fa4vt Board Name: ?VMAa- vl Item # 15 Attachment number 7 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOACU1_ LIVE (must be Clearwater resident) Telephone: 7ag -- J/12/'7-C0'79 Cell Phone: (727) 447-0074 E-mail Address: _C nt b La,1? HoL• Gown How long a resident of Clearwater? Occupation: C..j4AjgA1C, F_ COunr??.Lor_ Employer P Field of Education: Other Work Experience: SCA6- -? n jJ S, If retired ormer occupation: Community Activities: Name:_ CANURC E GfiRbN 1E F- FEB 04ZMj Home Address: Office Addres OFF+CIAL RECORDS AN LEGISLATIVE SRVCS DEPT 73 4 _r SL iA N1s lU F44 R Pt, 3 0-S Ms. Candace Gardner C L 1a A IR W (}-r rm PL ?L. Zip '3317&7 - 736 Island Way. Apt. 305 Zip _ Clearwater. FL 33767-1817 Other Interests: Board Service (current an past): Board Preference: LJ-6Ar+R5G IV60)+P IZ ?bmimLt h1'I?l Pi> ?4 f"lG h? 1Qc?)M Additional Comments: L_c)_n_q 4C F, rr"t-E IK, -- 1S4r19'z 04 -t- AS-xq ? ? t9 Ltt}-? ? C (F'i't bo h ?b ? ? Si gned:C a?» C 11a,e . jaA1jn,1,,AJ Date: 1 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P_ 0. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 15 Attachment number 7 Page 2 of 2 r BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 0 G), 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? °V 113, S, C&-01Z(Al 10 4. Why do you want to serve on this Board? Cj CY/YZI ` v v v Name: Board Name: C_ (-V..?T2fY7? J.IMr?? Item # 15 Attachment number 8 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: el-r-A CtICVEY _-- Home Address: / s"3"© KI ,b G (? fl e rD T C yv !l Zin' 3 T_ Telephone: Cell Phone: Office Address: Telephone: ti.rW _ E-mail Address: How long a resident of Clearwater? ?? - `? Ca Occupation: Q?h Employer: Field of Education: Other Work Experience: If retired, former occupation: Community Activities: D ri / .- Interests: Board Service (current and past): - `L W =- ?i?/?,r/l?S o Ic 1J11 LL-A) 4-7-1 Z) A Additional Comments: 6 OC Board Preference: cn'mm h f v. 60kep Signed Date: 'U 0 d 7 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 15 7 > BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Attachment number 8 Page 2 of 2 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4. Why do you want to serve on this Board? , Name: Board Name: V ° > v Item # 15 Attachment number 9 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY (must be Clearwater resident) Name: Kurt B. Hinrichs, P.E. Home Address: 1029 Charles St. Clearwater, FL Zia 33755 Telephone: 727 446-8916 Cell Phone: 727 647-7543 Office Address: 1390 Donegan Rd. 2 2009 -60 P S RJD 5iz?,OctT_ Largo, FL Zip 33771 Telephone: 727 585-9945 E-mail Address: khinrichsP-caladesi.biz How long a resident of Clearwater? 17 yrs (Clearwater), 43 yrs (Pinellas County) Occupation: Civil Engineer/Builder Employer: Caladesi Construction. Co. (21 yrs) Field of Education: Other Work Experience: B.S. Civil Engineering (U.S. Coast Guard Academy) 55yrs US Coast Guard Officer (Active Duty) Alumnus of Belcher Elementary, Oak Grove Middle and Clearwater Central Catholic High 27 yrs US Coast Guard Officer (Reserve), Currently assigned as Commanding Officer Coast Guard Reserve Unit Joint Forces Command If retired, former occupation: N/A Community Activities: FL Engineering Society (Pinellas Chapter), Board Member; Kids Voting Tampa Bay, Board VP; youth sports volunteer with Clearwater Chargers, Clearwater YMCA and Upwards Football Other Interests: Running Board Service (current and past): Board Preference: Community Development Board Additional Comments: Signed: Date: `2 Z C See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Lmn Item # 15 Attachment number 9 Page 2 of 2 BOARD (QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Board reviews and decides on appeals from staff decisions relating to land use matters, reviews and approves certain development projects and makes recommendations to Council on re-zonings, land use plan amendments and development agreements, as well as amendments to the comprehensive plan, downtown plan, beach plan, etc. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes. I attended meetings a few years ago when our neighborhood association (Edgewater Drive Homeowners) went before the board to try and stop a tall hotel from being built. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Because I'm a City of Clearwater homeowner and a Civil Engineer in the commercial building business, I'm able to see both sides of the issue. As a Civil Engineer/Builder, I frequently build projects of my own design, so I know the cost of each decision that is made and understand the Developers point of view. As a City of Clearwater Homeowner, I understand the impact of decisions made by the Board as I have lived with many of them over the past 17 years. It's important to me that volunteer citizens, persons who will not be pressured into voting one way or another, continue to insure the City of Clearwater's development process Is fair to both sides. 4. Why do you want to serve on this Board? Although I'm an active volunteer in our community, I have never served the City in this way. I think it's important for me to use the skill set I have to benefit Clearwater. Name: Kurt B. Hinrichs, P.E. Board Name: Community Development Board Item # 15 Attachment number 10 Page 1 of 2 Name CITY OF CLEARWATER - APPLICATION FOR ADVISORY BC jV1:D (must be Clearwater resident) e- L 1, , i., AW Ism Home Add °2 / 2 y C' N Telephone:22?- ?-W- 8 ?c r Cell Phone: 7d-7 68/ ' -3 J How long a resident of Clearwater? Occupation: /` W7&I6 F4- [CE Field of Education: If retired, former occupation: Community Activities: ,r /?d/?-'S ,/i`?"?'L`?? j ?dfl''I ?3 ?Y- Other Interests: Board Service (current and past): Offi ddress: OFFICK RSCORDS AND "ISLAWE SRVCS OUT zip Telephone: E-mail Address: ployer: r /. U /V ?l/ G?/Li 2?fi7/Gc- Other Work Experience: --- a..n? v , B rd Preference: Additional Comments: Signed:: _ `. Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 15 Attachment number 10 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 4. Why do you want to serve on this Board?,- .S r Name: c Board Name: Item # 15 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? _ RE O _ ??ff nn C EA?acVefnaRer 11 Page 1 of 2 JAN 15 2009 CITY OF CLEARWATER - APPLICATION FOR ADVISOR'! Bft(M28c0'Cvs ,r (must be Clearwater resident) u r _ Name: 2tt? CeL6 ? L ? ? ("ek -- S?-o 0-e \?6. icb q_c' !?- Home Address: d I xL- ('9_ Telephone: D Cell Phone: Office Address: C'?-e ;A??ea AZ zip x`31 S? Telephone: q 23 E-mail Address: How long a resident of Clearwater? o 02? ?? Occupation-?2o& Q,!_,?,Vo? -e_ Employer: Field of Education: _azeiire4 former occupation: Community Activities: Other Interests: V O ? C--e-_ -e- ?9 c-1`t ei't- 0 ?p E- ? Board Service (current and past): Additional Comme Board Preference: i P, VL l(? . Signed: ?A n? o ? Date: ?_L_o See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Other Work Experience: Item # 15 Attachment number 11 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? S.) ` {'SAC. \ ?- "C C- W -Q A-1 _ Q , 1 E= \w ,- tik C- 0 LW " (D U ?p 2. Have you ever observed a board meeting either in person or on C-VigW; the City's TV station? ? Owl x,14-. Ie 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? ? I A 1f' o?. U-) l l O ?(' ?GZ ? c ? ?- 1? ? G-1.i. 3 y u,U ?c ? A- ? ?lv U ? t/LO ly l4-(. ec? ?W,--U 4?z 4. Why do you want to serve on this Board? C- C> UAL L) Name: Board Name: C ok-gt" (kA- `c. Item # 15 Attachment number 12 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: ct U Mtrv\y ?- Home Address: Office Address: 17 2-9 /05Z c. e, 395 I en I/ vVgN f e r EL, Zip MCC L, Tel m, Fto-t cr Zip AfV ? Telephone: Telephone: -310 06 V 0 How long a resident of Clearwater? 3 y'.S Occupation: S-r ?It`6o on (crt ? ?+•xivl -fPL// M4 )LL/5e Employer: C/ Field of Education: If retired, former occupation: Other Board Service (current and past): f? Additional Comments: Other Work Experience: Board Preference, yr n "&?( _lit 4Q C 0 M v 0e,ee b tic' ?/t4 Signed: Date: See attached list for boards thalrequire financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. r FEB 5 201 ,).oo gum # 15 oEF &4 L kk660 AKD f GIS4ATMF 5Ryc5 00wr Community Activities: Attachment number 12 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? U 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? inn(?AAi- f_ rA A1 i 4. Why do you want to serve on this Board? Name: kctw 1 Ae . Board Name: Cd4 ri elf Item # 15 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Resolution 09-07, supporting the Florida League of Cities' 2009 Civic Awareness Campaign. SUMMARY: Meeting Date:2/19/2009 The Florida League of Cities has launched the "Building Citizenship in the Community: Back to Basics" campaign in an effort to increase civic awareness and participation. The campaign includes several educational programs geared to students K-12. The League is asking each municipality to support the initiative by adopting a resolution and encouraging activities in local schools and civic groups. Review Approval: 1) Clerk Cover Memo Item # 16 Attachment number 1 Page 1 of 2 RESOLUTION NO. 09- 07 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, RECOGNIZING THE "BUILDING CITIZENSHIP IN THE COMMUNITY: BACK TO BASICS" INITIATIVE OF THE FLORIDA LEAGUE OF CITIES, INC.; PLEDGING SUPPORT FOR THIS STATEWIDE EFFORT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, municipal government is the government closest to most citizens, with tremendous daily impact upon its residents; and WHEREAS, city government is administered for and by its citizens, and is dependent upon public commitment to, and understanding of, its many responsibilities, and city government officials and employees share the responsibility to pass along their understanding of public services and their benefits; and WHEREAS, Florida's citizenry receives public services from state, county, school district, and other government levels, educating Florida's citizens of all ages as to the structure and function of all levels of government, and how to be wise consumers of such services is therefore critically important; and WHEREAS, the Florida League of Cities and its member cities have joined together to teach students and all citizens about municipal government through a variety of different projects, resources and information; and WHEREAS, the initiative will make resources available to cities and their citizens to utilize in furthering their goals for civic education; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That the City of Clearwater does hereby encourage all citizens, city government officials and employees to utilize the opportunities and resources available through this initiative. Section 2. That the City of Clearwater does encourage educational partnerships between city government and schools, as well as civic groups and other organizations. Section 3. That the City of Clearwater does support and encourage all city governments to actively promote the "Building Citizenship in the Community: Back to Basics" initiative. Section 4. This resolution shall take effect immediately upon adoption. Resolution Nde(di-0716 Attachment number 1 Page 2 of 2 PASSED AND ADOPTED this day of Approved as to form: Pamela K. Akin City Attorney 2009. Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Resolution Nde(di-0716 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Amend Council rules to change Work Session start time to 9:00 a.m and adopt Resolution 09-08. SUMMARY: Meeting Date:2/19/2009 The Council directed that Council rules be changed to return work sessions to a 9:00 a.m. start time effective March 2. This start time can be changed due to conflicts with other meetings Councilmembers attend, such as the TBRPC that meets on the second Monday of each month. It should be noted that on October 12 there is a conflict with the TBRPC in the morning and PMI in the afternoon, so, this work session will be held on Tuesday, October 13. A revised schedule of work sessions will be distributed. Review Approval: 1) Clerk Cover Memo Item # 17 Attachment number 1 Page 1 of 2 RESOLUTION NO. 09-08 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, AMENDING RULE 1, SCHEDULING COUNCIL MEETINGS/WORK SESSION AGENDA, COUNCIL RULES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council desires to amend the Council Rules; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Council Rules are hereby amended as follows: RULE 1 SCHEDULING COUNCIL MEETINGS/WORK SESSION AGENDAS (1) The City Council shall meet on the first and third Thursdays of each month at 6:00 p.m. in its chamber. However, in July, the City Council shall hold one regular night meeting on the third Thursday of the month. There will be no regular meeting on the third Thursday of December or the first Thursday of January. The Council will make this determination at the time the annual meeting calendar is being compiled. The day of the meeting may be changed by majority vote of the Council. (2) Except as may be rescheduled from time to time when necessary due to conflict, a work session shall be held at 9:00 a.m. X39 p.m. on the first working day of the Council meeting week. Work sessions are primarily designed for information gathering and guidance, and no formal Council decision approving or disapproving an agenda item or items scheduled for public hearing may be made. No public input will be accepted at work sessions except by consensus of Council. Only items on the work session agenda will be discussed. Items not on the agenda may be brought up by the Council or staff during the work session asking they be scheduled for subsequent meetings or work sessions. Section 2. This resolution shall take effect March 15, 2009. Resolution Nde(di-0817 Attachment number 1 Page 2 of 2 PASSED AND ADOPTED this day of , 2009. Frank V. Hibbard Mayor Approved as to form: Pamela K. Akin City Attorney Attest: Cynthia E. Goudeau City Clerk 2 Resolution Nde(di-0817 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/19/2009 Pass Ordinance 8040-09 on first reading, amending Ordinance 7947-08, which amended Ordinance 7372-05, which vacated a portion of the the easterly one half of the 70-foot right-of-way of Gulfview Boulevard (aka South Gulfview Boulevard per field), subject to special conditions, extending the required date for commencement of vertical construction to February 11, 2012 and amending the description of the property to be vacated. SUMMARY: In Ordinance 7372-05, the City of Clearwater vacated the right-of-way depicted in Exhibit A attached to the ordinance, subject to certain conditions, which conditions have not been met. K and P Clearwater Estate, LLC, the "Developer," is requesting that the Council amend the conditions of the vacation to extend the date by which the Developer is required to commence vertical construction from March 3, 2010 to February 11, 2012, to conform with the requirements of the First Amended and Restated Development Agreement dated December 30, 2008. Review Approval: 1) Clerk Cover Memo Item # 18 Attachment number 1 Page 1 of 2 ORDINANCE NO. 8040-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING ORDINANCE NO. 7372-05, AS AMENDED BY ORDINANCE NO. 7947-08, WHICH VACATED A PORTION OF THE EASTERLY ONE-HALF OF THE 70-FOOT RIGHT-OF-WAY OF GULFVIEW BOULEVARD, (A.K.A. SOUTH GULFVIEW BOULEVARD PER FIELD), SUBJECT TO SPECIAL CONDITIONS; EXTENDING THE REQUIRED DATE FOR COMMENCEMENT OF VERTICAL CONSTRUCTION; PROVIDING AN EFFECTIVE DATE. WHEREAS, in Ordinance No. 7372-05, the City of Clearwater vacated the right-of- way depicted in Exhibit A attached hereto, subject to certain conditions; and WHEREAS, Ordinance No. 7372-05 was amended by Ordinance No. 7947-08 to extend the date for vertical construction to March 3, 2010; and WHEREAS, because of changes to the design of the project, the property being vacated is amended to add a small additional portion of right-of-way; and WHEREAS, pursuant to the request of K and P Clearwater Estate, LLC, the "Developer," the City Council finds that it is deemed to be in the best interest of the City and the general public to amend the conditions of the vacation to match the development schedule provided in the First Amended and Restated Development Agreement dated December 30, 2008; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: The parcels of land more fullv described in Exhibit A attached hereto A arGGI O f kan d bein a art Qf Q 1 -if %1 E& A4 Ro wlevard as lat de iGted en the Of Columbia p n aG g GGrdin p g to the - - t h lat e . - reef? , rQed rer e p p in Plat Seek 23 Pa e 60 ef the Ruh lir Re r e rds of Pin ellas Co tt r T p unt Flo rida a -- - nd bein a , g 1 -if VOR& art of said G , N Boulevard - -_ - as de iGte -- - d en the l at ef Lle y, d Whit , e Skinn g er Subdivis p - - - ien aGGGrdin te la , t thereef p on Pla p t Reek 13 Pa y ess 12 a nd 13 of the Pub l , g p rds of the pu ir Re r e , b RR r Q r lir 11as ef Pi ne Ge i - nt Flo , rida all g hying On t , he eas - t t% f CeE -_ - -- - i TewnGhin 29 C nn 7 - - -_ -- - - -. ni nth Range ll -1 1 5 east P inella y, s Cou , Flor nt ida and more fi ?c rv illy desnrib v rrr rvvv rrs? , ey^l in the legal desnri , ntion Exhibit "A" attach ed he reto; y, Together with a parnel of land being a pa rt of G ilf Vmel M Rni deya rd as den intp d An the i i i i . o - plat of Columbia Subd v s on, aGGG)rd ng to the plat there ef, as reG A-ird-Red- n P lat Beek 23, Page R (1 of the Di ihliy+ Pennryls of Din ?a s CG int Florida h ying in th e east 1% of ? i--?v ?r-rT? y, y cr , r?vr Ordinance NoltWA09918 Attachment number 1 Page 2 of 2 ?n4inTownship 29 South, Range 15 Paso and Oho WRSt '4 Of SRr_t0Qn 8, Township 29 Se nth Ronne 15 Gash Pinellas Ge inty Florida and mere fully described in the legal de6GrirrF_=44hihB" i?##-aft--"ed-hereto, are hereby vacated, subject to the following conditions: 1) The project described within the Development Agreement between the City of Clearwater and K & P Clearwater Estate, LLC, adopted by Resolution 04-39 as amended by the First Amended and Restated Development Agreement between the City of Clearwater and K & P Clearwater Estate, LLC, dated December 30, 2008 and adopted by Resolution 08-14 ("Development Agreement") shall commence vertical construction no later than February 11, 2012. 2) All public and private utilities shall be relocated by K & P Clearwater Estate, LLC at its own expense and to the approval and acceptance of the utility owners with all out of service utilities removed prior to the completion of the project. 3) The public vehicular and pedestrian use of the subject right of way shall be maintained until such time as a suitable paved roadway is constructed to the west of the subject right of way to accommodate two lanes of two way traffic capacity. 4) Payment of the Developer's pro rata share of the Beach Walk Construction as identified in the Development Agreement. 5) This vacation ordinance shall be rendered null and void if any of the preceding conditions are not met. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance NoltWA09918 BOULEVARD, AS DEPICTED ON THE PLAT OF LLOYD-WHITE-SKINNER SUBDIVISION, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 13, PAGES 12 AND 13, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, ALL LYING IN THE EAST 1/2 OF SECTION 7, TOWNSHIP 29 SOUTH, RANGE 15 EAST, PINELLAS COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED BELOW: BEGINNING AT THE NORTHWEST CORNER OF LOT 44, OF SAID LLOYD-WHITE-SKINNER SUBDIVISION: THENCE S.05'32'30"W. ALONG THE EAST RIGHT-OF-WAY OF GULF VIEW BOULEVARD, A DISTANCE OF 90.06 FEET TO THE SOUTHWEST CORNER OF SAID LOT 44; THENCE S.05'32'30"W., A DISTANCE OF 60.00 FEET TO THE NORTHWEST CORNER OF LOT 48, OF AFORESAID LLOYD-WHITE-SKINNER SUBDIVISION; THENCE S.05'34'08"W., ALONG AFORESAID EAST RIGHT-OF-WAY OF SAID GULF VIEW BOULEVARD, A DISTANCE OF 154.95 FEET; THENCE S.05'31'21 "W. ALONG SAID EAST RIGHT-OF-WAY OF GULF VIEW BOULEVARD, A DISTANCE OF 160.05 FEET; THENCE N.84'27'30"W., A DISTANCE OF 34.98 Attachment number 2 FEET; THENCE N.05'32'30"E. ALONG THE CENTERLINE OF SAID GULF VIEW BOULEVARD, A DISTANCE OFage 1 of 2 471.39 FEET; THENCE N.48'31'37"E., A DISTANCE OF 21.57 FEET; THENCE N.90'00'00"E., A DISTANCE OF 34.32 FEET TO A POINT OF NON-TANGENT CURVE; THENCE SOUTHWESTERLY ALONG AFORESAID EAST RIGHT-OF-WAY OF GULF VIEW BOULEVARD, BEING A CURVE TO THE LEFT HAVING A RADIUS OF 34.00 FEET, AN ARC OF 26.87 FEET, A CHORD OF 26.18 FEET AND A CHORD BEARING OF S.28'1 1'29"W.; THENCE S.05'32'30"W. ALONG SAID EAST RIGHT-OF-WAY OF GULF VIEW BOULEVARD, A DISTANCE OF 0.88 FEET; THENCE N.90'00'00"W., ALONG THE NORTH BOUNDARY OF AFORESAID LOT 44, A DISTANCE OF 3.82 FEET TO THE POINT OF BEGINNING. CONTAINS 17.096 t SQUARE FEET (0.3925 ACRES). MORE OR LESS. PARCEL H A PARCEL OF LAND BEING A PART OF GULF VIEW BOULEVARD. AS DEPICTED ON THE PLAT OF COLUMBIA SUBDIVISION, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 23, PAGE 60, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, LYING IN THE EAST 1/2 OF SECTION 7, TOWNSHIP 29 SOUTH, RANGE 15 EAST, AND THE WEST 1 /2 OF SECTION 8, TOWNSHIP 29 SOUTH, RANGE 15 EAST, PINELLAS COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF LOT 44, OF LLOYD-WHITE-SKINNER SUBDIVISION, ACCORDING TO THE PLAT THEREOF, AS RECORDED ON PLAT BOOK 13, PAGES 12 AND 13, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE N.90'00'00"E., ALONG THE NORTH BOUNDARY OF SAID LOT 44, A DISTANCE OF 3.82 FEET; THENCE N.05'32'30"E. ALONG THE EASTERLY RIGHT OF WAY OF AFORESAID GULF VIEW BOULEVARD, A DISTANCE OF 0.88 FEET TO POINT OF CURVE; THENCE NORTHEASTERLY ALONG SAID EASTERLY RIGHT-OF-WAY OF GULF VIEW BOULEVARD BEING A CURVE TO THE RIGHT HAVING A RADIUS OF 34.00 FEET, AN ARC OF 26.87 FEET, A CHORD OF 26.18 FEET, AND A CHORD BEARING OF N.28'11'29"E. TO THE POINT OF BEGINNING; THENCE N90'00'00"W., A DISTANCE OF 29.08 FEET TO A POINT OF NON-TANGENT CURVE; THENCE NORTHEASTERLY ALONG A CURVE TO THE RIGHT HAVING A RADIUS OF 112.00 FEET, AN ARC OF 102.51 FEET, A CHORD OF 98.97 FEET AND A CHORD BEARING OF N.6352'46"E.; THENCE S.89'54'00"E., A DISTANCE OF 79.18 FEET TO A POINT OF CURVE; THENCE SOUTHEASTERLY ALONG A CURVE TO THE RIGHT HAVING A RADIUS OF 40.00 FEET, AN ARC OF 61.30 FEET; A CHORD OF 55.47 FEET AND A CHORD BEARING S.45'59'54"E. TO A POINT OF NON-TANGENT CURVE; THENCE WESTERLY ALONG THE SOUTHERLY RIGHT-OF-WAY OF AFORESAID GULF VIEW BOULEVARD, BEING A CURVE TO THE LEFT HAVING A RADIUS OF 28.66 FEET, AN ARC OF 11.98 FEET, A CHORD OF 11.89 FEET AND A CHORD BEARING N77-55'43"W.; THENCE N.89'54'00"W. ALONG SAID SOUTHERLY RIGHT-OF-WAY OF GULF VIEW BOULEVARD, A DISTANCE OF 145.71 FEET TO A POINT OF CURVE; THENCE WESTERLY ALONG SAID SOUTHERLY RIGHT-OF-WAY OF AFORESAID GULF VIEW BOULEVARD BEING A CURVE TO THE LEFT HAVING A RADIUS OF 34.00 FEET, AN ARC OF 23.30 FEET, A CHORD OF 22.84 FEET AND A CHORD BEARING OF S.70'27'47"W. TO THE POINT OF BEGINNING. CONTAINS 6,256 SQUARE FEET (0.1438 ACRES), MORE OR LESS. LEGEND PLS PROFESSIONAL LAND SURVEYOR LB LICENSED BUSINESS P PUT INFORMATION D DEED or DESCRIPTION INFORMATION POB POUR OF BEGINNING NOTES: 1. NO INSTRUMENTS OF RECORD REFLECTING EASEMENTS, RIGHT OF WAY AND/OR OWNERSHIP WERE FURNISHED TO THIS SURVEYOR EXCEPT AS SHOWN. 2. THIS SKETCH DOES NOT REFLECT OR DETERMINE OWNERSHIP. 3. USE OF THIS SKETCH BY ANYONE OTHER THAN THOSE PREPARED FOR WILL BE THE RE-USERS SOLE RISK WITHOUT LIABILITY TO THE SURVEYOR. 4. THE SKETCH WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE COMMITMENT AND IS SUBJECT TO EASEMENTS, RIGHTS-OF-WAY AND SIMILAR MATTERS OF TITLE. 5. MERIDIAN BASED ON THE NORTH BOUNDARY OF LOT 44 AS BEARING N90'00'00"E (P) PREPARED FOR: (DRAWINGS PARCEL-G do H 1 Project No. 8021 1 The Related Group DATE: 1/19/09 Checked By JAC Field Book Drawn By JAC Pages SURVEYOR'S CERTIFICATE SUNCOAST LAND SURVEYING, Inc. 'CHARGE ? that the SKETCH deprcted hereon .we ?? under my RESPONSIBLE CWIRGE on the date(s) shown, and meets the MNiBAIM TECHNICAL STANDARDS set forth by 111 FOREST LAKES BOULEVARD the FLORIDA BOARD OF PROFESSIONAL LAND SURVEYORS in Chapter 61G17-6. FLORIDA x SCALE : 1 100' 0' 100' 200' " ,," DETAIL NOT TO SCALE PARCEL'H' i , Deeded Right 1 Pared H of Way Line I 1 l trR I I L13 .' 1I I LB r r I i Hotted f6gBt r , of way Lino / / tOT 1 BLOCK A' i I L10 ----1--------1 Parcel G 1 44 1 45 1 w ? I F-P-OJL LOT 1 BLACK l1' i I 1 ! OOUNNU SUMNISIM PLAT 8001( 2 PAGE 00 - -- - --1 -- -- -- -- I ? 7 r T r , i ' I I ?? dAa I I I I I III o LLot 4444 I I I ? g9p? 44 , 45 1 48 1 47 1 90 , 91 1 92 1 93 N I ' 1 1 1 b3 N 1 slpnbR PIAT?3 PM9A 12- N 1 1 sw G?arm?--1---J__,L__L 1 I 0 ? Q I ? - Lot 44 1 ? FIRST A VENUE W MW j ?cnED p? 2 PER PA _ W 1319 _ achment number 2 j i i i 1 i i Lot 48 , 1 c I 48 i 49 150 151 i 94 195 1 96 1 LLJ 97 i , 52 1 j 1 J I 95 1 Q oil N ?-- I Z 71E LLOYD-111.1E=s1a9+?+?ueolusarl -----? O ..I P? BOOK 13 PAGE R-13 99 1 ? ? `i I 0 I a - U ,--'---__ 1 -----_ ---'1 lap 1 I I 54 1 , ;? -- l g ---------? 101 1 P J f 55 1---- I 34.M'M) 1--- I 1 ------- 102 I -'1 I I 103 I 1 I 1 I I ------4 , , , , 1 1 -- >g t j-- ge2of2 - __ _ CURVE RADIUS ARC LENGTH CHORD LENGTH CHORD BEARING C1 112.00 102.51 98.97 N6352 46 C3 34.00' 26.87' 26.18' N28'11 '29'E C4 34.00' 23.30' 22.84' S70'27'47W C7 28.66' 11.98' 11.89' N7T55 431N D C7 28.66 12.21 12.12 N7T414 C C9 40.00 61.30 ------ 55.47 545.59 54 D C9 40.00' 61.40' t55.54' I S4S55'44'E C LINE BEARING DISTANCE L8 N90'00'00 34.32 L9 NW32 30 0.88 L10 N90'00'00 3.82 L13 N90'00'O01W 29.08' L20 N48.31'37 21.57 SUNCOAST LAND SURVEYING, Inc. 111 FOREST LAKES BOULEVARD I or, q ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/19/2009 Pass Ordinance 8041-09 on first reading, amending Ordinance 7948-08, which amended Ordinance 7371-05 as amended by Ordinance 7598-06, which vacated a portion of the 60-foot right-of-way of First Avenue (aka First Street per field), subject to special conditions, to amend the special conditions by extending the required date for commencement of vertical construction to February 11, 2012. SUMMARY: In Ordinance 7371-05, the City of Clearwater vacated the right-of-way depicted in Exhibit A attached to the ordinance, subject to certain conditions. Ordinance 7371-05 was amended by Ordinance 7598-06 to extend the date for commencement of vertical construction to March 3, 2008. Ordinance 7598-06 was amended by Ordinance 7948-08 to extend the date for commencement of vertical construction to March 3, 2008. The City and Developer entered into a First Amended and Restated Development Agreement dated December 30, 2008. The Agreement provides that vertical construction will commence no later than February 11, 2012. Developer requests that the vacation ordinance be amended to be consistent with the Development Agreement. Review Approval: 1) Clerk Cover Memo Item # 19 Attachment number 1 Page 1 of 2 ORDINANCE NO. 8041-09 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING ORDINANCE NO. 7371-05 AS AMENDED BY ORDINANCE NO. 7598-06 AND ORDINANCE NO. 7948-08, WHICH VACATED A PORTION OF THE 60-FOOT RIGHT-OF-WAY OF FIRST AVENUE, (A.K.A. FIRST STREET PER FIELD), SUBJECT TO SPECIAL CONDITIONS TO AMEND THE SPECIAL CONDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, in Ordinance No. 7371-05, the City of Clearwater vacated the right-of- way depicted in Exhibit A attached hereto, subject to certain conditions; and WHEREAS, Ordinance No. 7371-05 was amended by Ordinance No. 7598-06 to extend the date for commencement of vertical construction to March 3, 2008, and subsequently amended by Ordinance No. 7948-08 to extend the date for vertical construction to March 3, 2010; and WHEREAS, pursuant to the request of K and P Clearwater Estate, LLC, the "Developer," the City Council finds that it is deemed to be in the best interest of the City and the general public to amend the conditions of the vacation to match the development schedule provided in the First Amended and Restated Development Agreement dated December 30, 2008; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Section 1 of Ordinance No. 7371-05 is hereby amended to read as follows: The following: Vacate a portion of the 60-foot right-of-way of First Avenue, (A. K.A. First Street per field), the plat of Lloyd-White-Skinner Subdivision as recorded in Plat Book 13, Page 12 of the public records of Pinellas County, Florida), more particularly described as: From the southwest corner of Lot 55, Lloyd-White-Skinner Subdivision, as recorded in Plat Book 13, Page 12 of the Official Records of Pinellas County, Florida, run thence N05°32'30"E along the easterly right of way line of Gulf View Boulevard as shown on said plat a distance of 335.00 feet to the Point of Beginning, said point also being the northwest corner of Lot 48 of said Lloyd-White-Skinner Subdivision, thence N05°32'30"E 60.00 feet to the southwest corner of Lot 44, Lloyd-White-Skinner Subdivision; thence S84°27'30"E along the northerly right of way line of First Avenue, Lloyd-White-Skinner Subdivision a distance of 192.00 feet; thence S05°32'30"W along a line 18 feet west of and parallel with the westerly right of way line of Coronado Avenue as shown on the Ordinance NoltMA19919 Attachment number 1 Page 2 of 2 plat of Lloyd-White-Skinner Subdivision a distance of 60.00 feet to the southerly right of way line of said First Avenue; thence N84°27'30"W along said southerly right of way line a distance of 192.00 feet to the Point of Beginning, subject to the following conditions: 1) The project described within the Development Agreement between the City of Clearwater and K and P Clearwater Estate, LLC adopted by Resolution 04-39 and as thereafter amended by Resolution 08-14, (the "Development Agreement") shall commence vertical construction by no later than February 11, 2012 2) All public and private utilities shall be relocated the Developer at its own expense and to the approval and acceptance of the utility owners with all out of service utilities removed prior to the completion of the project, 3) This vacation shall become effective only after the Developer grants the 60-foot right of way for Relocated First Street to the City as provided in the Development Agreement. 4) Payment by the Developer of the cost of construction of the relocated First Street or the posting of security sufficient to guarantee construction of the relocated First Street as provided in the Development Agreement. 5) This vacation ordinance shall be rendered null and void if any of the preceding conditions are not met. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Pamela K. Akin Cynthia E. Goudeau City Attorney City Clerk 2 Ordinance NoltMA19919 Attachment number 2 Page 1 of 1 m EXHIBIT "A" SCALE 1"--100' 1 1 1 GULFVIEW BLVD. h 57.@' COLUMBIA SUB. 1 A 23-60 1 I I , 70' I 1 I I I 1 1 I I - - 44 45 j 1 46 ; 47 'go 1191 92 '93 1 I 1 1 1 ( 1 1 1 1 1 1 I I I I ' , I 1 1 1 m I '4 1 I ' 1 6a• 1 , R O W ; - - - - -L9 (D 48 f9 , . . . 1 - _ - - - l 50 151 94 X95 - , I 1 :96 197 - 1 co 52 1 y - 1 98 I N 1 ? 53 99 C _ - 3 100 O 54 1 J 1 55 ----- ------ ! 102 56 -- ------ 1 I , 5 Vacation Requested ByAPPlicant City of Clearwater, Florida Public Works Administration/Engineering 1 8104 K and P Clearwater Estate, LLC vac o64- Drawn By Shoot S.K. 2 of 2 hocked S.D Vacate Part Of First Street sec'rwn-Rr S.D. 08.295.151 GRID Ordinance 276A 7371-05 Item # 19 FIRST Sr ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Review Approval: 1) Clerk Meeting Date:2/19/2009 Cover Memo Item # 20 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Fertilizer Ordinance - Councilmember Gibson SUMMARY: Review Approval: 1) Clerk Meeting Date:2/19/2009 Cover Memo Item # 21 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Frequency of Advisory Board Meetings SUMMARY: Review Approval: 1) Clerk Meeting Date:2/19/2009 Cover Memo Item # 22 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Other Council Action SUMMARY: Review Approval: 1) Clerk Meeting Date:2/19/2009 Cover Memo Item # 23