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02/05/2009City Council Agenda Location: Council Chambers - City Hall Date: 2/5/2009- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1 Nagano High School Students - Margo Walbolt, Parks and Recreation LB Attachments 4.2 Clergy Week - Fred Novo-Mesky 1B Attachments 4.3 Poppy Day- Gi Gi Janesik LB Attachments 4.4 Step Up Challenge - Sybil Ann John, Pinellas County Health Department ID Attachments 4.5 Clearwater Veterans Alliance Awards - Bob Swick IB Attachments 5. Approval of Minutes 5.1 Approve the minutes of the January 15, 2009 City Council meeting as submitted in written summation by the City Clerk. 1B Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM City Manager Reports 7. Consent Agenda 7.1 Award a contract (blanket purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $472,642 for the purchase of self-contained breathing apparatus (SCBA) upgrade kits and personal protective equipment (PPE), and authorize a lease purchase in the amount of $125,000 under the City's master lease agreement in accordance with Sec. 2.564(b), Code of Ordinances - Sole source for City standardized equipment, and that approporiate officials be authorized to execute same. (consent) LB Attachments 7.2 Authorize the Finance Director to proceed with the process to conduct a negotiated sale of bonds in an amount not to exceed $75,000,000 to finance various City of Clearwater Water and Sewer System construction projects. (consent) IB Attachments 7.3 Accept a 10-foot wide Hiking Trail Easement in, over, upon and through the North ten feet (10') of a portion of the Southeast 1/4 of Section 32, Township 28 South, Range 16 East, conveyed by the West Central Council, Inc., Boy Scouts of America given in consideration of the mutual benefits to be derived therefrom; and approve and convey to the Scouts a non-exclusive License Agreement to Maintain Signage and Fence upon a 0.66 acre, more or less, portion of the Northeast 1/4 of the Southwest 1/4 of said Section 32, Township 29 South, Range 16 East, Pinellas County, Florida, in consideration of the Scouts timely and fully complying with the covenants and conditions contained therein. (consent) 1B Attachments 7.4 Award a contract (Blanket Purchase Order) to T and T Refuse Parts, LLC, Tampa, FL for an amount not to exceed $165,000 for the purchase of replacement parts for Solid Waste vehicles during the contract period February 6, 2009 through February 5, 2010 and authorize the appropriate officials to execute same. (consent) 1B Attachments 7.5 Award a contract (Blanket Purchase Order) to Wingfoot Commercial Tire Systems, LLC, Tampa, FL, for an amount not to exceed $125,000 for the tire repair and inspection services used by all City Departments during the contract period March 1, 2009 through February 28, 2010 in accordance with Sec. 2.564(1)(d), Code of Ordinances - City of Clearwater RFP 32-06, and authorize the appropriate officials to execute same. (consent) 10 Attachments 7.6 Award a contract (Purchase Order) to Pat's Pump and Blower of Orlando, FL in the amount of $248,577.00 for the purchase of one Sterling LT 7501 Cab and Chassis with Aquatech Sewer Cleaner Body in accordance with Sec. 2.564(1)(d), Code of Ordinances - other governmental bid, authorize lease purchase under the City's master lease purchase agreement and authorize the appropriate officials to execute same. (consent) 1B Attachments 7.7 Approve Change Order 1 to Gulf Coast Contracting, LLC of Tarpon Springs, Florida, for the Reservoir 1 and 3 GST Coating Project (08-0031-UT) by increasing the contract time by 307 calendar days, for a new contract duration of 417 days. (consent) LB Attachments 7.8 Authorize instituting a civil action against A-1 Document Security Inc., to recover $3,036.44 for damage to City property. (consent) 1B Attachments 8. Other Items on City Manager Reports 8.1 Authorize the City Engineer to apply to the Florida Fish and Wildlife Conservation Commission for a Florida Boating Improvement Program (FBIP) Grant and adopt Resolution 09-05. 1B Attachments 8.2 Appoint two members to the Community Development Board with the term expiring February 28, 2013. 1B Attachments 8.3 Appoint five members to the Library Advisory Board with the term expiring February 28, 2013. LB Attachments Miscellaneous Reports and Items 9. City Manager Verbal Reports 9.1 City Manager Verbal Reports LB Attachments 10. Council Discussion Items 10.1 EAB Proposal for Community Garden -Richard Packman ID Attachments 10.2 Beach Parking Structure 1B Attachments 11. Other Council Action 11.1 Other Council Action 10 Attachments 12. Adjourn ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Nagano High School Students - Margo Walbolt, Parks and Recreation SUMMARY: Review Approval: 1) Clerk Meeting Date:2/5/2009 Cover Memo Item # 1 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Clergy Week - Fred Novo-Mesky SUMMARY: Review Approval: 1) Clerk Meeting Date:2/5/2009 Cover Memo Item # 2 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Poppy Day- Gi Gi Janesik SUMMARY: Review Approval: 1) Clerk Meeting Date:2/5/2009 Cover Memo Item # 3 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Step Up Challenge - Sybil Ann John, Pinellas County Health Department SUMMARY: Leap into Healthy Living! Take the Step Up Challenge! Meeting Date:2/5/2009 The Step Up Challenge in Pinellas County is part of the statewide campaign that promotes physical activity and healthy lifestyles for all Floridians. Community members, partners, and worksites are encouraged to join the Step Up Challenge during the month of March. The primary goals of the Step Up Challenge are: -to promote awareness of the importance of daily physical activity -highlight local opportunities to engage in physical activity -to encourage workplaces to promote workplace wellness After signing up, participants keep a record of their steps and enter them on our website www.pinellaswellness.com, under your organization or city's name. You can track your steps by using a basic pedometer or by using our steps conversion tool on our website. Your goal is to increase the amount of steps you take daily. Representatives of the community or organization with the most steps wins and will be invited to attend a recognition breakfast at the end of the competition. Anyone in Pinellas County can join! An average of the steps accumulated by the members of each organization will determine the winner. Joining the Step Up Challenge is simple and easy! Just contact us to sign up: *Call 727-824-6900 ext 11033 * Or email us at chd_52chronicdiseaseprevent@doh.state.fl.us Step Up and challenge your friends and family to join! Review Approval: 1) Clerk Cover Memo Item # 4 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Clearwater Veterans Alliance Awards - Bob Swick SUMMARY: Review Approval: 1) Clerk Meeting Date:2/5/2009 Cover Memo Item # 5 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/5/2009 SUBJECT / RECOMMENDATION: Approve the minutes of the January 15, 2009 City Council meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 6 Attachment number 1 Page 1 of 8 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER January 15, 2009 Unapproved Present: Frank Hibbard Mayor George N. Cretekos Vice-Mayor Carlen Petersen Councilmember John Doran Councilmember Paul Gibson Councilmember William B. Horne II Jill S. Silverboard Rod Irwin Pamela K. Akin Mary K. Diana Rosemarie Call City Manager Assistant City Assistant City City Attorney Assistant City Cl Management An The Mayor called the meeting to order at 6:00 p.m. at City HalfThf offered by Major Dean Hinson of the Salvation Army. The r led the PI To provide continuity for research, item er a necessarily discussed in that order. 4 - Presentations: 4.1 US Coast Guard Honorees gnized Pett er Mike Pi Bill Murray, U.S. Navy a fandoefforts. Petty Officer Finch for their of the Countryside Kiwanis moved to approve the minutes of the December 18, 2008, Rd submitted in written summation by the City Clerk to each was duly seconded and carried unanimously. ?rd re Items Not on the Agenda y introduced himself as the newly elected President of the East Gateway hbors Association. Manor Dean Hinson thanked Councilmembers and residents for their leadership and support to the Salvation Army. Parks & Recreation Fees Status Report Council 2009-01-15 Item # 6 Attachment number 1 Page 2 of 8 Parks and Recreation Director Kevin Dunbar said staff has responded to a citizen's request and is working with local communities and Pinellas County regarding partnerships. Public Hearings - Not before 6:00 p.m. 7 - Administrative Public Hearings 7.1 Declare as surplus and Quitclaim to the Florida Department of Transportation all Citv riaht title interest claim and demand in that portion of Pinellas Count Parcel 31-28-1 000-140- 0300 encumbered b that certain easement conveyed to the City for ri -wa ses as recorded in O. R. Book 4199. Paae 1637 of the Public Records of P' un appropriate officials to execute same. FDOT (Florida Department of Transportation) continues its m a 30-mile, six-lane continuous controlled access road with overpasse r ii and parallel frontage roads between Gandy Boulevard and the Pas segment of the State Road 55 project is presently under re-evaluatio y presently funded for construction. Right-of-way acquisition ever, is prod process to acquire fee simple title in and to the refere County pa by Arthur Alimonus, as Trustee. The parcel, which ention, is 25856 U. S. Highway 19 North, and is located on st side hway ju Enterprise Road. On July 24, 1974, U. S. H of the Alimonus parcel to the City and effectively additional U. S c within the easement parcel. puAl laring it as entity FIV Councilme Department of Transp Pinellas County Parcel conveyed to the City for r the Public Records of Pine LPion USEG 2568901, State was duly seconded Readings - n in the D earing elopment," "Table 2-902," and Section 2-903 "Flexible footnote allowing a reduced parking requirement for D) District where there are no existina garkina spaces or Ordinance 7999-09 was presented for second reading and read by title only. Councilmember Gibson moved to pass and adopt Ordinance 7999-09 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Cretekos, Petersen, Doran, Gibson, and Hibbard. to The subjiq 1 not FDOT is i ked wned at ridconve eas n the eastWfee f-wa rpos F conv ontiguous to ay at the pr w ime. The utilities ing the subject is no long e for municipal to City needs, t arter per onveying title therein Lprior approval ;os m declare as surQuitclaim to the Florida all City tle, interest, claim and demand in that portion of 000 00 encumbered by that certain easement ay purp recorded in O. R. Book 4199, Page 1637 of unty, Flor J same may encumber FDOT Parcel 140.05 and auth ze appropriate officials to execute same. The 5, rried una nimously. Council 2009-01-15 Item X 6 Attachment number 1 Page 3 of 8 "Nays": None. 8.2 Adopt Ordinance 8014-09 on second reading, amending the Clearwater Downtown Redevelopment Plan, Chapter 3, Land use Plan/Redevelopment Plan, by adding a new policy supporting Community Policing Innovations in the Community Redevelopment Area; amending Chapter 4, Plan Implementation, Downtown Strategies section by revising Strategy 20 to include Performing Arts Theaters, adding a new strategy supporting Community Policing Innovations, Community Policing Innovations, amendi adding Community Policing Innovations Financing and adding a description of the Innovations Program. Tax Increment Revenue ProlectionsAWtion n activity eligi immunity Red Ordinance 8014-09 was presented for second reading and 0 Councilmember Petersen moved to pass and adopt Ordinance 801, reading. The motion was duly seconded and upon roll call, the vote "Ayes": Cretekos, Petersen, Doran, Gibson, and Hib "Nays": None. 1 Ordinance 8019-09 was Councilmember Doran moved reading. The motion was duW "Na Doran, Gi 19-090 vote w? ti and nly. did final Ordinance 8020-09 resented for second reading and read by title only. member Cretekos to pass and adopt Ordinance 8020-09 on second and final The motion w seconded and upon roll call, the vote was: tekos, Petersen, Doran, Gibson, and Hibbard. None. 8.5 Adopt Ordinance 8021-09 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2328 Anna Avenue, upon annexation into the Citv of Clearwater. as Low Medium Densitv Residential (LMDR). Ordinance 8021-09 was presented for second reading and read by title only. Councilmember Gibson moved to pass and adopt Ordinance 8021-09 on second and final reading. The motion was duly seconded and upon roll call, the vote was: or std Fh-d adopt Ordi ed and upon rol Council 2009-01-15 Item 9 6 Attachment number 1 Page 4 of 8 "Ayes": Cretekos, Petersen, Doran, Gibson, and Hibbard. "Nays": None. City Manager Reports 9 - Consent Agenda - Approved as submitted. 9.1 Declare the list of vehicles and eauipment surDlus to the needs of t disposal through sale at the Tampa Machine Auction Tampa, service GovD eals Montgomery, Alabama and authorize a (consent) 9.2 A rove the first renewal of the contract Purchase Orde8011 Land O' Lakes Boulevard Land O' Lakes FL for the period Feb 31, 2010, for the Installation of Gas Mains and Service Lines in the authorize the appropriate officials to execute same. (consent) Office 2007 Standard licenses and 100 Office 2007 exceed $348.800 in accordance with Sec. 2.564 through January 31, 201 9.5 by DI Wuary 16, 2009 to Section 2.5640)(d), the same. (consent) contract b $177,800.4 (10) davs and author 1 sent) 009 as provi land author El licenses a not to Leu nde e.(c ional Ass nc ua 5 2009 (consent) 's Code of Ordinance riate officials to execu new contract total of $677,537.45, approve a time extension appropriate officials to execute same. (consent) r,ju. zuua an n 9.8 Approve a purchase order to Siemens Water Technologies, Sarasota, Florida, for Odophos for the sum of $134,712.12 for a one-near period and authorize the appropriate officials to 9.9 Approve a contract to Southeast Drilling Services, Inc., of Lutz, Florida for the construction of the Water Treatment Plants 1 and 3 Wellfield Expansion Project - Phase 1 - (07-0037-UT), in Council 2009-01-15 Item # 6 Attachment number 1 Page 5 of 8 the amount of $3,519,280, which is the lowest responsible bid in accordance with the plans and specifications and the appropriate officials be authorized to execute same. (consent) 9.10 Accept a 1,010 square-foot Drainage and Utility Easement conveyed by Dennis G. Carl and Isabel Carl, over, under and across a portion of Lot 108, FAIR OAKS SECOND ADDITION, in consideration of receipt of $1.00 and the benefits to be derived therefrom. (consent) Streetscape Phase II, in the amount of $196,000 and authorize the execute same. (consent) 9.12 Accept a perpetual ten-foot Blanket Water Main and Utilities mains hydrants and meters excluding water mains that may lie u feet of buildings, over, under, across and through a portion of Sec. Florida, conveyed by Countryside Christian Center, Inc., a Florida n in consideration of receiot of $1.00 and the benefits to be derived th 14 Accept a 7 valuable consideration. (consent) 9.15 Accept four Sidewalk Easav encumberina portions of JE dement contain EPLAT. all convi (consent) Councilmember Lmourpriate officials be sly. 1 r items on Ci Trans encum uare Ch neral Utilit nt to en C SUBDIVI conve ed b t considers f recei t ontainin a tot 4 s u ES SUBDIVISI RGEN DITION TO CL WATEi more or less TION TO CLE e or less encu h ntoloav FLAG Service ate rti ration ent) to r less, JONE on of BERGENS nization. Inc. fed to appfflFe the Consent Agenda as submitted and that the to execute same. The motion was duly seconded and carried r Reports WPI/SEG 2568812, State Road 55, as same may be nveved to the Citv in O. R. Book 1704. Paae 674 and O. R. Book Resolution 09-01 and authorize the aaaroariate officials to execute same. FDOT continues its multi-year program to create a 30-mile six-lane, continuous controlled access road with overpasses at major intersections and parallel frontage roads between Gandy Boulevard and the Pasco County line. Major roadway elements of the $121 million dollar program segment from south of Seville Boulevard to north of State Road 60 include new grade separated interchanges at U. S. 19/State Road 60 and U. S. 19/Seville Council 2009-01-15 Item ft 6 Attachment number 1 Page 6 of 8 Boulevard. Frontage road improvements will include modification of the approaches/islands at State Road 60 to allow northbound and southbound traffic through that intersection. Plans anticipate construction of a "noise wall" along the western boundary of Japanese Gardens Mobile Estates located south of Seville Boulevard when construction begins some in 2009/2010. Portions of the easement the City proposes to subordinate to FDOT to facilitate this segment of U. S. 19 improvements include a 5-foot sanitary trunk line easement that extends from U. S. 19 right-of-way along the south boundary of Japanese Gardens, and a lanket easement for sewer extensions and water mains that encumbers the entire mob' ome community. Upon subordinating the City easements rights to FDOT, t a acc FDOT control over the subordinated portions of the easements, and y wi standards established in its Utility Accommodation Manual for any t or futur transportation facility project. FDOT covenants with the City to be excess it may incur to maintain or relocate its facilities as a result of subordin s r' project and future FDOT projects. The City and FDOT will determine such costs for each specific project by separate agreement. Councilmember Petersen moved to approve a Subordination 'Cit regarding Florida Department of Transportation Parcel 800. PI/SEG 25 55, as same may be encumbered by easements conv 'ty in O. R. 674 and O. R. Book 3243, Page 72, as recorded in of Pinell Florida and authorize the appropriate officials to same. ti on wa and carried unanimously. Resolution 09-01 was prese pass and adopt Resolution 09-01 motion was duly seconded an?p %perm*d May 5, 2005, C approved a Cooperative Funding Agreement to accept (Southwest Fl ater Management District) funding in support of constructing ater servic orningside area. The original Cooperative Funding Agreement e City a D includes reimbursement of up to 50% of the cost of design, n costs for transm ission and distribution reclaimed water lines, up to a maxim 0 for the total project cost of $5,300,000. On December 14, 2006, Councimendment one and named a new SWFWMD Project Manager, added new Articleting applicable provisions of Florida Statutes, and increased the project funding. The additional funding for the project included funds passed through the SWFWMD agreement from the Florida Department of Environmental Protection (FDEP), Water Protection and Sustainability Program Trust Funds (WPSPTF), which are to be applied equally to reduce the City's and SWFWMD's share of allowable construction costs by $200,000 each. A second amendment is requesting to increase the agreement between the City and SWFWMD by $50,000 for total grant of $2,300,000 of which $600,000 consists of WPSPTF Council 2009-01-15 Item 9- 6 Attachment number 1 Page 7 of 8 funding which will be passed through from SWFWMD. The $600,000 from WPSPTF is to reduce costs equally for the City and SWFWMD. The City's estimated share of project costs will decrease to $1,700,000 after deducting the City's 50% or $300,000 share of WPSPTF funding from SWFWMD. SWFWMD $2,300,000 City $1,700,000 TOTAL $4,000,000 The design phase is 60% complete, and construction will begi construction phase is scheduled for completion by December 31, 20 Councilmember Cretekos moved to approve the Second A Funding Agreement with the Southwest Florida Water Manageme increase amount of the agreement, modify the scope to change the the overall project budget, and extend the contract period for Mornin System (05-0022-UT) and authorize the appropriate officials to execu duly seconded and carried unanimously. 31, 2013. Discussion ensued regardin ordinance. 'A an Wa originated for advisory boards that e motion emit as sta ppli s but atic ncilmembers Peters 3ibson voted " y ent to ct (SV PFied R The moti Parks an ation 'econded. ove term its in the Mavor Hibbard voted ftor Bill Morris said the department has tripled its advertising al boat shows. To date, 702 individuals have expressed an only two individuals have placed a deposit. The lottery is Concern was expressed regarding the public not understanding the felt due to the present economy, boaters were not anxious to put down a ruction was started. It was questioned whether another notice regarding the A question was raised when construction would start, and Mr. Morris indicated it would be delayed about three months because of the permitting process. Due to lottery response, it was suggested Council may want to reconsider going ahead with the project. In response to a question, the City Attorney indicated a provision allows for cancellation of the contract for convenience. It was stated if the City decides to terminate the Council 2009-01-15 Item # 6 Councilmember Doran moved to reappoi Board with the term expiring on January 31, 20 Attachment number 1 Page 8 of 8 contract, the City would be required to pay for all materials ordered. Staff was requested to find out what materials had been ordered. Assistant City Manager Rod Irwin believed there was a significant boaters, as they were less affected by the economy. Beach Marina Discussion ensued in regard to the rate structure at the bea Manager Rod Irwin indicated the current rate structure is difficult to and adjustments are expected to come before Council in February. Councilmembers reported on events in which upcoming events, thanked the Salvation Army for t Gators for BCS National Championship. Mayor Hibbard thanked President Bu Obama the best. 1990 Mayo City of Clearwater Council 2009-01-15 Item 9 6 Discussion ensued and majority supported moving forward with the boat slips. It was questioned whether it would be feasible or of any value to push back the lottery deadline. Finance Director Margie Simmons suggested having the lottery as scheduled and then having a second one later. ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/5/2009 Award a contract (blanket purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $472,642 for the purchase of self-contained breathing apparatus (SCBA) upgrade kits and personal protective equipment (PPE), and authorize a lease purchase in the amount of $125,000 under the City's master lease agreement in accordance with Sec. 2.564(b), Code of Ordinances - Sole source for City standardized equipment, and that approporiate officials be authorized to execute same. (consent) SUMMARY: The approved 2008 and 2009 CIP budgets included funding in two projects for these purchases. CIP project 91229, Replace and Upgrade Air Packs, provides for the replacement and upgrade of breathing apparatus needed for worn or damaged front line units used by firefighters. The project will provide for the purchase of self-contained breathing apparatus (SCBA) upgrade kits that have been approved through the National Institute for Occupational Safety & Health (NIOSH) and CDC. The purchase of upgrade kits is significantly less expensive than purchasing all new gear. In-house personnel will install the upgrade kits; also a significant savings over having kits installed by an outside party. The CDC and NIOSH have a program to approve SCBA use by firefighters and other first responders to terrorist attacks. NIOSH approval under the program signifies that an SCBA is expected to provide needed protection to first responders in situations where an act of terror has released harmful chemicals, pathogens, or radioactive materials into the air. This program will provide for the standardization of existing air packs and the purchase of new replacement air packs that meet the new standard, which has been adopted by the National Fire Protection Association (NFPA) revision of NFPA 1982. The department plans to purchase 120 upgrade kits and related parts in the coming weeks. Lease purchase funds in the amount of $125,000 and cash funds of $142,160 are available for this purchase. CIP project 91261 Personal Protective Equipment provides funding for the purchase of $205,482 of replacement firefighting personal protective equipment/gear (PPE). The department currently issues protective gear to those employees that are employed in a firefighting capacity. This project is necessary to bring all fire/rescue personal gear up to the same level of protection per the NFPA 1852 compliance and incorporates the new gear into a revolving replacement schedule. The recommended life expectancy of PPE is 4 to 5 years depending on use. This project will allow for a 4 to 5 year replacement plan and reduce the current cost of maintenance and repair of our current PPE. Funding will be partially reimbursed by Pinellas County, as the equipment will help serve any unincorporated resident of the Clearwater Fire District. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0-315-91229-550400-522- $472,642.00 $472,642.00 10/01/2008 to 09/30/2009 Amount $142,160.00 Budget Adjustment: No Annual Operating Cost: 0 Total Cost: $472,642.00 Cover Memo Item # 7 Appropriation Comment 000-0000 0-316-91229-550400-522- $125,000.00 000-0000 0-315-91261-547100-522- $205,482.00 000-0000 Bid Required?: No Bid Number: Other Bid / Contract: Bid Exceptions: Sole Source Review 1) Office of Management and Budget 2) Fire Department 3) Office of Management and Approval: Budget 4) Legal 5) Clerk 6) Financial Services 7) Clerk 8) Assistant City Manager 9) Clerk 10) City Manager 11) Clerk Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Clearwater Fire & Rescue Attachment for Air Pack Purchase and Personnel Protective Equipment Purchase Agenda Item - February 2, 2009 Work Session Background for Air Pack Upgrade and Purchase In FY 2006/2007 the Department received funding to begin the upgrading of it's Self Contained Breathing Apparatus (SCBA) from the 1998 (NFPA 1982 Standard) to the newer (NFPA 2002 Standard). The newest 2007 (NFPA 1982 Standard) had been adopted at this time but SCBA manufactures were not able or certified to produce equipment that met this standard. The Department had the option of continuing to use the 1998 standard equipment and waiting for the 2007 standard equipment to be available or to upgrade to the 2002 standard and then upgrade to the 2007 standard when possible. In the long run the approach that the Department took resulted in significant cost savings due to the fact that upgrading from 2002 standard equipment to 2007 standard equipment was significantly less expensive than purchasing completely new 2007 standard equipment. Had the department not upgraded to the 2002 standard we would have been forced to purchase all new SCBA's as it was not possible to upgrade from a 1998 standard to the 2007 standard. This Project will allow the department to upgrade its SCBA's to the newest NFPA 1982 standard, and to purchase new equipment and parts to maintain that equipment. Background for Personal Protective Equipment (PPE) Purchase and Replacement The Department has been in a multi year project to upgrade Personal Protective Equipment to the newest NFPA 1852 standard. This Project will allow the Department to continue to upgrade and purchase replacement gear, and will also allow the Department to work toward a 5 year replacement schedule which will spread out and reduce the future cost of this project. Maintenance A certified in-house senior officer services air packs annually per the NFPA standard. Additionally, he provides annual fit tests (federal requirement) as well as any repairs needed throughout the year. PPE is inspected in-house annually by certified support staff and needed repairs are identified. Repairs, advanced inspecting, and annual cleaning are performed by an independent certified provider. 01/20/09 Item1 4- 7 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/5/2009 SUBJECT / RECOMMENDATION: Authorize the Finance Director to proceed with the process to conduct a negotiated sale of bonds in an amount not to exceed $75,000,000 to finance various City of Clearwater Water and Sewer System construction projects. (consent) SUMMARY: In order to secure long-term financing for construction projects identified by the City's Water and Sewer System, the City needs to proceed with a sale of not to exceed $75,000,000 in Water & Sewer System revenue bonds in the Spring of 2009. A preliminary list of projects to be financed with the proceeds of the bonds is attached and totals approximately $60 million. We will only issue the amount of bonds necessary to generate funds for the required capital projects, to fund a debt service reserve, and to pay the expenses of issuance costs, insurance and underwriter's discount. Resolution 07-28 was approved by Council on November 1, 2007, establishing the City's intent to reimburse project costs incurred with proceeds of future tax-exempt financing. The City's Financial Advisor (Raymond James) is recommending that in the current financial market environment, a negotiated sale will yield a more favorable result (lower interest cost) than utilizing a competitive sale format. A Bond Sale Resolution will be presented to Council for approval as we get closer to actual bond issuance. However, since the City has typically issued bonds competitively, staff wanted Council to approve the negotiated sale process prior to beginning the time consuming process of selecting an underwriting team. The Financial Advisor will issue an RFP to assemble a team of qualified underwriters for this bond issue. In the early part of March 2009, presentations to rating agencies, S&P, Moody's, and Fitch, will be conducted by City staff and advisors to secure the highest possible credit rating for these bonds. Conditions regarding the advantage of credit enhancing insurance change daily and it will be determined just prior to closing if purchasing this insurance will provide any benefit. It is anticipated the sale of this bond issue will close sometime in May 2009. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: Debt-Bond None Budget Adjustment: Annual Operating Cost: Total Cost: None For Fiscal Year: to Review 1) Office of Management and Budget 2) Financial Services 3) Office of Management and Cover Memo Approval: Budget 4) Legal 5) Clerk 6) Assistant City Manager 7) Clerk 8) City Manager 9) Clerk Item # 8 Attachment number 1 Page 1 of 1 CITY OF CLEARWATER Water & Sewer Utility Fund 2009 Bonds Project FY08 FY09 Total Protect Description Number Projects Projects 2009 Bonds Beach Walk Phase 1 92267 188,778.00 Bio-Solids Treatment 96611 3,431,721.00 WWTP Generator Replacement 96619 1,472,993.00 WWTP Headworks 96620 5,245,485.00 WWTP New Presses 96621 1,560,000.00 WWTP Aeration Improvements 96622 3,897,000.00 Liquid Disinfection 96624 825,279.00 Sanitary Utility Relocation 96634 914,549.24 Facilities Upgrade & Improvmnt 96654 479,655.70 Water Pollution Control R & R 96664 1,363,535.83 Sanitary Collect & Trans R & R 96665 7,429,250.11 WWTP East Bypass & NE Pump 96666 400,000.00 Pump Station Replacement 96686 2,621,741.02 Reclaimed Water Distribution Sys 96739 2,524,360.66 Water Supply & Treatment 96740 300,000.00 Line Relocation - Capitalized 96742 4,454,951.80 Meter/Backflow Replcmnt/Chg Out 96743 530,717.41 Water Service Lines 96752 500,000.00 Elevated Water Tanks Upgrade 96760 698,128.45 Telemetry for Wells 96761 227,900.00 Wellfield Expansion 96763 2,582,370.00 Reverse Osmosis Expnsn - Resv 1 96764 341,190.00 Water Quality Monitoring Devices 96766 591,744.78 Reverse Osmosis @ Resv 2 96767 2,902,120.00 1 1,126,400.00 1 90, 830.00 1,159,700.00 2,162,000.00 62,000.00 1,321,000.00 863,400.00 500,000.00 250,000.00 1 4,562,600.00 1 2,552,300.00 188,778.00 3,431,721.00 2,599,393.00 5,245,485.00 1,560,000.00 3,897,000.00 825,279.00 914,549.24 570,485.70 2,523,235.83 9,591,250.11 462,000.00 31942,741.02 3,387,760.66 300,000.00 4, 454, 951.80 530,717.41 1, 000, 000.00 948,128.45 227,900.00 2, 582, 370.00 4, 903, 790.00 591,744.78 5, 454, 420.00 45,483,471.00 14,650,230.00 60,133,701.00 Item # 8 Attachment number 2 Page 1 of 2 RESOLUTION NO. 07-28 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA SUPPLEMENTING RESOLUTION NO. 06- 53, ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN ADDITIONAL PROJECT COSTS INCURRED WITH PROCEEDS OF FUTURE TAX- EXEMPT FINANCING; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Clearwater, Florida (the "Issuer") has determined that the need exists to construct capital improvements and expansions to the City's Water and Sewer Utility System (collectively, the "Project"); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA THAT: SECTION 1. AUTHORITY. This Resolution (hereinafter called the "Resolution") is adopted pursuant to the provisions of the Florida Constitution, Chapter 166, Florida Statutes, and other applicable provisions of law. SECTION 2. DECLARATION OF INTENT. The Issuer hereby expresses its intention to be reimbursed from proceeds of a future tax-exempt financing for capital expenditures to be paid by the Issuer in connection with the construction of the Project, which capital expenditures include those which were subject to Resolution No. 06-53, as well as additional anticipated capital expenditures. Pending reimbursement, the Issuer expects to use funds on deposit in its water and sewer utility funds, general funds and other funds legally available to pay a portion of the cost of the Project. It is not reasonably expected that the total amount of debt to be incurred by the Issuer to reimburse itself for expenditures paid with respect to the Project will exceed $66,000,000. This Resolution is intended to constitute a "declaration of official intent" within the meaning of Section 1.150-2 of the Income Tax Regulations. SECTION 3. SEVERABILITY. If any one or more of the provisions of this Resolution shall for any reason be held illegal or invalid, such illegality or invalidity shall not affect any other provision of this Resolution, but this Resolution shall be construed and enforced as if such illegal or invalid provision had not been contained therein. SECTION 4. REPEALING CLAUSE. All resolutions or orders and parts thereof in conflict herewith to the extent of such conflicts, are hereby superseded and repealed. Resolution No. 07-28 Item # 8 Attachment number 2 Page 2 of 2 SECTION 5. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED this 1st Approve as to form: Pamela K. Akin City Attorney day of November , 2007. k V. Hibbard Mayor • Attest: Cyn is E. Goudeau City Jerk 2 Resolution No. 07-28 Item # 8 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/5/2009 SUBJECT / RECOMMENDATION: Accept a 10-foot wide Hiking Trail Easement in, over, upon and through the North ten feet (10') of a portion of the Southeast 1/4 of Section 32, Township 28 South, Range 16 East, conveyed by the West Central Council, Inc., Boy Scouts of America given in consideration of the mutual benefits to be derived therefrom; and approve and convey to the Scouts a non-exclusive License Agreement to Maintain Signage and Fence upon a 0.66 acre, more or less, portion of the Northeast 1/4 of the Southwest 1/4 of said Section 32, Township 29 South, Range 16 East, Pinellas County, Florida, in consideration of the Scouts timely and fully complying with the covenants and conditions contained therein. (consent) SUMMARY: On December 9, 2008, the City entered into a Contract For Purchase of Real Property with the School Board of Pinellas County (Board). The agreement provides the City shall acquire fee simple title in and to 27 acres, more or less, of undeveloped land in the Southeast 1/4 of Section 32, Township 28 South, Range 16 East, Pinellas County creating the Lake Chautauqua Equestrian and Nature Preserve. Closing of the contract is specifically conditioned upon satisfactory completion of the following pre-closing requirements: Vacation by Pinellas County of a portion of a 33-foot right-of-way conveyed to the County by the Scouts in 1960. Conveyance by the Scouts of a 10-foot wide Ingress and Egress Easement over, across and through a portion of the vacated right-of-way, extended to the waters of Lake Chautauqua. (This grant of easement is a condition established by Florida Community Trust in granting the City $1,478,000 toward the property purchase.); and, thirdly, Release by the Scouts of a Right of First Refusal to purchase the 27-acre Board parcel now under contract to the City. The Board of County Commissioners approved vacation of the required portion of the 33-foot right-of-way in its January 20, 2008 meeting. The subject Hiking Trail Easement (titled in response to Florida Community Trust requirement) satisfies the Scouts obligation to convey the above described Ingress and Egress Easement to the waters of Lake Chautauqua. Although not specifically set forth in the contract, Council was advised prior to contract approval that the Scouts conditioned the easement grant upon City approval for the Scouts to continue to maintain sign and fencing that are currently constructed and encroaching into a portion of City parkland adjacent on the west to the entrance into Camp Soule. The proposed License responds to that requirement. The License will terminate upon the Scouts abandoning the premises, selling or changing the use of Camp Soule, or upon notification by the City the premises are required for another public purpose consistent with the City Charter. The final condition precedent to closing was satisfied November 11, 2008 when Scout Executive, William M. Davis, executed a Release of First Right of Refusal to purchase the Board parcel. It is anticipated the property transaction should close within 30 days following Council acceptance of the subject Easement and approving the subject License Agreement. Review Approval: 1) Planning 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 9 Attachment number 1 Page 1 of 4 LICENSE AGREEMENT TO MAINTAIN SIGNAGE AND FENCE This LICENSE AGREEMENT TO MAINTAIN SIGNAGE AND FENCE ("License"), is made and entered into this day of , 20097 by and between the CITY OF CLEARWATER, FLORIDA, a Florida municipal corporation ("Licensor"), and the WEST CENTRAL FLORIDA COUNCIL, INC., BOY SCOUTS OF AMERICA, a Florida not for profit corporation, whose mailing address is 11046 Johnson Boulevard, Seminole, Florida 33772-4715 ("Licensee"). (Whenever used herein the terms "Licensor" and "Licensee" shall include all of the parties to this instrument, and heirs, legal representatives and assigns of individuals, and the successors and assigns of corporations) WITNESSETH: 1. License Premises: In consideration of Licensee timely and fully complying with the covenants and conditions herein contained, Licensor does hereby grant to Licensee and Licensee hereby accepts from Licensor, a non-exclusive License to utilize the described premises owned by Licensor as more particularly described and depicted hereafter. 2. Use of License Premises: Licensee shall have the right and privilege to utilize the above-described premises for the sole purpose of continuing to maintain, and replace as may be deemed necessary by Licensee, Licensee's existing signage and fence now encumbering the License Premises. 3. License Term: This License is granted to Licensee and extends indefinitely until such time as the occurrence of any one, or more, of the following: a. Licensee sells or changes the use of its Camp Soule Boy Scouts campgrounds, or abandons its use of the License Premises for a period of sixty (60) days; or, b. Material default by Licensee in the performance of any of the terms, covenants or conditions of this License, and in the failure of Licensee to remedy, or undertake to remedy, to Licensor's reasonable satisfaction such default for a period of thirty (30) days after receipt of Notice from Licensor to remedy same; or, c. Receipt by Licensee of written notice from Licensor that the Clearwater City Council has determined at a duly constituted public meeting that the License Premises are required for any other public purpose consistent with the City Charter. 4. At such time as any of the aforementioned events occur, all rights granted herein in favor of the Licensee shall automatically extinguish and the License Premises shall revert fully to the Licensor as if this License had never been granted. C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvertPROD. 8325.1.BOY_S000TS_LIC_AGREE_1108.doc Item # 9 1- Attachment number 1 Page 2 of 4 5. Liability / Indemnification: Licensor will not accept and explicitly renounces any liability of any nature for use of the License Premises by the Licensee, its employees, agents, contractors and invitees. Licensee shall save and hold harmless the Licensor, its successors and/or assigns, from any and all liability arising from injury to person or property during the term hereof; provided, however, that Licensor shall be liable to the extent permitted by the limits of Florida Statutes 768.28, as may be amended, to Licensee for any injury to person or property upon the License Premises occasioned wholly or in part by any negligent act or omission of the Licensor, its employees, agents and invitees. Nothing contained herein shall be construed to waive or modify the provisions of Florida Statute 768.28 or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained herein shall be construed as creating third party beneficiaries or as consent by the Licensor to be sued by third parties in any manner arising from this grant of License. 6. Insurance: Licensee shall procure and maintain during the term of this License, Comprehensive General Liability Insurance which shall provide: a. Minimum coverage limits of $500,000 Per Occurrence Combined Single Limit for Bodily Injury Liability and Property Damage Liability. b. The City of Clearwater, as Licensor, shall be a named Additional Insured under said policy of insurance. c. The policy shall provide coverage for any death, bodily injury, personal injury or property damage that should arise directly or indirectly from performance under this License. d. The insurance coverages and conditions afforded by this policy shall not be suspended, voided, canceled or modified except after thirty (30) days prior written Notice by certified mail, return receipt requested, has been given to the City's Risk Management Office. e. Licensee's obligation to carry the insurance provided herein may be brought within the coverage of a "blanket policy" of insurance carried and maintained by Licensee; providing, however, the coverages afforded the Licensor shall not be reduced or diminished or otherwise be different from that which would have existed under a separate policy meeting all other requirements of this License. f. Certificates of Insurance meeting the specific insurance provisions required in this License shall be forwarded to the City's Risk Management Office and approved prior to possession of the License Premise. 7. Other Provisions: Integral to the rights and privileges herein granted, the parties further agree as follows: C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvertPROD. 8325.1.BOY_S000TS_LIC_AGREE_1108.doc Item # 9 -2- Attachment number 1 Page 3 of 4 a. Licensee shall at all times maintain the License Premises in compliance with all applicable City of Clearwater codes. b. Licensee shall be responsible for any and all maintenance of the License Premises, and all expenses for utilities required, if any, in the operation and maintenance of the License Premises. c. Licensee, at its sole expense, shall comply with all applicable Federal, State and Local environmental laws, and shall not allow the storage, use, disposal, or discharge by itself or others, of any contaminants or hazardous materials as defined in State, Federal or Local environmental laws on or about the License Premises. d. If this License, or its operation, shall create any ad valorem or other tax obligations, it shall be incumbent solely upon Licensee to timely discharge same. 8. Notice: Any notice given by one party to the other in connection with this License shall be sent by certified mail, return receipt, with postage and fees prepaid, addressed as follows: If to Licensor: City Attorney City of Clearwater P. O. Box 4748 Clearwater, Florida 33758-4748 If to Licensee: Executive Director West Central Council Florida Council, Boy Scouts of America 1046 Johnson Boulevard Seminole, Florida 33772-4715 9. Quiet Enjoyment: Upon observing and performing the covenants, terms and conditions required by this License, the Licensee shall peaceably and quietly hold and enjoy the License Premises for the indeterminate term as stipulated herein, without hindrance or interruption by Licensor. It is expressly understood and agreed that all rights of ownership of the License premises not inconsistent with the license rights herein conveyed to Licensee are reserved to Licensor. Subject to the terms and conditions hereof, Licensor shall have the right at its sole discretion to grant such other licenses, rights or privileges to other persons and entities so long as such grants shall not unreasonably interfere with rights and privileges conveyed herein to Licensee. 10. Entire Agreement: This License contains all of the terms, conditions and covenants binding the parties hereto. There are no other terms, conditions, covenants or understandings, either written or oral, binding upon the parties unless expressed herein in writing, or subsequently addended hereto by mutual agreement of the parties. C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvertPROD. 8325.1.BOY_S000TS_LIC_AGREE_1108.doc Item # 9 -3- Attachment number 1 Page 4 of 4 IN WITNESS WHEREOF, the undersigned parties have hereunto affixed their hands and seals the day and year first above written. Signed, sealed and delivered In the presence of: WEST CENTRAL FLORIDA COUNCIL, INC., BOY SCOUTS OF AMERICA Witness signature Print Witness name Witness signature Print Witness name Countersigned: Frank V. Hibbard, Mayor Approved as to form: Laura Mahony, Assistant City Attorney By: Print Name Title CITY OF CLEARWATER, FLORIDA By: William B. Horne, II, City Manager Attest: Cynthia E. Goudeau, City Clerk C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvertPROD. 8325.1.BOY_S000TS_LIC_AGREE_1108.doc Item # 9 -4- Attachment number 2 Page 1 of 2 LEGAL DESCRIPTION / LICENSE AGREEMENT BASIS OF BEARING: N89037'15"W, ALONG THE NORTH BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 32, TOWNSHIP 28 SOUTH, RANGE 16 EAST, CHELSEA WEST SUBDIVISION, PARCEL ""A", OFFICIAL RECORD BOOK 6545, PAGE 689, PLAT BOOK 99, PAGE 68, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA. THAT PORTION OF PARCEL ""A", CHELSEA WEST SUBDIVISION, OFFICIAL RECORD BOOK 6545, PAGE 689, PLAT BOOK 99, PAGE 68, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGIN AT THE NORTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 32, TOWNSHIP 28 SOUTH, RANGE 16 EAST, CHELSEA WEST SUBDIVISION, PARCEL ""A", OFFICIAL RECORD BOOK 6545, PAGE 689, PLAT BOOK 99, PAGE 68, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE N89037'15"W, ALONG THE NORTH BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SAID SECTION 32, A DISTANCE OF 30.00 FEET; THENCE CONTINUE N89037'15"W, ALONG SAID NORTH BOUNDARY LINE EXTENSION OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SAID SECTION 32, A DISTANCE OF 124.00 FEET; THENCE N36015'52"W, A DISTANCE OF 87.90 FEET, TO A POINT OF INTERSECTION WITH THE MEANDER LINE (APPROXIMATE WATER'S EDGE) OF LAKE CHAUTAUQUA; THENCE N56030'17"E, ALONG THE SAID MEANDER LINE OF LAKE CHAUTAUQUA, A DISTANCE OF 119.82 FEET; THENCE N45051'08"E, ALONG SAID MEANDER LINE OF LAKE CHAUTAUQUA, A DISTANCE OF 147.85 FEET; THENCE S00000'15"W, ALONG THE EAST BOUNDARY LINE OF THE SOUTH 1/2 OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SAID SECTION 32, A DISTANCE OF 241.00 FEET TO THE POINT OF BEGINNING. PARCEL CONTAINS: 28,615.51 SQUARE FEET, 0.66 ACRES, MORE OR LESS. Item # 9 Attachment number 2 Page 2 of 2 Item # 9 scale 1'- loo' This is not a survey EXHIBIT "A" Page 1 of 1 'Asgh? NORTH /11 R K North Boundary Line of SE } of SW N 89'37'15" W Section 32 Twsp. 28 S. Rng. 16 E. ?i N 89'37'15" W \ 124.00' PARCEL "A" 19 SV, 20 18 NN?13 1 CAMDEN ROAD CAMP SOULE 3 BOY SCOUTS OF AMERICA ?0 0 a ? N N. E. Corner Point Of Beginning D PRK o I ?E RO P P sov w J 0I 21 99-C) Co I CHANCERY LANE Item # 9 Attachment number 4 Page 1 of 3 Item # 9 Attachment number 4 Page 2 of 3 9 Item # 9 insfaft sallriffiNFEM Attachment number 4 Item # 9 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/5/2009 SUBJECT / RECOMMENDATION: Award a contract (Blanket Purchase Order) to T and T Refuse Parts, LLC, Tampa, FL for an amount not to exceed $165,000 for the purchase of replacement parts for Solid Waste vehicles during the contract period February 6, 2009 through February 5, 2010 and authorize the appropriate officials to execute same. (consent) SUMMARY: This vendor supplies parts for Solid Waste vehicles only and delivers original equipment parts at lower prices than the manufacturers. These parts are purchased by Fleet Maintenance. This BPO will replace BPO #504475. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: $99,900 Not to Exceed: $165,000 For Fiscal Year: 2008 to 2009 Appropriation Code Amount 566-06611-550600-519-000 $165,000 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment BPO None Bid Required?: No Bid Number: Other Bid / Contract: Bid Exceptions: None Review 1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Clerk 6) Assistant City Approval: Manager 7) Clerk 8) City Manager 9) Clerk Cover Memo Item # 10 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/5/2009 Award a contract (Blanket Purchase Order) to Wingfoot Commercial Tire Systems, LLC, Tampa, FL, for an amount not to exceed $125,000 for the tire repair and inspection services used by all City Departments during the contract period March 1, 2009 through February 28, 2010 in accordance with Sec. 2.564(1)(d), Code of Ordinances - City of Clearwater RFP 32-06, and authorize the appropriate officials to execute same. (consent) SUMMARY: This contract covers repair of flat tires for all City vehicles and tire inspections for Solid Waste trucks as outlined in the RFP 32- 06. This is the third year of a five year contract approved by Council on December 14, 2006. Type: Purchase Current Year Budget?: Yes Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: $115,000 Annual Operating Cost: Not to Exceed: $125,000 Total Cost: $115,000 For Fiscal Year: 03/08 to 01/09 Appropriation Code Amount Appropriation Comment 566-06611-550700-519-000 $125,000 BPO City of Bid Required?: Yes Bid Number: Clearwater RFP #32- 06 Other Bid / Contract: Bid Exceptions: None 1) Financial Services 2) Office of Management and Budget 3) Solid Waste/General Support Services 4) Financial Review Services 5) Solid Waste/General Support Services 6) Financial Services 7) Solid Waste/General Support Services 8) Financial Approval: Services 9) Solid Waste/General Support Services 10) Financial Services 11) Office of Management and Budget 12) Legal 13) Clerk 14) Assistant City Manager 15) Clerk 16) City Manager 17) Clerk Cover Memo Item # 11 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/5/2009 SUBJECT / RECOMMENDATION: Award a contract (Purchase Order) to Pat's Pump and Blower of Orlando, FL in the amount of $248,577.00 for the purchase of one Sterling LT 7501 Cab and Chassis with Aquatech Sewer Cleaner Body in accordance with Sec. 2.564(1)(d), Code of Ordinances - other governmental bid, authorize lease purchase under the City's master lease purchase agreement and authorize the appropriate officials to execute same. (consent) SUMMARY: This purchase is a piggyback of the City of Ft. Lauderdale Bid 582-9932 and purchase order PP08004155. This Cab and Chassis replaces G2242 that is included in the Garage CIP Replacement List for Budget Year 08/09 and will be assigned to Public Utilities. Type: Purchase Current Year Budget?: Yes Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: $51,704.02 Annual Operating Cost: $28,917.00 Not to Exceed: Total Cost: $80,621.02 For Fiscal Year: 2008 to 2009 Appropriation Code Amount Appropriation Comment 0316-94234-564100-519-000- $248,577.00 L/P CIP 0000 Bid Required?: No Bid Number: City of Ft. Other Bid / Contract: Lauderdale Bid Exceptions: None Bid# 582-9932 Review 1) Financial Services 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City Approval: Manager 7) Clerk 8) City Manager 9) Clerk Cover Memo Item # 12 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/5/2009 SUBJECT / RECOMMENDATION: Approve Change Order 1 to Gulf Coast Contracting, LLC of Tarpon Springs, Florida, for the Reservoir 1 and 3 GST Coating Project (08-0031-UT) by increasing the contract time by 307 calendar days, for a new contract duration of 417 days. (consent) SUMMARY: On October 15, 2008, Clearwater City Council approved a contract to Gulf Coast Contracting, LLC to clean and recoat the existing ground storage tanks (GST) at Reservoir 1 & 3 in the amount of $114,840.00. The work on the two (2) GST at Water Treatment Plant (WTP) 3 has been completed, and the Contractor has completed a limited portion of the work on the GST at WTP 1. The existing tank is over 40 years old. While it is not in failing condition, there is a significant leak and some minor defects that need to be repaired prior to completion of the coating process. The tanks manufacturer has performed an evaluation, and staff is currently weighing options to determine the most cost-effective solution. Due to these unexpected repairs (by others) that need to be completed on Reservoir 1's GST, a time extension of 307 calendar days is necessary to add to the contract to allow for the unexpected repairs to be completed prior to completing Reservoir 1's GST coating project. The contractor has agreed to honor the original price for the duration of the contract extension. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Other None Budget Adjustment: Annual Operating Cost: Total Cost: to None Review 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City Approval: Manager 8) Clerk Cover Memo Item # 13 Attachment number 1 Page 1 of 1 CHANGE ORDER # 1 PROJECT: Reservoir No. 1 & 3 GST Coating Project CONTRACTOR: Gulf Coast Contracting, LLC 502 S. Florida Avenue, Unit 124 Tarpon Springs, FL 34689 January 13, 2009 PROJECT NUMBER: 08-0031-UT PO REFERENCE NO.: ST104932 DATE OF CONTRACT: October 15, 2008 CODE: 0315-96721-563800-533-000-0000 SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT To increase the existing contract an additional 307 calcndar days. STATEMENT OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT Administrative Change Order # I NEW CONTRACT AMOUNT ATTEST: $114,840.00 $0.00 $114,840.00 Cynthia E. Goudeau, City Clerk Date CITY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA William B. Horne, II City Manager ACCEPTED BY: GULF COAST CONTRACTING, LLC By: Manuel Gialousis, Manager Date: Witnesses: (SEAL) Recommended By: City of Clearwater Robert Maue, P.E. Project Manager Michael D. Quillen, P.E. City Engineer Item # 13 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/5/2009 SUBJECT / RECOMMENDATION: Authorize instituting a civil action against A-1 Document Security Inc., to recover $3,036.44 for damage to City property. (consent) SUMMARY: On January 24, 2007, a vehicle operated by Santiago Dillion, an employee of A-1 Document Security Inc., was involved in an auto accident at Park Street and Garden Avenue in Clearwater, Florida. As a consequence of that accident, the vehicle owned by A-1 Document Security Inc., struck a City sign resulting in damages to the City in the amount of $3,036.44. Attempts to collect the amount of damages from A-1 Document Security Inc., have been unsuccessful. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: $360.00 Not to Exceed: For Fiscal Year: 10/01/08 to 09/30/09 Appropriation Code 590-07000-545900-519000 Bid Required?: Other Bid / Contract: No Amount $360.00 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment Bid Number: Bid Exceptions: Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk No $360.00 $360.00 None Cover Memo Item # 14 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/5/2009 Authorize the City Engineer to apply to the Florida Fish and Wildlife Conservation Commission for a Florida Boating Improvement Program (FBIP) Grant and adopt Resolution 09-05. SUMMARY: • The existing public boat ramp located at 69 Bay Esplanade in Clearwater Beach has deteriorated to where it is in need of replacement. • The project to replace the existing ramp has been initiated in response to public need, and for boating safety. The project is at the 90% design stage and all environmental permits have been obtained. • The City's Engineering Department desires to apply to the Florida Fish and Wildlife Conservation Commission for a Florida Boating Improvement Program (FBIP) Grant, to offset in its entirety the design and construction costs of the new ramp. • Adoption of Resolution 09-05 will authorize the City Engineer to apply for and adminster the FBIP Grant on behalf of the City. Review Approval: 1) Clerk 2) Assistant City Manager 3) Clerk 4) City Manager 5) Clerk Cover Memo Item # 15 Attachment number 1 Page 1 of 1 RESOLUTION NO. 09-05 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, AUTHORIZING TO APPLY TO THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION FOR A FLORIDA BOATING IMPROVEMENT PROGRAM (FBIP) GRANT; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater desires to design and construct a public boat ramp located at 69 Bay Esplanade in Clearwater Beach, which has deteriorated to where it is in need of replacement; and WHEREAS, the City of Clearwater in response to public need, has initiated City's project numbered 06-0049-MA to replace said ramp and enhance boating safety; and WHEREAS, the City of Clearwater desires to apply to the Florida Fish and Wildlife Conservation Commission for a Florida Boating Improvement Program (FBIP) Grant, to offset the design and construction costs of a new boat ramp; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City of Clearwater authorizes the City Engineer to apply for a FBIP Grant for said project on behalf of the City of Clearwater, and likewise authorizes to administer the grant on behalf of the City of Clearwater. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this Approved as to form: Camilo A. Soto City Attorney day of , 2009. Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 15 Resolution No. 09-05 ' l City Council Agenda Council Chambers - City Hall Meeting Date:2/5/2009 SUBJECT / RECOMMENDATION: Appoint two members to the Community Development Board with the term expiring February 28, 2013. SUMMARY: APPOINTMENT WORKSHEET BOARD: Community Development Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Yes RESIDENCY REQUIREMENT: City of Clearwater MEMBERS: 7 & 1 alternate CHAIRPERSON: Nicholas C. Fritsch MEETING DATES: 3rd Tues., 1:00 p.m. PLACE: Council Chambers APPTS. NEEDED: 2 SPECIAL QUALIFICATIONS: Board shall include members qualified and experienced in the fields of architecture, planning, landscape architecture, engineering, construction, planning & land use law and real estate THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. 1. Nicholas Fritsch -1310 Gulf Blvd., Unit 8-D, 33767 - Original Appointment 01/20/05 (Retired - BS Economics) Interested in Reappointment: Yes (1st term expires 02/28/09) (1) Absence in the past year 2. Dana K. Tallman - 3033 Pin Oak Drive, 33759 - Original Appointment 11/4/04 (Environmental Engineer) Interested in Reappointment: No (1st term expires 02/28/09) THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. Brian A. Barker - 1430 Rosetree Court, 33764 - Civil Engineer 2. Charles W. Blowers - 2941 Eagle Estates Cir. S., 33761 - Retired/PhD Economics 3. Michael Boutzoukas - 2433 Bond Ave., 33759 - Attorney (Currently serving on the MCEB) 4. Robert P. Fernandez - 301 N. Hillcrest Drive, 33755 - Retired/Retail Development (Currently serving on the EZDA) 5. John Funk - 521 Mandalay Ave., #402, 33767 - Real Estate Broker 6. Candace Gardner - 736 Island Way, Apt. 305, 33767 - Guidance Counselor/BS Degree 7. Rita Garvey - 1550 Ridgewood St., 33755 - Retired Volunteer/Activist 8. Kurt B. Hinrichs, P.E. - 1029 Charles St., 33755 - Civil Engineer/Builder 9. Bob Luna - 774 Snug Island, Island Estates, 33767 - Mortgage & Real Estate 10. Gro Miller - 1724 Thomas Dr., 33759 - Broker Associate Zip codes of current members: 2 at 33755 1 at 33756 1 at 33759 2 at 33761 2 at 33767 Cover Memo Item # 16 Current Categories: I Environmental Engineer 1 Consultant/Project Manager 1 BS Economics (Retired) 1 Architecture, pursuing license 1 Self Employed: Investor, Yacht Broker - BS Finance & Marketing 1 Contractor & Mech. Eng. 1 Retired Business Mgt. 1 Architect Review Approval: 1) Clerk Cover Memo Item # 16 Attachment number 1 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: Nicholas C. Fritsch Home Address: 1310 Gulf Boulevard unit 8-D Clearwater. 33767 Telephone: 595-6528 Office Address: retired Telephone: 723 - 5171 cell How long a resident of Clearwater? fourteen years Occupation: retired Field of Education: Employer: (former) Eli Lilly and Co Other Work Experience: BS Economics Pinellas County General Services and Purchasinga If retired, former occupation: Dept. Head of mechanical trades at a pharmaceutical research & administration campus. Community Activities: American Assembly Process 2002. Pinellas County: MPO Citizens Advisory Comm.; TBARTA CAC member, Pinellas ITS Committee. Pinellas. County Bepeair Bridge Replacement Citizens Involvement Comm.: Pinellas County - General Services intern and "Partner in Progress Award nominee" 1995, Citizens for a Better Clearwater supporter, Paint Your Heart Out Clearwater 2000-2008, The Summit for the Pinellas Community, Big Brothers and ft Sisters of Pinellas County 2004-2008. Leader of Career Starts & Transitions-a Life Stagie Christian Ministry. Beach Comm.: Belleair Bridge Comm., BIG-C and Sand Key Civic Assoc. Chairman of Beach Nourishment. Other Interests: Attendina NASCAR raves and tennis Board Service (current and past): Community Development Board, past - president, secretary - Purdue University Club of Tampa Bay, past - 1 sr vice-president & treasurer of Sand Key Association, past - member Jolley Trolley Board, past - member & president of a national trade Board Preference: _Community Development Board member association. Additional Comments: I eniov contributing to issues that are important to the City and the County: especially economic development and I respect the city leaders and staff. Signed: Date: 12-7-09 DlG I J 2008 ?-- - Item # 1 O=t- ? Attachment number 1 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? The board reviews requests for variance, rezoning and appeals to the City's Community Development Code. It evaluates the applicant's written submission and documents against the applicable sections of the code and or plan. Following the oral presentation by staff and the applicant, the board discusses the relevant fads and issues: ultimately rendering a decision to recommend to accept or deny the applicant's proposal based on its merits. For flexible development proposals, it has final authority. For level three cases, it makes a recommendation to the council to approve or deny the application. It is a auasHudicial board and makes decisions based upon the findings of fad and conclusions of law. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes, on many occasions and have made presentations as a citizen durina board meetinas. 3. What background and/or qualifications do you have that you feel would qualify you to serve on the board? I am completing my first appointment of four years as a board member. Previously, in my corporate career, I have planned or directed the mechanical maintenance or coordinated the construction of a variety of buildings and on-site utility distribution systems for more than eight years. These qualifications will offer the board some additional insight intp the impact of the proposals on the land and city infrastructure. My strength is looking at the practical application of concepts 4. Why do you want to serve on the board? I wish to continue to contribute positively in the development and redevelopment of the city. In the course of my contact with city commissioners boards and staff I have endeavored to offer my opinion with respect and integrity. I love the City and wish to contribute to its strengths and vitality Name: Nicholas Fritsch 12-7-08 Board name: Community Development Board Item # 16 Attachment number 2 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: Brian A. Barker Horne Address: 1430 Rosetree Court Clearwater, FL Zip 33764 Telephone: (727) 430-4535 How long a resident of Clearwater? 15-years Occupation: Civil Engineer Office Address: 4625 East Bay Drive, Suite 211 Clearwater, FL Zip 33764 Telephone: (727) 822-4151 Employer: Deuel & Associates Field of Education: Bachelor of Science in.Civil/ Environmental Engineering Master of Science in Engineering Management Other Work Experience: C-ity_. of Clearwater Engineering Dept. 1999-2006 Florida Dept. of Env. Protection If retired, former occupation: Community Activities: Member of Florida Engineering Society, American Society of Civil Engineers, YMCA of the Suncoast Volunteer, City of Clearwater Little League anager oac Otherlnterests: Golfing, fishing, coaching kid sports. Board Service (current and past): No Council appointment-:boards for Board Preference: Community Development Board City of Clearwater. Additional Comments: Signed: Date: 2712 Z2 9 See attached list for boards-that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. 0. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. I D Ff8 3 ZOM d F cIAL RECP I DS AND LEGisCaTiv€svcs AEPT Item # 16 Attachment number 2 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? The CDB is the City's local planning agency. The board rPV;PwR and decides on appeals from staff decisions relating to land use matters and reviews and approves development projects and agreements. The board also makes recommendations re-zonings, and several other issues. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes, both in person and on C-View. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? I am a licensed professional Engineer and have worked in the land development field for the last-14-years. Since I have worked for both the Citv of Clearwater and private developers I can provide a unique perspective on issues that are presented to the board. 4. Why do you want to serve on. this Board? I.am proud to be a resident of the City of'Clearwater. I have grown up here and have always been active in City functions. I understand that the current professional Engineer on the board's term is expiring and I feel that I am well qualified to take his place and provide an Engineer's perspective to the board. Name: ?Srl a n Board Name: a b Item # 16 Attachment number 3 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDIRECRALD (must be Clearwater resident) Name: `' ?- ^ Home Address: Office Address: OFFICIAL RECORDS AND LEGISLATIVE cDvm DEPT 2- Z- / ?h 7 Zip CL? ?,,V h?J Zips Telephone: 7i Telephone: How long a resident of Clearwater? 'z Occupation: -?? Employer: Field of Education: Other Work Experience: If retired, former occupation: l Community Activities:-12-p-' --t 1 -> 10 Other Interests:_ i Board Service (current and past): Additional Date: j 6 Signed: ?-- - ?` See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. 6L' o w .& ti s MAY 0 9 2008 s Board Preference: Item # 16 Attachment number 3 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? c- e, L b J :-? ?1? c, v Si- y Ulm' 2. Have you ever obserQed a board meeting either in person or on C-View, the h-.:,4 71`i City's TV station? ?-? /,fi ?` L/J cJ rLJ?' !° ? ./-F ?.1 : ? 2 a ? !v? P YJ X/p 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4L ?? < G 5 ?? ?? 3° v ?? <-? 4;j 2 v??-?-- 4. Why do you want to serve on this Board? Name: Board Name: qq Item # 16 Attachment number 4 Page 1 of 2 CITY OF CLEARWATER -APPLICATION FOR ADVISORY BOARDS (moist be Clearwater resident) Name: Home Address: zjP -2, Telephone: 7a7 - 77 z 3 -7 3 Z- 2: How long a resident of Clearwater? Occupation: .ryt ? -- Field of Education: 1P r"jicy.( see( ?cr• 19V,6 -.!e el.M, e%, Office Address: l 1 I A). Se l e_G -? f?, ? I-e,.,Zo I Telephone: 7 2-7 - 7 Z h - lv Z 3' L_y / A Employer: Other Work Experience: If retired, former occupation: Community Activities: Other Interests: Board Service (current and past): Board Preference: n r u ?e?•G%V1h V r? ?+ za r c& ?C'- = l 43t b ,> P) „?V nee?'rtit , ©r?y?tr<t?? '12eJ?cud _ ly 9Y-?? Additional Comments: Si ned 9 Date: See attached list for boars that require financial disclosure at time of appointment. Please return this, application and board gd'estionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. RECEIVED APR 10 2008 OFFICiAt RECORZS ANI? ??«-AT *SRYCS DFPTItem # 16 Attachment number 4 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Review, sometimes in a quasi-judicial posture of zoning, planning and development matters effecting the City of Clearwater and its residents. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? No, but I have served on the Municipal Code Enforcement Board for the City of Dunedin when I was a resident there. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Nearly nine years service on the Dunedin Code Enforcement Board, and two years of service on the Dunedin Environmental Quality Commission and the Dunedin Municipal Ordinance Review Committee together with my experience as an Attorney whose primary focus is Real Estate and Business transaction related matters. 4. Why do you want to serve: on this Board? I would like the opportunity to utilize my experience, background, training and education to serve the community and the interest of the City of Clearwater. Name: Mirh;;Q 1 F Bou t zn»kas, Board Name: Community Development Board. Item # 16 Attachment number 5 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVI (must be Clearwater resident) Name: Robert P. Fernandez Home Address: 301 N. Hillcrest Drive Clearwater Zip 33755 Telephone (727 461-7674 Cell Phone: (727) 560-1961 Office Address: Same Telephone: Zi E-mail Address:pbjfernandez@ij.net. How long a resident of Clearwater? 26 years Occupation: Retired Field of Education: Retail development Employer: Other Work Experience: If retired, former occupation: Vice President CFM Central Florida (a food chain Community Activities: Vice Chairman, Clearwater Downtown Development Board, member for 7 years, Jolley Trolley Board of Directors, Enterprize Zone, member. Other Interests Clearwater Main Street, original member Board Service (current and past): Clearwater Downtown Development Board Jolley Trolley Board Enterprize Zone Additional Comments: Board Preference: Community Development Board Signed: Robert P. F&ffiandez Date: December 16, 2008 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. EC EE VVI, r -° DECkj 7 2008 A 1 o f 4 I Item # 16 Attachment number 5 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? -Develop understanding of the responsibilities of the Board Attended work session conducted by the city several years ago. Informing interested parties in the primary objective of this board 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes and also participate in the monthly DDB Board meetiong on C- Viewj 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? A primary function as Vice-President of a grocery chain, I helped develop sites and locations working with planners and general contractors to create new locations. Attended several statewide meetings of Main Street organization, for ten years. and participated in sessions to design a downtown for member cities. destination. 4. Why do you want to serve on this Board? I feel I have general knowledge of the duties and responsibilities of this board and have followed several board decisions conducted during meetings. Name: ROBERT P. FERNANDEZ Board Name: COMMUNITY DEVELOPMENT BOARD Item # 16 Attachment number 6 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS l /(must be Clearwater resident) Name: ?? ?1 ?? / (?G /? ?? Home Address: # .S`-2_ An/d q Zw ?i e yaZ ?'?C'!?! hr.oT?L/? ?C Zip 33 1'7Z -7 Telephone: 72-7 -5`19- ?Z e Cell Phone: 72 7 - ?;99 r _M V Office Address: Zip Telephone: 'i E-mail Address: Ct ri aIV -f-M-' NIL-S' Cal y4 h vv , 40? How long a resident of Clearwater? 714/0 111701,17h_!;" Occupation: 0 /aL ??7i0T e/" D /60Z Employer: Field of Education: f3ct<-;,v rsS lJgCiv?,` ,4v ? ?i7a j/ us c , Lscz?y , ?i ?r?-- Other Work Experience: If retired, former occupation: Community Activities: /.j , ljj ee ?"e,: ' Pass- Qom"-r.'.'P-?? ,13•'v ? c`„? ?Z P??, cl,,o;?,?.?? ,O?i?iviN?i ?ryi.?j SSivrv Other Interests: /Cry ?/i0?C `w l- , ??? /= Board Service (current and past): /,J C>` DL Cq/r"9/1e//d Yea rs ,?1.0 Nni/sn/4- /3r?ii Ss,`c=yv Board Preference: Additional Comments: 47/'1 /V hi ro , e D f-'- alf ,-vie /T 73 91447S titey D7'e- 7y i S _. o1,,7,r 0 7b .40rdi9 e Cam. <(Zfv-e__ 7), P 6_ e3. Signed. Date: /, 3 0 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. r FEB S 209 Itgm # 16 ,v? ?T LFC1SLA i.'F Attachment number 6 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? ,a S`e r°'v epS t'3S Nrv'1 NG` /??C ? 7-P rev i f1i.? I"'l1Q f Ll' P-v> No Cnv?c-> L- 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? IVIV 0 Th C,,e e-'; Z 4-e-wta-4 2)104 /,I S I GAi?r?i iyu- ?r?`rr?? ssi yrv?? , Z 7?' /'+? s ?.s' C??i`?.9N, 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? PpSrJ l /riC,? ??l su/v i ?G ?i?'I, SS,?'? E1:? (' wh er(!!_ 12eAL 61f-770 7E A- c'J'Z?cTS, 6u N o1,VG- 01141,1" ,'v N e/= )IR -Rowto ri i- Zo S.4-Z-- 4. Why do you want to serve on this Board? 72 MIC IT Z?Ve-fS 76 Name: jo- 4, ? Fa4vt Board Name: ?VMAa- vl Item # 16 Attachment number 7 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOACU1_ LIVE (must be Clearwater resident) Telephone: 7ag -- J/12/'7-C0'79 Cell Phone: (727) 447-0074 E-mail Address: _C nt b La,1? HoL• Gown How long a resident of Clearwater? Occupation: C..j4AjgA1C, F_ COunr??.Lor_ Employer P Field of Education: Other Work Experience: SCA6- -? n jJ S, If retired ormer occupation: Community Activities: Name:_ CANURC E GfiRbN 1E F- FEB 04ZMj Home Address: Office Addres OFF+CIAL RECORDS AN LEGISLATIVE SRVCS DEPT 73 4 _r SL iA N1s lU F44 R Pt, 3 0-S Ms. Candace Gardner C L 1a A IR W (}-r rm PL ?L. Zip '3317&7 - 736 Island Way. Apt. 305 Zip _ Clearwater. FL 33767-1817 Other Interests: Board Service (current an past): Board Preference: LJ-6Ar+R5G IV60)+P IZ ?bmimLt h1'I?l Pi> ?4 f"lG h? 1Qc?)M Additional Comments: L_c)_n_q 4C F, rr"t-E IK, -- 1S4r19'z 04 -t- AS-xq ? ? t9 Ltt}-? ? C (F'i't bo h ?b ? ? Si gned:C a?» C 11a,e . jaA1jn,1,,AJ Date: 1 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P_ 0. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 16 Attachment number 7 Page 2 of 2 r BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 0 G), 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? °V 113, S, C&-01Z(Al 10 4. Why do you want to serve on this Board? Cj CY/YZI ` v v v Name: Board Name: C_ (-V..?T2fY7? J.IMr?? Item # 16 Attachment number 8 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: el-r-A CtICVEY _-- Home Address: / s"3"© KI ,b G (? fl e rD T C yv !l Zin' 3 T_ Telephone: Cell Phone: Office Address: Telephone: ti.rW _ E-mail Address: How long a resident of Clearwater? ?? - `? Ca Occupation: Q?h Employer: Field of Education: Other Work Experience: If retired, former occupation: Community Activities: D ri / .- Interests: Board Service (current and past): - `L W =- ?i?/?,r/l?S o Ic 1J11 LL-A) 4-7-1 Z) A Additional Comments: 6 OC Board Preference: cn'mm h f v. 60kep Signed Date: 'U 0 d 7 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 16 7 > BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Attachment number 8 Page 2 of 2 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4. Why do you want to serve on this Board? , Name: Board Name: V ° > v Item # 16 Attachment number 9 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY (must be Clearwater resident) Name: Kurt B. Hinrichs, P.E. Home Address: 1029 Charles St. Clearwater, FL Zia 33755 Telephone: 727 446-8916 Cell Phone: 727 647-7543 Office Address: 1390 Donegan Rd. 2 2009 -60 P S RJD 5iz?,OctT_ Largo, FL Zip 33771 Telephone: 727 585-9945 E-mail Address: khinrichsP-caladesi.biz How long a resident of Clearwater? 17 yrs (Clearwater), 43 yrs (Pinellas County) Occupation: Civil Engineer/Builder Employer: Caladesi Construction. Co. (21 yrs) Field of Education: Other Work Experience: B.S. Civil Engineering (U.S. Coast Guard Academy) 55yrs US Coast Guard Officer (Active Duty) Alumnus of Belcher Elementary, Oak Grove Middle and Clearwater Central Catholic High 27 yrs US Coast Guard Officer (Reserve), Currently assigned as Commanding Officer Coast Guard Reserve Unit Joint Forces Command If retired, former occupation: N/A Community Activities: FL Engineering Society (Pinellas Chapter), Board Member; Kids Voting Tampa Bay, Board VP; youth sports volunteer with Clearwater Chargers, Clearwater YMCA and Upwards Football Other Interests: Running Board Service (current and past): Board Preference: Community Development Board Additional Comments: Signed: Date: `2 Z C See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Lmn Item # 16 Attachment number 9 Page 2 of 2 BOARD (QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Board reviews and decides on appeals from staff decisions relating to land use matters, reviews and approves certain development projects and makes recommendations to Council on re-zonings, land use plan amendments and development agreements, as well as amendments to the comprehensive plan, downtown plan, beach plan, etc. 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes. I attended meetings a few years ago when our neighborhood association (Edgewater Drive Homeowners) went before the board to try and stop a tall hotel from being built. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Because I'm a City of Clearwater homeowner and a Civil Engineer in the commercial building business, I'm able to see both sides of the issue. As a Civil Engineer/Builder, I frequently build projects of my own design, so I know the cost of each decision that is made and understand the Developers point of view. As a City of Clearwater Homeowner, I understand the impact of decisions made by the Board as I have lived with many of them over the past 17 years. It's important to me that volunteer citizens, persons who will not be pressured into voting one way or another, continue to insure the City of Clearwater's development process Is fair to both sides. 4. Why do you want to serve on this Board? Although I'm an active volunteer in our community, I have never served the City in this way. I think it's important for me to use the skill set I have to benefit Clearwater. Name: Kurt B. Hinrichs, P.E. Board Name: Community Development Board Item # 16 Attachment number 10 Page 1 of 2 Name CITY OF CLEARWATER - APPLICATION FOR ADVISORY BC jV1:D (must be Clearwater resident) e- L 1, , i., AW Ism Home Add °2 / 2 y C' N Telephone:22?- ?-W- 8 ?c r Cell Phone: 7d-7 68/ ' -3 J How long a resident of Clearwater? Occupation: /` W7&I6 F4- [CE Field of Education: If retired, former occupation: Community Activities: ,r /?d/?-'S ,/i`?"?'L`?? j ?dfl''I ?3 ?Y- Other Interests: Board Service (current and past): Offi ddress: OFFICK RSCORDS AND "ISLAWE SRVCS OUT zip Telephone: E-mail Address: ployer: r /. U /V ?l/ G?/Li 2?fi7/Gc- Other Work Experience: --- a..n? v , B rd Preference: Additional Comments: Signed:: _ `. Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 16 Attachment number 10 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 4. Why do you want to serve on this Board?,- .S r Name: c Board Name: Item # 16 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? _ RE O _ ??ff nn C EA?acVefnaRer 11 Page 1 of 2 JAN 15 2009 CITY OF CLEARWATER - APPLICATION FOR ADVISOR'! Bft(M28c0'Cvs ,r (must be Clearwater resident) u r _ Name: 2tt? CeL6 ? L ? ? ("ek -- S?-o 0-e \?6. icb q_c' !?- Home Address: d I xL- ('9_ Telephone: D Cell Phone: Office Address: C'?-e ;A??ea AZ zip x`31 S? Telephone: q 23 E-mail Address: How long a resident of Clearwater? o 02? ?? Occupation-?2o& Q,!_,?,Vo? -e_ Employer: Field of Education: _azeiire4 former occupation: Community Activities: Other Interests: V O ? C--e-_ -e- ?9 c-1`t ei't- 0 ?p E- ? Board Service (current and past): Additional Comme Board Preference: i P, VL l(? . Signed: ?A n? o ? Date: ?_L_o See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Other Work Experience: Item # 16 Attachment number 11 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? S.) ` {'SAC. \ ?- "C C- W -Q A-1 _ Q , 1 E= \w ,- tik C- 0 LW " (D U ?p 2. Have you ever observed a board meeting either in person or on C-VigW; the City's TV station? ? Owl x,14-. Ie 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? ? I A 1f' o?. U-) l l O ?(' ?GZ ? c ? ?- 1? ? G-1.i. 3 y u,U ?c ? A- ? ?lv U ? t/LO ly l4-(. ec? ?W,--U 4?z 4. Why do you want to serve on this Board? C- C> UAL L) Name: Board Name: C ok-gt" (kA- `c. Item # 16 Attachment number 12 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: ct U Mtrv\y ?- Home Address: Office Address: 17 2-9 /05Z c. e, 395 I en I/ vVgN f e r EL, Zip MCC L, Tel m, Fto-t cr Zip AfV ? Telephone: Telephone: -310 06 V 0 How long a resident of Clearwater? 3 y'.S Occupation: S-r ?It`6o on (crt ? ?+•xivl -fPL// M4 )LL/5e Employer: C/ Field of Education: If retired, former occupation: Other Board Service (current and past): f? Additional Comments: Other Work Experience: Board Preference, yr n "&?( _lit 4Q C 0 M v 0e,ee b tic' ?/t4 Signed: Date: See attached list for boards thalrequire financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. r FEB 5 201 ,).oo gum # 16 oEF &4 L kk660 AKD f GIS4ATMF 5Ryc5 00wr Community Activities: Attachment number 12 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? U 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? inn(?AAi- f_ rA A1 i 4. Why do you want to serve on this Board? Name: kctw 1 Ae . Board Name: Cd4 ri elf Item # 16 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint five members to the Library Advisory Board with the term expiring February 28, 2013. SUMMARY: APPOINTMENT WORKSHEET BOARD: Library Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required STAFF LIAISON: Library Director RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 CHAIRPERSON: Robert M. Brumback MEETING DATES: 2nd Thursday, 10:30 am PLACE: Library Conference Room APPTS. NEEDED: 5 Meeting Date:2/5/2009 THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. 1. Elizabeth M. O'Brien - 895 S. Gulfview #104, 33767 - Original Appointment 12/06/07 Resigned in April 2008 due to emergency position with the Library (was serving 1st term until 12/31/2011) Interest in Reappointment: Yes 2. Lorelei Keif - 210 North Betty Lane, 33755 - Original Appointment 04/07/05 Resigned 09/11/08 - (was serving 1st term until 04/30/09) 3. Frederick Dunn - 1881 N. Hercules #1302, 33765 - Original Appointment 1/18/2001 (Serving 2nd term until 01/31/09) Interest in Reappointment: No 4. Elizabeth Drayer - 3175 Hyde Park Dr., 33761 - Original Appointment 01/20/05 (Serving 1st term until 01/31/09) Interest in Reappointment: No 5. Marilyn D. Garte -1520 Gulf Blvd., #706, 33767 - Original Appointment 01/20/05 (Serving 1st term until 01/31/09) Interest in Reappointment: No THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. Judith M. Blanton - 2658 Augusta Dr. So., 33761 - Retired/Elem. School Teacher & Librarian 2. Kip Corriveau -1347 N. McMullen Booth Rd., Unit 2, 33759 - Social Worker (Mr. Corriveau is currently serving on the NAHAB) Cover Memo 3. Terrell Kirk, Jr. - 315 S. Washington Ave., 33756 - Trustee Item # 17 4. Rosalie G. Murray - 1451 Stewart Blvd., 33764 - Guidance Counselor 5. Bernard Ward - 2706 E. Grand Reserve Cir., #1118, 33759 - Retired Zip codes of current members on board: 1 at 33756 1 at 33759 1 at 33761 1 at 33764 1 at 33767 Review Approval: 1) Clerk Cover Memo Item # 17 Attachment number 1 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADIASORY BOARDS (must be Clearwater resident) Office Address: Z ' rp 7 .33 2 (e Telephone:, How long a resident of Clearwater? "Z Occupation:" _ ,Employer: Field of Education: If retired, former occupation: Community Board Service {current and -§rk.; SEP 20 M Item # 17 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Attachment number 1 Page 2 of 2 BOARD QUESTIONNAIRE . What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4. Why do you want to serve t t Item # 17 Attachment number 2 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: Home Address: e lJ//1? v)22L Zip - ?M/ Telephonerr - Cell Phone: C ctrl Office Address: Zi Telephone: E-mail Address: How long a resident of Clearwater?.Lj i? ' Pi?e? ?/Zaj, Occupation: 2a y Employer: Field of Education: Other Work Experience: If retired, former occupation: a ('l7?d /Pe1? d ,??? rn?n Community Activities: Other Interests: Board Service (current aKd past): Board Preference: 0 Additional Comments: Signed: 1&& g ? Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. r is ` AUG 5 L'?: Item # 17 Attachment number 2 Page 2 of 2 BOARD QUESTIONNAIRE 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Ai 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4. Why do you want to serve on this Board? Name: 0-<4-J 1 Board Name: Item # 17 1. What is your understanding of the board's duties and responsibilities? Attachment number 3 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: Home Address: G zi Telephone: 72-7 ?2 6 - a6 "Z. How long a resident of Clearwater? Occupation: S? C , t4p ?j v VZ.e Field of Education: 5"C) G ? C) l2?-de:w,j114.0:<(r5 J2,'Li If retired, former occupation: Community Activities: D Lr //v « JS?Ie - ?- ?? G? ? fl" ? /lei( ?d ? (F.?/a 1. ?H ®'1•• t79 Office Address: 15-z ` E. 0,-?,` / iZ ??C, - t?-st, . FL zip 337x6 Telephone: 72 7 - giir - 6/-ro r--- Employer: ??1,P g yR ?? ??y Other' Work Experience:: ? I 7 J77 Pfeq?rs - r1ozc 44-vIc b, "e e6 S Other I nterests': /Board`Service (current and past): d I Board Preference: 0 ` /J?v(?c?jPjp/ 4o" ?5.? XJt,,c, 6dCr"' Z'In11CY f XX/sS??e7 (-n-dfe,?P ce C Additional Comments: s ?Je C y?/,t?t e t ? ?? n` c) r-f ?S Signed: Date: / C h ?/') 'K See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. JAN 7 2009 f a - Item # 17 LE ?' t r;, ,,, .ter Attachment number 3 Page 2 of 2 BOARD QUESTIONNAIRE 1. /What is ?y`our understanding of the board's duties and respo/? abilitieess? 5? L/ e a 1 , q P? z, S ? Z (,,, /G? , ei, (. f CJV?fC.? / 2. Have you ever observed a board meeting either in person or on C-View, the Cit 's TV station? t e-d ?/ ce r? r 11140 C 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4. /`Why do you want to serve on this Board? 6-0 Ve &- z (C AAP fi 71? /(?j 4- + ?PwoS- Name: ???Y Board Name: f,;;;-cc t.- C9 Z, ?v Item # 17 CITY OF CLEARWATER - APPLICATION FOR ADVISORY (must be Clearwater resident) Attkhment number 4 q P`ag61 of-2 S 4 EP OFF-!' u LCGiSLA ! Name: -re, C1r`Q1( ?r!< Home Address: Office Address: 3115- 51 Wg441jg+&j t C© i Box C/? C-1w : r/Q Zip.3yil?l Telephone: Telephone- 222 y >- /Q-Z 7 How long a resident of Clearwater? _6 1%Jear'S , /1i *v>` arldt',w )"o S&Ce- >iLU'-'2, Occupation: -F?-y5 -VEe Employer: MCL 'r k Tr-oA M, Y, K, r lj .' Field of Education:! Other Work Experience: ?1? ? I N E'.5_S l4d?l'?'1, ,?? ??f?1'?/t 6t? a re. ? ?ys iN? . re ? ? 1'? Nc??T?"? -T 'rc v c. k,o r i u'i tj Tr c k ? ? r - z NCT fr Nc If retired, former occupation: Community Activities: Other Interests: H %S+c r v . Ca-m -n ) toel : i % L5i'4horo t% c-_rk,,q ivo` Board Service (current and past): Board Preference: ' H(kVn 1' o< pa-(,k &PUi"SrP '/ L i r A A AR h ?v bujo of5 _ tea In eac'y_ &Ue-?c keaK. Additional Comments:---t , 00e_ ?1cri CQa (? t7 (Ec> ?.9'?P.(? Cat l?ac? ?CX 13e- kc-061'C& ter` f-I?E c v?-1v?? 40 make 0 ,4(L-,) 1e Jr, cUr- Ct' Signed a Date: ?- n2 y- d See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 17 Attachment number 4 Page 2 of 2 BOARD QUESTIONNAIRE 1. -What-is is your understanding of the board's duties and responsibilities? c rn? the L l?`c5 Need's WC A is Q,(J Q f?XPeCf I oS CCj M1,s5 ©N a 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 4. Why do you want to serve on this Board? 7r Wn V lr? I i kic -?r a. 0e_ 1 Qi[aC t N T V'FJfe- arot %& Of AE r C a 14 010 Ou e C i' rte/ Name-T-errO( Or Board Name: R Item # 17 C?Yrl »'I j s S i ct.c? ?r1 ? Div ? S r?,c? t.? c? l-C <S f?5 S r'©.c? 5 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Attachment number 5 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: P65 SAL / 16 r u Inc R?q Y Home Address: ??51 W6?e,T' 3Ly_D (_ L?EA,e 1tJy4 T? k? t? zip 33 "2 6'f Telephone: O 6 & 7 Office Address: Zip Telephone: Cell Phone: How long a resident of Clearwater? S/ Occupation: n1 A Field of Education: If retired, former occupation: Community Activities:_ E-mail Address: Employer: IV A Other Work Experience: V_' I.-1 * Other Interests: Board Service (current and past): Board Preference: f j V_ k Additional Comments: Signedx: ? Z?k??e Date: :z le ele C:p See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your apple, all, 2nd Floor, 112 S. Osceola Avenue. JUL 15 2008 OFFICIAL RECORDS Aivi Item # 17 LEGISLATIVE SRVCS DFPR Attachment number 5 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? •--?vtJ Name: ??Ju-cam Board Name: Item # 17 4. Why do you want to serve on this Board? Attachment number 6 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: 0' "/ Home Address: Office Address: -c2 `76 r-7 / zip g zip Telephone :2a ?Z-- 7?: _ r Q z? I Telephone: How long a reside learwater? ,Y 1410 Occupation: Field of Education: 2 Employer: i VF Other Work Experience: 4'> 0 " 2007 rARhjtr, If retired, former occupation: ??-?? 5 (A k w., C mmunity Activities: Vl?'UFfs? ??t l 1 ?tig e ? ?.? Other Interests: 10 rd Servi (current an past): Boar reference: US ,may ? Additional Comments: Sig Date: q -e / See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 17 Attachment number 6 Page 2 of 2 r BOARD QUESTIONNAIRE is your understanding of the board's duties and responsibilities? 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Ae-1 , W?c/Si dpi U f1 ,?- D i/?YL'i d F -Y 4. Why do you want to serve on this Board? (*"r be / 14 U-e MI,/ -f0\l 0 -PP1 +0 AJ,,-,,P Ad`/ R1 A 0?. t? Name: 0 r Board Name: ,0 Y> ?? ???} Myls),,el C Item # 17 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Review Approval: 1) Clerk Meeting Date:2/5/2009 Cover Memo Item # 18 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: EAB Proposal for Community Garden - Richard Packman SUMMARY: Review Approval: 1) Clerk Meeting Date:2/5/2009 Cover Memo Item # 19 Attachment number 1 Page 1 of 1 -----Original Message----- From: Chesney, Ed Sent: Wednesday, February 04, 2009 10:40 AM To: Quillen, Michael; Rice, Scott Subject: Community Gardens I have researched the Community Garden Concept on behalf of the EAB and have come to the following conclusions: 1. Many cities around the county have initiated community gardens, with some more successful than others. 2. There are plenty of gardens to model after, and startup guides with "how to" templates are readily available for new garden organizers. 3. Sponsors, organizers & volunteers need to be identified at the earliest stages. 4. While land may be made available at no cost to the garden organizers, other costs have to be accounted for up front. 5. Commitments and expectations of the local government must be clearly defined and in the garden agreement. Pros 1. Deriving value from vacant land. 2. Opportunity and a sense of community for those who do not have land. 3. Fresh vegetables grown under controlled conditions. 4. Exercise, fresh air 5. Promotes neighborhood revitalization & fosters civic participation. Cons 1. If park land is used it denies public access to that area. 2. Parking requirements. 3. Trash generated 4. Potable water requirement. 5. Potential for increased liability for the City. 6. Handicap accessibility? 7. Potential impact upon City resources to manage the site. 8. Reclamation of the site if the project is not successful. 9. Security and regulating access. Item # 19 Attachment number 2 Page 1 of 5 Bartlett Park Community Garden "°'°° and "e9°'a"°^• 1. Garden hours of operation are from sunrise to sunset, except in the case of authorized special events. 2. The care of each garden bed is assigned to a specific individual, family or group, and only those individuals, families or groups may enter or alter the area assigned to them. Once assigned, garden beds may not be transferred, traded or sublet to another person or organization. 3. The water supply is only to be used by gardeners caring for their assigned areas and water use should be minimized in every available way. 4. Members who are current on their annual dues ($25 per year, $3 per month or lifetime membership of $100 or more) are eligible to sign up for garden beds, which will be assigned on a first-come, first-serve basis, with the exception that priority be given to members who are Bartlett Park Neighborhood residents. 5. Garden beds must be maintained, (i.e. weeded and free of litter). Gardeners who fail to maintain their plots for a period of two weeks may lose their garden assignment and have their garden beds reassigned. 6. Plants within the assigned garden beds may not grow outside the boundaries of their space to intrude on walkways or other gardeners' beds. 7. Growing of trees is prohibited in assigned garden beds, as is any plant that substantially blocks sunlight to another garden bed, is invasive of other garden beds, or is an illegal substance. 8. The garden is run in accordance with USDA organic rules. As such, no chemical pesticides or fertilizers may be used at the garden. 9. Herbs and vegetables may be harvested sparingly and carefully from the Generosity Gardens. 10. All tools and materials must be either stored and secured by members and participants before leaving the garden, or removed for storage elsewhere by the member or participant. 11. Children must be supervised at all times and accompanied by an adult. 12. No drugs, alcohol, or firearms are permitted at the garden. 13. Pets are not permitted unless they are assisting a person with a disability. 14. Members and participants are required to treat the garden and each other with respect at all times. 15. Amplified sound is not permitted except through headphones, unless part of an authorized special event. 16. Pathways must not be blocked at any time. 17. Gardening for commercial purposes is not allowed. 18. All members and participants are required to sign the Member Application Form that provides their contact information, affirms that they have received a copy of the Garden Rules and understand that failure to abide by any Garden Rule is cause for cancellation of garden privileges without refund of membership fees, and releases the Bartlett Park Community Garden from liability for any and all harm or injury that might occur at the garden or through any garden-related activity. Item # 19 Attachment number 2 Page 2 of 5 What is a Community Garden? Very Simply, it is: Any piece of land gardened by a group of people. e at the ACGA have a broad definition of what a community garden entails. It can be urban, suburban, or rural. It can grow flowers, vegetables or community. It can be one community plot, or can be many individual plots. It can be at a school, hospital, or in a neighborhood. It can also be a series of plots dedicated to "urban agriculture" where the produce is grown for a market. Benefits of Community Gardens: • Improves the quality of life for people in the garden Provides a catalyst for neighborhood and community development • Stimulates Social Interaction • Encourages Self-Reliance • Beautifies Neighborhoods • Produces Nutritious Food • Reduces Family Food Budgets • Conserves Resources • Creates opportunity for recreation, exercise, therapy, and education • Reduces Crime • Preserves Green Space • Creates income opportunities and economic development • Reduces city heat from streets and parking lots • Provides opportunities for intergenerational and cross-cultural connections Item # 19 ° y ..>•. 2: •.'G+ O ° 'tom. ca aN+ p .O 'y O "O 0 U ca i, .+`?. U Ll. d y0 M ^d Z y .^_•• bA v ° ?+, bU4 "' y y ,U+ .C FN, N QJ U U N y O 8 E h z3 C O Q «? V N C .> :?, b C c> C v O U ti U O 'L7 U `J Nis ti a? ,^C 'D R. V `" .C? C p ea > o bn o cz a o, cGd o °? ?. o. 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O a""i U > O ?^ m ca O U o r, U Q v R «+ n .. w R U U U a> I to ca 4. Attachment number 2 Page 4 of 5 ELEMENTS TO INCLUDE IN A COMMUNITY GARDEN ORDINANCE In crafting ordinances, localities must assess their context, such as the number, size and location of vacant lots, the climate, gardeners' interests in food production and marketing, the real estate market, and the potentially interested group of gardeners. In older cities, community garden ordinances may be a part of a larger effort of city restructuring to facilitate the process of returning abandoned, tax-delinquent property to "productive use." In other contexts where vacant public land is less of a problem, the people to be served by gardens may be the point of departure for programming and legislation. For example, the establishment of instructional gardening programs in schools may lead to youth involvement in community services. In addition, the nonprofit and private sector entities that exist or can be created to meet local needs is another variable that must be considered. The model adopted by a locality should provide for the variables for planning actual gardens. It has been suggested that the following local strategies may be used for preserving and developing community gardens: inclusion in the local planning process; permission under zoning ordinances; budget allocations; and staff support by local government. Finally, the local legal context specifically, whether state enabling legislation is desirable before seeking local support - must be considered in formulating an approach. With these caveats, the following are common elements of many community garden ordinances or of "best practices" in successful local programs. 1. Assign the duty of inventorying vacant public lots and vacant private lots in low- income neighborhoods and the duty to make that information readily accessible to the public. 2. Authorize contracting with private landowners for lease of vacant lots. 3. Authorize use of municipal land for minimum terms long enough to elicit commitment by gardeners, such as five years, and provide for permanent dedication to the parks department after five years of continuous use as a community garden. 4. Provide for clearing of rubble and contamination where needed, and for regular trash collection. 5. Prepare land for gardening by tilling and building raised beds, configuring some gardens for access by disabled gardeners. 6. Provide for access to water without charge to gardeners. 7. Provide compost from the locality's recycling programs, if available. 8. Provide tools, hoses and secure storage facilities for tools and other necessary items. Item # 19 Attachment number 2 Page 5 of 5 9. Tap resources for training about gardening, including organic methods or pesticide use, and consulting about particular garden problems. 10. Provide technical assistance to support programs with youth, elderly, disabled, low income, and other populations depending on neighborhood needs and interests. 11. Provide signage, if requested. 12. Network with farmers' markets, entrepreneurship programs, vocational education, and organizational leadership programs. 13. Provide for liability insurance against personal injury. 14. Permit sale of excess produce by charitable organizations. 15. Provide trash collection service. 16. Provide maintenance for adjacent park property. 17. Provide favorable tax treatment for loan of private land 18. Identify sources of program materials (for teachers, youth and senior counselors, etc.). 19. Provide a funding mechanism to cover the locality's costs in establishing a computer database and mapping program, property acquisition and maintenance, and technical assistance. Jane E. Schukoske Associate Professor, Director of the Community Development Clinic University of Baltimore School of Law Community Greening Review 2000 Published by the American Community Gardening Association Item # 19 i AttachmQnt number 3 ?? 4 From: 727 562 4052 Page: 112 Date: 2/3/2009 2:29:54 PM reu-u,D-cuuJ UL LD ri- i ?-iLy i-idiidyci (e I -JUe --+L)Je Phillips, Sue From: Libby Stone [Istone@ethep.org] Sent: Tuesday, February 03, 2009 1:39 PM To: Phillips, Sue Cc: Barb Green, Jeff zieaheck Subject: Land Use Proposal - North Greenwood HEP Garden Dear Mr. Horne, /e Attachment number 4 Page 1 of 2 Page I of 2 Per your recent conversation with Barbara Green, I am writing to request permission from the City of Clearwater for the Homeless Emergency Project, Inc (HEP) to use public property located at the 1300 Block of Falrburn Avenue In the North Greenwood Neighborhood of Clearwater to operate a vegetable garden. The vacant property runs adjacent to the HEP Community Center and eaty Villas Apartments and has, for many years, served as a dumping ground for the public, HEP staff and volunteers have taken it upon themselves to continually monitor and remove debris from the lot In an effort to keep the neighborhood looking nice. The proposed garden project will transform this otherwise trash strewn vacant lot Into a beautiful bountiful garden that will produce fresh organic produce for the HEP Cafeteria, which will serve over 100,000 nutritious meals to homeless Individuals and families this year. The project will also provide the disabled residents of HEP with a therapeutic outlet as they are presented with daily opportunities to walk though and tend to the garden. Along with 25 community partners, HEP fights the causes and effects of homelessness each day. Our committed staff works 24 hours a day, 7 days a week to ensure each individual and family at HEIR Is working towards self-sufficiency. With homelessness rates and food costs projected to rise in the next two years, HI=P will continue to rely on your support of our mission to "help people help themselves." Attached for your review Is a simple garden plan outlining the steps HEP will take to get the garden project off the ground and running. Please let me know If you have any questions, or should you need any additional information. Thank you for your kind consideration, Warm Regards, Libby Libby Stone Vice President of Development HEP - Homeless Emergency Project, Inc. 1120 North Betty Lane, Clw., Fl 33755 Phone: 727/442-9041 ext. 115 Fax: 727/446-1516 http://www.ethep.org 2/3/2009 Item # 19 This fax was received by GFI FAXmaker fax server. For more information, visit: http://www..qfi.com From: 727 562 4052 Page: 2/2 Date: 2/3/2009 2:29:54 PM reu-u,D-cuuJ UL LD ri- i ?_iLy i'idiidyci (e I -JUe --+L)Je e /e Attachment number 4 Page 2 of 2 This is a basic plan for a 25' x 25' raised bed garden plot. The plot would contain S raised beds (4'wide by 25' long). TOOlsxneeded: 5 shovel 5 rakes 5 large hoes 1 large wheel barrow 3 seedling trays Supplies needed would be: Compost- 101bs/foot t $1/101bs = $125/plot (This is based on the retail price at Home Depot of Black Kow compost.) Suds- Coat is minimal. $50$100 per season dependent on what we grow. (seedling trays/soil = $20) Drip Irrigation- 50' of 3/a" poly tubing, 400' of T-tape drip-line, 15ct of line-to-poly counectors, pressure. regulator, filter Mulch- 5ct bales of hay/straw C $10/bale = $50/plot (Hay or straw mulch is ideal daring spring, summer or fall for many of the crops. It will help to retain moisture, reduce watering needs and avoid erosion. Suggested Spdng 2009 crops: I bed cherry tornatoes- Expected Yield -125 pounds - 26 plants/bed, 2 rows/bed, 2' spacizxg/plant - start 50 plants 6 wks early in seedling tray, plant by mid-March 1 bed squash- Expected Yield = 40 pounds - 24 plants/bed, 2 rows/bed, 2' spacing/plant - purchase 100 seeds sow by inid-March 1 bed green beans- Expected Yield = 20 pounds - 300 plants/bed, 3 rows/bed, 3" spacing/plant - purchase 500 seeds, sow by mid-March 1 bed lettuce- Expected Yield =100 heads - 100 plants/bed, 4 rows/bed, 1' spaciug/plant - start 200 plants 4 wks early in seedling tray, plant by mid-February l bed green peppers- Expected Yield= 75 pounds - 50 plants/bed, 3 rows/bed, 1.5' spacing/plant start 100 plants 6 wks early in seedling tray, plant by mid-March Item # 19 This fax was received by GFI FAXmaker fax server. For more information, visit: http://www.gfi.com From: 727 562 4052 Page: 112 reu-u,D-cuuJ UL cD ri- i ?-iLy i-idiidyci (e I -JUc --+L)Je Date: 2/3/2009 2:28:02 PM Ile Attachment number 5 Page 1 of 2 January 26, 2009 Mayor Frank Hibbard City Council City of Clearwater Clearwater City Hall 12 S. Osceola Avenue Clearwater, Florida 33756 To Counci. "Tess, Clerk F c 8 0 2 2009 Re- Environmental Advisory Board Activities Honorable Mayor Hibbard and City Council: It has come to our attention that due to budget constraints and in the interest of improving efficiencies you intend to reduce the frequency of advisory hoard meetings. We respectfully request that you allow the Environmental Advisory Board to continue meeting monthly. Much has been accomplished in the last two years, and at no cast to the City of Clearwater. For the past two years the Envirmuental Advisory Board has acted on specific requests from the Council, such as: o Your request for advisement on Mayor Hibbard's sic ;ng of the U.S. Conference of Mayor's Climate Protection Agreement. The Board unanimously supported such action. By approving this document Mayor blibbard and the City Council confirmed their commitment to reducing greenhouse gases. o The Council's request to research options and solutions regarding the problem of diminishing populations of nesting shorebirds and the local community's support or endangerment to the birds. Other projects initiated by the Board sought to provide insight and solutions to the Council for various enviro=ental issues. Among the meaty accomplishments- * Initiated contact with Dr. Brinkman of the University of South Florida, and developed parameters for the scope of research projects to be undertaken by his students. a The end result, "Going for the Green; Enhancing Environmental Sustainability in Clearwater" was fully reviewed by the EAB, and the most viable programs were recommended to the Council for action. o building on this partnership, an intern conducted a greerdtou,se gas inventory. Because of her work the City of Clearwater was the first and only municipality in the greater Tampa Bay area to have conducted such an inventory, o Sustainability Goals and Objectives for several areas were drafted for inclusion in the City's revision of its Comprehensive Plan. o The EA,B initiated communication and developed content for inclusion in the City's environmentally-focused website. Item # 19 This fax was received by GFI FAXmaker fax server. For more information, visit: http://www..qfi.com From: 727 562 4052 Page: 2/2 Date: 2/3/2009 2:28:03 PM reu-u,D-cuuJ UL LD ri- i ?-iLy i'idiidyci (e I -JUe --+L)Je e /e Attachment number 5 Page 2 of 2 a Currently involved in establishing a community garden program by researching successful existing programs, reviewing necessary documentation for the development of a program, and enlisting sponsors, as well as participants. The EAB's track record on issues where assistance has been requested, as well as its visionary actions speaks for itself. During these truces when budgets are strained, and demand for increased sustainability will not only be expanded but legislated, the Environmental Advisory Board can continue to offer its assistance to the Council. Respectfully, 4,L44 Anna M. pusari, Chair Environmental Advisory Board CC: Ed Chesney, City Liaison Item # 19 This fax was received by GFI FAXmaker fax server. For more information, visit: http://www.gfi.com ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Beach Parking Structure SUMMARY: Review Approval: 1) Clerk Meeting Date:2/5/2009 Cover Memo Item # 20 ' l City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Other Council Action SUMMARY: Review Approval: 1) Clerk Meeting Date:2/5/2009 Cover Memo Item # 21