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02/02/2009l. Fire Department WORK SESSION AGENDA Council Chambers - City Hall 2/2/2009 - 1:00 PM 1.1 Award a contract (blanket purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $472,642 for the purchase of self-contained breathing apparatus (SCBA) upgrade kits and personal protective equipment (PPE), and authorize a lease purchase in the amount of $125,000 under the City's master lease agreement in accordance with Sec. 2.564(b), Code of Ordinances - Sole source for City standardized equipment, and that approporiate officials be authorized to execute same. (consent) m Attachments 2. Financial Services 2.1 Authorize the Finance Director to proceed with the process to conduct a negotiated sale of bonds in an amount not to exceed $75,000,000 to finance various City of Clearwater Water and Sewer System construction projects. (consent) � Attachments 3. Parks and Recreation 3.1 Therapeutics - Dawn Lewellyn, Parks and Recreation � Attachments 3.2 Accept a 10-foot wide Hiking Trail Easement in, over, upon and through the North ten feet (10') of a portion of the Southeast i/a of Section 32, Township 28 South, Range 16 East, conveyed by the West Central Council, Inc., Boy Scouts of America given in consideration of the mutual benefits to be derived therefrom; and approve and convey to the Scouts a non-exclusive License Agreement to Maintain Signage and Fence upon a 0.66 acre, more or less, portion of the Northeast l/a of the Southwest l/a of said Section 32, Township 29 South, Range 16 East, Pinellas County, Florida, in consideration of the Scouts timely and fully complying with the covenants and conditions contained therein. (consent) � Attachments 4. Solid Waste/General Support Services 4.1 Award a contract (Blanket Purchase Order) to T and T Refuse Parts, LLC, Tampa, FL for an amount not to exceed $165,000 for the purchase of replacement parts for Solid Waste vehicles during the contract period February 6, 2009 through February 5, 2010 and authorize the appropriate officials to execute same. (consent) � Attachments 4.2 Award a contract (Blanket Purchase Order) to Wingfoot Commercial Tire Systems, LLC, Tampa, FL, for an amount not to exceed $125,000 for the tire repair and inspection services used by all City Departments during the contract period March 1, 2009 through February 28, 2010 in accordance with Sec. 2.564(1)(d), Code of Ordinances - City of Clearwater RFP 32-06, and authorize the appropriate officials to execute same. (consent) = Attachments 4.3 Award a contract (Purchase Order) to Pat's Pump and Blower of Orlando, FL in the amount of $248,577.00 for the purchase of one Sterling LT 7501 Cab and Chassis with Aquatech Sewer Cleaner Body in accordance with Sec. 2.564(1)(d), Code of Ordinances - other governmental bid, authorize lease purchase under the City's master lease purchase agreement and authorize the appropriate officials to execute same. (consent) m Attachments 5. Engineering 5.1 Authorize the City Engineer to apply to the Florida Fish and Wildlife Conservation Commission for a Florida Boating Improvement Program (FBIP) Grant and adopt Resolution 09-05. = Attachments 5.2 Approve Change Order 1 to Gulf Coast Contracting, LLC of Tarpon Springs, Florida, for the Reservoir 1 and 3 GST Coating Project (08-0031-UT) by increasing the contract time by 307 calendar days, for a new contract duration of 417 days. (consent) � Attachments 6. Official Records and Legislative Services 6.1 Appoint two members to the Community Development Board with the term expiring February 28, 2013. � Attachments 6.2 Appoint five members to the Library Advisory Board with the term expiring February 28, 2013. = Attachments 7. Legal 7.1 Authorize instituting a civil action against A-1 Document Security Inc., to recover $3,036.44 for damage to City property. (consent) � Attachments 8. City Manager Verbal Reports 8.1 City Manager Verbal Reports � Attachments 9. Council Discussion Items 9.1 Beach Parking Structure - Councilmember poran = Attachments 9.2 Use of Penny Dollars for General Fund Capital Projects - Councilmember Gibson = Attachments 9.3 Downtown Boat Slips Analysis - Councilmember Gibson m Attachments 9.4 Resolution 07-32: correction to Work Session start time needed. = Attachments 9.5 Advisory Board Dinner 2009 - tentative date set for Apri129th. � Attachments 10. Other Council Action 10.1 Other Council Action = Attachments 11. Adjourn 12. Presentation(s) for Council Meeting 12.1 Nagano High School Students - Margo Walbolt, Parks and Recreation � Attachments 12.2 Clergy Week - Fred Novo-Mesky � Attachments 12.3 Poppy Day- Gi Gi Janesik � Attachments 12.4 Step Up Challenge - Sybil Ann John, Pinellas County Health Department = Attachments 12.5 Clearwater Veterans Alliance Awards - Bob Swick � Attachments 12.6 Council discussion Item - EAB Proposal for Community Garden - Richard Packman � Attachments Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/2/2009 Award a contract (blanket purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $472,642 for the purchase of self-contained breathing apparatus (SCBA) upgrade kits and personal protective equipment (PPE), and authorize a lease purchase in the amount of $125,000 under the City's master lease agreement in accordance with Sec. 2.564(b), Code of Ordinances - Sole source for City standardized equipment, and that approporiate officials be authorized to execute same. (consent) SUMMARY: The approved 2008 and 2009 CIP budgets included funding in two projects for these purchases. CIP project 91229, Replace and Upgrade Air Packs, provides for the replacement and upgrade of breathing apparatus needed for worn or damaged front line units used by firefighters. The project will provide for the purchase of self-contained breathing apparatus (SCBA) upgrade kits that have been approved through the National Institute for Occupational Safety & Health (NIOSH) and CDC. The purchase of upgrade kits is significantly less expensive than purchasing all new gear. In-house personnel will install the upgrade kits; also a significant savings over having kits installed by an outside party. The CDC and NIOSH have a program to approve SCBA use by firefighters and other first responders to terrorist attacks. NIOSH approval under the program signifies that an SCBA is expected to provide needed protection to first responders in situations where an act of terror has released harmful chemicals, pathogens, or radioactive materials into the air. This program will provide for the standardization of existing air packs and the purchase of new replacement air packs that meet the new standard, which has been adopted by the National Fire Protection Association (NFPA) revision of NFPA 1982. The department plans to purchase 120 upgrade kits and related parts in the coming weeks. Lease purchase funds in the amount of $125,000 and cash funds of $142,160 are available for this purchase. CIP project 91261 Personal Protective Equipment provides funding for the purchase of $205,482 of replacement firefighting personal protective equipment/gear (PPE). The department currently issues protective gear to those employees that are employed in a firefighting capacity. This project is necessary to bring all fire/rescue personal gear up to the same level of protection per the NFPA 1852 compliance and incorporates the new gear into a revolving replacement schedule. The recommended life expectancy of PPE is 4 to 5 years depending on use. This project will allow for a 4 to 5 year replacement plan and reduce the current cost of maintenance and repair of our current PPE. Funding will be partially reimbursed by Pinellas County, as the equipment will help serve any unincorporated resident of the Clearwater Fire District. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: $472,642.00 $472,642.00 10/O1/2008 to 09/30/2009 Budget Adjustment: Annual Operating Cost: Total Cost: No 0 $472,642.00 Cover Memo Appropriation Code Amount Appropriation Comment 0-315-91229-550400-522- $142,160.00 Item # 1 000-0000 0-316-91229-550400-522- $125,000.00 000-0000 0-315 -91261-547100-522- $205,482.00 000-0000 Bid Required?: No Bid Number: Other Bid / Contract: Bid Exceptions: Sole Source Review 1) Office of Management and Budget 2) Fire Department 3) Office of Management and Budget 4) Legal 5) Clerk 6) Financial Approval: Services 7) Clerk 8) Assistant City Manager 9) Clerk 10) City Manager 11) Clerk Cover Memo Item # 1 Attachment number 1 Page 1 of 1 ��' _ ��,�� Clearwater Fire & Rescue Attachment for Air Pack Purchase and Personnel Protective Equipment Purchase Agenda Item — February 2, 2009 Work Session Background for Air Pack Up�rade and Purchase In FY 2006/2007 the Department received funding to begin the upgrading of it's Self Contained Breathing Apparatus (SCBA) from the 1998 (NFPA 1982 Standard) to the newer (NFPA 2002 Standard). The newest 2007 (NFPA 1982 Standard) had been adopted at this time but SCBA manufactures were not able or certified to produce equipment that met this standard. The Department had the option of continuing to use the 1998 standard equipment and waiting for the 2007 standard equipment to be available or to upgrade to the 2002 standard and then upgrade to the 2007 standard when possible. In the long run the approach that the Department took resulted in significant cost savings due to the fact that upgrading from 2002 standard equipment to 2007 standard equipment was significantly less expensive than purchasing completely new 2007 standard equipment. Had the department not upgraded to the 2002 standard we would have been forced to purchase all new SCBA's as it was not possible to upgrade from a 1998 standard to the 2007 standard. This Project will allow the department to upgrade its SCBA's to the newest NFPA 1982 standard, and to purchase new equipment and parts to maintain that equipment. Background for Personal Protective Equipment (PPE) Purchase and Replacement The Department has been in a multi year proj ect to upgrade Personal Protective Equipment to the newest NFPA 1852 standard. This Project will allow the Department to continue to upgrade and purchase replacement gear, and will also allow the Department to work toward a 5 year replacement schedule which will spread out and reduce the future cost of this proj ect. Maintenance A certified in-house senior officer services air packs annually per the NFPA standard. Additionally, he provides annual fit tests (federal requirement) as well as any repairs needed throughout the year. PPE is inspected in-house annually by certified support staff and needed repairs are identified. Repairs, advanced inspecting, and annual cleaning are performed by an independent certified provi der. o iiaoio9 Item� �� il Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/2/2009 Authorize the Finance Director to proceed with the process to conduct a negotiated sale of bonds in an amount not to exceed $75,000,000 to finance various City of Clearwater Water and Sewer System construction projects. (consent) SUMMARY: In order to secure long-term financing for construction projects identified by the City's Water and Sewer System, the City needs to proceed with a sale of not to exceed $75,000,000 in Water & Sewer System revenue bonds in the Spring of 2009. A preliminary list of projects to be financed with the proceeds of the bonds is attached and totals approximately $60 million. We will only issue the amount of bonds necessary to generate funds for the required capital projects, to fund a debt service reserve, and to pay the expenses of issuance costs, insurance and underwriter's discount. Resolution 07-28 was approved by Council on November 1, 2007, establishing the City's intent to reimburse project costs incurred with proceeds of future tax-exempt financing. The City's Financial Advisor (Raymond James) is recommending that in the current financial market environment, a negotiated sale will yield a more favorable result (lower interest cost) than utilizing a competitive sale format. A Bond Sale Resolution will be presented to Council for approval as we get closer to actual bond issuance. However, since the City has typically issued bonds competitively, staff wanted Council to approve the negotiated sale process prior to beginning the time consuming process of selecting an underwriting team. The Financial Advisor will issue an RFP to assemble a team of qualified underwriters for this bond issue. In the early part of March 2009, presentations to rating agencies, S&P, Moody's, and Fitch, will be conducted by City staff and advisors to secure the highest possible credit rating for these bonds. Conditions regarding the advantage of credit enhancing insurance change daily and it will be determined just prior to closing if purchasing this insurance will provide any benefit. It is anticipated the sale of this bond issue will close sometime in May 2009. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: Debt-Bond None Budget Adjustment: Annual Operating Cost: Total Cost: None For Fiscal Year: to Review 1) Office of Management and Budget 2) Financial Services 3) Office of Management and Approval: Budget 4) Legal 5) Clerk 6) Assistant City Manager 7) Clerk 8) City Manager 9) Clerk Cover Memo Item # 2 CITY OF CLEARWATER Water & Sewer Utility Fund 2009 Bonds Project FY08 Proiect Description Number Proiects Beach Walk Phase I 92267 188,778.00 Bio-Solids Treatment 96611 3,431,721.00 WWTP Generator Replacement 96619 1,472,993.00 WWTP Headworks 96620 5,245,485.00 WWTP New Presses 96621 1,560,000.00 WWTP Aeration Improvements 96622 3,897,000.00 Liquid Disinfection 96624 825,279.00 Sanitary Utility Relocation 96634 914,549.24 Facilities Upgrade & Improvmnt 96654 479,655.70 Water Pollution Control R& R 96664 1,363,535.83 Sanitary Collect & Trans R& R 96665 7,429,250.11 WWTP East Bypass & NE Pump 96666 400,000.00 Pump Station Replacement 96686 2,621,741.02 Reclaimed Water Distribution Sys 96739 2,524,360.66 Water Supply & Treatment 96740 300,000.00 Line Relocation - Capitalized 96742 4,454,951.80 Meter/Backflow Replcmnt/Chg Out 96743 530,717.41 Water Service Lines 96752 500,000.00 Elevated Water Tanks Upgrade 96760 698,128.45 Telemetry for Wells 96761 227,900.00 Wellfield Expansion 96763 2,582,370.00 Reverse Osmosis Expnsn - Resv 1 96764 341,190.00 Water Quality Monitoring Devices 96766 591,744.78 Reverse Osmosis @ Resv 2 96767 2,902,120.00 FY09 Proiects 1,126,400.00 90, 830.00 1,159,700.00 2,162,000.00 62,000.00 1,321,000.00 863,400.00 500,000.00 250,000.00 4,562,600.00 2,552,300.00 Attachment number 1 Page 1 of 1 Total 2009 Bonds 188,778.00 3,431,721.00 2,599,393.00 5,245,485.00 1,560,000.00 3,897,000.00 825,279.00 914,549.24 570,485.70 2,523,235.83 9,591,250.11 462,000.00 3,942,741.02 3,387,760.66 300,000.00 4, 454, 951.80 530,717.41 1, 000, 000.00 948,128.45 227,900.00 2, 582, 370.00 4, 903, 790.00 591,744.78 5, 454, 420.00 45,483,471.00 14,650,230.00 60,133,701.00 Item # 2 Attachment number 2 Page 1 of 2 RESOLUTION NO. 07-28 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA SUPPLEMENTING RESOLUTION NO. 06- 53, ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN ADDITIONAL PROJECT COSTS INCURRED WITH PROCEEDS OF FUTURE TAX- EXEMPT FINANCING; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Clearwater, Florida (the "Issuer") has determined that the need exists to construct capital improvements and expansions to the City's Water and Sewer Utility System (collectively, the "Project"); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA THAT: SECTION 1. AUTHORITY. This Resolution (hereinafter called the "Resolution") is adopted pursuant to the provisions of the Florida Constitution, Chapter 166, Florida Statutes, and other applicable provisions of law. SECTION 2. DECLARATION OF INTENT. The Issuer hereby expresses its intention to be reimbursed from proceeds of a future tax-exempt financing for capital expenditures to be paid by the Issuer in connection with the construction of the Project, which capital expenditures include those which were subject to Resolution No. 06-53, as well as additional anticipated capital expenditures. Pending reimbursement, the Issuer expects to use funds on deposit in its water and sewer utility funds, general funds and other funds legally available to pay a portion of the cost of the Project. It is not reasonably expected that the total amount of debt to be incurred by the Issuer to reimburse itself for expenditures paid with respect to the Project will exceed $66,000,000. This Resolution is intended to constitute a"declaration of official intent" within the meaning of Section 1.150-2 of the Income Tax Regulations. SECTION 3. SEVERABILITY. If any one or more of the provisions of this Resolution shall for any reason be held illegal or invalid, such illegality or invalidity shall not affect any other provision of this Resolution, but this Resolution shall be construed and enforced as if such illegal or invalid provision had not been contained therein. SECTION 4. REPEALING CLAUSE. All resolutions or orders and parts thereof in conflict herewith to the extent of such conflicts, are hereby superseded and repealed. Resolution No. 07-28 Item # 2 Attachment number 2 Page 2 of 2 SECTION 5. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED this lst Approve as to form: Pamela K. Akin City Attorney day of November , 2007. � _ � k V. Hibbard Mayor • Attest: � � � Cyn ia E. Goudeau City lerk 2 Resolution No. 07-28 Item # 2 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Therapeutics - Dawn Lewellyn, Parks and Recreation SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 3 ° Clearwater U ,"4u..d°„�.... � Paxks & Rectearion Depastment Appendix A City of Clearwater - Therapeutic Recreation Public Comment Session October 2, 2007 SWOC Analysis — Public Input Attachment number 1 Page 1 of 2 Strengths (Internal) • The City of Clearwater is the only upper Pinellas city with a Certified Recreation Therapist on staff. • Many accessible recreation facilities available except during summer camp (June — August). • A variety of programs are offered for ages 20 and older. • The Long Center is co-located with UPARC. • Strong Challenger Softball team. • Collaboration with the Threshers Organization. Draws participants from other cities. Program expanding to include wheelchair sports. Weaknesses (Internal) • Marketing of program to stakeholder community (i.e. organized groups, schools, group homes.) • In-person registration process. • Limited personal discretionary dollars of group home residents ($93 monthly). • Inconsistent participation for new programs. • Lack of recreation facility space during summer camp months. • Limited budget. Opportunities (External) • Expand team sport opportunities for residents age 22 and older (i.e. extension of Challenger Softball, etc.) • Create sponsorship opportunities for specific programs or needs (i.e. approach the Optimist Club, Rotary, Kiwanis, Salvation Army). • Increase collaboration with UPARC for wheelchair transportation at reasonable cost. • Increase collaboration with Pinellas ESE teachers, Paul B. Stephen's teacher and parent associations. • Increase collaboration with other municipalities that don't have certified therapists on staff. • Advertisement or article in Parent Connection newsletter. • Expand program offerings to include: beeper ball (Dunedin program may be ending). • Promote programs to existing groups (i.e. Thursday night bowling group, etc.) • Create accessible playing field at the Long Center (i.e. Miracle Field) • Allow online or mail-in registration for programs. Page 1 ��f� # 3 Attachment number 1 Page 2 of 2 • Establish a not-for-profit foundation similar to Miami-Dade Parks and Recreation Department's "Leisure Access Foundation". �vv. m i�m id�d�. �ovt��rk�6fun�l�i�ur��cc��f�und�ti�r�. �� • Utilize Certified Recreation Therapist's knowledge and expertise in the community by offering "Sensitivity Classes" to schools, civic groups, etc. • Utilize Certified Recreation Therapist's knowledge and expertise by offering Continuing Education classes to other CRT's. certified or licensed professionals. • Create a community online calendar of programs in upper Pinellas. Challenges (External) • Wheelchair accessible transportation • No community calendar of programs in upper Pinellas. • Communication within group homes of Clearwater's program. • Funding for programs. Page 2 ��f� # 3 Attachment number 2 Page 1 of 2 Item # 3 Attachment number 2 Page 2 of 2 Item # 3 Attachment number 3 Page 1 of 2 (Appendix E) Data is limited to the household population and excludes the population living in institutions, college dormitories, and other group quarters. 2005 American Community Survey The current number of students Pinellas County schools serves with a disability is estimated at 16,730. Due to school choice and confidentiality we are unable to secure the number in which participate and reside within the City of Clearwater city limits. However we do have an exceptional education center in the City of Clearwater at Paul B. Stephens. Item # 3 Attachment number 3 Page 2 of 2 No Child Left Behind School Public Accountability Report for School in Clearwater For Disabled Students School Number of Students School % District % State % Enrolled in October The chart shows all the schools within the City of Clearwater city limits. A total of 2603 students in public school in the City of Clearwater have a disability. Item # 3 Appendix C Abilities of Florida ACA Camps All Children on East Bay Alternative Solutions - Therapy Center for Children with Austism, Inc Ballet & Tap for Special Kids Dance Bardmoor Branch YMCA Baseball for Upper Pinellas (for Boys & Girls with Disablities) Center for Autism and Related Disabilities Center for Independent Living Cheerleading- for Boys & Girls (Ages 11 to 19) Clearwater Family Branch YMCA Clearwater Marine Science Center Creative Clay Cystic Fibrosis Support Group Deaf Service Center Down Syndrome Support of Family Network on Disabilities FCC - Family Care Council - Suncoast Region of Pinellas & Pasco Co.) FDLRS Gulfcoast (Fiddlers) Florida Inclusion Golf at Saint Andrews (Dunedin) Greater Palm Harbor Branch YMCA Greater Ridgecrest Branch YMCA Gulf Coast Chapter Austism Society Healing th Generations, Inc High Point Family Branch YMCA HYA (Handicapped Young Adults) Ages 22 & up James P. Gills Family Branch YMCA Lighthouse of Pinellasat Watson Center (Formerly: Pinellas Center for the Visually Impaired) McKay Scholarship MDA - Muscular Dystrophy Assoc. North Beaches Branch YMCA North Pinellas Branch YMCA Oldsmar Youth Soccer for Special Needs On Our Own Parent Connection Paul B. Stephens open House Power Soccer of Tampa Reach Out SailAbility Greater Tampa Bay Inc. Special Olympics of Pinellas Spina Bifida Coalition of Florida St. Paul United Methodist Church STAND (Statewide Advocacy Network on Disabilities, Inc.) Suncoast Epilespy Assocation - Parents & Children Tampa Bay Kids Net - Your Online Family Resource TOPP Soccer Tourette'S Syndrome Support United Cerebral Palsy Up with Down's of Pinellas Support Group UPARC - Upper Pinellas Association for Retarded Children Wlliams Syndrome Attachment number 4 Page 1 of 2 Item # 3 Woodlawn Community Academy (Private School) YMCA - MASH (Mainstreamed Adults Sharing Hope) YMCA Association YMCA of the Suncoast Attachment number 4 Page 2 of 2 Item # 3 Therapeutic Recreation Consultant Report Introduction: Attachment number 5 Page 1 of 5 On October 29, 2007 I arrived at the Long Center in Clearwater at 7:OOAM to consult on the overall therapeutic recreation program at the facility and for the City of Clearwater. I left at 11:00 AM. I was given a tour of the facility by Dawn Lewellyn, CTRS. During this time we also met with Kevin Dunbar, who is the Parks & Recreation Department Director and Mike Lockwood, who is the Parks & Recreation Department Superintendent. I was also given several documents to include a comprehensive survey by residents of Clearwater concerning leisure services for persons with disabilities and the current program opportunities for this section. Evaluation: Overall, I was impressed with the nature and scope of the therapeutic recreation program for the City of Clearwater. I believe that Dawn Lewellyn is very professional and knowledgeable and capable of conducting a high quality program. Dawn has maintained her certification in therapeutic recreation through the Council for Therapeutic Recreation. Of course, all professionals have the ethical mandate for Continuing Education and Ms. Lewellyn consistently attends professional meetings in therapeutic recreation and is involved in many of the professional activities of this field on a regular basis. Consequently, she not only has earned the respect of her fellow colleagues but I also respect her as a professional and would trust her judgment in professional matters — 100%. It is a mark in her favor that she went through the trouble of employing me as a consultant in order to learn if there was any way her program could be improved upon. Now that is my challenge to look at a high quality program and make suggestions. Program Evaluation: First of all, the existing program includes a wide variety of program offerings including sports (Special Olympics, Senior Games, NWBA Regional Tournament, USTA Wheelchair Tennis, a Wheelchair Tennis Program, Challenger Little League, TOPS Soccer and Fishing tournaments), exercise and therapy (several water exercise programs, Fit Club), Camping opportunities ( Summer Camp), leisure education (Art enrichment [UPARC], cooking and craft classes, private swim lessons) social programs (Ritz social group) and community outreach ( Beach access, ADA Sensitivity training camp staff training and off-site presentations). Facility Evaluation: The Long Center in Clearwater where the Therapeutic Recreation and Adapted Program is located is a modern and adequate facility which includes a large Olympic pool and smaller exercise pool, a fitness center, a gymnasium, large multipurpose field and an accessible children's playground. At the same time, there are many resources available within the scope of a community parks and recreation program. Item # 3 Attachment number 5 Page 2 of 5 2 Major Recommendations: I have several recommendations to make and I have divided them into three main groups. It should be noted that these are just recommendations. I fully understand how things may change according to administrative structure changes, agency philosophy and strategic planning and of course, budgetary considerations. My recommendations are based on not only my experience but what I believe that therapeutic recreation profession also promulgates. My commitment to you does not end with these recommendations. I will send some additional materials at a later date without any additional cost. I would like to visit again in two months at no additional cost to you for a follow-up visit. At that time, I would reevaluate the program and make further recommendations and provide additional materials. That is certainly up to you and your staff whether to consider that option. Pro�ram Plannin� — My first recommendation is that the therapeutic recreation program makes a determination of which program components have priority for your agency. These are my suggestions: Social skills instruction, leisure education programming [includes leisure awareness, leisure skill development and self-determination] and health education [e.g. smoking cessation]. For example, the existing program has more sports offerings than all other categories. I do not recommend eliminating any existing sport program. However, I believe there should be more social programs offered. A monthly dance/social for persons with intellectual disabilities. This could be co- sponsored by local Best Buddies Chapters in the Clearwater area — USF and University of Tampa along with Pinellas County and several high schools have chapters. I also recommend an annual or semi-annual picnic for persons with Alzheimer's and their caretakers. This event could be co-sponsored by Aging office within the Clearwater Parks and Recreation Area and the Agency on Aging of Pasco-Pinellas and the local Alzheimer's Association. I also recommend some additional leisure education program components • Develop and offer a community leisure resource directory for persons with disabilities which would feature leisure and recreation programs throughout the Tampa Bay area which could include information on access, public transportation to such, senior or disability discounts, location, hours, special leisure skills needed, equipment or special materials. • Develop a leisure counseling program for persons with disabilities on an as needed (PRN) basis. For example, the TR Department could set aside certain times (once of twice a month) that the CTRS would be available for anyone with a disability or even family members of persons with disabilities, to be able to discuss any leisure Item # 3 Attachment number 5 Page 3 of 5 3 problems they have, such as not knowing what to do in their free time to inquiring about the nature and scope of leisure activities which they may have an expressed interestin. Offer an annual or semi-annual Leisure Day for persons with disabilities to be able to meet instructors and leaders of activity programs offered by the City (all programs). Outside vendors or programs may be included if you open it up to the general public and you may even charge a nominal fee for set-up and provide a free lunch or snack [I helped establish a Summer Activities Fair which we first did at the local mall and then we switched to local schools — it included all kinds of camps and program offerings including sport clinics, dance, cheerleading and gymnastics. It was very successful. Free to the public, a nominal charge $25+ depending to vendors]. I also recommend a few more expressive art programs. The expressive arts (art, music, dance, drama and literary activities) cover many key leisure and personal needs for persons with disabilities including social, emotional and physical. Also, the expressive arts, like leisure in general, offers so many program venues. • Develop an actors' guild or troupe for persons with disabilities. The purpose would be to initially develop appropriate social and communication skills, then acting skills. Later, the program could offer theatrical presentations to the general public. � Offer a class in how to write your own autobiography. This is a very popular activity amongst older adults. � Offer a Bibliotherapy program for adults. As an Appendix to this report I have included information regarding my bibliotherapy program. In addition, I am willing to come to the Long Center to demonstrate and conduct this progr�am for you at no charge in the near future. Item # 3 Attachment number 5 Page 4 of 5 4 Formal Documents: I also recommend that the TR department develop a polic�procedure manual to include but not be limited to: Administrator's Sign Off (the first page which indicates that the administrator has reviewed and accepted it and signs and dates this annually). Table of Organization (Agency and TR Department) Personnel Policies —sick leave, vacation, payroll, fringe, Job Description — certifications (copies of current TR staff resumes) Transportation requests, supplies, food, room reservations, inter-office memos Forms: time off, professional leave TR Code of Ethics [included in this mailingJ Incident reports policies: Accidents, Fire/disaster preparedness Training/Professional Leave Policy Client Records Specific Program Plans [These are blank forms — except resumesJ The Issue of Assessment Individual assessment as practiced by CTRS's in medical settings is appropriate for just those settings. I do not recommend any standard or regular assessment of community members with or without disabilities. It is only appropriate if the community member requests it and even then it would depend on the nature of the activity being offered. The exception is that if you do choose to establish a leisure counseling program, you may want to administer a leisure interest inventory and even that should be thought about. Again, I am willing to assist you in developing such a progr�am in the near future at no expense to you. Other Recommendations: In today's times, all asocial and community agencies should expect to be fiscally challenged. For this matter, I suggest an aggressive plan to secure outside funding in the form of grants, contract or donations from various entities for either enhancing existing programs or creating new ones. I will provide a written list of possible granting agencies for you by Jan. 18, 2008. I recommend that the agency continue to support the TR staff attendance to at least three state or national conferences in TR per year. I also encourage the agency to provide adequate budget support for the purchase of supplies and equipment. Of course, I believe in fiscal responsibility and the TR staff should always be able to justify whatever purchases they make. I would also be willing to give them the freedom to purchase any items as long as there was a good rationale for service to community members connected to the purchases. I have discussed some possibilities with her and will continue to aid her in this endeavor. I am also aware of Ms. Lewellyn's attempts to secure full-time interns in TR for her program and encourage her to continue to do that. Item # 3 Attachment number 5 Page 5 of 5 On a minor note, although I was impressed with the Long Center facility, I would like to provide some constructive criticism regarding traffic flow. Older adults make up a sizable portion of your clientele. During my visit I noticed that several older members with gait difficulties had to walk around the facility to get into the pool, bypassing an entrance close to the parking area. I would suggest either providing more direct access into the pool or at least provide benching along the route to the entrance. I commend the agency for the effort to bring in a TR consultant and can assure the agency that my commitment to it will last beyond this initial consult. This is especially important since TR is a viable profession but the typical TR operation involves one or two people within the agency so it limits personnel and program evaluation and opportunities for mentoring. Consulting provides the professional TR staff with unique opportunities to grow and improve. Materials Provided: • A Chapter on Bibliotherapy by Beland published Trends in Therapeutic Recreation by NRPA (2004) • An annotated bibliography of children's books used in this program. � NTRS Code of Ethics For any clarification or comments, I can be reached at 352-392-4042 x1222 or my email rbeland@hhp.ufl.edu. Respectfully submitted, Robert M. Beland, PhD Therapeutic Recreation Consultant 2007 AGHE Distinguished Teacher December 7, 2007 Item # 3 ✓�� r.;r,,.,,,��'y � � �� .�yp �"�;,,,„„"�� :� � r�� r �� -� �,. � ��., �� .� �C�C��`�`5 ��}�?`lf7�i.��P�i? �' � ' � � � � �' �� ■ ■ �� ■�■ A� � � � � f � �; ,o-�, � r � %� � '�r ff,' 1 '��g�, � rf, � r�� n �� z; � �� tr t� i�i (�� fbf i,�� ,�lb °j �' a� l c � 7 �r. iil I�1�(Q�11� �� t � � � �E �� f ��a��,,��,«,�,��,,�r�d��, ��: �� , Sf ��_ ��1 ' �5 ��, t�f t `��{ �' �f r �f '��, j �,f., �,�>,�' �G:. �<, �` �1 r � � � � � �� r �f .; .�i � s r.?� , r i `z jj f ii 4�,� �P a s# . �a �,{` � £ c . � �� , � f �f ��"} r � } �� III��I�� ( � ;� � � tf � `�'� �r,rr� a ,�� `�`�,. �?� �7,s,��r� �F a �' ��3 ,,s-< � i� � s: + NATIONAL � WHEELCHAII BASKETBAL ASSOCIATIO f Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/2/2009 Accept a 10-foot wide Hiking Trail Easement in, over, upon and through the North ten feet (10') of a portion of the Southeast i/a of Section 32, Township 28 South, Range 16 East, conveyed by the West Central Council, Inc., Boy Scouts of America given in consideration of the mutual benefits to be derived therefrom; and approve and convey to the Scouts a non-exclusive License Agreement to Maintain Signage and Fence upon a 0.66 acre, more or less, portion of the Northeast i/a of the Southwest i/a of said Section 32, Township 29 South, Range 16 East, Pinellas County, Florida, in consideration of the Scouts timely and fully complying with the covenants and conditions contained therein. (consent) SUMMARY: On December 9, 2008, the City entered into a Contract For Purchase of Real Property with the School Board of Pinellas County (Board). The agreement provides the City shall acquire fee simple title in and to 27 acres, more or less, of undeveloped land in the Southeast i/a of Section 32, Township 28 South, Range 16 East, Pinellas County creating the Lake Chautauqua Equestrian and Nature Preserve. Closing of the contract is specifically conditioned upon satisfactory completion of the following pre-closing requirements: • Vacation by Pinellas County of a portion of a 33-foot right-of-way conveyed to the County by the Scouts in 1960. • Conveyance by the Scouts of a 10-foot wide Ingress and Egress Easement over, across and through a portion of the vacated right- of-way, extended to the waters of Lake Chautauqua. (This grant of easement is a condition established by Florida Community Trust in granting the City $1,478,000 toward the property purchase.); and, thirdly, • Release by the Scouts of a Right of First Refusal to purchase the 27-acre Board parcel now under contract to the City. The Board of County Commissioners approved vacation of the required portion of the 33-foot right-of-way in its January 20, 2008 meeting. The subject Hiking Trail Easement (titled in response to Florida Community Trust requirement) satisfies the Scouts obligation to convey the above described Ingress and Egress Easement to the waters of Lake Chautauqua. Although not specifically set forth in the contract, Council was advised prior to contract approval that the Scouts conditioned the easement grant upon City approval for the Scouts to continue to maintain sign and fencing that are currently constructed and encroaching into a portion of City parkland adjacent on the west to the entrance into Camp Soule. The proposed License responds to that requirement. The License will terminate upon the Scouts abandoning the premises, selling or changing the use of Camp Soule, or upon notification by the City the premises are required for another public purpose consistent with the City Charter. The final condition precedent to closing was satisfied November 11, 2008 when Scout Executive, William M. Davis, executed a Release of First Right of Refusal to purchase the Board parcel. It is anticipated the property transaction should close within 30 days following Council acceptance of the subject Easement and approving the subject License Agreement. Review Approval: 1) Planning 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 4 Attachment number 1 Page 1 of 4 LICENSE AGREEMENT TO MAINTAIN SIGNAGE AND FENCE This LICENSE AGREEMENT TO MAINTAIN SIGNAGE AND FENCE ("License"), is made and entered into this day of , 2009, by and between the CITY OF CLEARWATER, FLORIDA, a Florida municipal corporation ("Licensor"), and the WEST CENTRAL FLORIDA COUNCIL, INC., BOY SCOUTS OF AMERICA, a Florida not for profit corporation, whose mailing address is 11046 Johnson Boulevard, Seminole, Florida 33772-4715 ("Licensee"). (Whenever used herein the terms "Licensor" and "Licensee" shall include all of the parties to this instrument, and heirs, legal representatives and assigns of individuals, and the successors and assigns of corporations) WITNESSETH: 1. License Premises: In consideration of Licensee timely and fully complying with the covenants and conditions herein contained, Licensor does hereby grant to Licensee and Licensee hereby accepts from Licensor, a non-exclusive License to utilize the described premises owned by Licensor as more particularly described and depicted hereafter. 2. Use of License Premises: Licensee shall have the right and privilege to utilize the above-described premises for the sole purpose of continuing to maintain, and replace as may be deemed necessary by Licensee, Licensee's existing signage and fence now encumbering the License Premises. 3. License Term: This License is granted to Licensee and extends indefinitely until such time as the occurrence of any one, or more, of the following: a. Licensee sells or changes the use of its Camp Soule Boy Scouts campgrounds, or abandons its use of the License Premises for a period of sixty (60) days; or, b. Material default by Licensee in the performance of any of the terms, covenants or conditions of this License, and in the failure of Licensee to remedy, or undertake to remedy, to Licensor's reasonable satisfaction such default for a period of thirty (30) days after receipt of Notice from Licensor to remedy same; or, c. Receipt by Licensee of written notice from Licensor that the Clearwater City Council has determined at a duly constituted public meeting that the License Premises are required for any other public purpose consistent with the City Charter. 4. At such time as any of the aforementioned events occur, all rights granted herein in favor of the Licensee shall automatically extinguish and the License Premises shall revert fully to the Licensor as if this License had never been granted. C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvertPROD.8262.1.BOY_SCOUTS_LIC_AGREE_1108.doc Item # 4 - � - Attachment number 1 Page 2 of 4 5. Liability / Indemnification: Licensor will not accept and explicitly renounces any liability of any nature for use of the License Premises by the Licensee, its employees, agents, contractors and invitees. Licensee shall save and hold harmless the Licensor, its successors and/or assigns, from any and all liability arising from injury to person or property during the term hereof; provided, however, that Licensor shall be liable to the extent permitted by the limits of Florida Statutes 768.28, as may be amended, to Licensee for any injury to person or property upon the License Premises occasioned wholly or in part by any negligent act or omission of the Licensor, its employees, agents and invitees. Nothing contained herein shall be construed to waive or modify the provisions of Florida Statute 768.28 or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained herein shall be construed as creating third party beneficiaries or as consent by the Licensor to be sued by third parties in any manner arising from this grant of License. 6. Insurance: Licensee shall procure and maintain during the term of this License, Comprehensive General Liability Insurance which shall provide: a. Minimum coverage limits of $500,000 Per Occurrence Combined Single Limit for Bodily Injury Liability and Property Damage Liability. b. The City of Clearwater, as Licensor, shall be a named Additional Insured under said policy of insurance. c. The policy shall provide coverage for any death, bodily injury, personal injury or property damage that should arise directly or indirectly from performance under this License. d. The insurance coverages and conditions afforded by this policy shall not be suspended, voided, canceled or modified except after thirty (30) days prior written Notice by certified mail, return receipt requested, has been given to the City's Risk Management Office. e. Licensee's obligation to carry the insurance provided herein may be brought within the coverage of a"blanket policy" of insurance carried and maintained by Licensee; providing, however, the coverages afforded the Licensor shall not be reduced or diminished or otherwise be different from that which would have existed under a separate policy meeting all other requirements of this License. f. Certificates of Insurance meeting the specific insurance provisions required in this License shall be forwarded to the City's Risk Management Office and approved prior to possession of the License Premise. 7. Other Provisions: Integral to the rights and privileges herein granted, the parties further agree as follows: C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvertPROD.8262.1.BOY_SCOUTS_LIC_AGREE_1108.doc Item # 4 - 2 - Attachment number 1 Page 3 of 4 a. Licensee shall at all times maintain the License Premises in compliance with all applicable City of Clearwater codes. b. Licensee shall be responsible for any and all maintenance of the License Premises, and all expenses for utilities required, if any, in the operation and maintenance of the License Premises. c. Licensee, at its sole expense, shall comply with all applicable Federal, State and Local environmental laws, and shall not allow the storage, use, disposal, or discharge by itself or others, of any contaminants or hazardous materials as defined in State, Federal or Local environmental laws on or about the License Premises. d. If this License, or its operation, shall create any ad valorem or other tax obligations, it shall be incumbent solely upon Licensee to timely discharge same. 8. Notice: Any notice given by one party to the other in connection with this License shall be sent by certified mail, return receipt, with postage and fees prepaid, addressed as follows: If to Licensor: City Attorney City of Clearwater P. O. Box 4748 Clearwater, Florida 33758-4748 If to Licensee: Executive Director West Central Council Florida Council, Boy Scouts of America 1046 Johnson Boulevard Seminole, Florida 33772-4715 9. Quiet Enioyment: Upon observing and performing the covenants, terms and conditions required by this License, the Licensee shall peaceably and quietly hold and enjoy the License Premises for the indeterminate term as stipulated herein, without hindrance or interruption by Licensor. It is expressly understood and agreed that all rights of ownership of the License premises not inconsistent with the license rights herein conveyed to Licensee are reserved to Licensor. Subject to the terms and conditions hereof, Licensor shall have the right at its sole discretion to grant such other licenses, rights or privileges to other persons and entities so long as such grants shall not unreasonably interfere with rights and privileges conveyed herein to Licensee. 10. Entire Aqreement: This License contains all of the terms, conditions and covenants binding the parties hereto. There are no other terms, conditions, covenants or understandings, either written or oral, binding upon the parties unless expressed herein in writing, or subsequently addended hereto by mutual agreement of the parties. C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvertPROD.8262.1.BOY_SCOUTS_LIC_AGREE_1108.doc Item # 4 - 3 - Attachment number 1 Page 4 of 4 IN WITNESS WHEREOF, the undersigned parties have hereunto affixed their hands and seals the day and year first above written. Signed, sealed and delivered In the presence of: Witness signature Print Witness name Witness signature Print Witness name Countersigned: Frank V. Hibbard, Mayor Approved as to form: Laura Mahony, Assistant City Attorney WEST CENTRAL FLORIDA COUNCIL, INC., BOY SCOUTS OF AMERICA By: Print Name Title : CITY OF CLEARWATER, FLORIDA William B. Horne, II, City Manager Attest: Cynthia E. Goudeau, City Clerk C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvertPROD.8262.1.BOY_SCOUTS_LIC_AGREE_1108.doc Item # 4 - a - Attachment number 2 Page 1 of 2 LEGAL DESCRIPTION / LICENSE AGREEMENT BASIS OF BEARING: N89°37'15"W, ALONG THE NORTH BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 32, TOWNSHIP 28 SOUTH, RANGE 16 EAST, CHELSEA WEST SUBDIVISION, PARCEL ��A", OFFICIAL RECORD BOOK 6545, PAGE 689, PLAT BOOK 99, PAGE 68, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA. THAT PORTION OF PARCEL ��A", CHELSEA WEST SUBDIVISION, OFFICIAL RECORD BOOK 6545, PAGE 689, PLAT BOOK 99, PAGE 68, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGIN AT THE NORTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 32, TOWNSHIP 28 SOUTH, RANGE 16 EAST, CHELSEA WEST SUBDIVISION, PARCEL ��A", OFFICIAL RECORD BOOK 6545, PAGE 689, PLAT BOOK 99, PAGE 68, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE N89°37'15"W, ALONG THE NORTH BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SAID SECTION 32, A DISTANCE OF 30.00 FEET; THENCE CONTINUE N89°37'15"W, ALONG SAID NORTH BOUNDARY LINE EXTENSION OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SAID SECTION 32, A DISTANCE OF 124.00 FEET; THENCE N36°15'52"W, A DISTANCE OF 87.90 FEET, TO A POINT OF INTERSECTION WITH THE MEANDER LINE (APPROXIMATE WATER'S EDGE) OF LAKE CHAUTAUQUA; THENCE N56°30'17"E, ALONG THE SAID MEANDER LINE OF LAKE CHAUTAUQUA, A DISTANCE OF 119.82 FEET; THENCE N45°51'08"E, ALONG SAID MEANDER LINE OF LAKE CHAUTAUQUA, A DISTANCE OF 147.85 FEET; THENCE S00°00'15"W, ALONG THE EAST BOUNDARY LINE OF THE SOUTH 1/2 OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SAID SECTION 32, A DISTANCE OF 241.00 FEET TO THE POINT OF BEGINNING. PARCEL CONTAINS: 28,615.51 SQUARE FEET, 0.66 ACRES, MORE OR LESS. Item # 4 Attachment number 2 Page 2 of 2 Item # 4 s�oie �"=�oo' EXHIBIT "A" This is no t a survey � � � � r- �� `�`�Kv- � - P P R K North Boundary Line of SE } of SW � Section 32 Twsp. 28 S. Rng. 16 E. �° 124.00' PARCEL "A" l ` • C�-� 18 �� 5�. 21 �� CAMDEN ROAD 0 0 � N -.�- ' . _.�allll��lllll��.. . - CAMP SOULE BOY SCOUTS OF AMERICA N. E. Corn er Poin t Of Beginning ' D PRK o I �E R� P P � S�v w J � �I � � � I � CHANCERY LANE Item # 4 �;� T l��F;'+! 1��"�° ��td �aA €.�Y4� _ 4'=.tlf?wll}�v+�^_'CdlaCi ��=F�`el.I"�,41'��"°��'i°^. �;Cg T !.�,fs_;]�,Fa'e°2�c�. . �,��sx��4t� �:�;=�r��t�,=:<i', h � .�'�m,;;.c�.�; �� !� L ('�_IP�u LS ,.�.r ^�'�.u- 1 �-4i�UtJli � g�.��-'L�!'4�I�IS..� � � � Attachment number 4 Page 1 of 3 � F�� ,r��i' I'�7�d� "s�iis 'a��}' �i � ��C��" �� h � ��`� ��h��l��., ��,� �L�I��€�� Pf��IL� ��.� ��`'r" ��C�t�T� �� ,��1��,�, � ��ri�� r��at ��r �r�� ta�°��i��i� i`wo"�i� F�� e� �;�uI��:Eh ��f ��' ��t�� :7� A��ii�CE��; irw�..;E �t�,�s �F�; "�r�rit�r �� +�'��s�� rr��1i�� 's� l �l`;�� J�fa�t��rs ��I��, ��r��ir`e�l�, �I��i�� ,�;��t�-4��. r� t�� 1'��` �?� ��E��"�F�:,� �k�Ci�,�C�� t�rad� ��€ai�� a�pe�r��a�� tikt°S�� ;n "C�r�� ",�, o��k^,�E�� r��;�i�a-� ��3E ��v� i� F� �. 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Item # 4 Attachment number 4 Page 2 of 3 I� 9� ��'��° ��C�c��C��C� ��f� r;C;��f� ��r �fl ri�;��i� �f ��a�n�r��i� �� t�t� ��rt�n� rCt�.fi'>I��S fE�� ICii�Crf��l��'C"',� 4�`I�;�"I �I�� a��l"I�?i�a Ci�f�i� �'a�'-��r� �:��.�"�� ?� �`.,+i�P�C�� 'e"ai�. 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' t .�` $ � �7' i�1�" (.,�I' �._ 1,rf,��;.,�i'�d. ,.i�: €��w�;�. �..'�_x �'�'"€�. ile;L. � C z.. � � � ��:�� . P� � ��1� �� o x�a� i��. �ir �r �,°� .�:E� I � E `��c��` `� "�w„s;+ "'�� °r°:�, E�.�`� � . �'' � ��. j �. � i I � I I aC��1L� R€�r��+ P,�f;� �� F"�� _� a ,u � � � �� .n,__ � � 0 �`�� _ �r i? 'E 3 ! ��_ �� ,� ��o�� `'6 s k �wE ,... �: � �__. _ _ � _ _ _ � I � i 0 � �_. �� ? i � : � ..� � ' Item # 4 Work Session Council Chambers - City Hall Meeting Date:2/2/2009 SUBJECT / RECOMMENDATION: Award a contract (Blanket Purchase Order) to T and T Refuse Parts, LLC, Tampa, FL for an amount not to exceed $165,000 for the purchase of replacement parts for Solid Waste vehicles during the contract period February 6, 2009 through February 5, 2010 and authorize the appropriate officials to execute same. (consent) SUMMARY: This vendor supplies parts for Solid Waste vehicles only and delivers original equipment parts at lower prices than the manufacturers. These parts are purchased by Fleet Maintenance. This BPO will replace BPO #504475. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 566-06611-550600-519-000 $99,900 $165,000 2008 to 2009 Amount $165,000 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment BPO None Bid Required?: No Bid Number: Other Bid / Contract: Bid Exceptions: None Review 1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Clerk 6) Assistant City Manager 7) Clerk 8) City ApprovaL• Manager 9) Clerk Cover Memo Item # 5 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/2/2009 Award a contract (Blanket Purchase Order) to Wingfoot Commercial Tire Systems, LLC, Tampa, FL, for an amount not to exceed $125,000 for the tire repair and inspection services used by all City Departments during the contract period March 1, 2009 through February 28, 2010 in accordance with Sec. 2.564(1)(d), Code of Ordinances - City of Clearwater RFP 32-06, and authorize the appropriate officials to execute same. (consent) SUMMARY: This contract covers repair of flat tires for all City vehicles and tire inspections for Solid Waste trucks as outlined in the RFP 32-06. This is the third year of a five year contract approved by Council on December 14, 2006. Type: Purchase Current Year Budget?: Yes Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: $115,000 Not to Exceed: For Fiscal Year: Appropriation Code 566-06611-550700-519-000 Bid Required?: Other Bid / Contract: $125,000 03/08 to Ol/09 Yes Amount $125,000 Annual Operating Cost: Total Cost: Appropriation Comment BPO Bid Number: Bid Exceptions: $115,000 City of Clearwater RFP #32- 06 None 1) Financial Services 2) Office of Management and Budget 3) Solid Waste/General Support Services 4) Financial Review Services 5) Solid Waste/General Support Services 6) Financial Services 7) Solid Waste/General Support Services 8) Financial Approval: Services 9) Solid Waste/General Support Services 10) Financial Services 11) Office of Management and Budget 12) Legal 13) Clerk 14) Assistant City Manager 15) Clerk 16) City Manager 17) Clerk Cover Memo Item # 6 Work Session Council Chambers - City Hall Meeting Date:2/2/2009 SUBJECT / RECOMMENDATION: Award a contract (Purchase Order) to Pat's Pump and Blower of Orlando, FL in the amount of $248,577.00 for the purchase of one Sterling LT 7501 Cab and Chassis with Aquatech Sewer Cleaner Body in accordance with Sec. 2.564(1)(d), Code of Ordinances - other governmental bid, authorize lease purchase under the City's master lease purchase agreement and authorize the appropriate officials to execute same. (consent) SUMMARY: This purchase is a piggyback of the City of Ft. Lauderdale Bid 582-9932 and purchase order PP08004155. This Cab and Chassis replaces G2242 that is included in the Garage CIP Replacement List for Budget Year 08/09 and will be assigned to Public Utilities. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: $51,704.02 Not to Exceed: For Fiscal Year: 2008 to 2009 Appropriation Code 0316-94234-564100-519- 000-0000 Bid Required?: Amount $248,577.00 No Budget Adjustment: None Annual Operating Cost: $28,917.00 Total Cost: $80,621.02 Appropriation Comment L/P CIP Bid Number: City of Ft. Other Bid / Contract: Lauderdale Bid Exceptions: None Bid# 582- 9932 Review 1) Financial Services 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City ApprovaL• Manager 7) Clerk 8) City Manager 9) Clerk Cover Memo Item # 7 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/2/2009 Authorize the City Engineer to apply to the Florida Fish and Wildlife Conservation Commission for a Florida Boating Improvement Program (FBIP) Grant and adopt Resolution 09-05. SUMMARY: • The existing public boat ramp located at 69 Bay Esplanade in Clearwater Beach has deteriorated to where it is in need of replacement. • The project to replace the existing ramp has been initiated in response to public need, and for boating safety. The project is at the 90% design stage and all environmental permits have been obtained. • The City's Engineering Department desires to apply to the Florida Fish and Wildlife Conservation Commission for a Florida Boating Improvement Program (FBIP) Grant, to offset in its entirety the design and construction costs of the new ramp. • Adoption of Resolution 09-05 will authorize the City Engineer to apply for and adminster the FBIP Grant on behalf of the City. Review Approval: 1) Clerk 2) Assistant City Manager 3) Clerk 4) City Manager 5) Clerk Cover Memo Item # 8 Attachment number 1 Page 1 of 1 RESOLUTION NO. 09-05 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, AUTHORIZING TO APPLY TO THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION FOR A FLORIDA BOATING IMPROVEMENT PROGRAM (FBIP) GRANT; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater desires to design and construct a public boat ramp located at 69 Bay Esplanade in Clearwater Beach, which has deteriorated to where it is in need of replacement; and WHEREAS, the City of Clearwater in response to public need, has initiated City's project numbered 06-0049-MA to replace said ramp and enhance boating safety; and WHEREAS, the City of Clearwater desires to apply to the Florida Fish and Wildlife Conservation Commission for a Florida Boating Improvement Program (FBIP) Grant, to offset the design and construction costs of a new boat ramp; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City of Clearwater authorizes the City Engineer to apply for a FBIP Grant for said project on behalf of the City of Clearwater, and likewise authorizes to administer the grant on behalf of the City of Clearwater. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this Approved as to form: Camilo A. Soto City Attorney day of , 2009. Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Item # 8 Resolution No. 09-05 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:2/2/2009 Approve Change Order 1 to Gulf Coast Contracting, LLC of Tarpon Springs, Florida, for the Reservoir 1 and 3 GST Coating Project (08-0031-UT) by increasing the contract time by 307 calendar days, for a new contract duration of 417 days. (consent) SUMMARY: On October 15, 2008, Clearwater City Council approved a contract to Gulf Coast Contracting, LLC to clean and recoat the existing ground storage tanks (GST) at Reservoir 1& 3 in the amount of $114,840.00. The work on the two (2) GST at Water Treatment Plant (WTP) 3 has been completed, and the Contractor has completed a limited portion of the work on the GST at WTP 1. The existing tank is over 40 years old. While it is not in failing condition, there is a significant leak and some minor defects that need to be repaired prior to completion of the coating process. The tanks manufacturer has performed an evaluation, and staff is currently weighing options to determine the most cost-effective solution. Due to these unexpected repairs (by others) that need to be completed on Reservoir 1's GST, a time extension of 307 calendar days is necessary to add to the contract to allow for the unexpected repairs to be completed prior to completing Reservoir 1's GST coating project. The contractor has agreed to honor the original price for the duration of the contract extension. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Other None Budget Adjustment: to Annual Operating Cost: Total Cost: None Review 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City ApprovaL• Manager 8) Clerk Cover Memo Item # 9 CHANGE ORDER # 1 PROJECT: Reservoir No. 1& 3 GST Coatin� Proiect CONTRACTOR: Gulf Coast Contracting, LLC 502 S. Florida Avenue, Unit 124 Tarpon Springs, FL 34689 Attachment number 1 Page 1 of 1 January 13, 2009 PROJECT NUMBER: 08-0031-UT PO REFERENCE NO.: ST104932 DATE OF CONTRACT: October 15, 2008 CODE: 0315-96721-563800-533-000-0000 SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT To increase the existing contract `an additional 307 calendar days; STATEMENT OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT Administrative Change Order # 1 NEW CONTRACT AMOUNT ATTEST: Cynthia E. Goudeau, Date CITY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA $114,840.00 $0.00 $114,840.00 City Clerk William B. Horne, II City Manager ACCEPTED BY: GULF COAST CONTRACTING, LLC By: Manuel Gialousis, Manager Date: Witnesses: (SEAL) Recommended By: City of Clearwater Robert Maue, P.E. Project Manager Michael D. Quillen, P.E. City Engineer Item # 9 Work Session Council Chambers - City Hall Meeting Date:2/2/2009 SUBJECT / RECOMMENDATION: Appoint two members to the Community Development Board with the term expiring February 28, 2013. SUMMARY: APPOINTMENT WORKSHEET BOARD: Community Development Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Yes RESIDENCY REQUIREMENT: City of Clearwater MEMBERS: 7 & 1 alternate CHAIRPERSON: Nicholas C. Fritsch MEETING DATES: 3rd Tues., 1:00 p.m. PLACE: Council Chambers APPTS. NEEDED: 2 SPECIAL QUALIFICATIONS: Board shall include members qualified and experienced in the fields of architecture, planning, landscape architecture, engineering, construction, planning & land use law and real estate THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. 1. Nicholas Fritsch —1310 Gulf Blvd., Unit 8-D, 33767 - Original Appointment Ol/20/OS (Retired — BS Economics) Interested in Reappointment: Yes (lst term expires 02/28/09) (1) Absence in the past year 2. Dana K. Tallman — 3033 Pin Oak Drive, 33759 — Original Appointment 11/4/04 (Environmental Engineer) Interested in Reappointment: No (lst term expires 02/28/09) THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. Charles W. Blowers — 2941 Eagle Estates Cir. S., 33761 — Retired/PhD Economics 2. Michael Boutzoukas — 2433 Bond Ave., 33759 — Attorney (Cun-ently serving on the MCEB) Cover Memo 3. Robert P. Fernandez - 301 N. Hillcrest Drive, 33755 — Retired/Retail Development If@CTl # 10 (Currently serving on the EZDA) 4. Candace Gardner — 736 Island Way, Apt. 305, 33767 — Guidance CounselorBS Degree Rita Garvey -1550 Ridgewood St., 33755 — RetiredVolunteer/Activist 6. Bob Luna - 774 Snug Island, Island Estates, 33767 — Mortgage & Real Estate Gro Miller - 1724 Thomas Dr., 33759 - Broker Associate Zip codes of current members: 2 at 33755 1 at 33756 1 at 33759 2 at 33761 2 at 33767 Current Categories: 1 Environmental Engineer 1 Consultant/Project Manager 1 BS Economics (Retired) 1 Architecture, pursuing license 1 Self Employed: Investor, Yacht Broker - BS Finance & Marketing 1 Contractor & Mech. Eng. 1 Retired Business Mgt. 1 Architect Review Approval: 1) Clerk Cover Memo Item # 10 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater residentj Name: Nicholas C. Fritsch Home Address: 1310 Gulf Boulevard unit 8-D Clearwater. 33767 Telephone: 595-6528 How long a resident of Clearwate� �ourteen vears Office Address: retired Telephone: 723 - 5171 cell Attachment number 1 Page 1 of 2 Occupation: retired Employer: (former) Eli Lillv and Co Field of Education: Other Work Experience: BS Economics Pinellas County General Services and . �_, �� If retired, former occupation: Dept. Head o� �e�hanical trades at a uharmaceutical research & administration camous. Community Activities: American Assemblv Process 2002. Pirt�llas Countv: MPO Citizens Advisorv Comm.; TBARTA CAC member, Pinellas ITS Cammittee, Pinellas. CouMv Belleair Brids�e Replaoement Citizens Involvement Comm.: Pinellas Countv — General Services intam and "Partner in Prngress Award nominee" 1995, Citizens for a Better Cleannrater s�rt�r, Paint Your Heert 4ut Clearwater 2000-20�, The Summit for the Pinellas Community, Big Brothers and Bis� Sisters af Pinellas Ccxmri 2004-2008. Leader of Career Starts 8 Transitions-a Life Stas�e Christian Minislrv. Bead� Comm.: BeQeair 8rids�e Comm., 61GC and Sand Kev Civic Assoc. Chairman of Beach Nourishment. Other Interests: Attendins� NASCAR races and termis Board Service (current and past): Community Develo�ment Board. �ast - �resi�ient, secretarv - Purdue Universitv Club of Tamoa Bav. Qast - 1� vice-president & treasurer of Sar�d Kev Association, past - member Jollev Trolley Board. past - member & president of a national trade association. Board Preference: _Gommunitv Develoament Board member Additional Comments: I eniov contributins� to issues that �e imoortant to the Citv and the County� especiallv economic develor�ment and I resuect the atv leaders and staff. � :� , �, � � .._.... ' / �..� _ •° � ' Signed: � '-iC' �� ` � ��'`'""�- a �- �' � Date: 12-7-09 �, G�� .� f _ � _. � �,� �;..°�. �� _^�,. �� " � �. � fl� _ � 7008 J �---- _ _ -- a te� _# 1 �� Ol=l-I� � _ Lr-r_.� ,, _�, � ,-r Attachment number 1 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? The boarci reviews recwests for variance, rezonirx� and �oeals tQ the Citv's Communitv Development Code. It evaluates the applicanYs written submission and cbcuments aqainst the al�plicable sections of the code and or plan. Followina the oral �resentation bv staff and the applicant, the board discusses tt�e r+elevant fat�s and issues: ultimately renderina a decision to recommend to acoept or deny the ac�alicant's proposa! based on its merits. For flexible developmerrt proaosals, it has final authority. Fo� level three cases, it makes a recommendation to the council to approve or denv the atx�lication. (t is a quasi-iudicial board and makes decisions based upon the findinqs of fact and c�nGusions of law. 2. Have you ever observed a board meeting either in person or on GView, the City's N station? Yes, on manv occasions and have made aresentations as a citizen durin� board meetinqs. 3. What badcground and/or qual�cations cb y� have that you feel w�ould qualify you to serve on the board? I am completin� mv first apaointment of four years as a board member. Previouslv in my comorate career, I have planned or directed the mechanica) maintenance or a�ordinated the construction of a varietv of buildins�s and on-site uutility distribu�on systems for more than eis�ht vears. These aualifications will offer the board some additionai insis�ht into the impact � the proposals on the land and citv infrastruc�ture Mv strer�th is lookin� at the p�actical aaplication of conceats 4. Why do you want to serve on tlie board? I wish to continue to oontribute positivelv in the develonment and redeveloamerrt of the citv In the course of mv contad with citv commissioners bo�erds and staff f have endeavored to offer my o�inion with respect and irrtesuiiv. I love the CiN and wish to oontribute to its strenqths and vitalitv Name: Nicholas Fritsch 12-7-08 Board name: Communitv Developmerrt Board I[�ii�:�t[�� Attachment number 2 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARD��'►��'D (must be Ciearwater resident) � � � .� ,��,e, , � � o � � � � MAY 0 9 2Q08 IVAl11C. Office Address: OFFIqAI RECpRDS AND Home Address: , LECISLAT�VE SinICS DEPT z � �l �% � � °1-�-- � � ; ,� � s G c �� - =�h 7' � � Zip _ C �� ,,V h ��ic% Zlp � � Telephone: '% 2 � ? � � � 2 � �' � Telephone: How long a resident of Clearwater? �� 'e ��` �1 Occupation: „�-� �� -�� Field of Education: � �`-'l !/ �:' � J,�<y� G c r If retired, foRner occupation: �� Empioyer: Other Work Experience: �x � �� G � �.�,,e �- � �f� l/�� / — �7� �.( Community Activities: �/—� � �� ` " , 1 2vev � �� v�� ./-�- _ ��✓ Other Interests:_ �� '" � �� -� G �` '�`� � � �� ' � � � Board Service (current and past): �J � ;�� f' .� � i� //� � % ,a� �.�" i , ,(�=L� - / : Additional Comments: .�/ J � G� l R-- `� � �% �/ � Board Preference: �� u �n� �� L�sL.Js�, ��rvrX N� —� � j�v ��`,�. �/ � .-�'o c" ° ��r�r� ��' �� ,.e.J,�� /�J Ll�z-�'v�--��k' D Date: �� 6 � Signed: �-- - �` �- See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 10 � ' Attachment number 2 � ' Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? � � �J �ti /� q � � � �� s � � �'�-'�- � b G <� � �l �- 1 `� � �^ �y ,�v �"'t Af �.JZ v�- s' � � �, � .-a., �.c..�- `�e- �1.56 ✓.Q� �� . � f'n I/C.11� � �' / � � S ��- cl .+Z. ��s" �� i�l1L �. �� ,S�61 � fi'�l �' /� �7 //�( 4� !/\� .S' �� .i�i �=— c�"� i�li " f � �[/�� ' �``' �Jj�' ' �� . S l ✓✓ �%✓L� i!J � � "� �2� S �cS.tiC � � b J:—� �1� � � v sz- y 1i1�' 2. Have you ever obse�ed a board meeting�ither in person or on C-View, the ��1��;� f� J,� City's TV station? ,�- � -�-� � � ✓.�. �:.� 3 v � ,�--,-�-1. �, �G .��. �� /,fi �` L/J cJ rL?�' !° � ./-F �.1 : � 2 a � !� v✓ YJ �� T � 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? --v.,h r d�.�/ �- � ✓� �-� ` � �� ✓� r�,�/ G4 s" �% � `�� ° � L � /� ��z- ✓�,%� � •�-C � w�„ i�, �,Oi� %l � �8- �/ ��/ � ' -� . _ � � ,� .� � � �� I l S � � �-.,� �� .6 -r�x � ,✓ < � � G 5 1�� 3" o .� �� ,-� � � :.,� 2 v � l v.� ��%�'v✓�-�--- lC'__�.�- s z` � 4. Why do you want to serve on this Board? !� � /„ ,.i. � > .� �"�/r� -'��c;f_ / �'y i/J^-°��C'i ,. o � ��/�ic�f / /�- � C. �" c� � C �...� '2/�.�i SL..^� ' � G v / � G., !"' ✓/ /� � /�% ..f2 �9� / ' � � � Q� � Name: G Gi it: ,�-,./.� s` c�. /� l��. ti�,s, ., ,��' f��:r¢r-� . Board Name: l_ �,at ,.�.� v N�'��.�-e- ✓�c ` �`� �'� .;' l� /t � ��' Y.R ✓ (t 3�' TS 4"4 � � �- ,�i�� v.�;� � , � hsi�/�� , / 2, o�y � y c�i �,t�� Q f�, D v.�- �,;�,� �� s�. r�,� L`t�� ,-�- s b% �� , � �� l ��;ti` � s � Item # 10 Nam Home Address: CITY OF CLEARWATLR - APPLiCATION FOR ADViSORY BOAF�DS (rruuist be Cisarwater resident) Office Address: Attachment number 3 Page 1 of 2 � � 3 .3 i�� .�Q.., �-��.�. �� ___ l j � r1� • �p l �G,. � ��c � �-�,.,Zo � � ,/^/ � �%'� 1.t1 �V'"' I"" l.. Z! �� 7`S � _�'� G�✓i.r l c.l,'C"�G?r/ ��'"' ZI p� ?Ll� '� Telephone: 7� 7� 7 Z��'7 3 L� Telephone: �% �7 - 7 Z h l,v Z 3� y� /� How Iong a resident of Clearwater'?� �� occu{�afian: ' y ' ...ry� : , Field of Education: � ;� `�� r��-��.� s��,. I �p.� -�°�� - ��,... �, ��a � � 7 � �� s�� Uwr . �a l� � �c If retired, former occupation: _ C�mmunity Activities: Employer: Other Work Experience: .�,�� Other Interests: Board Serviee (currenfi and past): Board Preference: r ` ti, vt-� Q� ��' �,- 9�'� -l��'9 �� < 1�. , . , , u �t �e�G%V1 �h U � r��'�.z��a � r.c��,� �� / '�%.:T t b �': . ,> .�� .; � .� � ,.�Vne��i.M , ��v�cc��+'12e��ucd� _ �y9Y—�� Additionaf Comments: Sign Date: � � See attached list for boar� s that requir� financial disclosure at time of appointment. Please return this. application and board q�'estionnaire to ihE; Official Records & Legislative S:ervices Department, P. O. Box 4748, Clearwater, F'L 33758-474�3, or drop off your application at City Halt, 2nd Floor, 112 S, Osceola Av�nue. �Z�C�1�V�D APR 10 2008 o��c�A� ��ORC�S ANI� ��YC�'��Tltem # 10 _ ,.. _ . __ __. ,.., . . . ._ _ _ _ . ....,,. Attachment number 3 Page 2 of 2 13��DARD QUE5Tll4NNAIRE 1. What is your untterstanc�i��g of the board's duties and responsibilities? Review, sometimes in a quasi-judicial posture ot zoning, planning and developm�:nt matters ef�ecting the City of Clearvrater and its re�>idents. �. Mave you ever observed �� board meeting either in person or on C-Vdew,. t�e City's TV station7 No, but I have served on the Municipal Code Enforcement Board for the City of Dunedi.n when I w�as a resident there. 3. What background and/ar c�ualifications do you have that you feel would qualify you to serve on this BUard? Nearly nine years service on �he Dunedin Code Enforcem�nt Board, and two yeax's of service on the Dunedin Envi.ron.mental Quality Commission and the Du��edin Municipal Ordinance Review Committee toge�her with my expe:rience as an Attorney whase primary focus is Real Fstate and Busin��ss transaction related matters. 4, Why do you want to serue: on this Board? I would like the opportunity to utilize my experience, background, training and educatio�z to serve �he community and the interest of the Ci�y of Clearwater. Name: Mirh� e i F Rni� t �ni,�}�� Board lVame: Community Development Board Item # 10 a CITY OF CLEARWATER - APPLICATION FOR ADVI (must be Clearwater resident) Name: Robert P. Fernandez Home Address: 301 N. Hillcrest Drive Clearwater Zip 33755 Telephone (727 461-7674 Cell Phone: (727) 560-1961 Office Address: Same Telephone: Attachment number 4 Page 1 of 2 � �� P��J '`�__ �� DEC�:� 7 20Q8 � �_____._ � .�� ' �''` o��ic�F �� 4�_�� ;�� F Zip E-mail Address:pbjfernandez@ij.net How long a resident of Clearwater? 26 vears Occupation: Retired Field of Education: Retail development Employer: Other Work Experience: If retired, former occupation: Vice President CFM Central Florida (a food chain Community Activities: Vice Chairman, Clearwater powntown Development Board, member for 7 years, Jolley Trolley Board of Directors, Enterprize Zone, member Other Interests: Clearwater Main Street, original member Board Service (current and past): Board Preference: Clearwater powntown Development Board Jolley Trolley Board Enterprize Zone Additional Comments: Community Development Board Signed: Robert P. andez Date: December 16, 2008 �G'�L�i�r� See attached list for boar s that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 10 Attachment number 4 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? _Develop understanding of the responsibilities of the Board Attended work session conducted by the city several years ago. Informing interested parties in the primary objective of this board 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Yes and also participate in the monthly DDB Board meetiong on C- Viewj. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? A primary function as Vice-President of a grocery chain, I helped develop sites and locations working with planners and general contractors to create new locations. Attended several statewide meetings of Main Street organization, for ten years. and participated in sessions to design a downtown for member cities. destination. 4. Why do you want to serve on this Board? I feel I have general knowledge of the duties and responsibilities of this board and have followed several board decisions conducted during meetings. Name: ROBERT P. FERNANDEZ Board Name: COMMUNITY DEVELOPMENT BOARD Item # 10 . t Attachment number 5 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY B�,�:�,�IVE� (must be Clearwater resident) Name:_ C� n( � R e. �c. G F� R� 1� t•S �. � FEB 04 ZO'08 Home Address: Office Addres�l �F�+�� ECORDS ��i�� " �E��SLATIVE SR`JCS DEP� 73C.o �S1..�NL� tl�'i�Jr 14P1'".3�� Ms.CandaceGardner e ��,��w�-�� ., ��. z�p 3�7�� Telephone: 7oZ�'-- �/��'!-C�p'I� Cell Phone: How long a resident of Clearwater?�� Occupation: C..�d,��tG � COUht��.�otZ. Field of Education: 736 lsland Way. Apt. 305 Clearu�ater. FL 33767-1817 (727) 447-0074 Zlp E-mail Address: _C�tntb�l.� La,j� HoL•Go�n Other Work Experience: �� " j�J rnR�r� �� ,,��- �,��.� � c ��. s� - ,� If retired ormer occupation: s .r Community Activities: C��,rn/i�c��`' r�..� f�,h,t�y,.� ('�? �rrl� � r,��f�rrui r—��y� i, , , � . � i �� — � - _ _1_l�.t.. ., � ! . � � Other Interests: Board Service (current an past): Board Preference: Ll b r-� ra� r�,� �i a Y�- l�D �d m im u h i�l �i �il� ►4�f"�G h� �{c�� R.�l'� -�1� � f� � V6�w �--o1^�m�ti�� aGG Additional Comments: L.e� Y�q �� t�,-'C'� I�, -- �r,�� a-� -t- t�,,�T�,�� 13 � �9 Ltt}-� � C�'t yo h �b �'R� !, • � • ♦ �rt _ ♦ i �t � / � if i I � _ - _ �i � - �,, � �r - — - - --�� . = �s=_--�+:- �: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P_ O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 10 , , r � BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? �# d� � Attachment number 5 Page 2 of 2 ..%`Zpn.�-t..p.(.,v-' .�LO�d�t(LA�', —" 2. Have you ever observed a board meeting either in person or on C-View, the City's N station? 3. What background and/or qualifications do you have that you feel would qualify you to senre on this Board? , ��- .-�.� c a a � � �3�5, ..e�z.tc.e,a� p �. . _ 4. Why do you want to serve on this Board? ., . �� D Cj Q'/YL% ` v � v Name: (,P' G'r' �? C'��'1.(� .��7C.�/�.� �`? � Board Name: C r�'1�2fY�? 1..��»l�t� ��, � �� Item # 10 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: � ! %~ � � �� U � 7 Home Address: / S'3-� , ,� � �- (,v p � rD � T ��. � R Z,p�� T_ Telephone: 7 a-% — �`� "'J�� ( Cell Phone: Office Address: Attachment number 6 Page 1 of 2 Zlq Telephone: �; �`�.;� � �� fi-w ;-� . � ��,:b � , � a. , E-mail Address: �.: . , How long a resident of Clearwater? �►-��-c.¢,- `� � c% - . ,_. Occupation: ;Q_�� i�� Employer: Field of Education: Other Work Experience: Board Service (current and past): Board Preference: cn�m� D� v. ��,�� Additional Comments: Signed Date: l U"� 0� d 7 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 10 > > BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? � Attachment number 6 Page 2 of 2 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? � i V • �' , ♦ �/I�'\. 4. Why do you want to serve on this Board? � !!�� _ , /� , „ „ Name: Board Name: . I��V ° � > v Item # 10 Attachment number 7 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BC��t"J (must be Clearwater resident) �� L 1, , � , .� ,� �� Name Ho� e Add re�s l`� � /,�� i� � / � .�J N �,��c.ti.� " Zip�� v`�� Telephone: ��%�-?'`h' "��c� �� Cell Phone: %�7 �/ '��3� % How l�ng a r�sident of Clearw� Occupation: /`74��%'ft(��' Field of Education: ��,c�-�' � �- Y� �/��--, � ! �. t_,� If retired, former occupation: Offi ddress ��F��' �� d I.�GISiA1NE SRVCS pEP7' Zlp Telephone: E-mail Address: l�..�i ''��`"� `-,,�, v N� �l/�G�� Z�-�iG��. mployer: • • • / ' • � ,� : - - " /I. f ,i.1 _�ti .s � . �� - �� 5✓ Commu nity Activities: '' ,r / �� d /�-' S , �/i�`�"�'L` ►� j '' �df'� �rl''I �3 � Y— �t�%��fid �� r � l Other Interests: • Board Service (current and past): Additional Comments �...�r/I�-��,1� �� G`�'�re,�i�,�i�.Q.,� �' �� - ' � � Signed: � �� d �. Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Boz 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 10 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? I , Attachment number 7 Page 2 of 2 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4. Why do you want to serve on this Board? �-.S �� ^ � r 6' ,�•��.�.� �. C�°�� < � ° -��./^ Name: , c Board Name: Item # 10 � %`� � �A�ach�fne�n�i�6er 8 Page 1 of 2 JAN � 5 2009 CITY OF CLEARWATER - APPLICATION FOR ADVISOR�►! B��b�£co�evs ,r +v (must be Clearwater resident) u A LL � � N a m e : � �'�L6 l�-1 � �, � �e � �' S � � �e. \bi+�-i, cD �-e--l�t,re �3-L 2� �`�- Home Address: � C� �x t-1 l �. �'a -e� �- � 1�-?'� . E�1r z�p 3�3 l�� Telephone: _( �..1 � :�,� C� - �.s3 �� Cell Phone:11 a--`1'-'� �� "��3 �' Office Address: � � � � � �-t�►.�� s' r�� '�-e ;A��.ea A-Z-�-- zip 3�31 S� Telephone: ��-� " ��1- � 23 � E-mail Address: How iong a resiaent of Cfearwater? �,�� o o�-C� �� Occupation�eo� �o� -� �� . Employer: Field of Education: (� �.. � vs�,,�..-�,.� , � �-�.o�r�� --� 1��.�(.c_� �� -��-� ,�-� �f r� former occupation: � � � Community Activities: Other Work Experience: �� w�,r �� G�, �-� � o� � r�- c� C � �-�``Z. �k� � � �--� c . Other Interests: � O � G�-e- � -e- �9-c-1-`�- ��'�- �' �' � �� Board Service (current and past): Board Preference: pV�.�.u.-�.�-c„`� � `� V , --` � f�.- l/L l� . Additional Comments: � Signed: Date: � �" �� See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 10 Attachment number 8 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? � � S,�� - ,�-t. -�-- t� L�� C��, � ��.e.�S �� ` -eS�. � � � � � V�-'-� �� Q � `�. � \—v vac:.-� til..�� _Z. �C� t�u U-t, � t� �, �� w 1,��-e�, � � `e-� alo t, �. L i, �- �- � '� �_ 2. Have you ever observed a board meeting either in person or on C-ViP , the City's TV station? �` � ��.1.� \ � l4�- � � G�v �'t � � �U Sl�`�� 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? � � �� -�l�C �o► �, tU � 1�- V2.� � e- F�- L�, c� �- 11,-i- �-1 � l�e: tc� 1f' o� cR.� l� l O �'C�GZ � C� �% l� � G-1,.i. 3 v c.LU �c � A- ��lv U� CJLO l�7 l4-(. ec� Ul. �. � � � Z � s� o �- �-� � � � �sv �- � �a � � � L _ __ _ � _ \�-�_ �� P �-� v,.� � �- �- ./-�� U � l t� �-�-� s i e� � l� � L� w � w c�- �L w� c� u.c.. �; , 4. Why do you want to serve on this Board? � � �� -e-L.V� �.�11.. -E' � � `-� � � � J4-C'--�_ Name �..e � � �2.5�� V' � � \P l � 1., Ol9 ��- � O l� � V �— �- C� � C.0 1,t.1!`� . � C� G�l� �2 �- �`'�_ r4 �' /4-� �- � � p U�-�t. v-c_ c� � �� Board Name: �G�9�-�t. , ��-�� - `�-e, � �c � � Item # 10 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint five members to the Library Advisory Board with the term expiring February 28, 2013. SUMMARY: APPOINTMENT WORKSHEET BOARD: Library Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required STAFF LIAISON: Library Director RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 CHAIRPERSON: Robert M. Brumback MEETING DATES: 2nd Thursday, 10:30 am PLACE: Library Conference Room APPTS. NEEDED: 5 Meeting Date:2/2/2009 THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. Elizabeth M. O'Brien — 895 S. Gulfview #104, 33767 — Original Appointment 12/06/07 Resigned in Apri12008 due to emergency position with the Library (was serving lst term until 12/31/2011) Interest in Reappointment: Yes 2. Lorelei Keif — 210 North Betty Lane, 33755 — Original Appointment 04/07/OS Resigned 09/11/08 —(was serving lst term until 04/30/09) 3. Frederick Dunn —1881 N. Hercules #1302, 33765 — Original Appointment O1/18/2001 cover Memo (Serving 2nd term until O1/31/09) Interest in Reappointment: No Item # 11 4. Elizabeth Drayer — 3175 Hyde Park Dr., 33761 — Original Appointment Ol/20/OS (Serving lst term until O1/31/09) Interest in Reappointment: No 5. Marilyn D. Garte —1520 Gulf Blvd., #706, 33767 — Original Appointment Ol/20/OS (Serving lst term until O1/31/09) Interest in Reappointment: No THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. Judith M. Blanton — 2658 Augusta Dr. So., 33761 — Retired/Elem. School Teacher & Librarian 2. Kip Corriveau — 1347 N. McMullen Booth Rd., Unit 2, 33759 — Social Worker (Mn Corriveau is currently serving on the NAHAB) 3. Terrell Kirk, Jr. — 315 S. Washington Ave., 33756 - Trustee 4. Rosalie G. Murray — 1451 Stewart Blvd., 33764 — Guidance Counselor 5. Bernard Ward — 2706 E. Grand Reserve Cir., #1118, 33759 — Retired Zip codes of current members on board: 1 at 33756 1 at 33759 1 at 33761 1 at 33764 1 at 33767 Review Approval: 1) Clerk Cover Memo Item # 11 Attachment number 1 Page 1 of 2 CITY OF CLEARWATER - APPL�CATION FOR AD1/�50RY BOARDS (rr�ust be Cfearwater resident} Name: Home Address: " d ` � � . Zk - �c y Telephor�e: 7� _y _-- � �� --� �� Office Address: r � �s I� __,� .� . _ / _ .�_ � �, / • • • �� • How lo�g a resident of Ciearwater? a� Gsc��.<v � Occupation.� _ N � Empioyer:��, ��1 Field of Education: - Other Work Experier�ce: -� ,� � �� f�� . F . r � / � i G If retired, former Community Ac#i� Other Boatd Service {c�rrent and pa� �/ �_. �`� �_`�`, • ' L ��,� - � � , Additional Comments: �%h,�1, 0�.►.1�..,� c� :. .- -- I i �o ��. . . � � � _ ��i: / /. U i U - - 5igned- � Da#e: D � See attached Eist far baards that require f��tancial disclosure at time of appointment. Please retum this application and board questlonnaire to the Official Records & Legislative Services Department, P. O. Bax 4748, C�earwa#er, �'L 33758�748, ar dro� off your applicat�on ai City Hall, 2nd Floor, 112 S. Osceaia Avenue. :r��,..� �.:��;•'�..;. S�.P 20 ?0�� ;,�, �.. . .�_ . ., � � ,�. �'��'iti9„"�=' r • J�;;�4 (;:� i; Item # 11 Attachment number 1 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? ��t� , , :. ii/L./��.�L.!� L�`� .�i �1�.�� ii� .� I 1 � /�J / , ��u� . . . E _ _ _ < <� �i�. !�...: :�� , � / , /ii�i .._.�.�_ �f � . • •� - -� . ��. � � - �- s • � 3. W�at backgrouncJ and/or qualificatians do yau have that yau feel would qualify you to serve on thGs Board? r 0 ' v �-v-c..e� . � 4.�iV1%�iy do you want to ser�e his Bo� � �►' Name: (�'' � . Board iVame: Item # 11 � � � CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: Home Address: �. i i. ?_ � s �./. J . .4 ii • -• • , , . ` - � . .., iJ a ..'�, _ Office Address: Telephone: E-mail Address: Attachment number 2 Page 1 of 2 ZI How long a resident of Clearwater?,/�i i� �, �ime�%?�l_��. —�luot�. _ Occupation: �� .� Field of Education: Employer: Other Work Experience: tf retired, former occupation: f/,�� od '�e1.� �i d.��anrn�, Community Activities: Other Interests: Board Service (current a�fd past): �il/� Additional Comments: Signed:�,�� nl.� Board Preference: 0 Date: �� See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. ; r i: : ��,: ,;, ,_._..... � ;_ i- ` AUG 5 � � �'�: Itern� # 11 t.._._..__._. �. _ � __ ,. - -. . : �i�.-4_.��.�I.^'. r_. • d!J Attachment number 2 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? i v i � i o � � -�-- . e i � _ - ii _ _ _ _ _ n a- a. � _ . _ --rr-;, . 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? - ��a�n�in/��L�r .��_iY.�(. ICQ��1 i� �C,z'�C��.2,�� 4. Why do you want to serve on this Board? Name: ��1��-� �,rr, Board Name: /,�q,��_ Item # 11 Name: Attachment number 3 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Home Address: � � %�,, n1 c �l� o ��7i�� %,� � �2 , G z� 3 �S� Telephone: ��- � � �Z � — �y( "Z. How tong a resident of CleaNVater?_�. 5 Occupation: S� � , � �l1 v �.e � ' Field of Education: �C� C,` G� Gt/ �✓ l� — � �l 5'` !�./ C>��,�.�:s��5- �i. J�`� S� ,� �u � � � � � �; - �.�1 �o � � � �� If retired, former Office Address: / .Sf Z / �. �l� �� r� � �' �'/r � �- � � . �-�� z�p 3 3 �s 6 Telephone: �2 � - t/�{� - 6 �o � r--- � ! � � Employer: ��1,� g vR �� y Other Work Experience: �/�ct �' �c..�c.-- ��r ��'+�'l �C"c��l�i,e's/ LDJ � �o a ��..� /! � l// � ��'' ciar S — �%d /KVf � ,�; c�� •- �h�ll� �� t�-s� �'� /`�`,�---_g�Gr� � �-e�� Other I nterests': �"� G�� Board Service (current and past): Board Preference: ��/v (��/j�jQ/ pi� �✓5.� !(df.�S�� %dR`� �,�/�f °a-( ! J �%: S�re7 �/�cts� T— �r�e;,,� G�. C c;` � Additional Comments: ��5?Je ��f�� Signed: � , Date: � � � % � See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. �-----_ � _ '�� 4� �� ', !J ,. ; ��._� `' ._�. _�� . ! �� i - � �� . JAN 7 2009 f a�,; , -; .-_ . e;Item # 11 �F=�' < ��: `� ., , -., ,- 9 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and respo ibilities? S(� l� UQ a 7. �/A L�'i ��0u '' 1 V U ��y t's /Gs v/ , r��i� C. f�� CJ L Attachment number 3 Page 2 of 2 � / � 2. Have you ever observed a board meeting either in person or on C-View, the Cit 's TV station? � � �� '_ vC' �� S�%dC' Yti �� G' L� r� w ��Jl�'r� �v`�% ��ry �,� �' cP �'�q ; � - �� t,� - /�`�hl� � 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? � � �-• �rQ'�� a�lr/'i � �'/�e9�'�G'�'P � ` ` � UC ��ll vO.a � \ ��V � Q � �'3�— �c. p : K '�., S � �,�r �C:/ 1/. S� ° S �7l5 cp +' �'✓r 4. Why do you want to serve on this Board? L- D tr�- c�� L, �'i`c-�c � S �`�/ ,c�, �' 7`/�; n � . � Name: �� i�i� � �,�U�`"'_ Board Name: � � � c/ L� S�7 � y �o�� /�''i'r'l 6L,�i�v� ��:�� r---------,._ i ��« �� = �ttachment number 4 �� w . �, `� " Pa�e ,1 of-� ,�.,�_�, E , ( ,-�4 z, � S�'P �: ;� C.F �. - 4 �..� � TM��. � OF!-!' u _ LEG�SLA � - �,F ,;T . � CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS�` ` (must be Clearwater resident) Name: / (� � Y` � � 1 �� r l< ��, Home Address: Office Address: S� 1� S� w�►,'��,-f�j �9�� _�t�o, �o��/� C-�� : �/Q ZIp.3��.��L' �,��_l—,1 et ZIp.3�� Telephone: 7�,�7-�;'�/ 7-/�� Telephone: 7�y �- /�� Z How long a resident of Clearwater? .�1/E'lJ�fS , l�'9�,�v� ��►c�ir9� i�� ?�.��/as 5i.�c� �q�� Occupation: TI�US �E�° Employer: `T ,, r fi.' Field of Education: Other Work Experience: �li � I N PS_S l�G�l'►'1 x�� 5 f r�1`�/t 6t:� tx �'e. �'1 �v�s iN� . re �� h� I�c��T}'► —T � T' c� u c. k� r i u' � ��, T r c k '� r� z� t, u s s �G�� r� l NCi %C Nf C��rl�,ac�or c�� I�� N� , Lan�.� /er�''o r-T�y;�Cl�. If retired, former occupation: Community Activities: I�'1�,Yi� b�� i n�� GS CN�',� ��`fif-�ri cRI ��e'��/ Other Interests: i-�� S�� r V, C[3Lm �n i n��c : t��` �5�`,��rn��o �,��`�c� t��` Board Service (current and past): Board Preference: ' ' � �►9nl�aek �a�� cPviS�,r� L- i r14� AR� ` 1� �r � a/'S . � ha �-�-�— �� f � . Additional Comments: .,� ,�p � e. �1 G t`i CQa (� � t'� �( Ec��.�9-'�P.(� C�t.�� l�ac� �CX � � i� r c�';'% �/ r3.n� ��c� r�-�-��I 1 � - . _ Signeci�- a Date: ��- n2 y- d� See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 11 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? r r�' 7 r� �SE� /V � I nB c�c ro�7 S� sr cc^.c� sG / �'ci'a� r rr� � � 1 `� I�_ _r „ _ / /r_ 1 ' P C ` Attachment number 4 Page 2 of 2 ��5 CC j2�La��,I�N a 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? L h�9v� ,��_�-� .r5o��ll,� a��i��!�e� aN� �� hed% c�� Yr1 »'I js S i ct.c� ►r1� �iv� S r�,c� t.�c�l-C <Sf�SS ra•c�5 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? !7 f u' f�� i'� C�v Ce.�'e.. v v i'v ' � � �� e f � � e � � � � v� p� p I ��, r�, �t, i��n v� �►, I�' ��,� �rP. 1�.H�_ s� �ic,cl�� 4. Why do you want to serve on this Board? �— , ,�.�.. f _f� i � 1�.. .'L.� _ t _.. � � c� a� c�L r N �v ��r� c� r� �=�i�1� r�:�c.�t ��'� rovE ��r � � � � � / �`p R�/ C�n%cQ o� r � ��/ Name:��-� � (� I r � Board Name: (1 Item # 11 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: /t 6 S'�i l!� � l�i l.f ln �� Y Home Address: � '� SI �' iF W � ►e �r' � L '1/`..D �L�E�,� �� r� � , � L z�p 33 �� Telephone: %� '7 -- ��3 � " � � � ? _ Cell Phone: How long a resident of Clearwater? c�/ Occupation: n1 � Field of Education: � i , �, , � � i � ��. � � � -- - i _I.' f � � _ - -� • - • •. • _,r_ � ' �,-' � — Community Activities:_ Other Interests: Board Service (current and past): Additional Comments: Signed!�'.��G� � - Attachment number 5 Page 1 of 2 Office Address: �� Zlp Telephone: E-mail Address: Employer: ni A Other Work Experience: �. Board Preference: ! /. A� �. � , � � , .�� / 1 � � Date: � / d �� See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your appl��lall, 2nd Floor, 112 S. Osceola Avenue. �c�� zooa C3F�ICir�� E�tiR�?� daivi: Item # 11 LEGISLATIV� SRUC� �?E�R � Attachment number 5 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? �� ,�� .�� ,��' ��:�z � � • _ ' �-,- _ � - . �o 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? .n L .a ' . A. //// � � / 1 . � 0 4. Why do you want to serve on this Board? 0 C'J � _ ' ,I _ir ,i/, , � .– � — - � —_ 0 e � � � � .. ° v � � �� -� , Name: ��u-c�tJ � . � � Board Name: G�� Item # 11 Name: CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS , (must be Clearwater resident) i' � Attachment number 6 Page 1 of 2 Home Address: Oifice Address: `7 �. C r �%�'�%/��' n/ /, � � z� �� '' � g z�p Telephone �% �%- _ r a� I Telephone: How long a reside learwater'? °`% /!�J (�' . 4ccupation: Field of Education: If retired, former occupation: ��-✓ 5 L� �!� �., �C mmunity Activiti �t l 1 ��ig Other U � �f�, %�t�-1 �.r� � l �/,� Employer: Other Work Experience: `' �" 4'�? e:;„�;"' 4_� � ��Ol _ r^"�5' ` Td �t�#%i1C' /1h'C't � a. _. .. ».. s , . � ... � 'i` �Jy'v� v L.11. x+` � � 0 -� ��u r � yr� rd Servi (current an past): Boar reference: � r / �i� �✓fi'ia�'o.� �� r � e Us ,�y � Additional Comments: Date: � "" "T�� / See attached list for boards that require financial disclosure at time of appointment. Please retum this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 11 r- BOARD QUESTIONNAIRE 1. hat is your understanding of the board's duties and responsibilities? !9� � • ti Y l�r � �� n! ha�`�,s �� }� � -� , � �, �, - _ �n 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? Attachment number 6 Page 2 of 2 �, �r��,� 3. What background and/or quatifications do you have that you feel would qualify you to serve on this Board? �'1 / r t�e � �-v� � rlo � -�, ��i a a� �� .� �. --, � �,,,� (� � zr,� � _ �rw� � ti( � 1 �....,�P �'1 v �.� L-o � � i�.�r�'i �r� � y� ��c�s. �-, 4. Why do you want to serve on this Board? � b� � l-� u� �n � , .P� n.� � � � ,�� v �� t� Name: � 1—� , % % , � �' �� > Board Name: ,0 Y�fL" � � �� } /1�� r � C � � Item # 11 Work Session Council Chambers - City Hall Meeting Date:2/2/2009 SUBJECT / RECOMMENDATION: Authorize instituting a civil action against A-1 Document Security Inc., to recover $3,036.44 for damage to City property. (consent) SUMMARY: On January 24, 2007, a vehicle operated by Santiago Dillion, an employee of A-1 Document Security Inc., was involved in an auto accident at Park Street and Garden Avenue in Clearwater, Florida. As a consequence of that accident, the vehicle owned by A-1 Document Security Inc., struck a City sign resulting in damages to the City in the amount of $3,036.44. Attempts to collect the amount of damages from A-1 Document Security Inc., have been unsuccessful. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment: No Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 590-07000-545900-519000 Bid Required?: Other Bid / Contract: $360.00 10/O1/08 to 09/30/09 Amount $360.00 No Annual Operating Cost: $360.00 Total Cost: $360.00 Appropriation Comment Bid Number: Bid Exceptions: None Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk Cover Memo Item # 12 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 13 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Beach Parking Structure - Councilmember poran SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 14 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Use of Penny Dollars for General Fund Capital Projects - Councilmember Gibson SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 15 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Downtown Boat Slips Analysis - Councilmember Gibson SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 16 To: From CC: Date: Attachment number 1 Page 1 of 4 LL 0 ' �� Interoffice Correspondence Sheet William Horne, City Manager Margaret Simmons, Finance Director Pam Akin; Jill Silverboard; Rod Irwin; Mike Quillen; Bill Morris January 29, 2009 RE: Downtown Boat Slip Analysis Per email from Council Member Gibson, the following information is presented: 1. Termination Cost for the DT Boat Slips Project (an estimate would be satisfactory) 2. Termination Protocol 3. A revised speadsheet reflecting revenues and expenditures 1. The termination costs for the Downtown Boat Slips is as follows: Summary: All design and permitting of the slips would be complete as well as the completion of the remodel of the dockmaster's office/restrooms. The City would have spent $2,345,366 composed of the following: Planning, Design, Permitting Electrical Work to Seawall Remodel Dockmaster/Restrooms Call Premium Interest Costs Bond Issue Costs Total $1,514,527 204,456 256,295 91,350 234,838 43,900 $2,345,366 The grant for $1,236,097 would be lost, which could impact the City's ability to obtain a grant in the future. The build portion of the design/build contract to Misener Marine would be cancelled ($9,798,418). The contract would need to be rebid at a future date (costs to be determined at that time). We have recently been made aware by Misener that they have ordered fabrication of the docks and pilings. While we have not authorized them to proceed, this is likely to be an area of concern if we terminate the contract. Details: Pay off outstanding Debt Principal Balance Call Premium Monthly interest from 2/1/09 on Refund DDB funds Total $9,135,000 91,350 35,000 (1) $9,261,350 100,000 $9,361,350 Item # 16 Downtown Boat Slips Analysis, page 2 of 3 Funds Available Construction Funds DDB City of Clearwater (2) Bond Proceeds $ 100,000 5,172,893 8,250,000 $13,522,893 Less Expenses: (3) Planning, Design, Permitting Electrical Work to Seawall Remodel Dockmaster/Restrooms $ 1,514,527 204,456 256,295 (1,975,278) Construction Funds Available Debt Service Funds Available Bond Proceeds $ 885,000 Less: Issuance costs (43,900) Interest paid 2/1/09 (199,838) Debt Service Funds Available Total Funds Available Excess Funds Available Attachment number 1 Page 2 of 4 January 27, 2009 $11,547,615 641,262 $12,188,877 $ 2,827,527 (4) Notes: (1) Monthly interest on the loan is approximately $35,000/month. Interest paid through 2/1/09. (2) City funds are composed of: a. Special Development Fund $2,436,796 b. Insurance Fund (advance of grant) $1,236,097 c. Insurance Fund (advance of CRA) $1,500,000 (3) Expenses include all of the expense paid to date plus paying the remainder of the expenses for: a. Completion of the Dockmaster's Office and Restrooms by City staff -$219,648 b. Completion of the Design and Permitting of the boat slips by Misener Marine (design phase of design/build contract) - $156,433 c. Completion of the electrical work to the seawall by Misener Marine (boat slip portion of the electrical work that was bid as part of the Promenade contract) -$145,417 (4) Funds remaining would be returned to: a. Insurance Fund $2,736,097 b. Special Development Fund $ 91,430 Item # 16 Downtown Boat Slips Analysis, page 3 of 3 2. Termination Protocol Per email from Pam Akin — the termination protocol is as follows: Attachment number 1 Page 3 of 4 January 27, 2009 The Agreement between the City and Misener Marine as Design-Builder contains a Termination for Convenience provision as follows: § A.14.4 TERMINATION BY THE OWNER FOR CONVENIENCE § A.14.4.1 The Owner may, at any time, terminate the Design-Build Contract for the Owner's convenience and without cause. § A.14.4.2 Upon receipt of written notice from the Owner of such termination for the Owner's convenience, the Design-Builder shall: .1 cease operations as directed by the Owner in the notice; .2 take actions necessary, or that the Owner may direct, for the protection and preservation of the Work; and .3 except for Work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing contracts and purchase orders and enter into no further contracts and purchase orders. § A.14.4.3 In the event of termination for the Owner's convenience prior to commencement of construction, the Design-Builder shall be entitled to receive payment for design services performed, costs incurred by reason of such termination and reasonable overhead and profit on design services not completed. In case of termination for the Owner's convenience after commencement of construction, the Design-Builder shall be entitled to receive payment for Work executed and costs incurred by reason of such termination, along with reasonable overhead and profit on the Work not executed. In order to terminate pursuant to this provision, Council would need to vote to terminate the contract. Staff would provide Misener with notice as required by the contract. Please note that in addition to payment for design services performed, Misener would be entitled to reasonable overhead and profit on design services not completed. 3. A revised speadsheet reflecting revenues and expenditures Staff does not recommend updating the spreadsheets at this time. The City hired ATM to perform the financial feasibility study prior to the economic downturn. Council received a presentation from the firm and after discussion with Council over the next few months, there were limited changes to the analysis based upon situational changes (i.e. changes in the cost of construction, etc.). The economic environment has changed drastically since the original feasibility study was completed, however, this is a 40-year project, and there will certainly be additional changes in the economy during that time period (both good and bad). To make changes to this spreadsheet, would require a full blown study by marine economists. To try to update the spreadsheets without this assistance would simply be our best guess, and not based upon any specific data. Staff will be available at the worksession on February 2 to answer any questions that you or the Council may have. Item # 16 Attachment number 1 Page 4 of 4 Item # 16 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Resolution 07-32: correction to Work Session start time needed. SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 17 RESOLUTION NO. 07-32 A RESOLUTION OF FLORIDA, AMENDING EFFECTIVE DATE. THE CITY OF CLEARWATER, COUNCIL RULES; PROVIDING AN Attachment number 1 Page 1 of 5 WHEREAS, the City Council desires to amend the Council Rules; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Council Rules are hereby amended as follows: RULE 1 SCHEDULING COUNCIL MEETINGS/WORK SESSION AGENDAS (1) The City Council shall meet on the first and third Thursdays of each month at 6:00 p.m. in its chamber. However, in July, the City Council shall hold one regular night meeting on the third Thursday of the month. There will be no regular meeting on the third Thursday of December or the first Thursday of January. The Council will make this determination at the time the annual meeting calendar is being compiled. The dav of the meetinq mav be chanqed bv maioritv vote of the Council. (2) Except as may be rescheduled from time to time when necessary due to conflict, a work session shall be held at 1:30 p.m. on the first working day of the Council meeting week. Work sessions are primarily designed for information gathering and guidance, and no formal Council decision approving or disapproving an agenda item or items scheduled for public hearing may be made. No public input will be accepted at work sessions except bv consensus of Council. Only items on the work session agenda will be discussed. Items not on the agenda may be brought up by the Council or staff during the work session asking they be scheduled for subsequent meetings or work sessions. ***** RULE 4 DUTIES AND RESPONSIBILITIES OF "CHAIR" The Mayor shall be the presiding officer of the City Council, and shall be referred to as the "Chair" when sitting in that capacity. In case of the absence of the Mayor, the Vice- Mayor shall assume those responsibilities, and if both are absent, the senior Council member in years of service shall preside. The Chair shall preserve order. The Chair may call to order any member of the Council who shall violate any of the rules; and shall decide all questions of order, subject to a majority vote on a motion to appeal. The Chair shall recognize all members who seek the floor as provided in Rule 8. The Chair shall not make or second a motion. ***** RULE 6 ORDER OF BUSINESS Resolution Noltf��i3� 17 � , Attachment number 1 Page 2 of 5 (1) The order of business for a regular meeting shall ordinarily be: A. Invocation B. Pledge C. Special recognitions and awards D. Minutes of previous meetings. E. Citizens to be heard regarding items not on agenda. Each speaker will be asked to give their name and address and to limit their comments to a maximum of three minutes. F. Public hearings (not before 6:00 p.m.) Legislative and administrative matters: 1. Presentation of issues by City staff. 2. Statement of case by applicant or representative (5 minutes). 3. Council questions. 4. Comments in support and comments in opposition. See subsection (3) below regarding time limitations for speakers. 5. Council questions. 6. Final rebuttal by applicant or representative (5 minutes). 7. Council motion to determine disposition. Quasi-judicial Hearings (those giving testimony will be sworn-in): 1. Staff states its recommendation and briefly summarizes its reasons for the recommendation (2 minutes). 2. Applicant presents case, including its testimony and exhibits. Witness may be cross-examined (15 minutes). 3. Staff presents further evidence. May be cross-examined (10 minutes). 4. Public comment. See subsection (3) below regarding time limitations for speakers. 5. City Council discussion, and may question any witness. 6. Applicant may call witnesses in rebuttal (5 minutes). 7. Conclusion by applicant (3 minutes). 8. Decision. All time limits may be extended upon request, and upon approval of request by majority of City Council. #G. City Manager reports. �H. City Attorney reports. dl. Council Discussion Items. J4J. Other Council action. 2 Resolution No.lf�'$� 17 Attachment number 1 Page 3 of 5 (2) Agenda items, other than public hearings, will be presented by staff followed by questions by the Council, public input, discussion by the Council, a motion and second, then debate on the motion. (3) Public comments in support or opposition of items before the Council shall be limited to a total of 30 minutes. Unless otherwise specifiedi persons speaking before the City Council shall be limited to three minutes per speaker. Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waves their right to speak, up to a maximum of ten minutes. A form will be provided to document the request for additional time and those agreeing to waive their right to speak. No person shall speak more than once on the same subject at the same meeting unless granted permission by the City Council. When time limits are set for speakers, unused time cannot be passed from one speaker to another. Extensions of time limits can be given if approved by � the Chair. RULE 7 AGENDA/EXPENDITURE OF FUNDS/ WAIVER OR CHANGE OF RULES (A) The City Manager, City Attorney, or any member may agenda an item. Any citizen may request a member to agenda an item, even though staff has assured petitioner that adverse action may result. The Chair cannot depart from the prescribed agenda but the Council may do so by a majority vote or by consensus in response to a suggestion from the Chair. Continuance may be granted by a majority vote of the Council upon the motion of any Council �e� member. The public will be allowed to speak on an item to be continued if that item is an advertised public hearing, but no other action shall be taken. ,�,��** RULE 8 DISCUSSION OF AGENDA ITEMS. DEBATE OF MOTIONSS �TIE VOTES Council mav discuss an agenda item prior to a motion beinq made. Such discussion mav be interactive between the Council members and may be ended at anv time by a motion on the item. Otherwise anv A� member of the Council making a motion shall address the Chair and await recognition before speaking. T"° �",;r m,.�.+ ro^^^^;�� n„ �or�� ,�,�„ �oo��. +ho fl�nr ..,h;�o o„+,+�o,� +„ ,+. The person making the motion is . ,,.,, , .., ,., ..�.,,.., �, ,� ,,.,�, ...T entitled to the floor first for debate. No one is entitled to the floor a second time on the same motion as long as any other member who has not spoken on the issue desires the floor. The Chair must recoqnize any person who seeks the floor while entitled to it When a motion is made and seconded, it shall be stated by the Chair, if necessarv, before any debate shall be in order. All questions shall be stated and put by the Chair, and the Chair shall declare all votes. 3 Resolution No.IiB�S� 17 Attachment number 1 Page 4 of 5 '. Motions and any amendments can be withdrawn or modified by the maker at any time prior to the Chair stating the question on the motion; after that time, the permission of the Council majority must be obtained. The Chair cannot close debate as long as any member who has not exhausted his right to debate desires the floor, unless a vote on the previous question is called. A tie vote shall constitute a continuance of the item to the next regularly scheduled meeting, but upon a tie vote on the same item at the next meeting, the item shall not be rescheduled except upon the request of the City Manager, the City Attorney, or a Council member. RULE 9 NON-DEBATABLE MOTIONS The following motions are not debatable: To adjourn; To lay on the table; To take from the tablei Call the previous question. *�**� RULE 12 BREAKS/RECESSES The Council shall, at the direction of the Chair, take a break �� as needed and may recess for meals, if the members of the City Council agree by their vote. Any Council member may make a motion for a recess ��. RULE 13 COUNCIL MINUTES Copies of the minutes of regular meetings shall be furnished, , °°��°�°� prior to the next meeting. Such minutes shall stand confirmed at the regular meeting of the Council without the reading thereof in open meeting unless some inaccuracy or error be pointed out by some member of the Council present, and in such event, an appropriate correction shall be made. Upon request, the City Manager will cause the City Clerk to provide any Council member with transcribed excerpts of tapes of City Council meetings. ***** RULE 15 4 Resolution Nolt�►� 17 � . Attachment number 1 Page 5 of 5 RULES OF DECORUM At all times, the Council, staff and public shall conduct themselves in a respectful and civil manner. The Chair shall rule out of order any person who, in the Chair's determination, is making obscene, profane, impertinent, irrelevant, immaterial, inflammatory statements or inciting violence or fighting. The determination of the Chair or a majority of the Council shall be final on such matters. No member of the audience shall, during a Council Meeting, make or cause to be made any audible or disruptive sound or noise. Signs or graphic displays of any kind shall not be displayed in Council chambers, except in connection with a presentation made to the Council by a speaker at the podium. All persons shall at all times conduct themselves in accordance with these rules and failing such shall be removed from the Council Chambers. In the event of such removal such person shall not thereafter be readmitted to the Council Chambers during the same meeting. The Chair may recess the meeting moc�inn .,,,", h° r°^°°°°�+, if deemed necessary, in order to restore order. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 17th day of october , 2007. Approved as to form: Pamela K. Akin City Attorney �� k V. Hibbard Mayor Attest: 5 Resolution No.��3� � 7 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Advisory Board Dinner 2009 - tentative date set for April 29th. SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 18 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Other Council Action SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 19 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Nagano High School Students - Margo Walbolt, Parks and Recreation SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 20 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Clergy Week - Fred Novo-Mesky SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 21 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Poppy Day- Gi Gi Janesik SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 22 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Step Up Challenge - Sybil Ann John, Pinellas County Health Department Meeting Date:2/2/2009 SUMMARY: Leap into Healthy Living! Take the Step Up Challenge! The Step Up Challenge in Pinellas County is part of the statewide campaign that promotes physical activity and healthy lifestyles for all Floridians. Community members, partners, and worksites are encouraged to join the Step Up Challenge during the month of March. The primary goals of the Step Up Challenge are: -to promote awareness of the importance of daily physical activity -highlight local opportunities to engage in physical activity -to encourage workplaces to promote workplace wellness After signing up, participants keep a record of their steps and enter them on our website www.pinellaswellness.com, under your organization or city's name. You can track your steps by using a basic pedometer or by using our steps conversion tool on our website. Your goal is to increase the amount of steps you take daily. Representatives of the community or organization with the most steps wins and will be invited to attend a recognition breakfast at the end of the competition. Anyone in Pinellas County can join! An average of the steps accumulated by the members of each organization will determine the winner. Joining the Step Up Challenge is simple and easy! Just contact us to sign up: *Call 727-824-6900 ext 11033 * Or email us at chd_52chronicdiseaseprevent@doh.state.fl.us Step Up and challenge your friends and family to join! Review Approval: 1) Clerk Cover Memo Item # 23 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Clearwater Veterans Alliance Awards - Bob Swick SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 24 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Council discussion Item - EAB Proposal for Community Garden - Richard Packman SUMMARY: Review Approval: 1) Clerk Meeting Date:2/2/2009 Cover Memo Item # 25