02/02/2009COMMUNITY REDEVELOPMENT AGENCY
AGENDA
Location: Council Chambers - City Hall
Date: 2/2/2009- 1:00 PM
1. Call to Order
2. Approval of Minutes
2.1 Approve the minutes of the December 15, 2008 CRA meeting as submitted in written summation by the
City Clerk.
1B Attachments
3. CRA Items
3.1 Approve the East Gateway District Fagade and Building Lot Improvement Program and authorize CRA
staff to implement the program.
1B Attachments
4. Other Business
5. Adjourn
l Community Redevelopment
Agency Agenda
Council Chambers - City Hall
Meeting Date:2/2/2009
SUBJECT / RECOMMENDATION:
Approve the minutes of the December 15, 2008 CRA meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 1
Attachment number 1
Page 1 of 2
COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES
CITY OF CLEARWATER
December 15, 2008
Unapproved
Present: Frank Hibbard
Carlen Petersen
John Doran
George N. Cretekos
Paul Gibson
Also present: William B
Pamela K. Akin
Cynthia E. Gou
Rosemarie Call
Chair/CRA Trustee
CRA
CRA
CRA
Trustee
City Manager
Assistant City Mana
Assistant City Manag
City Attorney
City Clerk
ManagemfdW
The Chair called the meeting to order
To provide continuity for research, i
necessarily discussed in that ordeJ-ggM
2 -Approval of Minutes
the minutes of-the Community
ber 3, 2008, as recorded and submitted in
LTrustee. The motion was duly seconded
e Community Redevelopment Agency and City Council entered
into an reement to use tax increment financing to provide for additional
police pWF) ond current activity levels in the East Gateway. The Tax Increment
Financinion ofthe Clearwater Downtown Redevelopment Plan should be
revised to recognize that TIF will be used as a source of funding for additional
community policing innovations.
Proposed Ordinance No. 8014-09 contains five amendments that primarily
address the issue of community policing innovations. A new policy supporting the
Community Redevelopment Agency
Item # 1
Attachment number 1
Page 2 of 2
continuation of community policing innovations is proposed in Chapter 3 Land
Use/Redevelopment Plan. In Chapter 4 Plan Implementation, community policing is
proposed as a public strategy. Additionally, a description of the community policing
innovations is proposed to be added in this chapter, as well as a provision specifying
that the innovations may be funded with TIF. One other minor amendment proposed in
Ordinance No. 8014-09 expands a public strategy to support Downtown as a location
for a performing arts theater.
At its meeting on November 18, 2008, the Community
reviewed and recommended approval of the proposed amen
Downtown Redevelopment Plan with one minor editorial revi
incorporated into Ordinance 8014-09. The Board also had a I
regarding the importance of foot patrols within the Downtown a
Council be apprised of the Board's support for the use of such
The CRA has the authority and responsibility to make a recom
Plan to the City Council. The Council has the authority for the final
amendments.
Trustee Doran moved to recommend
relating to community policing and performir
Redevelopment Plan. The motion was dul?
funds could not be used for general services
that Florida Statues does not state homeless
Chair
Community Redevelopment Agency
City Clerk
Community Redevelopment Agency 2tem # 1
l Community Redevelopment
Agency Agenda
Council Chambers - City Hall
Meeting Date:2/2/2009
SUBJECT / RECOMMENDATION:
Approve the East Gateway District Faqade and Building Lot Improvement Program and authorize CRA staff to implement the program.
SUMMARY:
The proposed East Gateway District Faqade and Building Lot Improvement Program provides incentives for private reinvestment within
the district's aging commercial corridors as a way to enhance the physical environment and, in turn, the economic and social viability of
the area. An attractive environment draws the attention of customers-old and new-who associate quality of place with the quality of
products and services offered. Surrounding residential areas would also reap benefits from a more viable commercial district.
Two forms of program assistance are offered: 1) Conceptual Design Services: Design services by Florida licensed, City-approved
architects/engineers are available to assist an eligible property owner in creating a conceptual design of their improvement project (a
grant paid by the CRA up to $4,000); and 2) Project Funding Assistance will be available to an eligible property owner to offset eligible
project improvement costs. Funding for improvements is through a zero-interest loan that may convert to a grant over the five-year loan
term using Community Development Block Grant (CDBG) funds. The maximum loan amount per commercial property is $35,000,
provided the property owner applies private funds for eligible project costs representing at least 20% of the loan amount.
The program defines eligible properties, property owners and improvement projects. Generally, the applicant must be the property
owner and properties must be commercial in use and located on Gulf-to-Bay Boulevard or Cleveland Street within the East Gateway
District. Improvements include the construction, installation, or renovation of windows, doors, awnings, porches, arcades, painting,
pavement, and other faqade and property improvements.
Funding for the program is derived from CRA East Gateway line item (conceptual design services and landscaping) and U.S.
Department of Housing and Urban Development (HUD) CDBG funds (detailed design services and project construction). Funds are
available on a first-come, first-serve basis for those projects that meet the minimum point system and outlined criteria.
A grant agreement will be required for the continued maintenance of the improvements.
Type:
Other
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year: to
Appropration Code Amount
0388-94849 $20,000
0687-00000-128165-000- $75,000
0000
Budget Adjustment: No
Annual Operating Cost:
Total Cost: $95,000
Appropriation Comment
Review 1) Office of Management and Budget 2) Legal 3) City Manager 4) Office of Management and Budget 5) Legal 6) City
Manager 7) Office of Management and Budget 8) Legal 9) Clerk 10) Assistant City Manager 11) Clerk 12) City
Approval: Manager 13) Clerk Cover Memo
Item # 2
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Attachment number 2
Page 1 of 34
PROGRAM GUIDELINES
FACADE & BUILDING LOT IMPROVEMENT PROGRAM
EAST GATEWAY DISTRICT
CITY OF CLEARWATER &
CLEARWATER COMMUNITY REDEVELOPMENT AGENCY
JANUARY 20, 2009
Item # 2
Attachment number 2
Page 2 of 34
DRAFT
Item # 2
Attachment number 2
DRAFT
January 20, 2009
Dear East Gateway Property Owner:
112 S. Osceola Street
Clearwater, Florida 33756
Phone: (727) 562-4026
www.myclearwater.com
Thank you for your interest in the East Gateway District Facade & Building Lot
Improvement Program. The purpose of the program is to assist East Gateway District
commercial property owners in improving the appearance of building exteriors and
building sites that are highly visible from major streets. The program's primary goal is to
stimulate further investment in the district by transforming the look and feel of
commercial corridors.
The program offers two forms of assistance to eligible property owners:
Conceptual Design Services. Professional designers are available through the
City to help design improvement projects. Starting with the property owner's
ideas, a designer will apply technical skills and knowledge of City regulations to
create a design that meets program objectives, as well as the project budget.
Depending upon the scale and character of the project, up to $4,000 in funding
is available for eligible project design services.
Project Funding Assistance. To help offset eligible project costs (e.g.,
architectural drawings, site plan, construction plans, permits, building materials
and construction services), up to $35,000 in "loan-to-grant" funds are available
to a property owner that contributes private funds equal to or greater than 20
percent of the established loan amount. If a property owner meets all program
requirements, the zero-interest loan will transition to a grant over a five-year
period.
The attached East Gateway District Facade & Building Lot Improvement Program
Guide provides further details on program, including the information on the application
and approval process.
Please note that all required City approvals must be obtained before beginning work
on your improvement project or program funding may be voided.
Thank you for continued investment in the East Gateway District. Working together, we
can restore prosperity and livability in this important Downtown neighborhood.
Sincerely,
Geraldine Campos Lopez, Director
Economic Development and Housing Department
Item # 2
Attachment number 2
Page 4 of 34
DRAFT
[This page intentionally left blank.]
Item # 2
Attachment number 2
Page 5 of 34
DRAFT
PROGRAM GUIDELINES
EAST GATEWAY DISTRICT FACADE & BUILDING LOT IMPROVEMENT PROGRAM
TABLE OF CONTENTS
1. PROGRAM OVERVIEW .................................................................................................... 1
2. PROGRAM ASSISTANCE ................................................................................................. 2
A. Design Services ..................................................................................................................................... 2
B. Project Funding ..................................................................................................................................... 3
3. PROGRAM ELIGIBILITY ................................................................................................... 4
A. Eligible Properties & Property Owners ............................................................................................... 4
B. Eligible Projects ...................................................................................................................................... 4
4. APPLICATION PROCESS ................................................................................................. 5
A. Application Submittals & Review ....................................................................................................... 5
B. Proof of Financial Feasibility ................................................................................................................ 6
5. CONSTRUCTION PROCESS .............................................................................................. 7
A. Eligible Contractors .............................................................................................................................. 7
B. Timely Performance .............................................................................................................................. 7
C. Davis-Bacon Act Labor Standards .................................................................................................... 7
D. Debarment Check ............................................................................................................................... 8
E. Permit Requirement .............................................................................................................................. 8
F. Inspection ............................................................................................................................................... 8
6. DISBURSEMENT OF LOAN PROCEEDS .............................................................................. 8
7. ADDITIONAL REQUIREMENTS .......................................................................................... 9
A. Maintenance ........................................................................................................................................ 9
B. Alterations .............................................................................................................................................. 9
C. Loan Forgiveness .................................................................................................................................. 9
D. Equal Employment Opportunity ........................................................................................................ 9
E. Records ................................................................................................................................................... 9
F. Civil Rights ............................................................................................................................................... 9
G. Displacement of Tenants .................................................................................................................... 9
Figures
Figure 1 East Gateway District Map
East Gateway District Facade Improvement & Building Lot Improvement Program
Revision Date: 01/20/09 IteFTBV2
Attachment number 2
Page 6 of 34
DRAFT
Exhibits
Exhibit A Program Application Part I (Design Services)
Exhibit B Program Application Part 11 (Funding Assistance)
Exhibit C Program Steps
Exhibit D Loan Agreement
East Gateway District Facade Improvement & Building Lot Improvement Program
Revision Date: 01/20/09 Iteing# Q
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Attachment number 2
Page 9 of 34
DRAFT
In 2006, the City of Clearwater Community Redevelopment Agency (CRA) initiated a
community-based planning effort for the revitalization of the East Gateway District, a
declining downtown neighborhood. The 176-acre East Gateway District is located on
the eastern side of downtown between Missouri Avenue and Highland Avenue and
Court Street and Drew Street (see Figure 1). The planning effort culminated in the CRA
approved East Gateway District Five-Year Action Program. The Action Program
contains a series of action items oriented to the following goals:
EAST GATEWAY DISTRICT FIVE-YEAR ACTION PROGRAM GOALS
• To engage residents, businesses and other neighborhood interests in the creation
and implementation of the action program;
• To achieve neighborhood stability by addressing the social, economic and physical
issues that plague the area;
• To establish a unique and positive identity that instills neighborhood pride and sense
of ownership; and
• To revitalize the neighborhood to attract reinvestment in private property.
Because strong commercial districts have a stabilizing influence on neighborhoods, the
CRA established the East Gateway District Fagade & Building Lot Improvement Program
(Program). The program provides incentives for private reinvestment within East
Gateway's aging commercial corridors as a way to enhance the physical environment
and, in turn, the economic and social viability of the area. Improvements to a single
building in a run-down commercial district can strengthen commitment to and belief in
the district's future, influencing other property owners to do the same. A more attractive
environment draws the attention of customers-old and new-who associate quality of
place with the quality of products and services offered. Surrounding residential areas
also reap benefits from more viable commercial districts.
EAST GATEWAY DISTRICT FACADE & BUILDING LOT IMPROVEMENT PROGRAM OBJECTIVES
• Stabilize existing businesses and stimulate new business activity by improving the
overall visual quality of existing buildings.
• Improve the view from the street by focusing on improvements most visible to
customers, neighboring merchants and residents, and pass-by traffic.
• Establish a positive neighborhood image and a ''sense of place" that are vital to the
economic revitalization of the area.
• Promote green building and Crime Prevention through Environmental Design
(CPTED) techniques applicable to building facade and site design.
• Leverage City funds for neighborhood revitalization and economic development by
encouraging private investment in facade and building lot improvements.
Funding for the program is derived from U.S. Department of Housing and Urban
Development (HUD) Community Development Block Grant (CDBG) funds and CRA Tax
Increment Financing funds.
East Gateway District Facade Improvement & Building Lot Improvement Program
Revision Date: 01/20/09 P4f mt#IQ
Attachment number 2
Page 10 of 34
DRAFT
These Program Guidelines represent the intent of the CRA to implement the East
Gateway District Facade and Building Lot Improvement Program. The CRA may amend
the Program Guidelines from time to time in order to accommodate new or changing
laws or policies and procedures applicable to the program.
Conceptual Design Services. Design services by Florida licensed, CRA-approved
architects/engineers are available to assist an eligible property owner in creating a
conceptual design of their improvement project.
Project Funding Assistance. Funding assistance is available to an eligible property
owner to offset eligible project costs. Funding is through a zero-interest loan that
may convert to a grant over the five-year loan term. The maximum loan amount per
commercial property is $35,000, provided the property owner applies private funds
for eligible project costs representing at least 20% of the loan amount.
A. DESIGN SERVICES
Prior to the issuance of a loan commitment to the property owner, the Program
Committee must accept the conceptual design and preliminary cost estimate for the
property owner's improvement project. The Program Committee is comprised of City
Economic Development & Housing and Planning department staffs. A CRA-approved
design firm of the property owner's choosing will develop the conceptual design and
cost estimate. Design services are available for a 60-day period beginning on the date
the property owner is notified that the application has been accepted by the
Economic Development & Housing Director (Director) and Executive Director of the
CRA (Executive Director).
The following services are included under the design assistance part of the program:
• Existing Conditions Analysis. Site visit and photo inventory of building/site and
surrounding properties.
• Design Consultation #1. One-hour meeting with the property owner, designer and
the Program Committee to discuss project needs, preferences and budget. During
the consultation, the property owner will receive professional guidance on suitable
designs.
Draft Conceptual Design. Graphic representations of ideas generated at Design
Consultation #1 are developed by the designer, taking into consideration building
mass, scale, rhythm, spacing and other physical characteristics, building site and
surroundings. The conceptual design must be consistent with the Clearwater
Downtown Redevelopment Plan and Downtown Design Guidelines
(myclearwater.com/gov/depts/planning/divisions/Lrp/an/plans/downtown-plan/ index.asp).
• Design Consultation #2. One-hour meeting with the applicant, designer and the
Program Committee to review design concepts and address any outstanding
issues.
East Gateway District Facade Improvement & Building Lot Improvement Program
Revision Date: 01/20/09 P4 mt#IQ
Attachment number 2
Page 11 of 34
DRAFT
Fees for the foregoing design services are limited to $1,000 per 30 linear feet of eligible
building facade up to a maximum of $4,000. An additional fee of up to $1,000 is
available for design of site improvements (e.g., landscaping, outdoor cafe area, etc.).
Fees for said design services will be paid by the CRA directly to the CRA-approved
design firm. Design services other than those listed above (e.g., detailed designs or
construction plans) shall be arranged under separate contract between the property
owner and a design firm, and payment therefore shall be the sole responsibility of the
property owner.
B. PROJECT FUNDING
Program loans are available on a first-come, first-served basis, contingent upon funds
availability. The maximum loan is 80% of eligible project costs, up to $35,000 per
property. The property owner is responsible for the all projects costs that exceed the
maximum loan amount and for all ineligible project costs.
FUNDING SCENARIOS
Example 1:
Total Project Costs $25,000
- Eligible project costs (see listing on page 5) $25,000
- Ineligible project costs N/A
¦ Maximum loan amount' $20,000
¦ Property owner (applicant) contribution $5,000
- Eligible project costs above maximum loan amount $5,000
- Ineligible project costs N/A
Example 2:
Total Project Costs $50,000
- Eligible project costs (see listing on page 5) $45,000
- Ineligible project costs (e.g., roof repair) $5,000
¦ Maximum loan amount' $35,000
¦ Property owner (applicant) contribution $15,000
- Eligible project costs above maximum loan amount $10,000
- Ineligible project costs $5,000
Notes:
1. Maximum loan amount equals 800 of eligible project costs or $35,000, whichever is less.
Program loans are 0% interest. Provided that the property owner complies with all terms
and conditions of the program and loan agreement, the loan principal will be forgiven
at a rate of 20% per annum, converting to a 100% grant within five years from the date
of the Loan Agreement (see Section 7.C and Exhibit D). A loan is secured through an
executed Loan Agreement between the loan applicant and the City.
East Gateway District Facade Improvement & Building Lot Improvement Program
Revision Date: 01/20/09 P4?mt#IQ
Attachment number 2
Page 12 of 34
DRAFT
A. ELIGIBLE PROPERTIES & PROPERTY OWNERS
Eligibility for assistance under the program requires that all of the following criteria are
met:
• Applicant is the property owner;
• Property is located on Gulf-to-Bay Boulevard or Cleveland Street within the East
Gateway District shown in Figure 1;
• Property is zoned Downtown District (D), Commercial District (C) or Office District (O)
• The property is not a single family residence;
• Property does not have current or outstanding code violations (Note: Code
violations may be remedied in conjunction with an improvement project; however,
costs for said remedy may not be funded with program funds);
• Property is not associated with a Problematic Use as defined in the Community
Development Code;
• Applicant is current on Business Tax Receipt and property taxes;
• Applicant demonstrates financial feasibility, including equity value in the property or
other acceptable collateral; and
• Property is not the subject of a current loan agreement under this program.
B. ELIGIBLE PROJECTS
Eligible project improvements/costs include those listed on page 5 when applied
primarily to the principal or street-facing facade(s) or lot area(s). Other improvements
may be determined to be eligible on a case-by-case basis. Loan funds will be
extended only for exterior work resulting in the significant improvement or
enhancement of the building facade or lot. Improvement projects must be of high
quality and designed and constructed by qualified, licensed professionals. The City shall
have the authority to determine the eligibility or ineligibility of all proposed work.
Note: Facade improvements made prior to approval of the program application will
not be eligible for funding assistance.
Ineligible improvements include roofs, general structural upgrades, non-permanent
fixtures (excluding approved landscaping), security systems, personal property, interior
window coverings, equipment, foundation work, business equipment, fencing,
operating capital or refinancing and any improvements deemed to be inconsistent
with program objectives.
Improvements must comply with all applicable regulations, including American with
Disability Act requirements, and Downtown Design Guidelines. Any code violations must
be resolved prior to or during construction of the improvement project. Costs to resolve
code violations that do not represent an eligible project cost shall be borne solely by
the applicant.
East Gateway District Facade Improvement & Building Lot Improvement Program
Revision Date: 01/20/09 P4f mt#IQ
Attachment number 2
Page 13 of 34
DRAFT
ELIGIBLE PROJECT IMPROVEMENTS/COSTS
• Construction, installation or - Windows - Parapet
renovation: - Doors - Balconies
- Awnings - Porches
- Marquees - Arcades
- Shutters - Display window
- Cornices lighting
• Exterior wall treatments:] - Painting (entire - Stucco/plastering
building facade)
• Removal of elements covering architectural details
• Exterior signage (permanently affixed and integrated into the building architecture)
• Decorative exterior lighting-
Pavement between door and sidewalk
• Landscaping'
• Other improvements'
• Detailed design/construction drawing feesd
• Permit fees:, a
Notes:
1. Painting of unpainted brick or masonry is strongly discouraged.
2. When part of an overall improvement project.
3. May not be funded with CDBG funds and, therefore, are subject to CRA funds availability.
4. To be considered by the Economic Development & Housing Director and Executive Director of the CRA on a case-
by-case basis.
5. Costs shall not exceed 100 of total eligible project costs. Does not include conceptual design services under Design
Services (Part I) of this program, which are funded by the CRA.
b. Includes permits required to lawfully construct the improvement project.
The City must approve all proposed improvements projects. The City reserves the right
to require certain minimum improvements as part of the applicant's project in order to
meet program objectives and ensure compliance with the Downtown Redevelopment
Plan and Clearwater Community Development Code.
A. APPLICATION SUBMITTALS & REVIEW
The Director and the Executive Director will determine the completeness of program
applications, and may request further information in support of an application. The
decision to accept an application will be based on funds availability and project
merits, including support of East Gateway District goals and program objectives. The
Program Committee shall be responsible for the evaluation of program applications
and funding determinations.
Part I: Application for Design Services
Design services for the creation of a conceptual project design are available to an
applicant upon acceptance of Part I: Application for Design Services. When the
conceptual design is accepted by the Program Committee, the applicant may
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then proceed with detailed design (e.g., architectural drawings and/or site plan)
and permitting of the project-required submittals for Part II: Application for Funding
Assistance (below).
Note: Detailed design and permitting costs are the sole responsibility of the
applicant. However, detailed design costs for eligible project improvements may be
considered part of the required applicant contribution to total eligible project costs,
so long as these design costs do not exceed 10% of total eligible project costs.
Part II: Application for Funding Assistance
Prior to completing Part II: Application for Funding Assistance, the applicant must
secure all required development approvals for the project. The project, as
presented in the application, will be reviewed by the Program Committee in the
context of the Project Review Criteria (below). The review criteria are weighted, with
a maximum score of 100 points. Projects scoring less than 60 points as determined by
the Program Committee in its sole discretion will not be offered a program loan.
MAXIMUM
PROJECT REVIEW CRITERIA POINTS
1. Comprehensiveness of project and consistency with 20
the Downtown Design Guidelines
2. Degree of blight removal and positive visual impact 15
3. Quality of design & materials 15
4. Level of private investment being made 15
5. Contribution to streetscape aesthetics & function 15
6. Application of green building & site techniques 10
7. Application of CPTED1 techniques 10
Maximum Score 100
B. PROOF OF FINANCIAL FEASIBILITY
The applicant must verify to the satisfaction of the City the funding of any non-program
funded portion of the project. Verification means that sources of funds are committed,
terms and conditions are known and sources have the capacity to deliver.
Funding for the non-program portion of a project is the responsibility of the applicant
and can come from a variety of sources, including cash investment, bank financing
and personal loans. To the City, the source is not as important as whether or not that
source is committed to funding a portion of the project and if that funding can be
verified.
' Crime Prevention through Environmental Design
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A. ELIGIBLE CONTRACTORS
When all required permits and development approvals are secured, the applicant shall
obtain at least three (3) written bids from qualified, Florida licensed contractors to
perform the project work. Each bid solicited by the applicant must be in response to an
identical scope of work for the project. Prior to the awarding a bid, the applicant must
provide information on the proposed awarded and rejected bids.
The awarded contractor must show evidence of adequate liability and workers'
compensation insurance coverage. The contractor is required to file all construction lien
releases with the Economic Development & Housing Department prior to the final loan
disbursement.
B. TIMELY PERFORMANCE
All projects assisted by this program must be completed in a timely manner. The
contract will allow a maximum of nine months for completion. When it can be
demonstrated that circumstances clearly beyond the applicant's control prohibit
completion within nine months, the City may grant one extension. Failure to complete
the project in a timely manner will result in a cancellation of the contract, de-obligation
of any unexpended funds, and at the discretion of the City, recapture of expended
funds.
C. DAVIS-BACON ACT LABOR STANDARDS
Federal labor standards provisions of the Davis-Bacon Act require that all employees
working on a construction project that is wholly or partially federally-funded are entitled
to receive the prevailing wage rate for that locality as established by the U.S.
Department of Labor. This standard applies to all construction contracts in excess of
$2,000.
Prevailing wage rates are listed in the Davis-Bacon Wage Decision, a listing of various
construction work classifications, such as carpenter, plumber and electrician, and the
minimum rates (and fringe benefits) that people performing work in those classifications
must be paid.
CONSTRUCTION PROCESS SUMMARY
• Project must be completed within nine months of signing of the Loan
Agreement
• Davis-Bacon Act wage standards apply to all improvements over $2000
• No contractors shall be on the HUD debarment list
• Applicant is responsible for securing all required construction permits
• Use of lead-based paint is prohibited in federally-funded projects
• Project must be compliant with the Americans with Disabilities Act
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During the construction process on all loan funded projects, contractors must submit
weekly certified payroll reports beginning with the first week the contractor works on the
project and for every week afterwards until the contractor has completed its work. In
addition, contractors must make their employees available at the job site for
confidential interviews with City (Economic Development & Housing staff) as to the type
of work they perform and their rate of pay. Every effort will be made to cause as little
disruption as possible to on-going work during the interviews. For more information on
the Davis-Bacon Act visit www.hud.gov/offices/olr/index.cfm.
D. DEBARMENT CHECK
All contractors will be reviewed to determine that they are not on the HUD debarment
list. Debarment is the ineligibility of a contractor to engage in any federally funded
projects because of previous federal labor standards violations.
E. PERMIT REQUIREMENT
The applicant is responsible for securing all required building permits and other
development approvals for the project before commencing construction, renovation
or painting activities. Any said activities commenced prior to obtaining required
development approvals may result in voiding of program funding.
F. INSPECTION
The applicant shall permit inspection of the property by the City for compliance with all
City codes and ordinances pertaining to code compliance and such other inspections
deemed necessary in connection with the property, the rehabilitation work and all
contracts, materials, equipment, machinery, fixtures, payrolls, and conditions of
employment pertaining to the work. The City will make a determination that the after-
improvement value of the building is adequate to protect the City's loan interest.
Prior to distribution of loan funds, the applicant must execute a Loan Agreement with
the City that states the terms and conditions of the loan (see Exhibit D Loan
Agreement). Upon applicant default of any term or condition of the Loan Agreement,
the City may call the remaining pro rata share of the loan amount due and payable to
the City.
Loan funds for satisfactorily completed, contract-specified work will be disbursed by the
City after the applicant's entire contribution for work has been paid to the contractor(s)
for invoiced work. At no time will the City have more loan funds disbursed than the
percent of work completed.
Upon receiving properly executed invoices for satisfactorily completed work from the
applicant, the City will make payment directly to the contractor for the amount of
eligible costs included in the invoice. Requests for loan disbursement are limited to 30%,
60% and 100% project completion milestones. The City will provide the applicant with
disbursement forms and instructions for submittal of properly executed invoices.
Typically, loan disbursement by the City for eligible costs takes two to three weeks.
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Note: Disbursement will be made only to those contractors who have submitted weekly-
certified payroll forms.
A. MAINTENANCE
When borrowing program funds, the applicant agrees to maintain the improvements,
as determined by the City in its sole discretion, for a period equal to the term of the loan
(five years).
B. ALTERATIONS
The applicant agrees not to change or alter elements of the improvement project
without prior written approval from the City for a period equal to the term of the loan
(five years).
C. LOAN FORGIVENESS
Provided that the property owner complies with all terms and conditions of the program
and loan agreement, program loans shall be forgiven in 20% increments on an annual
basis such that at the end of the five-year loan term, the full loan amount will be
deemed forgiven and the loan balance will be $0. If the applicant (property owner)
sells the property during the five-year loan period, the remaining pro rata share of the
loan amount shall become due and payable to the City within 30 calendar days, unless
the succeeding property owner formally agrees to continue the maintenance
obligation for the remainder of the loan term.
D. EQUAL EMPLOYMENT OPPORTUNITY
The applicant shall comply with all applicable provisions of federal statutes and
regulations concerning equal employment opportunities for persons engaged in
rehabilitation work undertaken in connection with program assistance.
E. RECORDS
The applicant shall keep such records as may be required by the City in connection
with the project for a period of five years.
F. CIVIL RIGHTS
The applicant shall not discriminate upon the basis or race, color, sex, marital status,
handicap, religion or national origin in the sale, lease, rental, use or occupancy of the
property to be assisted.
G. DISPLACEMENT OF TENANTS
No financial assistance will be provided if the project involves the permanent and
involuntary displacement of tenants unless the applicant agrees to provide financial
assistance to the tenants at levels consistent with the Federal Relocation and Real
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Property Acquisition Act, as amended. Temporary relocation may be permitted with
costs allowable as a project cost.
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Exhibit A
Part 1: Application for Design Services
East Gateway District Facade Improvement & Building Lot Improvement Program
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East Gateway District Facade Improvement & Building Lot Improvement Program
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Fagade & Building Lot Improvement Program
East Gateway District
PART I: APPLICATION FOR DESIGN SERVICES
Fax:
Application Must Be Submitted in Person [Do Not Mail]
SECTION A - GENERAL INFORMATION
1. Applicant Information:
Property Owner:
SS# or FEIN#
Contact Name:
Contact Address:
City/State/Zip:
Phone:
Owner Type (Check One)
? Individual
? Proprietorship
? Partnership
2. Property Information:
Building Name:
Legal Description:
Email:
? LLC
? Corporation
Building Address:
Total Building Sq. Ft.
Parcel dimensions:
Ft. X Ft. Parcel Area:
Economic Development & Housing
112 S. Osceola Street, 1St Floor
Clearwater, Florida 33756
Phone: (727) 562-4026
Fax: (727) 562-4075
www.myclearwater.com
Length of Building fagade facing primary public street right-of-way:
Length of Building fagade facing secondary public street right-of-way:
Zoning:
Business License #
Sq. Ft.
Linear Ft.
Linear Ft.
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SECTION B - IMPROVEMENT PROJECT IDEAS
Type of improvements desired (check all that apply):
? Exterior walls
? Cornice
Describe your desired
improvement project.
Attach additional
sheets, if needed.
? Windows/doors ? Awnings/canopies ? Shutters ? Signage
? Landscaping ? Outdoor cafe area ? Lighting ? Pavers
? Painting
? Other
What is your estimated budget? $
Application (Part 1) Complete:
? Photos of architectural styles you prefer ? Current site/floor plan ? Historical photos of your property
The undersigned (Applicant) warrants that the information provided herein is to the best of his/her knowledge, true and
correct. The Applicant further understands that the use of this information is only for consideration of Part 1: Design
Services part of the East Gateway District Facade and Building Lot Improvement Program. Upon acceptance of this
application by the Economic Development and Housing Director and Executive Director of the CRA, the Applicant
shall schedule and participate in a minimum of two (2) design consultations with a City approved design firm for
purposes of conceptual design of the improvement project. The City shall not consider the Applicant's request for
funding assistance (Part II) until a conceptual design plan has been submitted to the City along with the completed
Part II Application for Funding Assistance.
The Applicant also acknowledges that fee for design services provided for under Part 1 D Design Services will be paid
by the City directly to the City approved design firm upon City acceptance of the conceptual design. The fee for any
additional design services ordered by the Applicant will be at the sole expense of the Applicant.
Property Owner Signature:
Date:
FOR CITY USE ONLY
Initial Contact:
Property File No:
? Business in East Gateway District
? Current on property taxes
Design Assistance: ? Approved
Design Firm:
Design Firm:
? Pre-application Meeting Attendance
? Additional Meeting
BPRC Comments:
Signature:
Signature:
Project Manager:
? Post-Application Meeting Attendance
? Additional Meeting
Director, Economic Development & Housing Department
Executive Director, CRA
Date:
Date:
Provide the following (if available):
? Valid Business Tax Receipt
? Denied Date:
Project Manager:
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Exhibit B
Part 2: Application for Funding Assistance
East Gateway District Facade Improvement & Building Lot Improvement Program
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East Gateway District Facade Improvement & Building Lot Improvement Program
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Fagade & Building Lot Improvement Program
East Gateway District
PART 2: APPLICATION FOR FUNDING ASSISTANCE
Applicant:
Economic Development & Housing
112 S. Osceola Street, 1St Floor
Clearwater, Florida 33756
Phone: (727) 562-4026
Fax: (727) 562-4075
www.myclearwater.com
Application Must Be Submitted in Person [Do Not Mail]
SECTION A - APPLICANT INFORMATION
? Attach approved copy of Part 1: Application for Design Services
SECTION B - PROJECT OVERVIEW
Describe in detail the proposed improvement project. (Attach additional sheets if needed)
Project start date:
Project completion date:
SECTION C - SUPPORTING INFORMATION (ATTACHMENTS)
? Approved building plans and specifications
? Photographs of existing building and project area
? Samples of paint colors and materials to be used
? Three (3) contractor bids or quotes for all work proposed (Florida licensed contractors only)
? Demonstration of financial capability, (property title binder and/or credit check and appraisal if
determined necessary
SECTION D - FUNDING REQUEST
(A) Estimated Project Costs: $
(B) Requested Loan Funds: $
(C) Applicant Funds: $
(Eligible project costs only)
(May not exceed 80% of (A))
Existing or pending liens against the property? ? No ? Yes if yes, describe:
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SECTION E - DISCLOSURE
By signing and submitting this application, the applicant hereby agrees to the following:
1. Applicant agrees that the acceptance of this application does not commit the City to enter into an
agreement, to pay any costs incurred in its preparation, to participate in subsequent negotiations or to
contract for the project. Further, the acceptance of this application does not constitute an agreement
by the City that any contract will actually be entered into by the City. The City expressly reserves the
right to reject any or all applications or to request more information from the applicant.
2. Applicant agrees that a Facade & Building Lot Improvement Program (Program) loan will only be
considered for the proposed project by the City if: 1) a Program application was submitted to the
Economic Development& Housing Department; 2) a conceptual design of the project has been
completed and is included with this application; and 3) three (3) bids or quotes for all proposed work
are included with this application.
3. Applicant hereby certifies that all information contained in this application, inclusive of attachments, is
true and correct to the best of the applicant' knowledge. Applicant also gives permission to the City to
request further information, contact respective financial and credit reporting institutions and perform
other related research necessary for the reasonable evaluation of this proposal.
Should assistance be provided applicant/borrower agrees:
1. To comply with all applicable provisions of federal statutes and regulations concerning equal
employment opportunities for persons engaged in rehabilitation work undertaken in connection with
program assistance.
2. To keep such records as may be required by the City in connection with the work to be assisted.
3. To not discriminate upon the basis of race, color, sex, martial status, handicap, religion or national
origin in the sale, lease, rental, use or occupancy of the property to be assisted.
4. That NO financial assistance will be provided if the project involves the permanent and involuntary
displacement of tenants unless the applicant agrees to provide financial assistance to the tenants at
levels consistent with the Federal Relocation and Real Property Acquisition Act, as amended. Such
assistance granted will not, however, be counted in the private match requirement.
In addition, the applicant is aware of the following:
1. This assistance involves federal funds and requires compliance with federal guidelines, including
Davis-Bacon Wage Rates, Handicapped Accessibility and Historic Preservation.
2. If assistance is given, an audit of the project may be required.
3. Financial assistance will not be provided if property taxes or special assessments are in arrears.
4. The City will pay loan proceeds directly to the applicant's contractor upon submittal of acceptable
invoices for eligible project costs.
5. The applicant will be obligated to maintain the building improvements for a period equal to the terms
of the loan.
Applicant (Property Owner) Signature: Title:
Print Name:
Date:
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FOR CITY USE ONLY
Application (Part II) Complete:
? Final Inspections
? Estimates (2) Submitted
Design Assistance: ? Approved
Property File No:
? Valid Business Tax Receipt
? Denied Date:
Design Firm:
Design Firm:
? Pre-application Meeting Attendance
? Additional Meeting
BPRC Comments:
Signature:
Signature:
Director, Economic Development & Housing Department
Executive Director, CRA
Date:
Date:
Project Manager:
Project Manager:
? Post-Application Meeting Attendance
? Additional Meeting
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East Gateway District Facade Improvement & Building Lot Improvement Program
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Exhibit C
Program Steps
East Gateway District Facade Improvement & Building Lot Improvement Program
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East Gateway District Facade Improvement & Building Lot Improvement Program
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This section provides step-by-step instructions to the application and decision-making
process for the East Gateway District Facade & Building Lot Improvement Program.
PART I: DESIGN SERVICES
Step 1: Pre-Application
• Applicant formulates ideas for improvement project by considering:
- Existing assets of your building and lot and how new features such as awnings,
accent lighting, new signage or landscaping might accentuate them;
- Consistency with the Downtown Design Guidelines, Clearwater Downtown
Redevelopment Plan (viewable at myclearwater.com/gov/depts/planning/
divisions/Lrplan/plans/downtown plan/index.asp);
- Design harmony with neighboring buildings; and
- Project Review Criteria that will be used to score your project (Note: Projects that
score below 60 points will not be offered funding assistance.).
• Applicant attends pre-application meeting with the Program Committee to discuss
requirements and project ideas.
Step 2: Application (Part I)
• Applicant completes Program Application Part I and submits to the Economic
Development & Housing Department.
• After applicant is informed that the application is complete and that program
eligibility requirements are met, applicant selects a CRA-approved design firm(s) to
create a conceptual design of the project. Note: A list of design firms is maintained
by the Economic Development & Housing Department.
Step 3: Conceptual Project Design
• If design services from a CRA-approved design firm are requested:
- An architect/engineer will be assigned to assist with the project design.
- Applicant, architect/engineer and Program Committee meet to discuss
project design.
- Design assistance is available to the applicant at no charge up to a
maximum dollar amount (see formula on page 3). Design services in excess of
funding limits will be charged to the applicant at the contract rates charged
to the CRA.
- Architect/engineer completes project design and provides cost estimates
and recommendations to the applicant.
- Applicant submits project design to the Program Committee for conceptual
design approval.
• If design services from the applicant's own architect are used:
- Complete project design with applicant contracted architect.
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- Applicant submits project design to the Program Committee for conceptual
design approval.
• Applicant and design firm modify project design as recommended by Program
Committee.
• Optional: Applicant presents design project to the Clearwater Building Plans Review
Committee (BPRC) and receives information about Community Development Code
requirements and the development review process applicable to the project.
Contact the Building Division at (727) 562-4567 to schedule an appointment.
Step 4: Preliminary Design Review & Loan Commitment
• Applicant and design firm meet with Program Committee to discuss project scope,
costs, schedule, funding and permitting needs.
• Program Committee conducts a preliminary design review and scores the project
(see Project Review Criteria on page 6). The Committee may recommend ways to
modify the project to improve its score.
• Upon notification of project eligibility for a loan commitment by the Economic
Development & Housing Department Director (Director) and Executive Director of
the CRA (Executive Director), applicant proceeds to Part II: Funding Assistance.
PART II: FUNDING ASSISTANCE
Step 5: Application (Part II)
• Applicant completes Program Application, Part II (including all required
documentation) and submits to the Economic Development & Housing
Department.
Step 6: Project Design & Permitting
• Applicant contracts with architect/engineer to prepare detailed drawings and/or
site plan required for building permit and other required approvals. Note: Payment
for detailed design service fees is the responsibility of the property owner. However,
a portion of program funding may be used for said costs.
• Applicant notifies the Director of any material change to the project design
provided with Program Application, Part II (Step 5). The Director and Executive
Director must approve any change in writing. Note: Material changes that result in a
lower project score may affect program funding for the project.
• Applicant secures City permit(s) and other required approvals.
Step 7: Contractor Construction Bids
• When all required permits and development approvals are secured, applicant
obtains a minimum of three written bids from qualified, Florida licensed contractors
to perform the project work.
• Applicant notifies the Director of intent to award the bid and provides information
on the proposed bid award as well as rejected bids.
• The Director issues a "Notice to Proceed" to the applicant upon approval of the
proposed bid award and execution of the Loan Agreement (see Step 8). Receipt of
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the "Notice to Proceed" is the applicant's authorization to hire a bidding contractor
and begin construction. Note: Work started prior to the "Notice to Proceed" may
result in voiding of the program application.
Step 8: Loan Agreement
• Applicant and City execute Loan Agreement specifying loan amount and terms
and conditions of the program funding.
Step 9: Construction & Construction Drawings
• Applicant hires contractor and informs contractor that Federal Labor Standards,
Procurement Requirements and Davis Bacon Act provisions are applicable to the
project. Note: All contractual obligations regarding project work are between the
applicant and contractor. The City/CRA does not have any contractual relationship
with the contractor.
• Applicant issues a notice to proceed to the contractor within 30 calendar days of
the applicant's receipt of the City's "Notice to Proceed." Applicant is solely
responsible for scheduling and monitoring the construction of the project.
• Applicant informs the Director of any anticipated material changes to the project.
The Director and Executive Director must approve material changes in writing.
• Applicant completes the construction project within nine months of the effective
date of the Loan Agreement.
• Applicant is solely responsible for submitting approved contractor/supplier/vendor
invoices for eligible project expenses to the Director for processing and payment to
the contractor/supplier/vendor. Contractor invoices shall detail the specific tasks
completed in accordance with the approved project design. Ineligible project
expenses for contractors/suppliers/ vendors are the sole responsibility of the
applicant (applicant).
• Applicant is solely responsible for ensuring that all work performed on the project is
done properly and satisfactorily.
• Upon project completion, the applicant requests the Director to initiate review of
the work.
• In accordance with the Loan Agreement, the applicant submits items listed below
to the Director:
a. Certificate of Occupancy;
b. Cover letter indicating completed project status, total project costs and
loan amount (based on total amount of construction draws for eligible
project costs);
c. Unconditional lien releases as proof of payment of all contractor invoices
for project costs (eligible and ineligible), including payment of any
invoices from subcontractors, material suppliers and vendors; and
d. Other information as may be requested by the Director and Executive
Director of the CRA.
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Contact: Tammy Vrana, AICP
Economic Development & Housing Department
112 S. Osceola Avenue (1 It Floor)
Clearwater, Florida 33756
Phone: (727) 562-4047 1 Fax: (727) 562-4075
Email: tammv.vranaCmvclearwater.com
East Gateway District Facade Improvement & Building Lot Improvement Program
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