RECORDS MANAGEMENT AND COMPUTER AIDED DISPATCH PROGRAMS MEMORANDUM OF UNDERSTANDINGRECORDS MANAGEMENT AND COMPUTER AIDED DISPATCH PROGRAMS
MEMORANDUM OF UNDERSTANDING
Between
C(OPY
THE PINELLAS COUNTY SHERIFF'S OFFICE
And
THE CLEARWATER POLICE DEPARTMENT
This Memorandum of Understanding (MOU) is entered into by and between the Pinellas
County Sheriff s Office (PCSO) and the City of Clearwater Police Department (CPD).
ARTICLE 1. THE PROJECT
The PCSO will provide a records platform to the CPD for sharing automated records and
computer aided dispatch systems in order to maximize data resource sharing„ increase efficiency,
eliminate redundant records systems and the associated fiscal impact.
ARTICLE II. TERM
The term of this MOU shall be from August 1, 2009 through July 31, 2010, with an
option to renew for an additional twelve (12) months by mutual agreement of the parties.
ARTICLE III. OBLIGATIONS OF THE PARTIES
The PCSO shall operate a law enforcement records system (ACISS) on a computer
hardware system and provide a point of network connectivity for the CPD. The PCSO is
responsible for maintaining the records management computer system, including all required
software licenses, upgrades, updates and system administration. The PCSO is also responsible
for maintaining the records management software (ACISS), including all necessary software
licenses, upgrades, updates and system administration.
The CPD and the PCSO shall share the expense for the leased network connectivity
between the records management server and the CPD. The CPD will provide a microwave
communication link to the PCSO public safety campus at 10750 Ulmerton Road, Largo, Florida.
As the network technology continues to evolve, typically with improved throughput and reduced
cost, either network connection may be substituted upon agreement by both parties. The network
described herein shall provide connectivity for the records management system and the
computer-aided dispatch system.
Both CPD and the PCSO have independently purchased the rights to a computer-aided
dispatch application, TriTech Software Systems. Each agency independently purchased the
systems hardware and software and each agency is responsible for maintenance, upgrades and
updates of the respective systems. CPD and PCSO shall share all computer-aided dispatch
information real time, with minimum delay, so the benefits of a shared system will be maximized
and officer safety enhanced.
The PCSO will offer to CPD access to software applications that have been developed by
the Sheriff's Office Computer Services staff. Initially, PCSO will provide all software relating to
the ticket-writer program, the document imaging program and the gps-avl (automatic vehicle
locator) program. Other in-house programs will be shared as the software is developed.
Modifications and enhancements to the software will be entertained on a case-by-case basis
dependent on the statement of work and the availability of staff to accomplish the desired
outcomes.
Each party will continue to be the custodian of the data, information and reports entered
and developed by each. As a result, any public records request received for CPD records will be
the responsibility of CPD and be referred to CPD for response should the PCSO receive the
request. Likewise, any public records request for PCSO records will be the responsibility of the
PCSO and should be referred to the PCSO should CPD receive the request.
ARTICLE IV. TERMINATION
Either party may terminate this Agreement thirty (30) days after receipt by the other party
of written notice of intent to terminate. Should either party decide to terminate the Agreement,
all records and data generated by and belonging to each party shall be returned to the party to
whom the data belongs. The parties agree to work together cooperatively to ensure a return of
data in as timely a manner as possible.
ARTICLE V. OTHER CONDITIONS
Any alterations, variations, modifications, or waivers of provisions of this Agreement
shall only be valid when they have been reduced in writing, duly signed, and attached to the
original of this Agreement. The parties agree to renegotiate this Agreement if revisions of any
applicable laws or regulations make changes in this Agreement necessary.
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IN WITNESS WHEREOF, the parties hereto cause their signatures to be affixed.
CLEARWATER POLICE
DEPARTMENT
S--,_2j L/QZ-34:
SID KLEIN, Chief
Date: 3?•2 a/ 102
PINELLAS COUNTY
SHERIFF'S OFFICE
COAT , heriff
Date: g 11(o I D`?
APPROVED AS TO FORM:
Jennifer Deputy General Counsel