PROVIDE SERVICES FOR THOSE IN NEED
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AGREEMENT
,';\S~ No~, 19~tp
This Funds Agreement is made and entered into this;?rr day of ~ between
the City of Clearwater, hereinafter referred to as the City, and West Central Florida COUllcil -
Boy Scouts of America, hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Te17llin.ation Date), unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose and shall be returned to the
City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records~ Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
financial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
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generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE m. RESPONSIDILITIES OF THE CITY
I. Grant of Funds. The City agrees to provide a total grant of One Thousand Dollars
($1,000.00) to fund the program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
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1. If to Agency, addressed to:
2. If to City, addressed to:
I
(Type or print Agency address here.)
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VIl. EFFECfIVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
ar--dayof {\0Jw~ , 1996.
Approved as to form and legal sufficiency:
Sides, Assistant City Attorney
CITY OF CLEARWATER, FLORIDA
By: ~
Ci ty a r
Attest:
~~(~o._
Cyn ia E. Goudeau, CIty Clerk
By:Lf%~
President
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cxn OF CLBAR1fATBR
SOCIAL SDVI:CBS GRAft
PROJBCT APPLXCATIOB FORK
Phone:
(813) 462-6884 for assistance
Due:
A.
Application Information
Applicant:
(Sponsor/Developer)
WJl~t Ce^ tr.... I
'F/Oj,' ~,. c:..,... ,..'c; I
\:>. SA-.
Orqanization Name:
(If different)
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Address:
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City; State; Zip
Telephone Number:
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Contact Person:
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Title:
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Telephone Number:
Period for which funds
are beinq requested:
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Signatur~d: $/~G"".. tJ',,,lc~d
, Board of Directors Chairperson
Date
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BOTB:
The city of Clearwater reserves the riqht to fund applicants at a
level lower than requested.
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B.
Activity (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Development
v
other
(Describe Below)
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C.
D.
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AMOUNT OF ,FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
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SPECIPICALLY POR WHAT WILL THIS HOBBY BE USED.
(Line item budget for this amount)
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E.
BRIEF DESCRIPTION OF PROJECT YOU WISB TO FUND UTILIZING THIS
GRAB'l'.
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BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
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G.
NUHBER OF CLIENTS SERVED BY THIS PROGRAK.
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PERCENTAGE OF THESE CLIENTS 1010 ARB CITIZENS OF CLEARWATER.
1,13'2...
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IN ..;fl,
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CURREN'!' OVERALL ORGANZZATION BUDGET (PLEASE ATTACH).
,q'f' -S I. 19d.llt>'g
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IF THIS IS START UP OR MATCHING KONBY, SPECIFY THE DETAILS ie:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
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IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
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DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
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1'-' 'W:sr CENTRAL FLORI~ eot.fC'L
I INCOl\E
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BOY SCOUTS t NJeRlC'A
PCCr. ITEM 1995 1996 1997
NO. ,6C1'1JAL REVISED REVISED
BlJ)GET BUDGET
4001 FRIENJS OF SCOUTING 215,849 232,542 256,_
4010 DIRECT M4'1L 20,443 20,000 23,000
4051 CONTRIB-l.EARNING FOR UFE 7,291 9,000 7,300
4071 PROJECT SALES 11,729 27,000 17,800
4200 SPECIAL EVENI'S 21,606 50,100 50,260
4300 UNDESIGNAlED BEQUESTS 80,000 20,000 25,000
4500 OTtER DIRECT 7,&35 4,485 4,000
mt lN1B) WAY -- am ZlDJIIIl
.001 lNTED WAY OF P1NEUAS 228,_ 228,363 240,000
.002 lNTED WAY OF PASCO 17,500 23,750 30,000
4900 OTHER INDIRECT 7B ~ ~
5500 fEESIGRANTS.GOV AGENCIES 380 2,800 ~
6300 SALE OF SUPPUES (NET) 67,320 81.298 83,655
6400 PROOUCT SALES (NET) 69,742 79,200 88,105
6500 IN'IIES1loI:NT INCOrvI: 73,_ 82,000 100,000
6700 CMPING REVENUE 110.308 157.216 137,285
6800 ACTMTIES REVENUE 89,m 124,354 207,120
6900 MSCEl.1ANEOUS INCOrvI: 11,843 8.000 8.000
TOTAL INCONE $1.032,683 $1.110,108 $1,277,514
EXPENSES
maJl SALARIES m.m ~ --
7002 PROFESSIC>>W. STAFF 251,918 303,300 332,430
7003 OFFICE STAFF 120,307 123,825 109,320
7005 1BFORARY CNIP tELP 1,790 1,500 ~
7006 1'Et.FClRARY OFFICE tELP 3,089 800 2,500
7009 RANGERS 18.855 16,550 18,100
7009 CUB RESIDENT CNIP ~ 800 ~
7009 SlJfv\\ER CNIP STAFF 25,974 27.250 27,500
mil EIFLOYEE BENEFITS IUM I:WA lUll
7101 GROUP ACCIDENT 194 216 236
7102 GROUP UFE 2,630 2,557 2,989
7103 tMJOR ftElICAl. 36,946 45,036 45,539
7104 RETlREM:NT 21,354 26,620 35,607
7108 LONG TERM DlSABlUlY 3,8lI8 4,304 4,694
7109 DENTAL 3,035 3,801 3,966
7110 SCOUT EXEaJT1VES' ALUANCE 276 276 276
ZZIIl PAYDnII TAYAl AIIZ Q.MI IZ8l
7201 SOCIAL SEQJRIlY 28.747 35,202 39,195
7202 l.tBR.CMENT 4,991 3,778 4,286
7203 ~ c::a.FENSAllC>>4 9,858 8,_ 9,530
nail EIFIDYEE AElAlED ~ z.m j,IIll ...
7301 INTERVIEW EXPENSES 611 1,000 1,200
7302 t.OJING & Ra.0CA1KJ>4 6,522 3,000 3,000
7303 BR.CMf8IT EXPENSESOnER 41 50 250
.. DAnA:!lLCllCNAL FEES 1M ... ...
8006 BRa<ERAGE. ~SSIONS 112 ~ 50
8006 AUDlT/ACCOUNTlNG FEES 8.536 8,200 9,100
8010 OTtER PROFESSIONAL FEES ~ eoo 150
all mJPPl.Iel lUll 1&112I BUM
8101 t.ElICAL, HEALTH & SAFElY 350 550 410
8103 PROGRAM SlFPUES 24,650 25,575 40,329
8104 FOOD & cot.MSSARY SUPPlIES 39,_ eo,185 43,961
8105 SANTAllC>>4 & JANTORIAL SUPPUES 1,915 1,_ 1,_
8106 OFFICE SUPPlIES 13,881 25.818 25,655
8107 AUOICMSUAL SlFPUES 950 766 1,49S
8108 CA1ERING ~O,904 12,970 18.140
8111 EXPENWI.E UNT EaJlPMENT 2,742 500 19,814
8112 EXPENJASLE I<ITQEN EalPMENT 131 800 900
8131 OTHER SlFPl Y EXPe4SE 582 900 885
.. TR~ .. DMll U.IlJ
N:X:r. , 1995 1996 1=
NO. PCTl.W.. REWa)
BlDGET
DIl POST~ & SHIPPING Am .. Zl.al
8301 POSTAGE 16,905 22.700 20,970
8303 SHIPPING (INBOUND Q\L Y) 6.265 7,355 6,860
8304 t.ESSENGER SERVICE 4 40 4
HIll OCClPANCY IIJ.IZ azat jJI.ZDI
84Q2 S1lE1FACLY RENT-FEES PO TO NATL 3,796 13,900 52.900
8405 ELECTRICITY 31,223 31,100 33,650
8406 GAS 3,579 3,535 4,075
8407 HEAllNG OIL ......' 299 2SO 400
8408 ~TER AND SEV\eR 2,962 2,780 2,400
8409 JANlTORlALJBLOG MAlNT-ccM'RACT 10,342 10,455 9.225
8410 REAL ESTAlE TAXES 61 4 65
8412 UCENSES & PERMTS 670 1,604 1,690
8413 BLDG ttNR Sl..lPPuES 12,850 8,BOO 11,900
8414 MSCEUANEClUS OC:CUPANY 2,400 1 ,BOO 2,400
IIIIll I=nIIPIIENT RENTAL & INR wa am ZI.mIl
8501 EQUlPLENT'RENTAL 13,_ 12,824 3,950
8502 EQUIP SERV CClNTRACTSOFF EQUIP (INCLUDED INCLUDED 1,300
8503 EQUIP SERV CClN'TRAC'J'S.< IN IN 3,000
8504 EQUIP SERV CON1RACTSPRJNT EClUJP ACCOUNT ACCOUNT 2,BOO
8507 EQUIP SERV CON'JRAC'TS.CAt EClUJP 8511 8511 1,300
8509 EQUIp SERV CONTRAC'TS-SEaR SYS BELON ) BEI..OJ\? 900
8511 ECUPM:NT SERVICE 10,443 11,750 2,700
8536 EQUlPM:NT LEASE ~ 129 4 9,750
IIIID PRlNnNG Ba .. JIJaIl
8606 SUBSCRIPTION TO PERlOOICALS 343 187 2SO
8609 OUTSIDE PRIN11NG & ARTWJRK 16,081 20.265 17,850
IlJIIl lBAVEL IZ.IU A2IIll IIJI3A
8702 GAS & OIL-VEHICLES 6,494 6,650 8,148
8703 REPAIRS-VEHICLES 3,044 3,700 2,BOO
8705 U~VEHlCLES 1,112 900 1,180
8708 LEASING COSTS 31,810 33,600 35,227
8707 AUTO ALLOIlWCE 291 350 350
8708 llRES 3S9 950 450
8709 HOTaS, t"EALS, INCIDENTALS 6,119 6.260 13,950
8710 SHORT TERM VEHICLE RENTAL 331 1,580 3,BOO
8711 lRANSPORTAllON 170 4,200 27,650
8714 M:M3ERSHIP DUES 2,853 5,010 4,475
IIHIIl ~UMS JIJII 1G.1Qll B.HI
8804 100 4 4
8831 NAllONAl.. 8,029 7,950 11,822
8832 REGIONAl.. 4,129 4,650 4,100
8833 LOCAL 3,927 2,500 2,925
IIIIIl SPECIFIC ASSIST.TO INDMDUAlB n.IU 1Z.IQIl jj.IIl
I2JIIl RECOGI\IITION AWARDS Am lUll IU4t
9151 STAFF 2,783 2,250 2,400
9152 VOlUNTEERS 8,310 14,410 11,869
9153 YOUTH fvBIBERS 25,752 32,638 32,850
9155 FOS GOLD CARD DISCOUNTS 1,921 3,000 2,500
9154 FOS 3,361 4,000 4,000
9155 UNITS 481 1,300 1,825
9156 FOS GOLD CARD PlAQUES 693 1,000 1,000
I2IIJl INIEREST UZl 2JIIIIl f.IIIIl
DKl INSURANCE Am Am tlJiIZ
9305 PROPERTY INSURANCE 16,679 11,788 18,664
9308 PROPERTY FL~'ER 601 618 620
9309 INSURANCE-VEHICLES 11,429 14,812 13,692
9313 INSURANCE-FlDEUlY 143 143 146
9315 INSURANCE-GENERA UABlUTY 14,000 18,025 14,000
9316 INSURANCE-OFFICERS & DlRECl'CR; 381 380 390
9322 INSURANCE-CAMPERS & ACTMTIES 4 165 50
HIll M~I~1!il Z1.1II &1IIl Z2.IIa
9402 ADVERllSlNG EXPENSE 8,640 18,925 20,350
9404 BANK SERVICE CHARGES 1,178 600 500
9412 UCENSES & PERMTS (NQN.VEHlQ.E) 1,033 850 733
9431 0"I1iER EXPENSES 10,641 7,785 400
9438 PURCHASE DISCOUNTS (294) 4 (300)
IIIIll CHARIER & SERVICE FEES Am UJlU 13JZZ
9691 NAllONAl.. SERVICE FEE 13,623 12,963 13,027
9692 0iARTER FEE 100 100 100
TOTAL EXPENSES $992,054 $1,150,108 $1,277,514
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