FOR THE PURCHASE AND INSTALLATION OF EMERGENCY 9-1-1 TELEPHONE SYSTEM
AGREEMENT
FOR THE PURCHASE AND INSTALLATION OF
EMERGENCY 9-1-1 TELEPHONE SYSTEM
THIS AGREEMENT, made and entered into this 2ft!- day of September, 2000, by and
between CITY OF CLEARWATER, a political subdivision of the State of Florida, hereinafter "CITY
", and VERIZON FLORIDA INC., with its principle place of business in Tampa, Florida, hereinafter
referred to as "VERIZON " or "Contractor."
WITNESSETH
WHEREAS, the CITY and the County of Pin ell as (County) have previously determined that it
is their respective interests to cooperate in the procurement of an Emergency 9-1-1 Telephone
Communication System to be located at the CITY of Clearwater; and
WHEREAS, the County and the CITY have previously agreed to share the costs of the
Emergency 9-1-1 Telephone Communication System such that (a) the County has agreed to assume
responsibilities for the purchase of the equipment and services supporting the 9-1-1 functions of the
system as delineated in an Agreement to be entered into by the County and the Contractor independent
and separate from this Agreement; and (b) the CITY has agreed to assume responsibilities for the
purchase of the equipment and services supporting the administrative functions of the system as
delineated in this Agreement.
WHEREAS, Contractor is the only reasonable and practicable source of this type of telephone
equipment; and
WHEREAS, Contractor has represented that is capable, willing and able to provide and install
the equipment and services described in this Agreement pursuant to the Contractor's price sheet, and
the terms and conditions contained herein.
NOW THEREFORE, in consideration of the above and mutual covenants contained herein, the
parties agree as follows:
1.
Effective Date:
This Agreement shall be effective upon signature by the CITY.
This Agreement shall continue in effect for one (1) year from the date the system is accepted by the
CITY unless terminated sooner in accordance with this Agreement or modified or extended by written
mutual agreement of the parties.
2. Equipment to be Provided. The Contractor hereby agrees to provide the CITY with
the following equipment and services (collectively hereinafter the "System") installed at the CITY OF
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CLEARWATER at its Police Department, 645 Pierce Street Station. All equipment shall be of first
quality and no factory seconds shall be permitted.
DESCRIPTION AND TOTAL COSTS OF THE CITY'S PORTIONS OF THE SYSTEM
Description
Price
MARRS
lA2 System
$ 27,559.80
$ 1,463.83
$ 17,403.34
$127,931.69
$ 6,361.34
$180,720.00
Comcentrex System
VESTA System
MagIC System
TOTAL EQUIPMENT
3. Services to be Provided. Contractor shall provide installation services through its
subcontractor, Plant Equipment Inc. Installation costs are included in the above-referenced equipment
costs.
4. Time of Service. Services shall be performed in a timely manner.
(a) Time is of the essence in this contract, and all installation must be completed to support
live operations by on or about December 1,2000.
(b) After system cut-over to live operations, the CITY shall have 15 days to test the system
and (a) accept the system or (b) notify VERIZON in writing of deficiencies that
prevents the CITY from accepting the system.
(c) Upon receipt of written notice of alleged deficiencies from the CITY, VERIZON shall
have fifteen days to correct the deficiencies or otherwise demonstrate to the CITY that
the items alleged to be deficient have been delivered in accordance with project
specifications.
(d) Upon correction of deficiencies, a mutually agreed upon test period not to exceed 15
days shall be undertaken by the parties.
(e) If VERIZON does not correct the deficiencies identified during the test period
immediately following the system cut-over to live operations within 15 days of receipt
of written notice of deficiencies from the CITY, the CITY may exercise its rights to
terminate this Agreement for cause in accordance with Paragraph 8(b) of this
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5. Amendment of the Contract. This Contract may be amended only by mutual written
agreement of the parties.
6. Payment/Invoices. Contractor is responsible for immediately notifying the CITY
Purchasing Department of any company name change or assignment of assets which would cause
invoicing to change from that originally submitted. Payment will be made in accordance with the
Florida Prompt Payment Act, Fla. Stat. 9218.70, et. seq.
7. CITY Responsibilities: CITY shall, prior to VERIZON commencing installation of the
System, undertake the following Customer responsibilities on this project:
(a) Provide suitable building facilities for the System in accordance with local
codes, including but not limited to: ducting, conduit, structural borings, etc. for cable and
conductors in the floors, ceilings and walls.
(b) Provide facilities to meet environmental requirements required for the system
pursuant to manufacturers' specifications.
(c) Provide necessary electrical service, terminals, and power surge protection
devices where designated by VERIZON.
(d) Provide installed metallic grounds that meet the National Electrical Code and
applicable local codes.
(e) Remove any existing impediments to the installation of the System.
(f) Identify and disclose to VERIZON or its authorized sub-contractors or vendors
any concealed wiring or conditions that might be affected by or might affect the installation of
the System, which are known to CITY. Should CITY not disclose such condition, CITY shall,
without limitation, hold VERIZON harmless from any claim, damage or liability resulting
therefrom.
(g) Authorize VERIZON to make service requests upon third Parties, including the
serving telephone company for CITY's system interconnection requirements, including
telephone service for testing purposes where necessary. Third party charges for these services
are not included in the price and shall be separately paid by CITY. Provided however, such
charges may not be incurred without the written authorization ofthe CITY.
(h) Allow employees of VERIZON free access to the installation address at hours
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consistent with the requirements of the installation.
(i) Provide sanitary and waste disposal services convenient to the work site.
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G) Cooperate with reasonable requests of VERIZON for assistance in testing or
installation.
(k) Immediately notify VERIZON of any anticipated delay in building availability,
or inability to meet any of the CITY obligations.
(1) Provide VERIZON with a description of the location and a floor plan showing
the space available for the System, the location of electrical outlets and their amperage ratings,
surplus amperage available for the System and air conditioning surplus capacity. IfVERIZON
deems the CITY's site unacceptable, VERIZON shall provide written notice to CITY
specifying deficiencies that need correction. Notwithstanding the foregoing requirements, if
VERIZON later discovers any deficiencies associated with the facilities, CITY will
expeditiously correct those to VERIZON ' s reasonable satisfaction.
(m) Designate in writing the System project coordinator to work with VERIZON to
implement the System pursuant to this Agreement.
8. Cancellation.
(a) Cancellation without Cause. CITY reserves the right to cancel this Contract,
without cause, by giving thirty (30) days prior written notice to the Contractor of the intention
to cancel (Cancellation Notice). However, should CITY cancel this Agreement without cause
on the part of Contractor, then CITY shall pay Contractor according to the following schedule:
(i) if this Agreement is cancelled by the CITY prior to the shipment of
hardware, the CITY shall have no responsibly for any payments to
VERIZON;
(ii) if this Agreement is cancelled by the CITY after the shipment of
hardware but before installation commences, then the CITY shall pay
VERIZON an amount not to exceed $45,000 for (a) restocking fees not
to exceed twenty percent (20%) of the cost of the hardware and software;
(b) configuration efforts undertaken by VERIZON; and (c) shipment
costs associated with the delivery and return of hardware software.
(iii) if this Agreement is cancelled by the CITY after installation of system
commences, then the CITY shall pay VERIZON the amounts referenced
above in subparagraph 8(a) (ii) plus an addition amount not to exceed
$40,000 for installation efforts undertaken by VERIZON.
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(iv) if this Agreement is cancelled by the CITY after the system has been
installed in a trainable condition but before training is complete, then the
CITY shall pay VERIZON the amounts referenced above in
subparagraph 8(a) (ii) & (iii) plus an amount not to exceed twenty
thousand dollars ($20,000) for training efforts undertaken by VERIZON.
Provided however, the maximum amounts payable to VERIZON by the CITY under this
subparagraph 8(a) for canceling this Agreement without cause shall be limited to (1) the costs
incurred by Contractor in the provisioning of services, equipment or supplies through the date
the Cancellation notice from the CITY is received by VERIZON, plus (2) the corresponding
pro-rata profit associated with the provision of said services, equipment and supplies provided
to the CITY prior to the receipt of the Cancellation Notice from the CITY. Provided however,
that such charges shall not exceed the total purchase price under this Agreement.
(b) Termination For Cause. If either Party refuses or fails in any material respect to
properly perform its obligations under this Agreement, or violates any of the material terms or
conditions of this Agreement, such refusal, failure, or violation shall constitute a default. In
such event, the non-defaulting Party may so notify the other Party in writing of the default and
allow that Party a period of thirty (30) calendar days to cure such default. Ifthe defaulting
Party does not cure such default within said thirty (30) calendar days, the non-defaulting Party
shall have the right to terminate this Agreement, for cause, upon written notice to the other
Party (Termination Notice) and seek all appropriate legal remedies.
(c) Failure to Commence Project in a Timely Manner. In addition to all other legal
remedies available to CITY, CITY reserves the right to cancel and obtain from another source
any items which have not been provided within the period of time stated in this Agreement, or
if no such time is stated, within a reasonable period of time from the date of order or request, as
determined by CITY.
9. Compensation.
(a) CITY shall pay Contractor in arrears upon Contractor's completion of, and
CITY's acceptance of the System and services required herein pursuant to an Acceptance Test
Plan mutually agreed to in writing by the parties. In the event the parties do not agree upon an Verizon
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Acceptance Test Plan prior to the System Cut-Over, then the CITY shall accept the System if Administration
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the System meets the manufacturer's specifications. Payments under this Agreement will be
made in accordance with the Florida Prompt Payment Act, Fla. Stat. 9218.70, et. seq.
(b) Total compensation for System and services combined shall not exceed
$180,720.00.
(c) However, in addition to the maximum compensation referenced above as not
exceeding $180,720.00, the CITY shall reimburse VERIZON for any and all expenses incurred
as a result of the CITY's failure to complete tasks for which it is responsible; for CITY
directed changes in the System configuration; and for charges by VERIZON for performing
work after CITY Acceptance of the System which is not covered by the warranty set forth in
this Agreement.
10. Permits! Licenses. Contractor must secure and maintain any and all permits and
licenses required to complete this contract.
11. Audit. The Contractor shall retain all records relating to this contract for a period of at
least three (3) years after final payment is made. All records shall be kept in such a way as will permit
their inspection pursuant to Chapter 119, Florida Statutes. In addition, CITY reserves the right to audit
such records.
12. Governing Law. The laws of the State of Florida shall govern this Agreement.
13. Insurance. The parties agree that the Contractor will obtain and!or maintain, for the
duration of this Agreement, liability insurance in the types and amounts indicated by the attached
Certificate ofInsurance, which is hereby incorporated by reference into this Agreement.
14. Limitations of Liabilities and Attornev's Fees: The liabilities ofVERIZON to the CITY
under this Agreement, arising out of contract theories oflaw, shall not exceed the purchase price of the
system that is the subject of this Agreement. This limitation ofliability shall not apply to any actions,
claims, judgments or suits brought by third party against VERIZON. Furthermore, this limitations of
liability shall not apply to torts actions, claims, judgments, liabilities or suits asserted or brought by the
CITY against VERIZON. In the event litigation is filed by either party, the prevailing party shall be
entitled to attorney fees and litigation costs as may be awarded by a court of competent jurisdiction.
15. Warranty:
(a) Warranty Period for the Equipment and Software provided by the Contractor
shall be one (1) year from the CITY Acceptance of the System. Warranties provided by the
manufacturers or suppliers apply to the Equipment/Software, and Contractor also warrants for
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the Warranty Period that the Installation work by Contractor, and it's subcontractors, will
be free from defects in material and workmanship.
(b) Contractor makes no warranty with respect to any equipment, services or
software provided by the CITY or any other third party.
(c) In the event the manufacturers' warranties do not extend for a period of
one (1) year from the System Acceptance, VERIZON agrees to extend all such warranties
to the CITY from the end of such warranties to the end of the first full year from the
System Acceptance.
(d) Any additional equipment purchased by the CITY from VERIZON may be
included under the Warranty for this System at an additional charge and the coverage date
shall be coterminous with the term of Warranty provided pursuant to this Agreement.
The charge is dependent on the type of equipment purchased and will be provided to
CITY by VERIZON at the time of purchase.
(e) Documentation concerning year 2000 compliance will be provided from
the vendors supplying the proposed equipment on this project upon request from the
CITY. Warranties relating to the System are limited to those warranties provided herein.
To clarify the Y2K warranties provided herein, VERIZON provides the following
specific statements of warranty relating to year 2000 compliance which shall be effective
during the warranty period and, if applicable, during the after-warranty maintenance
period:
(i) Non-regulated software, hardware, equipment and services
provided under this Agreement shall perform, operate, and function when used
prior to, during and after the calendar year 2000 AD without error relating to date
data;
(ii) VERIZON shall have no liability or responsibility for inoperability
or compatibility of the System with the products of third parties or other systems
that the CITY may utilize in conjunction with the System or to which the CITY
may connect the system, and;
(iii) Network services controlled by VERIZON, as engineered,
installed, and maintained by VERIZON from its origin (central office location) to
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end-point destination (CITY's location), shall perform, operate, and function
when used prior to, during and after the calendar year 2000 AD without error
relating to date data.
(f) During the one year warranty period, VERIZON will provide, at no
additional charge to CITY, on-site or remote repair or replacement of all material and
equipment necessary to maintain the System in good working order in all material aspects
with parts that are, at VERIZON ' s option, either new or refurbished and warranted as
new.
(g) CITY shall operate the System in the manner prescribed by VERIZON and
shall not alter or permit the alteration of any of the equipment or software programs
without the prior written consent ofVERIZON.
(h) CITY shall maintain the System hardware capacity including but not
limited to CPU type, random access memory, and disk storage capacity in accordance
with applicable manufacturers' recommendations and obtain the appropriate upgrades and
enhancements thereto as may be necessary to accommodate upgrades or enhancements to
the System. VERIZON shall be under no obligation to provide such updated hardware at
no cost, or to service and maintain any module, software or enhancement on obsolete or
inappropriate hardware. VERIZON will, however, recommend hardware updates to CITY
only when necessary to operate the System as sold under this Agreement or maintain the
System to keep it current with changing industry performance requirements. Such
hardware updates may result in additional cost to CITY.
(i) These warranties do not include damage to the System caused in whole or
in part by CITY or third parties, other than the Contractor's subcontractor, through other
than normal use ofthe System including accidents, including lightning, radio frequency
interference, power disturbances, fire, flood, earthquake, excessive moisture or any event
occurring external to the System that directly or indirectly causes a malfunction in the
System, a private network to which the System is connected, or in telephone lines, cable
or other equipment connecting the System to the public telephone network, casualty,
neglect, misuse, or intentional acts not in accordance with normal use of the System and
loss or recovery of CITY data.
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G) EXCLUSIONS: Warranty and maintenance services do not include any
labor and material cost necessitated by, or of the type described in, any of the following:
(1) Additions, changes, relocations, removals and specification or
engineering changes;
(2) Operating supplies and accessories;
(3) Accident, casualty, neglect, misuse, intentional acts or any cause
other than normal use in the manner intended by the Parties hereto as described in
the System specifications;
(4) Fire, lightning, floods, excessive moisture or any act or event
occurring external to the System which causes, either directly or indirectly, a
failure or malfunction in the System or toll lines, cable or other equipment
connecting the System to the telecommunications system of the operating
telephone utility, radio frequency interference, abnormal power fluctuations
(unless surge protection equipment has been purchased from and installed by
VERIZON) or failures that adversely affect the System, however, the parties
acknowledge that Verizon shall connect the new System with the existing UPS
and if the City desires an independent UPS for the new System, a quote for the
additional costs of an independent UPS will be provided by Verizon;
(5) Any other acts or events that may adversely affect the performance
of the System, occasioned by acts of the CITY or any third party or the use by the
CITY or any third party of the System in combination with any other apparatus,
device or other system not supplied or approved as such combined use by
VERIZON or the use by CITY of any part of the System in a manner not intended
by the Parties hereto or specified by VERIZON;
(6) CITY's failure to provide a suitable environment for the System
or any other failure of the CITY to fully perform its responsibilities under this
Agreement; and
(7)
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Service visits necessitated by any event enumerated in this section
are not covered by this Agreement and shall be charged on a time and materials
basis at VERIZON 's then prevailing rates and terms under a separate agreement
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between the parties. Provided however, the CITY shall not be responsible for any
charges for services under this subparagraph 15G)(7) in excess of one thousand
dollars ($1,000) unless the CITY has authorized, in writing, expenditures in
excess of one thousand dollars ($1,000) for such services.
(k) VERIZON shall provide maintenance with respect to the System for
outages (7) days a week, twenty-four (24) hours a day, including holidays, during the
warranty and, in the event CITY elects to execute a Maintenance Service Agreement, any
subsequent maintenance period reflected therein. VERIZON will respond on-site or by
remote diagnostics to requests for service by CITY as a consequence of any major outage
ofthe System within four (4) hours and as a consequence of any minor outage within
eight (8) hours. Response time shall be measured from the time CITY requests
maintenance services to the time VERIZON either remotely analyzes the problem or
VERIZON personnel begin service restoration. CITY's failure to make the site and/or
equipment available to VERIZON can impede restoration of service and shall not be
included as part of response time. VERIZON maintenance services shall be limited to the
repair or replacement of hardware and software that provide the System capabilities.
(1) Outages are defined as follows:
(1) MAJOR - host computer failure, more than 50% of the positions
failing, and any other service interruption that substantially impacts System
functionality.
(2) MINOR - any equipment or software malfunction that does not
substantially impact System functionality or functional failure that impacts less
than 50% of the active positions.
(m) CITY USE OF ANY EQUIPMENT, DEVICE, SYSTEM, OR
SOFTWARE NOT COMPATIBLE WITH THE SYSTEM OR THAT HAS THE
EFFECT OF DEGRADING THE SYSTEM PERFORMANCE WILL VOID ANY
AND ALL WARRANTIES HEREUNDER.
(n) CITY'S EXCLUSIVE REMEDIES FOR BREACH OF ANY
WARRANTIES PROVIDED BY VERIZON PERTAINING TO THE SYSTEM
SHALL BE LIMITED TO THE REPAIR, CORRECTION OR REPLACEMENT,
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AT VERIZON 'S OPTION, OF ANY DEFECT; PROVIDED, HOWEVER, THAT
VERIZON SHALL HAVE NO LIABILITY UNLESS CITY PROVIDES VERIZON
WRITTEN NOTICE OF SUCH DEFECT WITHIN THE WARRANTY PERIOD,
SPECIFYING THE NATURE THEREOF. VERIZON RESERVES THE RIGHT
TO SUBSTITUTE EQUIPMENT OR SOFTWARE THAT PROVIDES
EQUIVALENT FUNCTIONALITY IF THE SYSTEM BECOMES
UNAVAILABLE TO VERIZON.
(0) THE WARRANTIES STATED IN THIS SECTION ARE IN LIEU
OF ALL OTHER WARRANTIES EXPRESS OR IMPLIED, INCLUDING, BUT
NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE.
(p) VERIZON MAKES NO WARRANTY FOR USE OF THE SYSTEM
AS A COMPONENT IN OR TO LIFE SUPPORT DEVICES OR SYSTEMS.
VERIZON MAKES NO WARRANTY WITH RESPECT TO THE
PERFORMANCE OF ANY NON-TELECOMMUNICATIONS SYSTEM
OPERATING SYSTEM SOFTWARE OR THE PERFORMANCE OF ANY
APPLICATIONS SOFTWARE.
(q) Upon the expiration of this Agreement by its term, CITY has the option of
continuing the Services contemplated under this Agreement as after-warranty services.
Conversion to Maintenance Services: If CITY gives written notice to VERIZON thirty
(30) days prior to the expiration of this Agreement by its term requesting VERIZON to
maintain the System as set forth in this Agreement, the Parties may execute a
Maintenance Services Agreement mutually acceptable by the parties.
16. Independent Contractor Status and Compliance with the Immigration Reform and
Control Act of 1986. The Contractor is and shall remain an independent contractor and is neither
agent, employee, partner, nor joint venture of CITY. Contractor acknowledges that it is
responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 located at 8 US.C. 1324, et. seq., and regulations relating thereto, as either may be
amended from time to time. Failure to comply with the above provisions shall be considered a
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material breach and shall be grounds for immediate termination of the Contract, at the discretion
of CITY of Clearwater.
17. Severability. The terms and conditions of this agreement shall be deemed to be
severable. Consequently, if any clause, term, or condition hereof shall be held to be illegal or
void, such determination shall not affect the validity or legality of the remaining terms and
conditions, and notwithstanding any such determination, this agreement shall continue in full
force and effect unless the particular clause, term, or condition held to be illegal or void renders
the balance of the agreement impossible to perform.
18. Documents Comprising Contract. The Agreement for purchase and installation of
emergency 9-1-1 telephone equipment and its herein referenced attachments shall represent the
entire Agreement between the parties and is a complete integration of the Agreement. No other
documents shall have any legal significance unless they are amendments to this agreement made
pursuant to Paragraph 4 of this Agreement.
IN WITNESS WHEREOF THE parties herein have executed this Agreement for Purchase and
Installation of9-1-1 telephone equipment as of the day and year first written above.
CITY OF CLEARWATER
VERIZON FLORIDA INC.
BY:
BY:
ATTEST:
ATTEST:
Deputy Clerk
BY: ':D~~
Daniel Vannoy
Senior Administrator
Branch Contracts Management
BY:
COO-603
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Countersigned:
Approved as to form:
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CITY OF CLEARWATER, FLORIDA
Attest:
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