01/12/2009CITY COUNCIL WORKSESSION MINUTES
CITY OF CLEARWATER
January 12, 2009
Present: Frank Hibbard
George N. Cretekos
John Doran
Paul Gibson
Carlen Petersen
Also present: William B. Horne II
Jill S. Silverboard
Rod Irwin
Pamela K. Akin
Cynthia E. Goudeau
Rosemarie Call
Mayor
Vice-Mayor
Councilmember
Councilmember
Councilmember
City Manager
Assistant City Manager
Assistant City Manager
City Attorney
City Clerk
Management Analyst
The Mayor called the meeting to order at 9:00 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
Presentations
Service Awards
Award.
One service award was presented to a City employee.
Maggie Doucette, Finance, was presented the 2009 January Employee of the Month
The Council recessed from 9:03 to 9:04 a.m. to meet as the Pension Trustees.
Solid Waste/General Support Services
Award contract by purchase order to Anaelo's Recvcled Materials. Consolidated Resource
Recovery, and Waste Services of Florida, Inc., for operating expenditures of $560,000 for the
disposal of solid waste at the sites operated by the three vendors listed above for the period
January 16, 2009 through September 30, 2009 as provided in the City's Code of Ordinances,
Section 2.564(1)(d). other aovernmental bid and authorize the appropriate officials to execute
the same. (consent
The Solid Waste Department collects bulk trash, yard waste, and construction and
demolition debris from both commercial and residential customers. This debris is then
transported to a State-permitted disposal facility.
The City of Clearwater participated with the Cities of Largo and Dunedin to request bids
for these services. The City of Largo coordinated the process and received four bids on August
21, 2008. The companies who submitted bids were: Angelo's Recycled Materials,
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Consolidated Resource Recovery, Waste Services of Florida, Inc., and Waste Management of
Florida. The City of Largo awarded Bid 08-B-260 to Angelo's Recycled Materials, Consolidated
Resource Recovery, and Waste Services of Florida, Inc.
The use of multiple vendors will provide the Solid Waste Department with the flexibility to
determine the most efficient and cost effective use of budgeted funds for contracted disposal.
In response to questions, Solid Waste Assistant Director John Pittman said the price
may lower but will not exceed the proposed fee. Use of multiple vendors allows staff to shop all
three at once, if price increases during year.
Public Services
Ratify and confirm change order 2 to Ripa and Associates, Inc. of Tampa, FL for the "Alligator
Lake Wetland Creation and Stormwater Treatment Project" (99-0020-EN), increasing the
contract by $177,800.40 for a new contract total of $677,537.45, approve a time extension of ten
(10) days and authorize the appropriate officials to execute same. (consent)
This contract was previously approved by City Council on July 17, 2008. Administrative
Change Order 1 was approved by the City Manager on December 9, 2008 to increase items for
erosion control in the amount of $28,703.15 for a new contract value of $499,737.05 and added
11 days to the contract.
Change Order 2 is necessary to pay for the removal of muck (unsuitable soil material)
from the existing pond bottom at the Alligator Lake Wetland Creation and Stormwater Treatment
Project. The quantity for this work could not be identified at the time of bid. It is necessary to
add ten (10) days to the contract to make up for the time expended in the removal of this muck.
Sufficient budget and revenue is available in Capital Improvement Program, (CIP)
project 0315-96137, FDEP Compliance in the amount of $177,800.40.
Public Services Director Gary Johnson said the contractor is responsible for muck
removal. Muck can be used again if it undergoes a dewatering process.
Engineering
Approve a contract to Southeast Drilling Services, Inc., of Lutz, Florida for the construction of
the Water Treatment Plants 1 and 3 Wellfield Expansion Project - Phase 1 - (07-0037-UT), in
the amount of $3,519,280, which is the lowest responsible bid in accordance with the plans and
specifications; and the appropriate officials be authorized to execute same. (consent)
In October of 2004, the City of Clearwater completed a Water Supply System Master
Plan that included as recommendations the development of expanded local water
production. The City intends to construct five new wells in the Water Treatment Plant (WTP) 3
area, and five new wells in the WTP 1 area. Each well is targeted to produce approximately 0.25
million gallons per day (mgd). The City has four (4) existing permitted wells that are inactive and
will be relocated as part of this project along with rehabilitation of three (3) wells that are
inoperable or operating at a reduced capacity. The goal of this project is to responsibly use our
groundwater supply, maximizing our production at a more cost-effective rate than direct
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purchase from Pinellas County and simultaneously reducing the City's dependence upon other
regional water suppliers.
Bids were received November 13, 2008 and Southeast Drilling Services was the
apparent low bidder of the five companies submitting proposals. McKim & Creed, as engineer
of record for the project, has reviewed the bid submittals and provided a letter of
recommendation to award.
Work will begin on the existing wells to be rehabilitated to realize the benefits of
production as early as possible and then proceed to those wells that can be brought online
quickest after construction. A second construction contract for the raw water mains that will
connect the new wells to the Water Treatment Plants is anticipated to go to bid in March with a
request for contract award following in April.
McKim & Creed is one of the City's Engineers-of-Record, and is providing post design
engineering services during construction under an existing purchase order.
Resolution 07-28 was passed on November 1, 2007, establishing the City's intent to
reimburse certain Water & Sewer Utility project costs incurred with future tax-exempt financing.
The projects identified with 2009 revenue bonds as a funding source were included in the
project list associated with Resolution 07-28.
Sufficient budget for interim financing or funding with 2009 Water and Sewer Revenue
Bond proceeds when issued is available in projects 0376-96763, Wellfield Expansion in the
amount of $1,626,859.00, and 0376-96764, Reverse Osmosis Plant Expansion - Reservoir 1 in
the amount of $1,892,421.00, for a total of $3,519,280.00 for this contract.
Engineering Manager Rob Fahey said the project would install seventeen wells and
reduce volume of water City purchases from Pinellas County. A public meeting was held for
Skycrest residents. The Southwest Florida Water Management District approves the well
construction and monitors impacts to the Floridan aquifer.
Approve a work order to Bellomo-Herbert and Company, Inc. for design of Cleveland
Streetscape Phase II, in the amount of $196,000.00 and authorize the appropriate officials to
execute same. (consent)
The Cleveland Street Phase II conceptual plan was presented to the CRA on November
3, 2008 and was approved by City Council on November 6, 2008. The concept was approved
with the understanding that some of the design elements from phase two will be reduced,
simplified or even eliminated from phase two.
The city retained Bellomo-Herbert and Company, Landscape Architects in August 2002
to develop a Master Streetscape and Wayfinding Program for Downtown (including the
expanded CRA area). The first phase of the implementation of the plan was completed in
December 2007 with the Cleveland Street Streetscape from Osceola to Myrtle Avenues. The
$10 million construction project was funded from Penny for Pinellas, the CRA trust fund, a
Florida Department of Transportation grant and utility funds. The goals for the first phase of
Cleveland Streetscape were accomplished: 1) enhance the pedestrian environment; 2) invite
residents and visitors to Downtown; and 3) encourage private development.
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The next phase of the streetscape program is imperative to the continued success of
increasing redevelopment opportunities in the Downtown. With the development of the 1100
Cleveland Street building (The Strand), the development agreement with the Crum Services
building site (former IMR/CGI), and the availability of the Prospect Lake Redevelopment Site,
Phase 2 of the Cleveland Street Streetscape is a critical infrastructure project that will continue
to encourage and facilitate the City and CRA's redevelopment goals.
The conceptual plan for Cleveland Streetscape Phase II keeps the look and feel of the
first phase of Cleveland Streetscape, but less intense, therefore less expensive, treatment. A
first quarter amendment will establish the Capital Improvement Program project 0315-92275,
Downtown Streetscape Phase II, with $196,000 of HUD Grant (331690) to fund the design work
order.
In response to questions, Engineering Director Mike Quillen said some of the
engineering would be handled in-house. Frank Bellomo is the expert regarding this
streetscaping and able to tie phases together.
City Manager Verbal Reports
12.1. City Manager Verbal Reports - None
Council Discussion Items
13.1. Advisory Boards - Resource Allocation
City Clerk Cyndie Goudeau said budget constraints will not allow to fill vacant Board
Reporter position, expressed concerns with staff resources and requested that meeting
frequency be changed. An advisory board can hold a special meeting when needed.
Consensus was for advisory boards to have staggered quarterly meetings.
13.2. CHIP and Soup Kitchen - Councilmember Gibson
Councilmember Gibson expressed concerns with homelessness negatively impacting
redevelopment efforts in downtown. It was suggested that CHIP consolidate with another
agency and the Soup Kitchen re-locate.
Assistant City Attorney Leslie Dougall-Sides said the City could make the use illegal in
certain areas and give businesses a reasonable time period to recoup their investment in order
to eliminate a taking. The Soup Kitchen and CHIP are non-conforming uses in downtown. The
City would have to have a long enough time frame to avoid a Bert Harris claim, governmental
action inordinately burden ability to use land.
Discussion ensued regarding current efforts by Pinellas County and local agencies to
address homelessness.
Staff directed to obtain data from the Homeless Leadership Network or Pinellas County
Coalition for the Homeless regarding urban centers and soup kitchens.
Other Council Action
14.1. Other Council Action
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Councilmember Cretekos expressed concerns regarding portion of the Pinellas Trail in
downtown and questioned the status of renegotiated contract for federal lobbying services.
City Clerk Cyndie Goudeau stated the proposal was received during her absence and it
would come before Council in February.
Adjourn
The meeting was adjourned at 11:13 a.m.
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