5210-92
ORDINANCE NO. 5210-92
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO TRAVEL EXPENSE REIMBURSEMENT FOR CITY
OFFICERS AND EMPLOYEES; AMENDING SECTIONS 27.01, 27.05
AND 27.08, CODE OF ORDINANCES, RELATING TO DEFINITIONS,
SUBSISTENCE ALLOWANCES, AND THE USE OF PRIVATELY OWNED
VEHICLES; REPEALING SECTION 27.04, CODE OF ORDINANCES,
RELATING TO THE COMPUTATION OF TRAVEL TIME FOR
REIMBURSEMENT; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the rates for travel expense reimbursement for public officers and
employees are established by Florida law, and it is desirable and appropriate to
amend the travel expense reimbursement provisions as set forth in this ordinance
in order to adopt the state travel expense reimbursement rates by reference; and
WHEREAS, the method presently used for the computation of travel time and
per diem rates is cumbersome and less fair to the City and its officers and
employees than the method of direct reimbursement as set forth in this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Sections 27.01, 27.05 and 27.08, Code of Ordinances, are
amended to read:
r Sec. 27.01. Definitions.
For the purpose of this chapter, the following words shall have the
meanings indicated in this section:
Agency or public agency: The city or any officer, department, agency,
division, subdivision, board, bureau, commission, authority or any other separate
unit of government of the city.
Agency head or head of the agency: The highest policy-making authority of
a public agency as herein defined.
Authorized person:
(1) A person other than a public officer or employee as defined herein,
whether elected or not, who is authorized by in agency head to incur travel
expenses in the performance of his official duties, or
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(2) A person who is called upon by an agency to contribute time and
services as consultant or advisor, or
(3) A person who is a candidate for an executive or professional
position.
Authorized travel: Travel on official business of the city, including but
not limited to travel to a convention or conference serving a direct public
purpose for the benefit of the -public agency, when a roved b the agency head.
Glas5 A trayeli Gent4sueus travel of twenty four ?24) hours or more away
Glass G travel; TIP-ak-e! f9F short (or day) tp4ps where the -traveler-is net
Common carrier: Train, bus, commercial airline operating scheduled
flights, or rental cars of an established rental car firm.
Employee or public employee: An individual other than an officer or
authorized person as defined herein, who is filling a regular or full-time
authorized position and is responsible to an agency head.
Officer or public officer: An individual who in the performance of his
official duties is vested by law with sovereign powers of government and who is
either elected by the people, or is lawfully serving instead of such an elected
individual as initial designee or successor.
Travel expense: The usual, ordinary and incidental expenditures
necessarily incurred by a traveler.
Travel period: A period of time between the Lillie of departure and time of
return.
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Traveler: A public officer, public employee or authorized person when
performing authorized travel.
Sec. 27.05. Rates of per them d subsistence allowance.
(a) Subsistence Vim. Ail travelers may be allowed subsistence when
performing authorized travel requiring absence from the official_ headquarters
overnight, in amounts equal to the amounts permitted by Section _112.061(61,_
Florida Statutes at the per diem rate or, if actual expenses exceed the per diem
rate,_
meeting.
(1) Up to f4fty dellars 459.99) per f
or-
(9) z? the amounts permitted for meals plus actual expenses for
lodging at a single occupancy rate, to be substantiated by paid bills therefor.
(b) ' Meals only. All travelers may be allowed subsistence while on
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authorized Glass travel outside the official headquarters but not requiring
absence from the, o f f i c i a l headquarters overnight, i n amounts equal to the amounts
permitted by Section 112.061(6), Florida Statutes-; eA Off k=4a! W54erss, up-i
the fella * .inn ?mr+e nt.-.•
n eak fast $ 3.00
c) No traveler shall be reimbursed for any meal or lodging included in
a convention or'conference fee or otherwise paid by the city.
Sec. 27.08. Use of privately owned vehicles generally.
(a) The use of privately owned vehicles for official travel in lieu of
public-owned vehicles or common carriers may be authorized by the agency head if
a public-owned vehicle is not available. Whenever travel is by privately owned
vehicle, the traveler shall be entitled to a mileage allowance at a fixed rate
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not to exceed the rate permitted by Section 112.061(7)(d), Florida Statutes
twenty eents ($9.20) per m0e-ef the eemmen earrier fare fer sueh travel, t
determ4ned by the ageney he Except for the mileage allowance,- tolls and
parking fees, twenty eents ($9.20) per- , reimbursement for expenditures
related to the operating, maintenance and ownership of the vehicle shall not be
allowed when privately owned vehicles are used on public business.
(b) All mileage shall be shown from point of origin to point of
destination and, when possible, shall be computed on the basis of the current
state road department map.
(c) Monthly private auto allowance may be given to employees under
certain circumstances. Such allowances may be submitted for approval by the
department director in the normal budget process.
Employees receiving private auto allowance shall w411 be requi moed to keep
records justifying the receipt of these funds. These records will be released
to the department director or city manager upon request.
Section 2. Section 27.04, Code of Ordinances, is repealed.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING June 4, 1992
PASSED ON SECOND AND FINAL READING
AND ADOPTED June 18, 1992
Rita uarvey
Mayor-Commissioner
Approved as to form and correctness:
M. A. Gal raith,
City Attorney
Attest:
Cynt is E. Goudeau
C ity Jerk
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