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PROJECT APPLICATION FORM I ; I CITY OF CLEARWATER ~ COMMUNITY DEVELOPMENT BLOCK GRANT AND SOCIAL SERVICES GRANT PROJECT APPLICATION FORM Phone: (813) 462-6882 for assistance Due 5:00 p.m. May 27, 1994 A. APPLICATION INFORMATION Applicant: (Sponsor/Developer) THE SALVATION ARMY Organization Name: THE SALVATION ARMY Address: 1625 N. Belcher Road City; State; Zip Clearwater, FL 34525 Telephone Number: 813-725-9777 Contact Person: Terry Hammond Paul Bridges Title: Dir. Planning & Dev. Fin. Dev. Dir. Telephone Number: 813-725-9777 Period for which funds are being'requested: 10/94 - 9/95 Signature ~~ Date ~- ~~/9'/ / 0~. ~C\~- Boar of Directors Chairperson Application page 1 of 8 l i I I B. ACTrvITY (Check One) CDBG Applications Social Services Grant Applications In-Fill Housing Adult Crime Housing Rehabilitation Child Abuse Code Enforcement Elderly Public Facilities Hunger Public Services xx Juvenile Crime Other (describe below) Physical Illness Parenting Adolescents Substance Abuse Unsupervised Children Other (describe below) Application page 2 of 8 I I C. CDBG PROJECT OR ACTIVITY ELIGIBILITY - (To be verified by Community Development Staff) Yes No a. Will project serve at least 70% of low and moderate income persons? x b. Is project located in an area which has 70% low and moderate income persons? x c. Will project cure slum and blighted conditions in the targeted area? x d. Define area served (please include a map in your proposal that outlines the project location) Shelter will be located at 1120 N. Betty Lane in Clearwater serving the homeless in the Clearwater area. 180/yr specific case mgmt e. Number of program beneficiaries: 4320/yr indv provided shelter Special population beneficiaries: SAME f. Type of benefit to the community, The overnight homeless shelter will provide safe lodging for chronic homeless individuals, who on any given day or night tend to find themselves, at best, a nuisance to the public and, at worst, a danger to themselves either due to exposure or other chronic problems. The goal is to provide case management and facilitate assistance from other agencies to help the individual get off of the street and into independent living on a permanent basis. Application page 3 of 8 D. PROJECT OR ACTJITY DESCRIPTION I Project Title: HOMELESS SHELTER Project Location: 1120 N. Betty Lane Clearwater, FL a. Goals: See Page 4 of Narative b. Objectives: See Page 4 of Narative c. If applicable, list other participating agencies. CDBG applicants use this section to identify your linkage with an on-going development activity. (attach letters of support) Clearwater Police Department, Everybody's Tabernacle, St. Vincent de Paul Soup Kitchen, Directions d. If this project involves construction/renovation of a facility or the purchase of land, indicate the property owner and include a copy of the deed to the property. If you are proposing to rehabilitate or construct a public facility you must include a detailed construction estimate and project schedule prepared by a general contractor or architect or engineer. If you are proposing to purchase real property you must include an MAl or SRA certified appraisal supporting the purchase price and one of the following: a valid contract of sale, specifying the purchase price; or a valid option to purchase, specifying the purchase price. In addition, if the property involved in your proposal is leased, include a copy of the lease agreement in the proposal application package. e. Project Maintenance: Indicate where applicable agency responsible for maintenance of Project after completion. (Attach letters of verification) . THE SALVATION ARMY Application page 4 of 8 I I PROGRAM NARRATIVE AND IMPLEMENTATION SCHEDULE E. PROGRAM IMPLEMENTATION 1. Detailed Narrative See attached Attach a completed Program. Implementation Schedule form. An example of schedule and a blank form is attached to this application. Application page 5 of 8 I F. BUDGET I Explanations and samples of correctly completed Project Budget and Organizational Budget are attached to this form. I. Expenses: Projected SALARIES & BENEFITS Salary (2.6 paid staff) Payroll Taxes Medical Insurance CONSULTANTS & CONTRACT SVC. Clearwater Police Dept. SPACE RENTAL EQUIPMENT LEASE/OR RENTAL Mattress (12) Refrigerator Television Desk Chairs & Tables TRAVEL OTHER OPERATING EXPENSES Program Client Assist. Food Utilities Linen Service Telephone MATERIALS Linens & Blankets Janitorial Supplies Office Supplies TOTAL EXPENSES II. Income: Projected $66,200 '-/ 7,878 6,948 $ 780 3 5 0'----- 250 2.-00---. 332 $25,000'>>/ 9,125 '.- 2,700 c..',-r'- , 1,560 (" 240 ~ J ). " $ 1,600./ __360"-., 240// Contributions (The Salvation Army) City of Clw. Police (In kind staffing) Everybody's Tabernacle (In kind space) st. Vincent De Paul (In kind food) Donations City of Clearwater (CDBG) TOTAL INCOME Application page 6 of 8 $ 81,026 46,073 ' 9,360 ' 1,912 ~ 7- ./ 240 38,625 2,200 . a ~~ ~ $ 179,436 $ 50,240 46,073 9,360 9,125 4,112 61,726 $ 179,436 ......s~~~ G~ ~O't'>~ ~~~ ~i S~f,ot cot #ot &~~ ?~~ rt '16&" ~ f">t\d.').'t\':J I I G. COMMITMENT TO EXPANDING HOUSING STOCK (CDBG Applicants ONLY) Applicants must document efforts to expand the supply of housing to low and moderate income persons. (Attach additional sheets, if necessary) . Overnight shelter housing will be increased by 12 beds per night to the homeless. Application page 7 of 8 I I H. PROJECT CONSISTENCY WITH LOCAL DEVELOPMENT PLANS Provide letter (s) of support of the proposed proj ect. If project is in one of the designated low and moderate income areas listed in the Request for Proposals, please provide letters of support from the Home Owner's Association or the Civic Association representing that area. Letter(s) attached: Yes ~ Application page 8 of 8 I I PROBLEM STATEMENT It is common knowledge that on any given night in Pinellas County, as many as 1,500 people are estimated to find themselves homeless (See Appendix I). Further, in the Clear- water area, the pUblic has cried out that something be done for or about the problem of the chronic homeless individuals, who on any given day or night tend to find themselves, at best, a nuisance to the public and, at worst, a danger to themselves either due to expo- sure or other chronic problems. In response to this awareness and the concerns on the part of the Clearwater Police Department that something be done to change the revolving door, in and out of jail treatment of chronic homeless and public inebriates, the Clearwater City Commission established a Task Force to study the issue, needs and solution. From August '93 through April t94, the Homeless Drop-In Center Task Force researched the issues of homelessness in the Clearwater area and actually operated a winter shelter from which they gleaned a tremendous amount of understanding of the issues at hand. Concurrently with the Task Force operation, The Salvation Army in Clearwater received funding from The Salvation Army's Territorial Headquarters to operate a Homeless Intervention Program. This program provides for case management services, showers, storage, message center, job referrals and mental health outreach services towards the goal of discovering who the homeless in Clearwater are and making recommendations as to provision of services to alleviate needs. Due to their traditional involvement in the issues of homelessness and the experience of their staff in providing similar services in other communities, The Salvation Army was invited to participate on this Task Force as well. As a result of the efforts of the Task Force, the following conclusions and recommendations were made: SUMMARY OF RECOMMENDATIONS 1. A fifty-bed facility would be appropriate to accommodate the wide spectrum of emergency and chronic homeless needs. 2. That it should accommodate single men, single women, couples, and families with children. 3. That such a Center should operate twenty-four hours a day. During the daytime it is critical to have case management and drop in center component with services available. 4. Light meals would be served. 5. It is critical that a paid and very qualified staff should be on hand at all times to receive the broad spectrum of clients representing the gamut of special needs. 6. This facility should be a cooperative effort between Pinellas County Government and North Pinellas County muniCipalities who would assist in development of resources. I I 2 7. The Salvation Army and the Clearwater Police Department should form a partnership to develop and administer such program. To do so, CDBG and other federal funds should be sought. 8. It is recommended that the site location for such a facility should be in the vicinity of similar operations conducted on North Betty Lane or some such environment to bring the least amount of impact on any residential area. FURTHER JUSTIFICATION It is further shown through The Salvation Army's Homeless Intervention Program statistics that an average of 175 individuals have presented themselves to our case managers as in need of services each month over the period from March through May 1994. Of these totals an average of 94 individuals or cases per month are presenting themselves to The Salvation Army for the first time. The Salvation Army staff, based upon case management files, have subcategorized this population in terms of presenting problems or causal factors leading to homelessness as follows: Catastrophic Loss of Jobs 3% Undereducated or Undertrained 25% Leading to Underemployment Handicapped Substance Abuse Chronic Mental Illness History of Institutionalization Domestic Problems 8% Catastrophic Illness 3% Recently Incarcerated 4 % In light of the Task Force findings, coupled with current experiences of The Salvation Army Case Management Services for the Homeless Population, it becomes clear that the problem of what to do about the homeless in Clearwater is not a simple one. To posi- tively impact the numbers of homeless on the streets in Clearwater, services must go beyond band-aid efforts simply to house the homeless or lock them away. Real problem solving with skilled professionals must be coupled with any shelter or drop in program. Given the serious problems that most of the homeless population present, adequately trained staff must be proVided at all times in terms of numbers and expertise. It is obvious that the task of developing an appropriate 24-hour drop in and service operation as indicated by the Task Force will be no simple or quiCk task. While interested parties and service proViders go about the business of developing a full blown 24-hour service center for the homeless population a temporary stop-gap shelter should be operated to address the needs of those homeless who are most at risk and in need of the most inten- 1% 50% 5% I I 3 sive intervention. These would be the chronic homeless and the public inebriates. As indicated in the Task Force recommendations, the Cleanvater Police Department is willing to supply a double wide mobile home for use as a shelter for those whom the Police will refer, i.e., those who may be intoxicated or are at risk of exposure, and thus a danger to themselves. Everybodyts Tabernacle has expressed a desire to accommodate this trailer on this property provided that another entity, such as The Salvation Army, can secure funds for actually operating the program. It is to that end that The Salvation Army proposes the following: METHODOLOGY AND OPERATION The Salvation Army of Cleanvater proposes receipt of Community Development Block Grant monies, specifically to provide the public service of overnight shelter and development of a continuum of services to chronic homeless individuals in the Cleanvater area. Specifically, The Salvation Army seeks funding for provision of staff to operate the overnight shelter within the mobile home donated by the Cleanvater Police Depart- ment to Everybody's Tabernacle and moved to their property at 1120 N. Betty Lane. The Salvation Army will lease this space from Everybodyts Tabernacle. This shelter space will accommodate from twelve to fifteen individuals per night. Referrals to the shelter will come directly from the Police Department drop off and from daytime referrals from the Homeless Intervention Program coordinator at The Salvation Army. In keeping with the Homeless Task Force concerns and recommendations, a second security staff person will be on duty at all times during the shelter operation. These staff will be provided by the Cleanvater Police Department as part of their Americorps Training Project. The actual overnight shelter operation will be but one part of The Salvation Army's total Homeless Intervention Program continuum of service. Daytime case management and referral services will still be provided at The Salvation Army Social Service Center on North Fort Harrison as currently operated. Mental health outreach and intervention services will continue to be provided from the shelter site as well, through visiting staff from Directions, Inc. As is done currently, and as was conducted during the winter shelter operation, clients from the shelter will traverse to St. Vincente dePaul Soup Kitchen for their main daily meal. A light evening meal will be provided by the Soup Kitchen as well and will be administered by the staff at the shelter each evening. While not logistically the most ideal setup, the Homeless Intervention Program as expanded and taken as a whole provides for a stop gap approach to completion of a continuum of services. This program will enable individuals who are able and are willing to do so to move out of their current situation of homelessness into independent living and a more productive life. In this way, the perceived problem of chronic homeless in Cleanvater will be positively impacted by virtue of realistic problem-solving and not simply casting these individuals aside. The program shall then have as its goals and objectives the following: I I 4 GOALS A. To establish an emergency shelter to address the minimal creature needs of the chronic homeless individuals in Clearwater as a viable alternative to incarceration and/or dangerous life on the streets. B. To clearly identify the homeless population in the Clearwater area by directly engaging them in problem solving and to define the population as to causality and needs. C. To design a continuum of care and problem solving services for this specific homeless population in order to transition those who are able and willing into independent living. OBJECTIVES Objective 1. Establish case manage- ment system and and data base of chronic home less individua 1 in C lear- water and vicinity. 2. Engage a minimum of 15 Wldup Hcated individua ls/month lBO/year in case management. 3. Comp lete Report and recommendatons as to required services for the chronic home less. 4. Secure leased fac- il ity for emergency she 1 ter operation. CALENDAR OF OBJECTIVES Relates Method .Completion(x); operating(...) to of Goal Measurement 1 2 3 4 5 6 7 B 9 10 11 12 B B,C B, C A,C 5. Provide overnight A,B, C shelter care to (12) individual/night; (360) per month (4320) she lter nights of care/year. 6. Estab 1 ish routine team B, C case conferences amongst re levant service providers. Document- ation of po 1 icies and pro- cedures. x Case Manage-x ment files; monthly stat- istica 1 re- ports . Initia 1 , x then quar- terly Reports x x x x Produce x lease; facility, utility services, and permits in place. Monthly and year- end reports x Monthly x reports; attendance records; case fi le notation. I I 5 7. Produce report and A, B, C Documentation recommendations for Home less She lter Sub- Committee at Home less Coa Htion, towards deve lopment of permanent facH ity. x CURRENT ACTIVITY As stated above The Salvation Army is currently operating a Homeless Intervention Program which provides the broad spectrum of case management and direct financial assistance services from its Social Services Center at Fort Harrison. This program became operational in late December of 1993 and statistics depicting this program activity has been mentioned above. It should be noted further than an original budget for this program provided for $20,000 to be expended for provision of lodging for those individuals who are moving off the streets into permanent employment. To date, we have expended $43,000 for this service as we were fortunate to have received an unexpected major gift earmarked specifically for this program. Directions Mental Health Services has been most responsive in actually assigning an individual counselor to be stationed on site in one of our offices. These efforts have been most beneficial in providing for the mental health outreach intervention component of our planned program. One of the primary goals of the Homeless Intervention Program has been to research the needs of the homeless, gather data, and make recommendations towards developing permanent program solutions. Presentation of this proposal for funding is a result of those activities. We believe strongly that the establishment of a stop gap shelter for those with the most chronic needs would be a much more cost effective approach to transitioning homeless individuals off the streets. Having a shelter such as this readily available to our case management staff will greatly enhance the data gathering and research component of the Homeless Intervention Program so as to adequately design a permanent drop in center for the total homeless population in Clearwater. These program activities will work hand in hand with related efforts by The Salvation Army and the Clearwater Police Department to develop a permanent shelter by securing pre-development funds under separate proposal. I I TYPICAL CASE MANAGEMENT SCENARIO Client, who is found to be on the streets, at risk to himself or from others and/or intoxicated yet non-violent, is picked up by police officer. Client is transported to The Salvation Army's Drop In Center. Manager on duty determines whether client is suitable for admission, dependent upon prior behavior, physical condition, etc, Eligible clients are admitted and given a snack (provided by Soup Kitchen) if appropriate, then assigned a bed and sheets. Client is awakened in A.M., given coffee, then proceeds to St. Vincent dePaul soup kitchen for morning nourishment. Clients who wish to spend s second night, then proceed to required appointment with The Salvation Army Homeless Intetvention case manager. Other clients may only be interested in other services. While at Homeless Intervention Program (H.I.P.) office, client may avail themselves of other H.I.P. services such as a shower (required before being readmitted to the shelter), phone, mail service, job referrals or items storage. H.I.P. coordinator conducts intake interview and detemrines eligibility or appropriateness of client for continued residence at the drop on shelter. Case manager will make initial assessment of reasons as to why client is homeless and consequently what resources should be accessed to alleviate the client's homeless condition. Client, if appropriate, is issued written referral or admission slip for continued residence at drop in shelter, for a specific duration. Client may continue to stay in drop in shelter for a period determined by the case manager, and contingent upon behavior and keeping appointments with the case manager and/or referrals. Directions Mental Health Services, whose outreach professional win be available on certain days at the H.I.P. office, may be a referral, and this person may facilitate access to other appropriate servtces. Whether shelter resident or not, homeless individuals may daily avail themselves ofH.I.P. services during each working day. The case manager will be available to engage clients in a therapeutic relationship, pinpointing those individuals who indicate an interest in overcoming homelessness. The case manager will, with the client, develop a social service plan and workers will manage the case to completion or termination. I I The social service plan may involve job referral or access to benefits which will lead to income to enable client to find independent living arrangements. or, Client who is drug or alcohol dependent may wish to enter appropriate treatment. In many cases this may be referral to The Salvation Army's own Rehabilitative Center for alcohol treatment. In any of the above situations, once the plan has been executed and goals achieved, the case manager may approve a rent and food voucher to enable the client to move in to independent quarters. The case will be followed on a two month, six month and one year follow up interview or home visit. Other Related Operations: Critical to the successful operation of this program and successful case management will be routine (weekly or biweekly) team case conferences. * Appropriate case situations on each client will be shared and discussed amongst the representatives of the various service providers. Cooperative arrangements as to services required to address each unique client situation will be discussed and analyzed. * At a minimum, the team case conferences should be comprised of representatives from The Salvation Army, Everybody's Tabernacle, Directions and St. Vincent dePaul Soup Kitchen. The Salvation Army will establish and maintain a database of clients served with appropriate demographic information, but more importantly information as to perceived and determined causes leading to homelessness, resources accessed, resources which need to be developed and progress in transmitting homeless individuals from homelessness, through shelter dependence, to independent living. From such database, a report on the specifics of the population will be compiled from which a permanent program and facility to address shelter needs will be designed and proposed. ST. VINCENT DEPAUL SOUP KITCHEN I DIAGRAM OF TYPICAL CLIENT FLOW TIIROUGH PROPOSED PROGRAM ] INDEPENDENTl LIVING . I THE SALVATION ARMY ADULT REHABILITATION I Ii CENnR THE SALVATION ARMY DIRECTIONS HOMELESS INTERVENTION -- MENTAL HEALTH PROGRAM SERVICES l' t THE SALVATION ARMY HOMELESS INTERVENTION PROGRAM DROP IN SHELTER 1 POLICE PICK UP l JAIL I COURT SYSTEM I / I v", STREETS l I I HOMELESS SHELTER PROGRAM PROGRAM RELATED STAFF Position % of time weekly hours Captain Tom Overton, Commanding Officer 2.5% * Oversees all local Salvation Army operations 1.0 Teny A. Hammond, M.S.W., Planning Director 10.0% 4.0 * Plans, monitors, reviews and develops resources for all community service programs Gregg Rose, Social Services Coordinator * Directly supervises all social service staff 10.0% 4.0 Ed Brant, Homeless Intervention Pro. Case Mgr. 100.0% 40.0 * Coordinates all activities of Homeless Intervention Program, conducts case management and supervises related staff Night Shelter Manager 100.0010 40.0 * Directly manages shelter during evening hours (1 st shift) conducts intakes and assessments Night Shelter Asst. Manager (Relief) 100.0010 40.0 * Directly manages shelter during early morning hours (2nd shift) conducts intakes and assessments Weekend Shelter Manager 100.0% 24.0 * Directly manages shelter during weekend evening and morning hours ( two 12 hour shifts) conducts intakes and assessments Night Shelter Security (Clearwater Police Dept.) 100.0% 40.0 * Provides security backup for shelter manager Night Shelter Security (Clearwater Police Dept.) 100.0% 40.0 * Provides security backup for shelter manager Weekend Shelter Security (Clearwater Police Dept.) 60.0010 24.0 * Provides security backup for weekend shelter manager PROGRAM IMPLEMENT A TlON SCHEDULE Funding Year: 1994 - 1995 PROJECT NAME: llOMKLESS SHELTER Organization: 'l'HE. SALVATION ARMY Implementation Steps Oct Nav Dee Jan Feb Mar Apr May Jun Jul Aug Sep Establish case mgmt. system & X ~ nf . · In C"w ..M n e a rom. 01 -10 unaUPllcatea indv ./mouth iso/year incase me::mt X X X X X X X X X X X X Complete Report & recommenaanon Ah tn .' . fnY' ,- X X K X ~ Secure leased faciliy for . . 'i Provide overnight shelter cal'e to 1{ X 'V 1<)' .' 'lAO' .. ~nn^' X y Y y ~ ~ y ~. 'l{ Establish routine team' case conf. y y X X X y y X X 'j{ . , i ~ _ _ _:..3 .-. V "1/ -g ~ :mAiA .-lD&... i~ --, " J I B. ACT!VITY (Check One) COSG Applications Social Services Grant Applications In-Fill Housing Adult Crime Housing Rehabilitation Child Abuse Code Enforcement Elderly Public Facilities xx Hunger Public Services Juvenile Crime Other (describe below) Physical Illness Parenting Adolescents Substance Abuse Unsupervised Children Other (describe below) Application page 2 of 8 PROGRAM IMPLEMENTATION SCHEDULE Funding Year: 1994 - 1995 PROJECT NAME: Homeless SheItr.r Organization: The Salvation Army Implementation Steps Oct Nov Dee Jan Feb Mar Apr May JUIl Jul Aug Sep I , i I I. Engage Architect X I - 2. Facilitate meeting of Drol) In Center Task Force & Search Commiuee X X X X X X X X X I X X X ! .-- - J, Ileview potential sites X X X ! I 4, Narrow site options to three preferred X I - _. 5. final program design agreed by Task Force X - _. 6. Develop schematics and site plan X - ............-. 7. Submit site plan for zoning and planning review X -- 1---. 8. Submit schematic to The Salvation Army Territorial Headquarters for approval X _. 9. Submit fillal constmction drawing to The Salvation Army Terr. Headquarters tor approval X - - --- __I 10, Costs projected by contractors X . - - - -- - - - 11. Final facility acquisition and constmctioll X fimding plan compiled -- -...... - - ~ _1I..S~~~~ G~ ~o~. ~~~ ~i. s~f,f,'T. c'T. #'T. s~=~ v~ i.e3~ ~ ~~O:,~.~~ ... I I PREDEVELOPMENT PROGRAM RELATED STAFF Position % of time Commanding Officer 2.5 % * Oversees all local Salvation Army operations Planning Director 10.0% * Plans, monitors, reviews and develops resources for all community service programs Homeless Intervention Program Case Manager 5.0% '* Directly supervises and coordinates Homeless Intervention Program. '* Assists in planning expanded program Architect Contractual weekly hours 1.0 4.0 2.0 ... I I F. BUDGET Explanations and samples of correctly completed Project Budget and Organizational Budget are attached to this form. I. Expenses: Projected Administration Costs Commanding Officer Planning Director Homeless Case Mgr. $ 6,250 2.5% of time 10.0% of time 5.0% of time Consultants & Contract Services Architect $30,700 Total Expenses $36,950 II. Income: Projected The Salvation Army $ 6,250 Total Income $30,700 $36,950 CDBG Application page 6 of 8 DATE: TO: COPIES: FRON!: SUBJECT: J I ~. ;.:- i ;; ~ I , ~ AFPE:t..lL> \ X ....L. memorandum April 6, 1994 Mayor, Commission City lv1anager Betty Deptula Chief Sid Klein City Clerk Cynthia Goudeau * Barbara Green, Everybody's Tabernacle Te..rry Hanunond, Salvation Army Art Deegan, Homeless Task Force Chairperson Final Report of Homeless Task Force ------------------------------------------------------------------------ I am pleased to forward herewith the Final Report of the Commission appointed Homeless Task Force. It is our belief that we have fulfilled our charge by de- l termining that a Drop-in Center is feasible. The members of the Task Force wish to salute the Clear'Nater City Commission for taking the initiative in addressing this serious situation, and thank you for the support shown during this investigation, especially during the temporary Winter shelter at the former STEPPS building. You should also know that allmembers of the Task Force have agreed to serve as an advisory body to the Salvation Army-Police Department partnership being formed to administer a permanent program if funding is obtained. *' Ms Goudeau: Please put this on the agenda for April 21. Thank you. ~-- :-;;::='.'?o;-;;;:' n"'" ...,. CE ~ ~1.?'-".~I__I" U '.\..,'. .'?J. ... .\.I~. . ~-,,---. '''. "., .~---- - . lJ ~ ... Q AP~ 8 19'94";; _ J Cr r-" ,....'.f'-r::...., _.C..lj..t'i-/Ii.L.l, I ~!~