CLEARWATER POLICE DEPARTMENT - AMERICORPS PINELLAS PROGRAM
PARTICIPATING AGENCY AGREEMENT
This agreement is enacted between the BOARD OF TRUSTEES OF ST. PETERSBURG
COLLEGE, FLORIDA, P. 0, Box 13489, St. Petersburg, Florida, 33733, hereinafter
referred to as the "Board," and the CITY OF CLEAR WATER, Florida, on behalf of the
CLEARWATER POLICE DEPARTMENT, 645 Pierce Street, Clearwater, Florida
33756, hereinafter referred to as "CPD."
Whereas, the Board's Southeastern Public Safety Institute has received a grant from the
Corporation for National and Community Service through the Florida Commission on
Community Service for the AmeriCorps Pinellas Program, and;
1) CPD has agreed to support the AmeriCorps Program in Pinellas County through
the implementation of program objectives to promote public safety, community
involvement and AmeriCorps member development;
2) The Corporation for National and Community Service requires a cash match from
the grantee on certain budget categories. This includes costs associated with
AmeriCorps members' living allowances, FICA contributions, mandated health
and liability insurance and worker's compensation contributions. (15 of the 26
full time, and 4 of the 8 part time AmeriCorps members will be assigned to the
Clearwater component of the project.) The total cost for these budget categories
is $287,861. CPD has made a commitment to provide $40,500 toward the cash
match requirement for FY 2002 (January 1, 2002 - December 31, 2002). See
attached letter of commitment, attached hereto as Exhibit A. In addition, the City
of Clearwater will provide automobile liability protection to the AmeriCorps
members who are assigned to and participate in the AmeriCorps Program on
behalf of the City of Clearwater while operating motor vehicles as part of their
assigned duties with the City of Clearwater Police Department to the extent
permitted by 768.28, Florida Statutes.
Under the terms of this agreement, in addition to providing $40,500 in cash match, the
CPD will donate office space, supplies, and furniture for the Project Activities Specialist,
a Board grant-funded employee; the use of departmental vehicles for accomplishing
program tasks, and will allow for a minimum of three hours per week of mentoring by
police officers per AmeriCorps member for the duration of this project. The CPD will
also designate a liaison, who will act as an administrative link to the program and serve
on the AmeriCorps Pinellas Advisory Board.
The Board will be responsible for the overall administration and fiscal responsibility of
the AmeriCorps project and will provide, through grant funds, one AmeriCorps Project
Activities Specialist to be housed at the CPD to manage the activities of the AmeriCorps
members, and coordinate with CPD personnel and the Board's other AmeriCorps project
staff.
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The cash match must be provided to the Board within 30 days of the full execution of this
agreement.
Neither party will discriminate in its employment practices or its admission or treatment
of students on the basis of race, color, religion, age, sex, marital status or national origin
nor will either discriminate against any qualified individual with a disability. CPD and
the Board recognize that sexual harassment constitutes discrimination on the basis of sex.
This agreement is contingent upon federal funding and is subject to the terms and
provisions of the AmeriCorps Florida, Sub-grant contract between the Board and
Tallahassee Community College (fiscal Agent for) Florida Commission on Community
Service, effective January 1, 2002, a copy of which is attached hereto as Exhibit B. The
parties hereto agree to be bound by and comply with the terms and provisions of said
Contract in the performance of their respective duties hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
as of the dates hereinafter stated.
APPROVED
AS TO FORM A ONTENT
BOARD OF TRUSTEES OF
ST. PETERSBURG COLLEGE,
FLORIDA
BY:f ~ 'M... ~~~
Car~uttler, Jf.
College President & Secretary,
Board of Trustees
I/?JO;;C
. f
Date:
Witnesses as to the Board
cp~~.,~J
,e~.~
CITY OF CLEARWATER,
CLEARWATER POLICE.
':~T~N~
~ ~'JdV~I
BY: _r:;:~L~
Sid Klein
Chief of Police
Date:
1/1/0:2-
I I
I hereby certify that this is a true and
correct copy of the original as it appears
in the riles of the City of Clearwater.
Witnes.S my haild and official seal of
the Cu.Y..9f CIea ateI'. C';z...
This~a 'M ,20_
((I
Countersigned:
Approved as to form:
CITY OF CLEARWATER, FLORIDA
&..~.:~.jA~ 11:
William B. Horne II
City Manager
Attest:
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EXHIBIT A
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CITY OF
CLEARWATER
POST OFFICE Box 4748, CLEARWATER, Fl.ORIOA 33758-4748
CLEARWATER POUCE DEPARTMENT, 645 PIERCE STREET, CLEARWATER, FLORIDA 33756
TELEPHONE (727) 562-4336
OFFICE OF TIlE CHIEF
OF POUCE
February 6, 2001
Mr. James C. Brock
Southeastem Public Saiety Institute
St. Petersburg Junior College
P.O. Box 13489
St. Petersburg, Florida 33733
Dear Mr. Brock:
This letter is written to express the City of Clearwater's support for and commitment to the
continuation of the AmeriCorps Pinellas Project in Clearwater.
The AmeriCorps program has had a very positive impact in Clearwater, as well as in the lives of
the Clearwater AmeriCorps participants. Through the efforts of the program, several
neighborhood clean-up days have been coordinated. Security surveys by participants also led
to the installation of locks and house numbers on many community homes. AmeriCorps
members also deliver and install many smoke alarms throughout their assigned
neighborhoods, and act as mentors and assistants in an intergenerational program at
Clearwater's community policing substations.
This program is a win-win for all involved. The targeted neighborhoods receive over 20,000
hours annually of direct public-saiety related services while the program helps to develop a
cadre of educationally and experientially qualified police applicants. The AmeriCorps members,
by virtue of their term of service working with community policing officers, become familiar with
neighborhood residents and their problems and needs. '
To participate in this program, the City of Clearwater Police Depa.rt."nent commits to a matchi.!1g
share of $40,500 for the AmeriCorps project for FY 2902. The department also commits to
assisting in the development of recruitment strategies to employ interested participants and to
give consideration to hiring participants who, at the completion of the AmeriCorps program, are
certifiable as law enforcement officers, as openings occur. The department will also continue
its efforts for AmeriCorps members in training and mentoring.
The Clearwater Police Department is looking forward to another rewarding year in this exciting
AmeriCorps program.
Sincerely,
-S:.J/~
SID KLEIN
Chief of Police
SRK/ka
BRIAN J. Alir\GST, i'>l\\'OR-Cml~\lSSIOI'ER
],B. JOHNSON, VICE ~l\YOR,COMMISSIONER
En HART, COMMISSIONER
<i)
BOB CLARK, CO~IMISSIOr\ER
ED HOOPER, C().'I~\lSSIOI'ER
"El)t 'AI. E~tl'l.OY~lE:\T .\:\1) :\FFIR~L\n\'E :\Cl'll):\ E.\IPI.OYEIl"
EXHIBIT B
Florida Commission on Community Service
2001-2002 STANDARD CONTRACT
Contract AC02-04
This agreement is made BETWEEN
The Florida Commission on Community Service
444 Appleyard Drive
Tallahassee, Florida 32304
referred to herein as the "Commission"
AND
St. Petersburg College
3200 34th Street South
St. Petersburg, Florida 33711
referred to herein as the "Provider"
In consideration of the initial or continued contracted services by the Commission and of the advantages and benefits
received by the Provider by virtue of such relationship, the receipt and adequacy of all of which considerations are hereby
acknowledged, now therefore, in consideration of the mutual covenants hereinafter set forth, the parties hereto agree as
follows:
I. PROVIDER AGREEMENTS
A. Compliance.
1. The Provider is responsible to comply with the compliance requirements applicable to CFDA # 94.006
Federal Programs.
2. The Provider agrees to educate staff, partners and members and adhere to policies regarding
prohibited activities of members in accordance with the AmeriCorps Provisions (Attachment IV).
3. The Provider will rectify all deficiencies identified by the Commission in writing within the time period
set forth or all future reimbursements will be withheld until the deficiencies are corrected.
B. AmeriCorps Provisions. The Provider agrees to conduct all program activities in compliance with the
National and Community Service Trust Act of 1993, the Corporation for National Service, AmeriCorps
Provisions (Attachment IV).
C. Services. The Provider agrees to provide services according to the conditions specified in Attachment I.
D. Quality Assurance
1. The Provider agrees to provide progress reports as required by the Florida Commission on Community
Service and the Corporation for National Service.
2. The Provider agrees to permit persons duly authorized by the Commission to inspect any records,
papers, documents, facilities, goods and services of the Provider that are relevant to this contract,
and/or to interview any clients, employees, volunteers, or any other parties affiliated with the Provider
to be assured of satisfactory performance of the terms and conditions of this contract.
3. The Provider agrees to implement and participate in technical assistance, external and self-
assessment quality assurance reviews, and other continuous improvement activities related to the
services specified in this contract as required by the Commission. Following any quality
assurance/continuous improvement review, the Commission will deliver in a timely fashion to the
Provider a written report with comments and recommendations regarding the manner in which services
are being provided. The Provider will provide a written report detailing how all noted deficiencies were
corrected, an acceptable justification for not correcting the deficiencies, or provide an action plan within
the time period set forth.
4. The Provider agrees to facilitate on-site technical assistance and quality assurance visits by
Commission staff or consultants.
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5. The Provider agrees to attend the first available Program Director Orientation for new Program
Directors only, each quarterly Program Director Meeting during the contract period, one (1) Disability
Inclusion training sponsored by the Commission and one (1) Disability Inclusion training during the
quarterly Program Director Meeting.
E. Audits and Records.
1. The Provider agrees to maintain books, records and documents (including electronic storage media) in
accordance with generally accepted accounting principles and practices which sufficiently and properly
reflect all revenues and expenditures of funds related to this grant.
2. The Provider agrees to assure that these records will be subject, at all reasonable times, to inspection,
review or audit by Commission personnel and/or individuals authorized by the Commission.
3. The Provider agrees to maintain and file with the Commission such progress, fiscal and inventory
reports and other reports the Commission may reasonably require within the period of this contract.
4. The Provider agrees to provide the Commission financial and compliance audits of the Provider with
the management letter, within ninety (90) days of the end of the Provider's fiscal year and to ensure
that all related party transactions are disclosed to the auditor.
5. The Provider agrees to include these aforementioned audit and record keeping requirements in all
approved agreements entered into by the Provider for any other subcontracted services in the amount
of $25,000 or greater. The Provider further agrees that any and all subcontracts will be approved in
writing by the Commission prior to execution of such subcontract(s).
F. Documentation.
1. The Provider agrees to maintain financial records of fees or other compensation for services or
expenses in sufficient detail for a proper audit. . '
2. The Provider agrees to maintain records of deliverabl~s, inclt:Jding reports and program and partiCipant
data. .:,.: --.
3. The Provider agrees to comply with the criteria and final date by which such criteria must be met for
completion of this contract.
4. The Provider agrees to allow public access to all documents, papers, letters, or other materials subject
to the provisions of Chapter 119, F.S. and made or received by the Provider in conjunction with this
contract. The Provider's refusal to comply with this provision will constitute a breach of contract.
G. Retention of Records.
1. The Provider agrees to retain all client records, financial records, supporting documents, statistical
records, and any other documents (including electronic storage media) pertinent to this contract for a
period of five (5) years after termination of this contract, or if an audit has been initiated and the audit
findings have not been resolved at the end of five (5) years, the records shall be retained until
resolution of the audit findings.
2. The Provider agrees to provide full access and the right to examine any and all of the records and
documents to Commission staff or persons duly authorized by the Commission during the retention
period or as long as records are retained, whichever is later.
H. Safeguarding Information. The Provider agrees not to use or disclose information concerning a recipient
of services under this contract for any purpose not in conformity with the state regulations and federal
regulations (45 CFR, Part 205.50), except upon written consent of the recipient, or the recipient's
responsible parent or guardian when authorized by law.
I. Budget. Both a budget and budget narrative for the delivery of services described in this contract are
provided in Attachment II.
J. Budget Revisions.
1. The Provider must obtain prior written approval of the Commission before deviating from the approved
budget in any of the following ways.
a) Any revision in excess of ten percent (10%) of the original contract amount,
b) Revisions to Category A,
c) Reduction in "Training and Education" provided to members,
d) Purchases of equipment over $500,
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e) Specific Costs requiring prior approval before incurrence as stated in OMB Circulars A-21 , A-
87, or A-122.
2. Any budget revisions not listed above do not require prior written approval. The Commission must be
notified of all changes and the purposes of changes to the budget. The Commission reserves the right
to disallow any revisions.
3. Budgetary changes that exceed ten percent (10%) of the original contract amount require an executed
formal contract amendment prior to the change using Attachment III.
K. Matching Requirements. The Provider agrees to obtain matching funds and "in-kind" matching resources
and assume program costs consistent with the guidelines specified by the Commission and described in
Attachment I.
L. Financial Reports.
1. The Provider agrees to submit to the Commission monthly financial reports. In the event that the
Provider or its auditor discovers an overpayment has been made, the Provider will repay the
overpayment within thirty (30) calendar days without prior notification from the Commission. In the
event the Commission first discovers an overpayment has been made, the Commission will notify the
Provider in writing of such finding and will request repayment of the overpayment within a reasonable
period of time, generally thirty (30) calendar days unless extenuating circumstances are deemed to
exist by the Commission.
2. The Provider agrees to disclose on an individual basis the exact amount of contract funding used to
compensate each employee or other individuals associated with this contract.
M. Final Invoice. The Provider agrees to submit a FINAL REPORT OF EXPENDITURES and a final invoice
for payment within forty-five (45) calendar days after the ending date of this contract or the date of..GOntract
termination, whichever is earlier. The final report will include expenditures for all line items specified In this
contract(Attachment 11), If the Provider fails to submit the final invoice and final report of expenditures
within the specified time, all rights to payment are forfeited.
N. Evaluation. The Provider agrees to participate in evaluation or research activities as requested by the
Commission. As a part of ongoing cooperation with the Commission to evaluate and continuously improve
the services to be delivered by the Provider, the Provider will:
1. Make available upon request by the Commission or its consultant any and all records, documents, staff
and participants;
2. Utilize any uniform data collection system developed by the Commission or its consultant;
3. Collect participant and program data, including at a minimum, demographic, service utilization,
outcome and follow-up information as requested by the Commission or its consultant and provide it in a
timely fashion in a format specified by the Commission or its Consultant;
4. Facilitate contact with community agencies and lor individuals for the Commission or its consultant;
5. Participate in work groups designing the evaluation and research strategy(ies) and instruments; and
participate in training activities related to the evaluation activities.
O. Assignments and Subcontracts. The Provider agrees not to assign responsibility of this contract to
another party or to subcontract any portion of the work contemplated under this contract without prior
written approval of the Commission. No such approval by the Commission will be deemed in any manner
to provide for the incurrence of any obligation of the Commission in addition to the total dollar amount
agreed upon in this contract. All such assignments or subcontracts will be subject to the terms and
conditions of this contract and to any conditions of approval that the Commission may deem necessary.
P. Indemnification. Each party hereto agrees that it shall be solely responsible for the wrongful acts of its
employees and agents. However, nothing contained herein shall constitute a waiver by either party of its
sovereign immunity or the provision of Section 768.28 Florida Statute.
Q. Insurance. The Provider agrees to provide adequate liability insurance coverage on a comprehensive
basis and to hold such liability insurance at all times during the existence of this contract. The Provider
accepts full responsibility for identifying and determining the type(s) and extent of liability insurance
necessary to provide reasonable financial protection for the Provider and the clients to be served under this
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contract. Upon execution of the contract, the Provider will furnish the Commission with written verification
supporting both the determination and existence of such liability insurance coverage.
R. Property. The Provider agrees to submit a current inventory list of all property (i.e. equipment and
furniture) with a purchase price of $500.00 or more bought with funds provided through this contract. This
property listing must include a description of the property, model number, serial number, date of acquisition,
cost, inventory number and information on the location, condition, transfer, replacement or disposition of
the property. The Commission reserves the right to retrieve, upon termination of this contract, any and all
equipment and furniture purchased with funds provided through this contract, or to receive repayment for
funds provided through this contract used in the purchase or any portion of such equipment or furniture.
S. Incident Reporting. In compliance with Chapter 45, F~S. an employee or agent of the Provider who knows,
or has reasonable cause to suspect that a child, elder, or adult with a disability is or has been abused,
neglected or exploited, shall immediately report such knowledge or suspicion to the abuse registry operated
by the Florida Department of Children and Families on the single statewide toll-free telephone number, 1-
800-96-ABUSE (800-962-2873).
T. Civil Rights Requirements. The Provider herewith provides assurances of compliance with all state and
federal statutes, regulations, guidelines, and standards that promote the inclusion of individuals with
disabilities by advancing program accessibility and prohibiting discrimination on the basis of race, color,
creed, national origin, sex, age, disability, political affiliation or religious beliefs, The Provider agrees that
compliance with this assurance constitutes a condition of continued receipt of or benefit from funds
provided through this contract and that it is binding upon the Provider, its successors, transferees, and
assignees for the period during which services are provided. The Provider further assures that all
subcontractors or others with whom it arranges to provide services or benefits to participants or employees
in connection with any of its programs and activities are not discriminated against. ^"',
U. Lobbying.
1. The Provider agrees to comply with the Provisions of s. 216.347, F.S. that prohibit the expenditure of
these contract funds for the purpose of lobbying the Legislature, Congress, judicial branch or a state
agency. '
2. The Provider shall comply with the provisions of the Hatch Act (5 USA 1501-1508 and 7324-7328) that
limits the political activities of employees whose principal employment activities are funded in whole or
in part with Federal funds.
V. Sponsorship
1. The Provider agrees to, in publicizing, advertising, or describing the sponsorship of a program funded
wholly or in part by the Commission, state "Sponsored by St. Petersburg College and the Florida
Commission on Community Service". If the sponsorship reference is in written material, the words
"Florida Commission on Community Service" shall appear in the same size letter or type as the name
of the Provider.
2. The Provider agrees to incorporate the Commission logo as appropriate on all letterhead, brochures,
newsletters, business cards, stationery, posters, flyers, and other written and pictorial communication
media for all programs funded wholly or in part by the Commission.
3. The Provider agrees to notify the Communications Director of the Commission as possible when
engaging in contact with the media; and to provide the Commission's tag line to all media contacts for
all programs funded wholly or in part by the Commission.
W. Purchasing, Procurement of Materials with Recycled Content. The Provider agrees that any products
or materials that are the subject or are required to carry out this contract shall be procured in accordance
with the provisions of s.403.7065 and 287.045, F.S.
X. Conflict of Interest. The Provider shall affirm that neither the Provider nor any of its directors, officers,
members or employees has any interest nor shall acquire any interest, directly or indirectly, which would
conflict in any manner or degree with performance of the service hereunder. The Provider further agrees
that in the performance of the service, no person having such interest shall be employed by the Provider,
Y. Nepotism. No person may hold a job or position with the Provider over which a member of his/her
immediate family exercises supervisory authority. A member of an immediate family includes: husband,
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wife, father, father-in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, son, son-in-
law, daughter, daughter-in-law and separated spouses.
II. COMMISSION AGREEMENTS
A. Contract Funding Amount. The maximum amount payable under this agreement is $358,881.
B. Type of Contract. This will be a cost reimbursement contract. Payment for the contracted services will be
contingent upon the documented allowable expenditures for the specified contract period. The
Commission's performance and obligation to pay for services rendered under this contract is contingent
upon available funding from the Corporation for National Service and the State of Florida.
C. Reimbursements. Reimbursement requests (FSR, Periodic Expense Report and Income Report) should
be received the following month after expenses are incurred. Reports received after the 20th of the month
will not be processed until the following month. If circumstances occur delaying the reimbursement request
an explanation should be sent to the Commission before the end of the month the reimbursement request
is due.
D. Technical Assistance. The Commission agrees to provide or assist the Provider in obtaining technical
assistance and training as needed by the Provider for this contract.
III. PROVIDER AND COMMISSION MUTUAL AGREEMENTS
A. Effective and Ending Dates. The contract shall begin January 1, 2002 and end December 31,2002.
B. Contract Amendments. All contract amendments will utilize the format of Attachment III and must be
signed by the Commission, Tallahassee Community College and the Provider.
C.. Termination.
,'-',".-
1. Termination at Will. This:contract may be terminated by either party upon no less than thirty (30)
calendar days notice in writing, without cause, unless both parties mutually agree upon a lesser time.
Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of
delivery .
2. Termination Because of lack of Funds. In the event funds to finance this contract become
unavailable, the Commission may terminate the contract upon no less than twenty-four (24) hours
notice in writing to the Provider. Said notice shall be delivered by certified mail, return receipt
requested or in person with proof of delivery. The Commission shall be the final authority as to the
availability of funds.
3. Termination for Breach. This contract may be terminated for non-performance by the Provider upon
no less than twenty-four (24) hours notice. If applicable, the Commission may employ the default
provision in Chapter 60A-1.006(3), FAC. Waiver of breach of any provisions of this contract shall not
be deemed to be a waiver of any other breach and shall not be construed to be a modification of the
terms of this contract. The provisions herein do not limit the Commission's right to remedies at law or
to damages.
D. Notice and Contact.
1. The name, address and telephone number of the program consultant for the Commission for the
contract is:
Vera Jones
444 Appleyard Drive
Tallahassee, FL 32304
(850) 921-5172
2. The name, address, and telephone number of the representative for the Provider responsible for the
administration of the program under this contract is:
Lawrence Moose
3200 34th Street South
St. Petersburg, FL 33711
(727) 341-4493
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3. In the event that different representatives are designated by either party after execution of this contract,
notice of the name, address and telephone number of the new representative will be rendered in writing
to the other party and said notification attached to originals of this contract.
E. Copyrights and Right to Data. Where activities supported by this contract produce original writings,
sound recordings, pictorial reproductions, drawings or other graphic representation and works of any similar
nature, the Commission has the right to use, duplicate and disclose such materials in whole or in part, in
any manner, for any purpose whatsoever and to have others acting on behalf of the Commission to do so.
If the materials so developed are subject to copyright, trademark, or patent, legal title and every right,
interest, claim, or demand of any kind in and to any patent, trademark or copyright or application for the
same, will vest in the Commission for the exclusive use and benefit of the state. No person, firm or
corporation, including the Provider, shall be entitled to use the copyright, patent or trademark without the
written consent of the Commission.
F. All terms and Conditions Included. This contract and its attachments as referenced below contain all the
terms and conditions agreed upon by the parties.
Attachment I - General Contract Provisions
Attachment II - Budget and Budget Narrative
Attachment III - Contract Amendment Form
Attachment IV - AmeriCorps Provisions
IN WITNESS THEREOF, the parties hereto have caused this contract to be executed by their undersigned officials
as duly authorized.
PROVIDER
Board of Trustees ofSt. Petersburg College
COMMISSION
Tallahassee CommunityG9!lege
(as fiscal agent for the Commission)
Gi~b~~}-
Signature
Carl M, Kuttler, Jr,
Name
College President & Secretary to
'he Board ttft1eLUO)t~
/J.}t, 10/
Date '
Signed by:
Signed by:
Signature
Signature
Name
Name
Title
Title
Date
Date
APPROVED
AS TO FOR~ND CONTENT
COLLEGE ATTrNEY
Approved by' lQ0. - (
On: \ l.\.l 1.- I ~1l
60f6
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2001-2002 Attachment I
St. Petersburg College
3200 34th Street South
St. Petersburg, Florida 33711
The Provider, to be commonly referenced as AmeriCorps Pinellas, will utilize AmeriCorps members to
provide an increase in public safety by fostering citizen responsibility and building neighborhood unity while
providing, educational opportunities for members.
I. GENERAL CONTRACT PROVISIONS
A. Staff Recruitment and Responsibilities
1. Prior to direct service involvement, as appropriate or required by law and in
accordance with the AmeriCorps Provisions, all staff that has substantial direct contact
with children, who perform service in the homes of children or individuals considered
vulnerable by the Provider or the Commission, shall conduct criminal record checks as
part of the screening process.
2. Staff positions, duties, responsibilities and the number of staff working in this program~
may be revised if requested in writing by the provider and approved in writing by the
Commission, provided such revisions do not exceed original budgeted amounts for
staff as described in Attachment II. Revisions that necessitate an increase in the
funds budgeted for staff requires a duly executed contract amendment.
3. The Provider will hire and maintain one (1) Program Coordinator to be responsible for
the supervision of all aspects of the program.
4. The Provider will hire and maintain two (2) Project Activity Specialist, to be responsible
for providing supervision for member activities.
5. The Provider will hire and maintain, one (1) part-time Secretary to be responsible for
providing administrative support to the program coordinator.
6. The Provider will recruit a minimum of two hundred (200) volunteers from the targeted
communities.
B. AmeriCorps Member Recruitment and Responsibilities
1. Prior to direct service involvement, as appropriate or required by law and in
accordance with the AmeriCorps Provisions, all members who have substantial direct
contact with children who perform service in the homes of children or individuals
considered vulnerable by the Provider or the Commission shall have criminal record
checks as part of the screening process.
2. Recruit a maximum of twenty-six (26) AmeriCorps Members into full-time service
within sixty (60) days of implementation of this contract. Such members may be
recruited locally, statewide, or nationally, as needed and appropriate. The provider will
recruit Members who are representative of the community served. Members will be
provided with a living allowance not to exceed $9,300.00 per term of service.
3. Recruit a minimum of eight (8) members in to part-time service. Such members may
be recruited locally, statewide, or nationally, as needed and appropriate. The Provider
will recruit members that are representative of the racial, ethnic, religious, and political
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and disability diversity of the community. Members will be provided with an
educational award,
4. According to the National and Community Service Act, service programs shall provide
a description of the manner in which they will insure that persons with disabilities shall
be recruited and selected for participation in programs. Accordingly, providers seeking
funding from the Commission will develop a plan to recruit and retain persons with
disabilities in their program. This plan may include but not be limited to:
a) Use marketing materials specifically designed to recruit members with disabilities;
b) Use public relations materials that contain disability friendly images;
c) Annual mailing to organizations that serve persons with disabilities containing
information about opportunities for individuals with disabilities to serve in the
program;
d) Scheduled presentations to recruit individuals with disabilities at local
organizations who serve persons with disabilities;
e) Scheduled regular meetings with advisory committee members who represent
individuals with disabilities;
f) Strategies for recruiting members with disabilities;
g) Simple surveys to local disability organizations to solicit feedback on efforts to
recruit members with disabilities;
~ ',~. ~
h) Representation from the local disability community on the program's advisory "'-
committee.
5. AmeriCorps Members' position descriptions, duties, and responsibilities will be
delineated in writing outlining the essential and marginal functions of Member
position(s) before recruitment begins. The positions, position descriptions, and
number of Members (including the number of full-time and part-time Members) working
in this program may be revised if requested in writing by the provider and approved in
writing by the Commission, provided such revisions do not exceed original budgeted
amounts for Members as described in Attachment II. Revisions that necessitate an
increase in the funds budgeted for Members require a duly executed contract
amendment.
6. A National SeNice Enrollment Form must be completed via WBRS for all Members
within two weeks of enrollment of the Member. The program should keep a hard
copy of the member enrollment form in the member file.
7. A Member Change of Status Form must be completed via WBRS for each Member for
the following conditions within one week of the occurrence of such condition:
a) suspension;
b) ending service early;
c) reinstatement to service;
d) utilization of the Family Medical Leave Act; or
e) transfer to another AmeriCorps program.
8. The Member Change of Status Form must be completed via
WBRS within two weeks of the occurrence of a change in a Member's
status/term .
9. A National SeNice Trust End of Term of Service/Exit Form must be completed via
WBRS for each Member upon completion of her/his term of service within two weeks
of the Member's completion of a term of service. The program must keep a hard copy
in the member file.
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11/27/01
C. Volunteer Recruitment and Responsibilities
1. Prior to direct service involvement, as appropriate or required by law and in
accordance with the AmeriCorps Provisions, all volunteers who have substantial direct
contact with children, who perform service in the homes of children or individuals
considered vulnerable by the Provider or the Commission shall be subject to a criminal
record checks as part of the screening process.
D. Partnership Development and Site Agreements
1. The Provider may enter into agreements with other private and public organizations in
the targeted communities to cooperate and coordinate the provision of services under
the terms of this contract.
2. Such partnerships may include, but are not limited to, the following agreements:
a) contributions of cash support for the services provided under the terms of this
contract
b) contributions of in-kind support for the services provided under the terms of this
contract.
c) coordination of service activities to prevent duplication of effort;
d) evaluation of service activities, Member development, etc.;
e) fundraising;
f) promotions or public relations; and
g) provision of member supervision and/or service site. ':~:~~'.
3. Agreements with partners to provide Member supervision and/or service sites must be
in writing and include the following items as appropriate:
a) description of services to be provided by Members;
b) designation of person(s) responsible for member supervision and verification of
member service hours;
c) description of prohibited member activities; and
d) other supervision or programmatic responsibilities.
4. The Provider shall include a list of its partner organizations on such materials as may
reasonably accommodate such lists, including;
a) brochures;
b) flyers;
c) posters; and
d) public service announcements
E. Training and Technical Assistance. Training and/or technical assistance provided to
staff and/or AmeriCorps Members under this contract must be designed to facilitate the
improvement of the services, strengthen the development of the staff and the AmeriCorps
Members, and strengthen the communities in which services are provided. Training and/or
technical assistance may be provided directly by the Provider, a community partner or
other local resources requested from the Commission, or coordinated through the
Commission to be provided by one or more national training and technical assistance
providers funded by the Corporation for National Service, National Service Resource
Center.
1. Staff. The Provider will ensure the provision of training and/or technical assistance to
ensure successful program implementation and operation. Required trainings include; a) program director orientation;
b) four (4) Quarterly Program Director Meetings; and
30f9
11/27/01
c) one (1) disability inclusion training sponsored by the Commission and one (1)
disability inclusion training during the Quarterly Program Director Meetings.
Other suggested topics are, but are not limited to;
a) supervisory techniques;
b) AmeriCorps member evaluation;
c) working with the media;
d) AmeriCorps member motivation; and
e) report writing.
2. AmeriCorps Members. The Provider will ensure the provision of training and/or
technical assistance for members. Required trainings include:
a) American Red Cross-certified or comparable CPR and First Aid training; The
Provider will have all members trained or certified in CPR and First Aid.
b) Diversity appreciation;
c) disability awareness and sensitivity.
. Other suggested topics are, but are not limited to:
a) team building;
b) conflict resolution;
c) career development;
d) Life after AmeriCorps.
F. National Service Activities. The Provider will schedule and conduct a minimum of tWO\
(2) direct service activities designed for and conducted as part of the Seasons of Service,
the designated national service days by the Corporation of National Service, during the
contract period. One Seasons of Service activity may be included as a Signature Project.
G. Evaluation
1. The Provider will track and document progress made toward accomplishing the
deliverables of this contract.
2. The Provider will conduct a formative evaluation to examine primary stakeholder
satisfaction with the program services, including at a minimum:
a) AmeriCorps members;
b) service recipients; and
c) community residents.
3. The Provider will participate in evaluation and research activities as might be
reasonably requested by the Commission and Corporation for National Service,
H. Reporting
1. All first year AmeriCorps programs are required to complete a monthly report by the
tenth calendar day of each month during the contract period. The Commission
reserves the right to request monthly reports be submitted by any Provider.
2. The Provider will submit Progress reports (via WBRS) in accordance with the
requirements of the Commission and the Corporation for National Service.
II. PROGRAM OBJECTIVES
A. Getting Things Done - Community Service
1. Thirty-four (34) AmeriCorps members will increase code compliance in targeted
neighborhoods through the identification of 300 code violations of which 80% will be
corrected as evidenced by documentation from the code enforcement authorities or
community policing officers.
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11/27/01
2. Thirty-four (34) AmeriCorps Members will increase 400 residents' personal safety, and
home and neighborhood crime prevention knowledge in the targeted AmeriCorps
neighborhoods by providing at least 14 crime prevention/safety workshops on various
appropriate topics, with 80% of the 400 workshops participants reporting an increase
in their knowledge as evidenced by pre/post workshop evaluations administered by
AmeriCorps Pinellas members. At least 7 of the 14 workshops will be directed at
youth, and at least 200 of the total participants will be youth.
3. AmeriCorps Members from all three sub-teams will provide on going support services
such as tutoring, supervision and mentoring to 170 at-risk children in neighborhood
programs (including in and after school programs) so that 75% (136) show an increase
in . resiliency as documented on assessment tools administered at appropriate
intervals.
4. All members assigned to the Pinellas County Sheriff Office (up to 6) will contribute to
the rehabilitation and resiliency of juvenile detainees in the Boot Camp and Transition
Programs by tutoring each class (3 per year, est. 100 juveniles) for at least 2 sessions
per week contributing to an average improvement in their reading and math levels of 1
grade level as evidenced by teacher reports.
5. All members assigned to the Pinellas County Sheriffs Office (up to 6) will provide
instruction in rehabilitative, life skills programming (Project New Attitudes) 2 times a
week to adult inmates of the Pinellas County Jail resulting in 50% of the participants \
reporting that they benefited from the sessions on participant surveys.
6. Members assigned to the Clearwater Police Department will implement volunteer
safety patrols of area parks and other and other public spaces at least 6 times per
week resulting in a 10% reduction in the public's calls for service in these areas for the
times patrolled as documented by Clearwater Police statistics.
7. AmeriCorps Pinellas members will increase residents/student participation in crime
watch programs throughout target communities resulting in the establishment or revi-
talization of 8 crime watches and the participation of 150 new residents or students.
8. Community service objectives may be revised only with a formal contract amendment.
B. Member Development
1. All thirty-four (34) AmeriCorps members will increase their understanding of the
community by expanding their knowledge of community agencies and their
function/services through service assignments or training demonstrated by testing at
two intervals during the year.
2. All thirty-four (34) AmeriCorps members will be given the opportunity to receive on-
going mentoring from community policing officers, deputies, or school resource officers
so that all who desire such mentoring increase their professional knowledge in the field
per self and mentor evaluation.
3. Member development objectives may be revised only with a formal contract
amendment.
D. Community Strengthening
1. Thirty-four (34) AmeriCorps members will organize six (6) events or projects in
collaboration with other community groups that bring community residents together
and thr.ough which 2000 residents are provided safety services or information as
evidenced by support letters from cosponsoring agencies.
2. Thirty-four (34) AmeriCorps members will recruit 200 neighborhood volunteers to serve
a minimum of 1000 hours and identify community leaders from the targeted
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11/27/01
AmeriCorps Pinellas neighborhoods to participate in AmeriCorps initiated community
projects as evidenced by volunteer sign in sheets or rosters.
3. Thirty-four (34) AmeriCorps members will organize, or help coordinate 8 community
service beautification projects as evidenced by photographs of projects sites and/or
thank you letters from beneficiaries.
4. Community strengthening objectives may be revised only with a formal contract
amendment.
III. BUDGET
A. Reporting. The Provider will submit monthly financial reports following the month in which
expenses were incurred during the contract period.
B. Matching Funds and In-Kind Contributions
1. The Provider must provide'the Commission with verification of matching funds (cash)
totaling a minimum of fifteen percent (15%) of the total for AmeriCorps Member costs.
2. The Provider must provide the Commission with verification of matching funds (cash)
'and/or in-kind contributions totaling a minimum of thirty-three percent (33%) of the total
for all Member Support costs.
3. The Provider must provide the Commission with verification of matching funds (cash)
and/or in-kind contributions totaling a minimum of fifty percent (50%) of the total for all
other costs.,.._ .
C. Allowable Costs. The Office of Management and Budget Circular A-122 (Cost Principles::
for Non-Profit Organizations) or Office of Management and Budget Circular A-8? (Cost
Principles for State, Local and Indian Tribal Governments) and A-102, Uniform
Administrative Requirements for Grants and Agreements with State and Local
Governments as adopted by the Corporation for National and Community Service in 45
CFR part 2541, is used as a guideline to determine the allowability of the following costs:
1. salaries and benefits;
2. travel;
3. operation capital outlay;
4. other direct costs (supplies, postage, copying, telephone, etc.);
5. subscriptions and applicable periodicals, not to exceed $250 (prior approval by the
contract manager is required for each item); and
6. costs associated with providing reasonable accommodation for people with disabilities.
D. Costs Not Allowed. The following are unallowable expenses for Commission funds
including, but not limited to:
1. cash award to employees or ceremony expenditures;
2. penalty on borrowed funds or statutory violations (or penalty for late payment of taxes);
3. organizational affiliations;
4. fund raising;
5. deferred payments to employees as fringe benefit package;
6. severance pay and unearned leave; and
7. staff overtime.
E. Documentation Needed for Specific Charges Incurred Under a Cost Reimbursement
Contract. The following is a list of fees and compensation for services and expenses
included on invoices. The following backup documentation is required to be kept on file by
the Provider. This documentation must be submitted to the Commission immediately upon
request by the Commission for verification of expenditures.
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lI/27/0I
1. Personnel costs - salary reimbursement requests for employees paid on a timelrate
basis must be documented by the time sheet(s) that at a minimum include(s) the
following:
a) time period worked;
b) actual hours worked or on approved leave;
c) type of leave used;
d) method of payment (weekly, biweekly, monthly, etc.);
e) rate of pay for the pay period;
f) number of hours approved for payment per pay period by the contract
g) total salary cost; and
h) signature of the employee and supervisor.
Individual time sheets must be kept for each employee.
2. Payroll registers must at a minimum include:
a) the payroll check number used for this expenditure;
b) the date payment was made; and
c) a list of fringe benefits. Fringe benefits must have the following documentation
i) requests for reimbursement of federal payroll taxes (FICA) are to be
documented by copies of receipts of deposit from the bank of.a copy of
the Federal Quarterly Payroll Tax Fonn (U.S. 941) plus copies of front
and back of the canceled checks for the payment. :: ':,
ii) Other fringe benefits require the invoice, list of participants and cost
for participants paid under this contract (e.g. Worker's Compensation,
Unemployment Compensation, and Health Insurance), and copies of both
sides of the canceled check(s) for payment.
3. Postage and Reproduction Expenses
a) Purchases made from outside vendors must be supported by invoices or receipts.
b) Purchases for all in-house postage (Le., metered) and reproduction expenses
must be supported by usage logs or similar documentation
4. Expenses. (Office supplies, printing, long distance telephone calls, etc.) A receipt is
required for all expenses of this nature. If rent or lease of space is included, a copy of
the lease will be required as well as the total square footage being charged to the
contract.
IV. Special Provisions
A. Contract Renewals
1. This contract may be renewed on a yearly basis not to exceed one (1) year beyond the
initial contract. Such renewal shall be contingent upon satisfactory perfonnance
evaluations and compliance with prior contracts as detennined by the Commission and
shall be subject to the availability of funds.
2. The Commission prior to execution or implementation of such renewals must approve
the dollar amount and the manner in which the costs for the second and/or third year
renewals will be used.
3. Renewals will require increased matching funds from the Provider according to the
schedule of increasing matching funds requirements detennined by the Commission.
The Commission reserves the right to reduce or waive required increases in matching
funds if it determines, in its sole judgment that doing so is in the best interest of the
State of Florida and the programs funded by the Commission.
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11/27/01
4. The Provider is responsible for providing a revised AmeriCorps proposal (application)
prior to the signing of a renewal contract. The Commission will formally notify the
Provider of the submission due dates for the renewal proposal, which will include, at a
minimum:
a) documentation of satisfactory performance under this contract;
b) an updated community needs assessment that clearly demonstrates continuing
need for the services to be contracted;
c) documentation of continuing community support for the program;
d) a revised or updated program plan; and
e) a revised or updated budget and budget narrative.
5. Each renewal shall be confirmed in writing with a new contract and shall be subject to
the same terms and conditions set forth in the original contract, unless modified and
agreed upon by both parties.
B. Program Name. The Provider may not change the program name without the prior written
approval of the Commission.
C. Contact Protocol. The primary contact for all matters relating to this program shall be the
Commission staff listed in Section 111.0 of the Standard Contract, unless otherwise
specified in writing by the Commission. The Commission's primary contact person will
notify the Provider in writing of alternative contacts should he/she not be available.
D. Sustainability. It is understood that the funding provided by the Commission for tfiis\
program is .seed money" to be used by the Provider to initiate a program, with the
assistance of the Commission, that will eventually be funded and managed locally with
minimal federal funds or responsibility for the program. To this purpose, the Provider
agrees to make a good faith effort to develop resources that will be applied to the future
operation of this program. Resources that are acquired during the course of this contract
will be reported to the Commission.
E. Disaster Preparedness, Response, Recovery and/or Mitigation. The Corporation for
National Service (under agreement with the Federal Emergency Management Agency)
and the Commission (under agreement with the Florida Department of Community Affairs
Division of Emergency Management) requires the availability of AmeriCorps Members to be
assigned to provide assistance in disaster preparedness, response, recovery, and/or
mitigation activities. As part of its commitment to community service, the provider agrees to
train its members and staff to assist in disaster preparedness, response, recovery and
mitigation activities. Volunteers working with the program will be given the option to participate
in the training. The types of events that could impact Florida include hurricanes, tomadoes,
floods, other weather related events and man-made events, such as hazardous materials
accidents. Program members, volunteers, and staff, based on the nature of the program, will
be trained to assist with any of the following activities: community preparedness education,
shelter operations, mass feeding, debris removal, community outreach, and other disaster
recovery related activities. Program members and volunteers may be requested to provide
assistance anywhere in the State of Florida. Provider staff and AmeriCorps Members shall
work under the direction and control of the Provider and shall not be considered volunteers to
FEMA, DCA or OEM for purposes of Chapter 110(1V) F.S. Requests for disaster
preparedness, response, recovery and mitigation assistance will be made on behalf of the
Florida Govemor's State Coordinating Officer through the Commission's Director of
Emergency Management after consulting with the state Corporation for National Service
office disaster coordinator. All related activities undertaken by a program will be done in
80f9
11/27/01
cooperation with the local office of emergency management. Approved expenses incurred as
a result of provider activities related to disaster preparedness, response, recovery and
mitigation would be reimbursed. According to State of Florida and Federal regulations, non-
profit entities responding in times of disaster may request reimbursement from the Federal
Emergency Management Agency. Up to 75% of eligible expenses may be reimbursed. The
State of Florida, on a disaster specific basis, may cover the remaining 25% of eligible
expenses for private non-profit entities. Providers responding at the request of the State
Coordinating Officer would be eligible for reimbursement of disaster related expenses. The
Commission will furnish the provider with additional information about expenditure
reimbursement. Training costs will not be reimbursable unless arrangements are made in
advance. The Commission has identified low and no cost training opportunities statewide.
Providers may contact the Commission's Director of Emergency Management for specific
training questions and opportunities.
F. Internet Access. The Provider agrees to provide the AmeriCorps Program Internet access
and e-mail capability.
1",..._
......,... \"
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11/27/01
Budget FY 01/02
Attachment II
Grantee Agency: St. Petersburg Junior College FROM: TO:
Period Covered: 01/01/02 U 12/31/02
Expenses: Commission Recipient Recipient Total Outlays
Federal Funds Cash In-Kind
Match Match
A. Member Support Costs:
'of_b.~FT ~ 174.096 67,704 0 241.800
# of Members-PT 0 0 0 0 0
# of Members-2yr PT 0 0 0 0 0
# of Members-PT no all 8 0 0 0 0
Subtotal 174,096 67,704 0 241,800
FICA (7.65%) 13.318 5.180 0 18,498
Percentages: 7.65% 7.65% IIOIV/OI
Worker's Compensation 4,760 1.851 0 6,611
Alternative Health Care 0 0 0 0
AmeriCorps Health Care 15,085 5.867 0 20,952
Other (Specify in Budget Narrative) 0 0 0 0
Subtotal: 207,259 1 80,602 1 01 287,861 1
Percentages: (CNS max. 65%) 72% 28% 0%
(max.65%) (min.15%)
B. Other Member Support Costs:
Training & Education 0 0 3.736 3,736
Other (Specify in Budget Narrative) 0 0 0 0
Subtotal: 0 0 3,736 3,736
Percentages: (CNS max. 87%) 0% 0% 100%
(max.67%) (min.33%)
C. Staff: ''''','.-
Salaries 1 02,543 0 76,800 179,343
Benefits 29,737 0 0 29,737
Training 0 0 0 0
Other (Specify in Budget Narrative) 0 0 0 0
Subtotal: 132,280 0 76,800 209.080
Percentages: 83% 0% 37%
D. Operational:
Travel 750 0 0 750
Corporation Sponsored Meeting 2,000 0 0 2.000
Supplies (including Service Gear) 1.622 250 7.475 9,347
Local Transporation 1.250 1.000 6,881 9,131
Equipment 0 0 1.584 1,584
Other (Specify in Budget Narrative) 3.267 548 16,740 20,555
Subtotal: 8,889 1,798 32,680 43,367
Percentages: 2O'llo 4% 75%
E. Internal Evaluation I Monitoring: 0 0 0 0
Percentages: #OIVIOI #OIVIOI #OIVIOI
Subtotal B-E (in dollar amounts) 141,169 1 1,7981 113,216 1 256,183 I
F. Administration:
Program may not exceed 4% of CNS funds 10.453 0 45.391 55,844
Subtotal: 10,453 0 45,391 55,844
Percentages: 19% 0% 81%
Total C-F (in dollar amounts) 151,622 I 1.798 1 154,871 I 308.291 I
Percentages: (CNS mall. 50%) 49% 1% 50%
3rd + Year (max.50%) (min.50%)
Total B-F (in dollar amounts) 151.622 I 1,7981 158,607 I 312.027 I
Percentages: 49% 1% 51%
Total A-F (in dollar amounts) 358,881 1 82,400 1 158,607 I 599,888 I
AmeriCorps Pinellas 2002 Budget Narrative (revised with more detail only 5/29/01)
CNS
FUNDS
IN-KlND
MA TCH
CASH
MA TCH
TOTAL
A. MEMBER SUPPORT COSTS
I. Living Allowance $174.096
26 stipended Full-time members
( +8 pt. Ed. Award only members)
$0
$67.704
$241.800
2. FICA: 7.65% $13,3] 8
3. Workers' Compensation $4,760
(Acordia of Ohio rate of$18.15
per month per full-time member and
$9.55 per mo. per part time member)
$0
$0
$5,180
$1.851
$18,498
$6,611
4. Health Care Insurance* $15,085 $0 $5,867
Federal plan for eligible members
at $1, I 64/year/member.
*We have not budgeted for health care insurance for all members because many
still live at home and are covered by their parent's insurance. Budgeted for 18.
$20,952
'~'.'" ;.
....."'. ;~.
Subtotal Member Support Costs:
5207,260
so
S80,602
$287,861
B. OTHER MEMBER COSTS
I. Training and Education
$0
$3,736
$0
$3,736
Curriculum development and orientation training will be provided in-kind by the partner
organizations and others. Based upon actual costs for orientation in 2000.
Classes: Ethics provided by RCPI $255, Intro to Community Policing
provided by RCPI $270, Traffic Direction provided by CPO $294, Stress and time management
provided by RCPI $175, Team Building provided partially SPJC $100, Disability Awareness
provided by SP JC $1 00, Working withfTutoring Training provided by AmeriCorps Hillsborough
Reads $539, Cultural Diversity provided by Pine lias County Schools $605, HIV AIDS Awareness
provided by SPJC $200, True Colors/Understanding Personalities provided by SPJC
$250, CPR provided by PCSO $548, Conflict Resolution provided by SPPD $400
Grand Total $3.736
Subtotal Other Member Support Costs
$0
53,736
$0
$3,736
." '~
CNS
FUNDS
IN-KlND
MATCH
CASH
MA TCH
TOTAL
c. STAFF (Directly Involved in AmeriCorps)
I. Salaries
Project Coordinator: 100% time $35.307 $0 $0
(aka Program Director, responsible for the overall administration of the program)
$35.307
Project Activities Specialists: $55,908. $0 $0 $55,908
2 positions responsible for the direct supervision. assignment and development of 34 members.
Ensure implementation of program objectives within targeted communities, report progress to direct
(I st position at $29,184, and 2nd position at @26,724. Salary amounts differ
due to prior work experience and tenure in position.
Secretary 50% of salary $11,328 $0 $0
(provides clerical support to the program director, shared with another college dept.)
$11,328
Law enforcement officers' time $0 $76,800 $0 $76,800
(provide direct guidance/mentor AmeriCorps members for personal and professional developmen:C
estimate 32 officers x 3 hrs.lweek x 40 weeks/yr. @ avg.$20 hr.* includes some benefits) ,
Subtotal Staff Salaries: $102,543 $76,800 SO $179,343
2. Benefits (29% of salary)
Project Coordinator $10,239 $0 $0 $10,239
Project Activities Specialists $16,213 $0 $0 $16,213
(1 st position at $8,463 and
2nd position at $7,750)
Project Secretary $3.285 $0 $0 $3,285
Subtotal Staff Benefits:
$29,737
$0
SO
$29,737
3. Training for Project Staff
$0
$0
$0
$0
Subtotal Staff Training
$0
SO
SO
SO
Subtotal Staff:
5132,280
$76,800
SO
$209,080
...
CNS IN-KIND CASH
FUNDS MATCH MA TCH TOTAL
D. OPERATIONAL
I. Travel $750 $0 $0 $750
mileage to PO meetings
& to FCCS for contract negotiations
2_ Corporation Sponsored Meetings 52,000 $0 $0 $2.000
3. Supplies $1.622 $7.475 $250 $9,347
$500 for pens, pencils, paper & misc. office
supplies and any supplies necessary to
achieve program objectives. Also
includes member uniform materials
at $33 /member CNS rate+C87
4. Local Transportation $1,250 $6,881 $1,000 $9,131
Calculated at $.29 per mile, members and staff to project sites and training.
$1,250 is estimated cost of mileage reimbursement to staff based upon FY2000.
$6,881 Based upon FY 2001 in kind invoices from Police Departments.
$ 1',000 is estimate of cost of member mileage reimbursement for PCSO members where they.:.::;
have no access to departmental vehicles for assignments, approx. 50 miles/month/member (6)
5. Equipment $0 $1,584 $0 $1.584
Cost of A V equipment use during orientation/pre-service training
A V Equipment @ $6/hr per piece * 3 pieces (TV.VCR.Overhead Projector)
for room 220 for 8 days (64 hours)= $1.152 and 4 pieces (2 TV and 2 VCR) in Florida Room
for 8hours = $192 + 5 pieces (2TV. 2VCR and I Overhead) for Room 219 for 8 hours = $240
6. Other $3,267 $16.740 $548 $20,555
Rental/lease of 3 pagers at $140 year, film development, .
liability insurance covering the program (not the college), printing/duplicating. recruitment advertisi
In kind includes Classroom use for training, figured at:
$10 hour for classroom #220 for 8 hours/ day for 8 days = $640 + $1 Olhr for 8 hours for classroom
#219 =$80 + 1 day use of Florida Room @$200 day = $200 + $32/day setuplbreakdown of rooms
for 10 days = $320; in addition to office space at SP JC and at partner offices
Subtotal Operational:
58,889
$32,680
$1,798
$43,367
E. INTERNAL EVALUATION
Internal evaluation/monitoring $0 $0 $0 $0
Staff will conduct internal ev~luation using tools (survey instruments) developed by paid
evaluator of program 1996-1998. TT A provider will also be used as needed.
Subtotal Internal Evaluation
$0 50
so
so
Subtotal C - E
Sl~I.169 5109,480
51,798
5252,447
~
CNS
FUNDS
IN-KIND
MATCH
CASH
MA TCH
TOTAL
F. ADMINISTRATION
College Indirect cost recovery S I 0,453 $45,390 0 55.843
3% of eNS funds will go to the college for indirect costs recovery. The college's actual
indirect cost rate as determined by Dept of Education is 30.2% of Salaries and Benefits.
The difference between the the 30.2% of salaries and benefits and 3% of the eNS
Funds will be considered in kind contribution to the grant.
Also includes 10% of Project manager's time (Assoc. Provost) for program admin. Based upon
annual salary of$70. 618. thus $7,062 +$1.618 benefits contributed to in-kind AND
5% of salary/time and benefits of involved personnel at police deaprtments and Sheriffs Office
foradminstrative support. guidance. clerical (varies by department) Total = $7~214
.........
....... ~~
...
~
Attachment III
Amendment #
This amendment is made BETWEEN
The Florida Commission on Community Service
444 Appleyard Drive
Tallahassee, Florida 32304
referred to herein as the "Commission"
AND
St. Petersburg Junior College
3200 34th Street South
St. Petersburg, FL 33711
referred to herein as the "Provider"
amends Contract AC02-04
1. Section
, Paragraph _ is hereby amended ta read:
L' .,~. .
...... -.~
2. This amendment shall begin on
been sIgned by both parties, whichever is later.
. , or on the date on which the amendment has
3. All provisions in the contract and any attachments thereto in conflict with this amendment shall be and are hereby changed to
conform with this amendment.
4. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
contract .
5. This amendment and all its attachments are hereby incorporated into and made a part of the above cited contract,
IN WITMESS WHEREOF, the parties hereto have caused this _ page amendment to be executed by their officials thereunto duly
authorized.
Provider
Florida Commission on Community
Service
Signed by:
Tallahassee Community College
(as fiscal agent for the Commission)
Signed by:
Signed by:
Naml
"'""
Nam.
fill,
fill,
fill,
00"
0,..
Dal.
7/25/0 L
:"Il: .:1.\ .,
l
Attachment IV
AmeriCorps@ Provisions
The AmeriCorps Provisions are binding on the Grantee. By accepting funds under this
Grant, the Grantee agrees to comply with the AmeriCorps Provisions and all applicable
federal statutes, regulations and guidelines. The Grantee agrees to operate the funded
Program in accordance with the approved Grant application and budget, supporting
documents, and other representations made in support of the approved Grant application.
The Grantee agrees to include in all sub grants the applicable terms and conditions contained
in this award.
For the purposes of these Provisions, AmeriCorps refers to ArneriCorps*State,
AmeriCorps*National and AmeriCorps*Tribes and Territories Programs only.
All applicable Provisions of the Grant including regulations and OMB circulars that are
incorporated by reference shall apply to any Grantee, sub-Grantee, or other organization
carrying out activitic5 under this award.
Page
A. DEFINITIONS ..... .. 3
B. AMERICORPS SPECIAL PROVISIONS 6
1. Purpose of A ward 6 .....-.*.
2. AmeriCorps Affiliat:.:r..:. 6
3. Local ar.d SLate Consultations 7
4. Prohibited Program Activities 7
5. Fund Raising 8
6. Member Eligibility, Recruitment, and Selection 9
7. Member Training, Supervision, and Support 11
8. Terms of Service 14
9. Release from Participation 16
10. Minor Disciplinary Actions 18
11. Living Allowances, In-Service Benefits, and Taxes 19
12. Post-Service Education A wards 24
13. Matching Requirements 24
14. Member Records' and Confidentiality 26
15. Budget and Programmatic Changes 26
16. Reporting Requirements 27
17. Grant Period and Incremental Funding 29
C. GENERAL PROVISIONS 30
18. Legislative and Regulatory Authority 30
19. Other Applicable Statutory and Administrative Provisions 30
20. Responsibilities under Grant Administration 31
21. Financial Management Provisions 31
22. Administrative Costs 33
23. Equipment and Supply Costs 34
24. Project Income 35
25. Payments under the Award 35
26. Retention of Records 36
Final June: :!3,1001 \