COORPERATIVE FUNDING AGREEMENT FOR CLEARWATER MORNINGSIDE AREA RECLAIMED WATER TRANSMISSION AND DISTRIBUTION PROJECT (L254)
ORIGINAL
AGREEMENT NO. 05CON000049
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
CITYO~~~;:~WATER ORIGINAL
FOR THE
CLEARWATER MORNINGSIDE AREA RECLAIMED WATER TRANSMISSION
AND DISTRIBUTION PROJECT (L254)
THIS COOPERATIVE FUNDING AGREEMENT is made and entered into by and between
the SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT, a public corporation of the
State of Florida, whose address is 2379 Broad Street, Brooksville, Florida 34604-6899, for
itself and on behalf of the Pinellas-Anclote River Basin Board, hereinafter collectively referred
to as the "DISTRICT," and the CITY OF CLEARWATER, a municipal corporation of the State
of Florida, whose address is 112 South Osceola Avenue, Clearwater, Florida 33765,
hereinafter referred to as the "CITY."
WITNESSETH:
WHEREAS, the CITY proposed a project to the DISTRICT for funding consideration under
the DISTRICT's cooperative funding program; and
WHEREAS, the project consists of the design and construction of reclaimed water
transmission and distribution lines in the Morningside area of the CITY. The Oaks
condominium complex will also be connected to an existing reclaimed water main to serve
the community with reclaimed water to be used for irrigation and cooling tower consumption,
hereinafter referred to as the "PROJECT"; and
WHEREAS, the DISTRICT considers the PROJECT worthwhile and desires to assist the
CITY in funding the PROJECT.
NOW THEREFORE, the DISTRICT and the CITY, in consideration of the mutual terms,
covenants and conditions set forth herein, agree as follows:
1. PROJECT MANAGER AND NOTICES. Each party hereby designates the employee set
forth below as its respective Project Manager. Project Managers will assist with
PROJECT coordination and will be each party's prime contact person. Notices and
reports will be sent to the attention of each party's Project Manager by U.S. mail,
postage paid, to the parties' addresses as set forth below:
Page 1 of 8
Project Manager for the DISTRICT:
Alison Ramoy
Southwest Florida Water Management District
2379 Broad Street
Brooksville, Florida 34604-6899
Project Manager for the CITY:
Jerry Wells
City Of Clearwater
1650 North Arcturas Avenue
Clearwater, Florida 33756
Any changes to the above representatives or addresses must be provided to the other
party in writing.
1.1 The DISTRICT's Project Manager is hereby authorized to approve requests to
extend a PROJECT task deadline set forth in this Agreement. Such approval must
be in writing, explain the reason for the extension and be signed by the Project
Manager and his or her Department Director, or Deputy Executive Director if the
Department Director is the Project Manager. The DISTRICT's Project Manager is
not authorized to approve any time extension which will result in an increased cost
to the DISTRICT or which will exceed the expiration date set forth in Paragraph 4,
Contract Period.
1 .2 The DISTRICT's Project Manager is authorized to adjust a line item amount of the
Project Cost contained in the Project Plan set forth in Exhibit "B" or, if.applicable,
the refined budget as set forth in Paragraph 3.1 below. The adjustment must be in
writing, explain the reason for the adjustment, and be signed by the Project
Manager, his or her Department Director and Deputy Executive Director. The
DISTRICT's Project Manager is not authorized to make changes to the Project
Plan, except as provided herein, and is not authorized to approve any increase in
the not-to-exceed amount set forth in the funding section of this Agreement.
2. SCOPE OF WORK. Upon receipt of written notice to proceed from the DISTRICT, the
CITY agrees to perform the services necessary to complete the PROJECT in
accordance with the Special Project Tenns and Conditions set forth in Exhibit "A" and
the Project Plan set forth in Exhibit "B." Any changes to this Scope of Work and
associated costs, except as provided herein, must be mutually agreed to in a formal
written amendment approved by the DISTRICT and the CITY prior to being performed
by the CITY, subject to the provisions of Paragraph 3, Funding. The CITY will be solely
responsible for managing the PROJECT, including the hiring and supervising of any
consultants or contractors it engages in order to complete the PROJECT.
3. FUNDING. The parties anticipate that the total cost of the PROJECT will be Four Million
Five Hundred Thousand Dollars ($4,500,000). The DISTRICT agrees to fund PROJECT
costs up to Two Million Two Hundred Fifty Thousand Dollars ($2,250,000) and will have
no obligation to pay any costs beyond this maximum amount. The CITY agrees to fund
PROJECT costs up to Two Million Two Hundred Fifty Thousand Dollars ($2,250,000)
and will be responsible for all costs in excess of the anticipated total PROJECT cost.
The CITY will be the lead party to this Agreement and pay PROJECT costs prior to
requesting reimbursement from the DISTRICT.
Page 2 of 8
,,'
3.1 The DISTRICT will reimburse the CITY for the DISTRICT's share of the PROJECT
costs in accordance with the Project Cost contained in the Project Plan set forth in
Exhibit "B." The CITY may contract with consultant(s) or contractor(s) or both in
accordance with the Special Project Terms and Conditions set forth in Exhibit "A."
Upon written DISTRICT approval, the budget amounts for the work set forth in
such contract(s) will refine the amounts set forth in the Project Cost and be
incorporated herein by reference. The DISTRICT will reimburse the CITY for 50
percent of all allowable costs in each DISTRICT approved invoice received from
the CITY, but at no point in time will the DISTRICT's expenditure amount under this
Agreement exceed expenditures made by the CITY. Payment will be made to the
CITY in accordance with the Florida Prompt Payment Act, Part VII of Chapter 218,
Florida Statutes (F .S.), upon receipt of an invoice, with the appropriate support
documentation, which will be submitted to the DISTRICT no more often than
monthly, and no less often than quarterly, at the following address:
Accounts Payable Section
Southwest Florida Water Management District
Post Office Box 1166
Brooksville, Florida 34605-1166
3.2 The Project Cost includes any travel expenses which may be authorized under this
Agreement and reimbursement will be paid in accordance with Section 112.061,
F.S., as may be amended from time to time, and District Procedure 13-5, attached
hereto as Exhibit "C."
3.3 The CITY will not use any DISTRICT funds for any purposes not specifically
identified in the above Scope of Work.
3.4 Each CITY invoice must include the following certification, and the CITY hereby
agrees to delegate authority to its Project Manager to affirm said certification:
"I hereby certify that the costs requested for reimbursement and the CITY's
matching funds, as represented in this invoice, are directly related to the
performance under the Clearwater Momingside Area Reclaimed Water
Transmission and Distribution (L254) agreement between the Southwest
Florida Water Management District and the City of Clearwater (Agreement No.
05CON000049 ), are allowable, allocable, properly documented, and are in
accordance with the approved project budget."
3.5 The DISTRICT will have no obligation to reimburse the CITY for any costs under
this Agreement until construction of the PROJECT has commenced.
Page 3 of 8
3.6 DISTRICT funding of the PROJECT will occur in DISTRICT fiscal years 2005
through 2007. DISTRICT funding for FY2005 will be in the amount of Two
Hundred Fifty Thousand Dollars ($250,000). The remaining funds, up to the
DISTRICT's funding commitment, are anticipated to be available in fiscal years
2006 and 2007. The DISTRICT's performance and payment pursuant to this
Agreement is contingent upon the DISTRICT's Governing Board appropriating
funds for the PROJECT.
4. CONTRACT PERIOD. This Agreement will be effective upon execution by all parties
and will remain in effect through December 31, 2009, unless terminated, pursuant to
Paragraph 3.6 above or Paragraph 8 below, or amended in writing by the parties.
5. PROJECT RECORDS AND DOCUMENTS. Each party, upon request, will permit the
other party to examine or audit all PROJECT related records and documents during or
following completion of the PROJECT. Each party will maintain all such records and
documents for at least three (3) years following completion of the PROJECT. All
records and documents generated or received by either party in relation to the
PROJECT are subject to the Public Records Act, Chapter 119, F.S.
6. REPORTS. The CITY will provide the DISTRICT with copies of any and all reports,
models, studies, maps or other documents resulting from the PROJECT.
7. LIABILITY. Each party hereto agrees to indemnify and hold the other harmless, to the
extent allowed under Section 768.28, F.S., from all claims, loss, damage and expense,
including attorney fees and costs and attorney fees and costs on appeal, arising from
the negligent acts or omissions of its officers, employees, contractors and agents related
to its performance under this Agreement. Nothing herein shall be deemed a waiver,
express or implied, of either party's sovereign immunity under Section 768.28, F.S.
8. DEFAULT. Either party may terminate this Agreement upon the other party's failure to
comply with any term or condition of this Agreement, as long as the terminating party is
not in default of any term or condition of this Agreement. To initiate termination, the
terminating party must provide the defaulting party with a written "Notice of Termination"
stating its intent to terminate and describing all terms and conditions with which the
defaulting party has failed to comply. If the defaulting party has not remedied its default
within thirty (30) days after receiving the Notice of Termination, this Agreement will
automatically terminate.
9. RELEASE OF INFORMATION. The parties agree not to initiate any oral or written
media interviews or issue press releases on or about the PROJECT without providing
advance notices or copies to the other party. This provision will not be construed as
preventing the parties from complying with the public records disclosure laws set forth in
Chapter 119, F.S.
Page 4 of 8
10. DISTRICT RECOGNITION. The CITY will recognize DISTRICT funding and,if
applicable, Basin Board funding in any reports, models, studies, maps or other
documents resulting from this Agreement, and the form of said recognition will be
subject to DISTRICT approval. If construction is involved, the CITY will provide signage
at the PROJECT site that recognizes funding for this PROJECT provided by the
DISTRICT and, if applicable, the Basin Board(s). All signage must meet with DISTRICT
written approval as to form, content and location, and must be in accordance with local
sign ordinances.
11. PERMITS AND REAL PROPERTY RIGHTS. The CITY must obtain all permits, local
government approvals and all real property rights necessary to complete the PROJECT
prior to commencing any construction involved in the PROJECT. The DISTRICT will
have no obligation to reimburse the CITY for any costs under this Agreement until the
CITY has obtained such permits and rights and construction has commenced.
12. LAW COMPLIANCE. Each party will comply with all applicable federal, state and local
laws, rules, regulations and guidelines, related to performance under this Agreement.
13. COMPLIANCE WITH DISTRICT RULES & REGULATIONS. If the PROJECT involves
design services, the CITY's professional designers and the DISTRICT's regulation and
projects staff will meet regularly during the PROJECT design to discuss ways of
ensuring that the final design for the proposed PROJECT technically complies with..aH
applicable DISTRICT rules and regulations.
14. DIVERSITY IN CONTRACTING AND SUB-CONTRACTING. The DISTRICT is
committed to supplier diversity in the performance of all contracts associated with
DISTRICT cooperative funding projects. The DISTRICT requires the CITY to make
good faith efforts to encourage the participation of minority- and woman-owned business
enterprises, both as prime contractors and sub-contractors, in the performance of this
Agreement, in accordance with applicable laws.
14.1 If requested, the DISTRICT will assist the CITY by sharing information to help the
cooperator in ensuring that minority- and woman-owned businesses are afforded
an opportunity to participate in the performance of this Agreement.
14.2 The CITY agrees to provide to the DISTRICT, upon final completion of the
PROJECT, a report indicating all contractors and sub-contractors who performed
work in association with the PROJECT, the amount spent with each contractor,or
sub-contractor, and whether each contractor or sub-contractor was a minority- or
woman-owned business enterprise. If no minority- or woman-owned business
enterprises were used in the performance of this Agreement, then the report shall
so indicate.
Page 5 of 8
15. ASSIGNMENT. No party may assign any of its rights under this Agreement, including
any operation or maintenance duties related to the PROJECT, voluntarily or
involuntarily, whether by merger, consolidation, dissolution, operation of law, or any
other manner without the prior written consent of the other party. Any purported
assignment of rights in violation of this section is void.
, 16. SUBCONTRACTORS. Nothing in this Agreement will be construed to create, or be
implied to create, any relationship between the DISTRICT and any subcontractor of the
CITY.
17. THIRD PARTY BENEFICIARIES. Nothing in this Agreement will be construed to benefit
any person or entity not a party to this Agreement.
18. LOBBYING PROHIBITION. Pursuant to Section 216.347, F.S., the CITY is hereby
prohibited from using funds provided by this Agreement for the purpose of lobbying the
Legislature, the judicial branch or a state agency.
19. PUBLIC ENTITY CRIMES. Pursuant to Subsections 287.133(2) and (3), F.S., a person
or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any
goods or services to a public entity; may not submit a bid, proposal, or reply on a
contract with a public entity for the construction or repair of a public building or public
work; may not submit bids, proposals, or replies on leases of real property to a public
entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity; and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, F.S.,
for Category Two, for a period of 36 months following the date of being placed on the
convicted vendor list. CITY agrees to include this provision in all subcontracts issued as
a result of this Agreement.
20. DISCRIMINATION. Pursuant to Subsection 287.134(2)(a), F.S., an entity or affiliate
who has been placed on the discriminatory vendor list may not submit a bid, proposal, or
reply on a contract to provide any goods or services to a public entity; may not submita
bid, proposal, or reply on a contract with a public entity for the construction or repair of a
public building or public work; may not submit bids, proposals, or replies on leases of
real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may
not transact business with any public entity. CITY agrees to include this provision in aU
subcontracts issued as a result of this Agreement.
21. ENTIRE AGREEMENT. This Agreement and the attached exhibits listed below
constitute the entire agreement between the parties and, unless otherwise provided
herein, may be amended only in writing, signed by all parties to this Agreement.
Page 6 of 8
22. DOCUMENTS. The following documents are attached and made a part of this
Agreement. In the event of a conflict of contract terminology, priority will first be given to
the language in the body of this Agreement, then to Exhibit "A," then to Exhibit "C," and
then to Exhibit "B."
Exhibit "A"
Exhibit "B"
Exhibit "C"
Special Project Terms and Conditions
Project Plan
District Travel Procedure 13-5
The remainder of this page intentionally left blank.
Page 7 of 8
IN WITNESS WHEREOF, the parties hereto, or their lawful representatives, have executed
this Agreement on the day and year set forth next to their signatures below.
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
By: ~) ~
David . Moore, Executive Director
/,r 23-0(/
Date
CITY OF CLEARWATER
Countersigned:
~/~
~~ Frank V. Hibbard
Mayor
BY:.f}P ~ ~ - to'-()b
Bill Horne, City Manager Date
Asst.
--- ~
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND THE
CITY OF CLEARWATER
FOR THE
CLEARWATER MORNINGSIDE AREA RECLAIMED WATER TRANSMISSION
AND DISTRIBUTION PROJECT (L254)
DISTRICT APPROVAL INITIALS ~TE ...
LEGAL fflt.- II -0
RISK MGMT N/A_
CONTRACTS
DEPT DIR . l.
DEPUTYEXECDIR ~ (.-'5.<"".
GOVERNING BOARD N/A
Page 8 of 8
AGREEMENT NO. 05CON000049
EXHIBIT "A"
SPECIAL PROJECT TERMS AND CONDITIONS
1. CONTRACTING WITH CONSULTANT AND CONTRACTOR. The CITY may engage
the services of a consultant(s), hereinafter referred to as the "CONSULTANT," to
design and a contractor(s), hereinafter referred to as the "CONTRACTOR," to
construct the PROJECT in accordance with the Project Plan attached as Exhibit "B."
The CITY will be responsible for administering the contracts with the CONSULTANT
and CONTRACTOR and will give notice to proceed to the CONSULTANT no later than
May 30, 2005.
2. APPROVAL OF CONSTRUCTION BID DOCUMENTS. The CITY mU,st obtain the
DISTRICT's written approval of all construction bid documents prior to being
advertised or otherwise solicited. The DISTRICT will not unreasonably withhold its
approval. The DISTRICT's approval of the construction bid documents does not
constitute a representation or warranty that the DISTRICT has verified the
architectural, engineering, mechanical, electrical, or other components of the
construction documents, or that such documents are in compliance with DISTRICT
rules and regulations or any other applicable rules, regulations, or laws. The
DISTRICT's approval will not constitute a waiver of the CITY's obligation to assure that
the design professional performs according to the standards of his or her profession.
The CITY will require the design professional to warrant that the construction
documents are adequate for bidding and construction of the PROJECT.
3. FINAL DESIGN REPORT AND APPROVAL. The CITY must provide the DISTRICT
with a final design report. The final report must clearly evidence that at least fifty
percent (50%) of the reclaimed water will offset existing or planned, ground water or
surface water withdrawals. The CITY must obtain the DISTRICT's approval of the final
design report prior to proceeding with implementation of the PROJECT. The
DISTRICT will not unreasonably withhold its approval.
4. DISTRICT REVIEW OF CITY'S SELECTION OF CONTRACTOR. The CITY will
provide the DISTRICT with a tabulation. of CONTRACTOR bids and a
recommendation to award. The CITY must obtain the DISTRICT's approval of the
selected CONTRACTOR prior to proceeding with construction of the PROJECT and
the DISTRICT will not unreasonably withhold its approval. The CITY will provide the
DISTRICT with a copy of the "Notice to Proceed" provided to the CONTRACTOR. The
CITY will have the sole authority in directing the CONTRACTOR's work efforts in
construction of the PROJECT, however, the CITY will keep the DISTRICT's Project
Manager apprised on all PROJECT related matters.
Page 1 of 7
5. APPROVAL OF CONTRACT. The CITY must obtain the DISTRICT's prior written
approval of all contracts entered into with its CONSULTANTS and its
CONTRACTORS as referenced above in item number one of this exhibit. The
DISTRICT will not unreasonably withhold its approval.
6. COMPLETION DATES. The CITY will commence construction on the PROJECT by
December 31, 2006 and will complete the PROJECT by December 31, 2008.
However, in the event of any national, state or local emergency which significantly
affects the CITY's ability to perform, such as hurricanes, tornados, floods, acts of God,
acts of war, or other such catastrophes, or other man-made emergencies beyond the
control of the CITY such as labor strikes or riots, then the CITY's obligation to
complete said work within aforementioned time frames will be suspended for the
period of time the condition continues to exist.
7. RECLAIMED WATER OFFSET REPORT. The CITY must submit a report, three
years after PROJECT completion, documenting that at least fifty percent (50%) of the
PROJECT's reclaimed water offsets existing or planned ground water or surface water
withdrawals under normal operating conditions. The report will show the average
annual daily flows three years previous and three years post reclaimed water, and the
number of active reclaimed water customers. The CITY will obtain the DISTRICT's
approval of the report before the report is finalized, and the DISTRICT will not
unreasonably withhold its approval. This provision will survive the term of this
Agreement.
8. PROJECT COORDINATION. The CITY will keep the DISTRICT advised at all times
during the course of the PROJECT. The CITY will provide the DISTRICT's Project
Manager with advance notice of all PROJECT meetings with the CONSULTANT,
CONTRACTOR, and regulatory agencies and will copy the DISTRICT's Project
Manager on all pertinent PROJECT related correspondence. The CITY will provide
the DISTRICT's Project Manager with updated design and construction schedules.
The CITY will provide the DISTRICT's Project Manager written bi-monthly status
reports seven days prior to January 1, March 1, May 1, July 1, September 1, and
November 1, of each year through out the term of the Agreement.
9. DISTRIBUTION REQUIREMENTS. The CITY will adhere to the following terms and
conditions and will provide written documentation of the status of each prior to
requesting any reimbursement.
A. Prior to submitting the first invoice for DISTRICT reimbursement the CITY will
adopt, or be significantly in the process of adopting, or of having the associated
local government adopt, an ordinance requiring dual distribution (potable and
reclaimed) lines in new developments within their reclaimed water service area,
and provide for the necessary enforcement.
Page 2 of 7
B. Prior to submitting the first invoice for DISTRICT reimbursement the CITY will
develop, or be significantly in the process of developing an ordinance and provide
enforcement for the efficient use of reclaimed water for aesthetic landscape
irrigation which results in at least a fifty percent (50%) offset to ground water,
surface water, and or potable water supplies. Examples may include, but are not
limited to: eliminating daytime reclaimed water irrigation, odd/even reclaimed
watering schedules, and residential reclaimed water metering coupled with water
conserving rates. Such measures will be developed with the intent of eliminating
practices which do not result in the beneficial offset of potable or groundwater
uses.
C. The CITY will enforce a policy to guarantee a rate of connection to the reclaimed
water system that is not less than fifty percent (50%) of the customer accounts in
the PROJECT's service area. This fifty percent (50%) rate of connections will be
achieved in the PROJECT service area within one year of PROJECT completion.
The policy, and proof of this connection rate is included in the Project Plan set forth
in Exhibit "B."
D. Prior to submitting the first invoice for DISTRICT reimbursement the CITY will be
significantly in the process of installing reclaimed water meters within the
PROJECT service area identified in the Project Plan set forth in Exhibit "B."A
minimum of a master meter per subdivision will be required. The CITY will
maintain said meter(s).
10. EDUCATION PROGRAM AND APPROVAL. The CITY will continue their existing
customer education program promoting the efficient use and conservation of reclaimed
water. Plans for the program are included in the Project Plan set forth in Exhibit "B."
The CITY must obtain the DISTRICT's approval of new or revised educational material
prior to proceeding with implementation of the PROJECT. The DISTRICT will not
unreasonably withhold its approval. The education program will continue to be
implemented prior to reimbursement from the DISTRICT.
11. REQUIRED RECLAIMED WATER CUSTOMERS. Prior to any reimbursement by the
DISTRICT, the CITY will have written agreements with reclaimed water customers to
provide for at least fifty percent (50%) of the PROJECT's proposed reclaimed water
offsets of existing or planned, ground water or surface water withdrawals, under
normal operating conditions. Written notification that such agreements have been
secured will be provided to the DISTRICT's Project Manager.
12. RECLAIMED WATER GIS REQUIREMENTS. Reclaimed water facility information will
be delivered to the DISTRICT, preferably as four separate Arclnfo coverages or ESRI
shapefiles, as detailed below. If the CITY is unable to provide the reclaimed water
Page 3 of 7
facility information in the preferred formats, the CITY must obtain the DISTRICT's
written approval of a mutually acceptable alternative format. The DISTRICT's GIS
Manager and each party's Project Manager must approve the written summary of the
alternative format. The CITY must provide the reclaimed water facility GIS information
to the DISTRICT upon completion of PROJECT construction and prior to submission
of the final invoice.
Coverages will have the following characteristics:
~ Double Precision.
~ Projection of Universal Transverse Mercator (UTM), Zone 17, NAD 83/90 datum
(HPGN), units of meters or State Plane Feet, West Zone, NAD 83/90 datum.
~ Full topological structure with no edit masks.
~ Verified FUZZY tolerance of .001 meters.
Shape files will have the following characteristics:
~ Projection of Universal Transverse Mercator (UTM), Zone 17, NAD 83/90 datum
(HPGN), units of meters or State Plane Feet, West Zone, NAD 83/90 datum.
~ All line features will be snapped at connecting ends.
~ Shared borders of adjacent polygon features will have exact coincidence. No
slivers are permissible. This requirement is analogous to the topological
requirements for Arclnfo polygon coverages.
These data files are designed to be developed using heads-up digitizing techniques
from 1 :12,000 digital orthophotos. Higher accuracies are permissible, but the attribute
and topological structures defined below will be adhered to. If requested, the
DISTRICT will provide technical assistance and digital orthophoto basemaps that can
be used for data automation. All data files will be delivered on CDROMs, or if
approved in writing, transfers via Internet FTP will be accepted. The following data
files will be delivered:
Waste Water Treatment Plants
Coverage Name: WWTREATPL
Description: Locations of all waste water treatment plants. Locations are to be
represented by a point that represents the approximate center of
the main entry gate of the property on which the treatment plant
resides.
Coverage Type: POINT
Page 4 of 7
Items in addition to default attributes for Arclnfo point coverages.
PLANT_CAPACITY 4,12, F, 2 Permitted annual daily average treatment capacity,
in millions of gallons per day (MGD).
PLANT_FLOW
4, 12, F, 2 Annual daily average of treated water, in millions of
gallons per day (MGD).
REUSE_CAPACITY 4,12, F, 2 Permitted annual average reuse capacity in millions
of gallons per day.
PLANT_RE_FLOW 4,12, F, 2 Annual daily average flow of reclaimed water, in
millions of gallons per day (MGD).
REP _YEAR
4,4, I
Reporting year PLANT_FLOW
PLANT _RE_FLOW values.
and
PLANT_NAME
40, 40, C Name of treatment plant.
TREAT_LEVEL
3, 3, C Treatment level:
ADV Advanced.(AWT).
SAD Secondary treatment with filtration.
SEC Secondary treatment.
FT Full treatment.
DISINF _LEVEL
2,2,C Disinfection level:
BA Basic.
IN Intermediate.
HI High.
FT Full treatment disinfection.
Reclaimed Water Transmission Lines
Coverage Name: RWLlNES
Description: All proposed and existing reclaimed water lines. All features will
be located within plus or minus 10 meters of their actual location.
Coverage Type: LINE
Items in addition to default attributes for Arclnfo line coverages.
Page 5 of 7
LINE_STATUS 2,2, C Current status of line:
EX Existing line.
PR Proposed line.
LINE_SIZE 4,12, F, 1 Diameter of reclaimed water line in inches.
LINE_FUNDING 1, 1, C Is funding provided by the District for this line?
V Ves
N No
Reclaimed Water Storage Areas
Coverage Name: RWSTORAGE
Description: Locations of all reclaimed water storage facilities. Locations are
to be represented by a point that represents the approximate
center of the main entry gate at which the reclaimed storage
facilities reside.
Coverage Type: POINT
Items in addition to default attributes for Arclnfo point coverages.
STORAGE_TYPE 4,4, C
Type of reclaimed water storage facility:
POND Pond or uncovered tank.
TANK Tank.
ASR Aquifer storage and recovery.
STORAGE_FUND 1, 1, C
Is funding provided by the District for this facility?
V Ves
N No
STORAGE_STAT 2,2, C
Current status of storage facility:
EX Existing.
PR Proposed.
Reclaimed Water Users
Coverage Name: RWUSER
Description: Polygons delimiting the area served by reclaimed water lines.
Locations are to be represented by a polygon that represents the
reclaimed water user. This coverage is not meant to represent
Page 6 of 7
individual households, but instead should represent subdivisions,
agricultural or commercial operations, golf courses, etc. All
features shall be located within plus or minus 10 meters of their
actual location.
Coverage Type:
POL YGONS
Items in addition to default attributes for Arclnfo line coverages.
USER_NAME 60, 60, C Name of the reclaimed water user at that location.
USER_TYPE 4,4,C Type of reclaimed water user:
RES Residential irrigation.
GOLF Golf course irrigation.
RIA Recreational/Aesthetic (parks,
cemetery, fountains and other water
features).
MINE Mining and dewatering.
POW Power generation.
I/C Industrial/Commercial.
GW Ground water recharge.
IP Indirect potable reuse (surface water
augmentation ).
WET Wetlands creation, enhancement or
restoration).
AG Agriculture irrigation.
QUANTITY 4,12,F,3 Estimated annual daily average amount of reclaimed
water used, in millions of gallons per day (MGD).
USER_STATUS 2,2,C
Current status of water user:
EX Existing user.
PR Proposed user.
USER_STORAGE 1,1, C
Onsite reclaimed water storage.
Y Yes
N No
Page 7 of 7
AGREEMENT NO. 05CON000049
EXHIBIT "B"
PROJECT PLAN
CLEARWATER MORNINGSIDE AREA RECLAIMED WATER TRANSMISSION
AND DISTRIBUTION PROJECT (L254)
NARRATIVE:
This PROJECT is for the continued expansion of the CITY's reclaimed
water system. The PROJECT will include the design and construction of
reclaimed water transmission and distribution mains in the Momingside area
of the CITY. In addition, The Oaks condominium complex will be connected
to an existing reclaimed water main to serve the community with irrigation
and cooling tower water.
PROJECT INFORMATION
1. TYPE OF PROJECT:
This PROJECT includes the design and construction of reclaimed water transmission
.and distribution mains in the Momingside area of the CITY. In order to serve The Oaks
condominium complex with reclaimed water for irrigation and cooling tower use, the
community will be connected to an existing reclaimed water main.
2. PROJECT OBJECTIVE:
The CITY's objective is to continue to develop a reclaimed water system that will provide
for the beneficial use of reclaimed water for irrigation and other approved non-potable
uses. This will require the design and construction of transmission mains and distribution
piping to provide access to the system customers. The PROJECT will assist the CITY
in attaining the goal of building a citywide reclaimed water system.
The implementation of the citywide system will be accomplished in a phased method
over a 20-year time frame. Full implementation of the system is anticipated to
measurably meet the potential irrigation demand in the CITY, estimated to be 23.0 mgd
and to reduce wastewater effluent discharge to Tampa Bay and Clearwater Harbor,
which presently has a combined surface water discharge of 15.5 mgd.
3. PROJECT DESCRIPTION:
1. A PROJECT location map for the Momingside area and The Oaks connection is
attached as Figure 1. The attached Figure 2 shows a detailed view of the
Momingside area with the existing and proposed pipe sizes.
2. The PROJECT includes:
. 8,000 linear feet of 160 diameter reclaimed water transmission mains
. 4,000 linear feet of 8" diameter reclaimed water transmission mains
. 32,000 linear feet of 4" to 6" diameter reclaimed water distribution system
mains
Page 1 of 7
3. This PROJECT will provide reliable delivery of up to 589,738 gpd of reclaimed
water to the PROJECT area.
4. The reclaimed water flow provided by this project will support the offset of potable
water use and groundwater withdrawal of approximately 349,729 gpd.
5. There are approximately 700 residential, 8 commercial, 2 recreational and 1
industrial customers to be served by this PROJECT.
6. The CITY lies within an area designated by the DISTRICT as a water caution area.
Presently, the CITY is under water use restriction, limiting the use of groundwater
resources for irrigation.
4. DEMONSTRATION OF NEED:
. This PROJECT will optimize water management in the CITY by reducing the water
withdrawn from well fields and from irrigation wells, and reduce the discharge of
effluent water to Tampa Bay.
. This PROJECT will help meet Pinellas-Anclote Basin Board Priorities by reducing
groundwater withdrawal, reducing pollutant loading to Tampa Bay, and to help
recharge surficial aquifers in accordance with the Needs and Sources report.
. This PROJECT is supported by goals found in previous years Basin Board's plans,
State Water Policy, the Florida Water Plan, Reports of the Tampa Bay National
Estuary Program, DISTRICT Needs and Sources Study, the Water Use Cautionary
Management Plan, and area Comprehensive Planning Documents to maximize the
reuse of highly treated wastewater.
. This PROJECT is consistent with the Update of the Reclaimed Water Master Plan
prepared by McKim & Creed, P.A. on behalf ofthe CITY.
. The PROJECT is included in the CITY'S Capital Improvement Plan.
5. MEASURABLE BENEFITS:
This PROJECT will support the delivery of over 589,738 gallons per day (gpd) of
reclaimed water to the PROJECT area. The expansion of reclaimed water service to
these areas will offset an estimated 349,729 gpd of current potable water and
groundwater used for non-potable uses.
The total estimated cost of this PROJECT is $4,500,000. The portion of the PROJECT
that is eligible for Cooperative Funding is $4,5000,000 of which the DISTRICT is
requested to fund 50 percent or $2,250,000. The cost/benefit ratio for the total
PROJECT cost using an 8% annual interest rate amortized over 30 years is $3.10/1000
gallons.
Page 2 of 7
6. DELIVERABLES:
. Bi-Monthly Design/Construction Status Reports
. Preliminary PROJECT Design
. Construction Bid-Packages
. Final Design Report
. CONSUL T ANT Contract for DISTRICT Approval
. Construction Contract for DISTRICT Approval
. Construction Completeness Letter From the Public Utilities Director
. Reclaimed Water GIS Information
. Reclaimed Water Offset Report
. Education Program Material
. Notification of Secured Agreements with Reclaimed Water Customers
7. PROJECT COST:
The total PROJECT cost is estimated to be $4,500,000 categorized as follows:
PROJECT
TOTAL CITY DISTRICT
Design and Permitting $ 320,000 $ 160,000 $ 160,000
Transmission $1,630,200 $ 815,100 $ 815,100
Distribution Si2,549,800 Si1,274,900 Si1,274,900
Total $4,500,000 $2,250,000 $2,250,000
The CITY will fund its share of PROJECT costs from the Water and Sewer Enterprise
funds including revenues from the sale of reclaimed water. The projects are included in
the adopted Capital Improvement Plan.
8. COMPLETION SCHEDULE:
Design and Permitting Commence....................................................... May 30, 2005
Construction Commence ............................................................ December 31, 2006
Complete Construction ............................................................... December 31, 2008
Agreement Termination .............................................................. December 31, 2009
Page 3 of 7
9. IMPLEMENTATION:
The CITY's Public Utilities staff will be responsible for implementing this PROJECT. The
CITY will utilize its reclaimed water Engineering Consultant to design the systems and
will construct the projects using approved General Contractors through normal public bid
procurement.
10. KEY PERSONNEL:
The CITY's contact with DISTRICT Staff and Project Manager will be:
Primary C~ntact
Jerry Wells, Public Utilities Coordinator
City of Clearwater
Post Office Box 4748
Clearwater, Florida 33758-4748
(727) 562-4960, extension 7226
Secondary Contacts
Andy Neff, P.E., Public Utilities Director
City of Clearwater
Post Office Box 4748
Clearwater, Florida 33756-4748
(727) 562-4960
Lou Badami, Water Superintendent
City of Clearwater
Post Office Box 4748
Clearwater, Florida 33758-4748
(727) 562-4960, extension 7249
11. ADDITIONAL INFORMATION
The CITY agrees to meet all DISTRICT reclaimed distribution requirements for this
PROJECT as follows:
Policy to guarantee customer participation and a minimum of a 50% connection rate
within one year of completion of PROJECT
. The CITY guarantees a 50% connection rate within one year of completion of the
PROJECT. The policy for enforcing connection is per CITY ordinance Sec. 32.376,
which states "no person will use potable water for irrigation through a new or existing
lawn meter on property where reclaimed distribution facilities are available". A
mandatory availability fee of $9/month per connection, is in place, resulting in 100%
participation. Potable irrigation is om allowed. In the event a person does not
comply, potable service will be disconnected after a series of letters and talking to
the customer.
Page 4 of7
Edur.ation promoting the efficient use of reclaimed water
. The CITY provides education on reclaimed water and conservation on the CITY's
TV channel, and web site, with a link to the DISTRICT's web site. Education is also
provided with brochures and educational materials provided at the CITY's customer
service department, libraries and Public Utilities department. The CITY provides
each reclaimed user with a reclaimed water policy manual that they must read and
sign for before service is provided. Information is provided at homeowner meetings,
in billing stuffers and through our monthly utility insert message.
Ordinance requiring efficient use of reclaimed water
. The CITY requires efficient utilization of reclaimed water. To conserve the reclaimed
water resource daytime restrictions on watering with reclaimed water are included in
CITY ordinance Sec. 32.383, which states "To conserve the resource, no irrigation
by use of reclaimed water is allowed between 1 0:00 a.m. and 4:00 p.m. on each day
of the week. When applied, reclaimed water should be used only to the extent
necessary for irrigation needs of lawns, gardens, and individual plants...". The CITY
will install master meters on subdivisions and will monitor usage and discourage
overuse through a variety of methods to guarantee the PROJECT achieves at least a
50% offset efficiency.
Ordinance requiring dual distribution lines in new developments within reclaimed water
service areas
. The CITY is developing and will pass an ordinance stating " all new developments
within the CITY that will be receiving reclaimed water within 7 years will be required
to install dual distribution lines (reclaimed and potable) as part of the development.
Page 5 of 7
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Page 6 of 7
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AGREEMENT NO; 05CON000049
EXHIBIT "C"
PROCEDURE
S011TBWES'l' nORmA WATIll MANAGDfBNT DIS11IICT
NlJMBE.R: 13-S PAGE: 1 of16
TITLE: TRAVEL
SECDON/DEI'
APPROVED:
G &; FINANCIALREPORTlNGIFJNANCE
CTIVE DATE: 08130196 StJPEJISBDES: 13-5 Dated 06/01/96
The travel procedures for the District sball follow geaerally ~ travel proc:cdDres fur staie
ageucies, to the extent piacticable, and comply with the lcgis1ative iDteDt of Cbaptcn 112 and 373,
, Florida Statutes.
AUTHORITY TO INCUR TRAVEL EXPENSES: Any traveler of the District must be
authorized in advance to Dicur travel expc:DSCS for the public purpose through a properly executed
Tzavel Authnri'7lltion fOUD, Board CODSCDt Apda or Board Policy.
PUBLIC PURPOSE: The public purpose test for tmvel is that it JII1IIt be Decesary to CODduct
oftlda1 Dbtrict b1lliBesa.
. '
A1JTHOBIZED TRA VR1.1r.~: Any pcnoa who has received advance autborization in
oompHAnee with Board Policy 130-5 to iDem: travel DettS~ to pcrfoan official District \w.m-. .
. ,under one ofthc following catqorics: .
. GovcmiDg and Basin Board mambas
. ,
. Executive DiIedor, AssistanLExccutivc Diredcr, Deputy Ex=utivc: Directors aDd GcDcral
Counsel
. Employees in a Boam ,'1ttYwi,m n:plar, part-time ortem.pomrypositinn dccJm:d 10 be in 1raVd
status by their DUec:tor Ql'tbc DiI~'S -,*,"pd zepresemative.
. C~ml'1,~ tbr a ma:aagaDCDt or pro..."". positiotl. Must be autborizcci by ~ Dc:partmc:at
DiIector upaIl CCKJIdiDadion with ~ L."uaw04.
. lDdividua1a requested to c:oDUibum time aDd services as a CCIISIJIt!ant or advisor or lIS III advisory
committee member. Must be "qthori~ by the Exec:ativc DiD:ct.or or p.mldtmf' E.xccuti.ve
Din:ctor or desipl!!l'!,
TRAVEL DAY: A period of twenty-four (24) hours cnnlli,mnc of1Our equal quarters ofm (6)
hoUD each, which sball be a ~dar day (midDigbt 10 midnigJlt).
T1L\ VEL PERIOD: The period bctwccn the time of ~tu&... aDd the time of,retum. A
continuous tnLvc1 period CODSists of all "to" and "1iam" poims travdai in su--mnn widJout a break
in public purpose.
I
PROCEDURE
SOUTJIWJEST J'.LQIt..,~ W.tXDUUlUGDIENT DDI'1'JIICT
OnICIAL BEADQUAllTEJIS: This is 1be ofIia:, 1icId otIic: ~ l.-ftnn ..bar: 1bc uavala'is
1\4WqIally asSipcd aDd mm wIW:h 1!Iat penoIl 9--'-..... the majodty of bisIhar duties. Each
cmpl~ols nificial lu:adqwIrten ~ be tbD IIIDC IS that ;nmeated in the IIC& matXed
-LO~nON:. on hiSIhI:r po_inca ~QD, CXC&'Ipt that: '
. a) "!be offic:ial ~ ofm employta ~ ill the field sbal1 be 1110 city ortoVm~at to,
tb&; area wlun the magority ofhislhlr 'lftJIk it P"'-~" ..-*. or Judi e1har city, tDWD, or area as DIiIY
be dcsigaated by-the OiUQct pI'O'Yidal that iD III c:ucs sada .rAtinn must be iD tb beat
~~~D~__D~~.1bo~
b) Whc:n my emp10ya is swi~ in any city, 1a'WD, or lacaJi1y ibr a paicd of over 30 t--....:....
wDlXdays. such location sba1l be dcI!fty!d to be tbdr ~llu:adqumIn. aDd tbay aba11 DOt be
allowed per diem or suhaiItcmcc a1tI:r tlw said pcDxi of 30 .;.-di..uont wodaJaya bas ~
lIDless this period of time ia meudal Qy the ~ 4II'PI",,,al at tile E:ucutive DiRdor or
~p-.
c) Wlu:n in the beat intraat oftbc DiItrict. cmpIaJeca may idadiiY 1bI:ir baDw ,If.... as ~
of origjnll mr.a spcci:& 1ravel period if ~ by their sapaviIar em the 11&_ ........ i ..,Ilfi'\DI
fom1. It is in the: best iD1aat of1ba Dimia .... the cmpJoyee'l home is .... tha paiDt of
cfClItiu-ft'"l! tblIIl hisihI:r ot&iallt-L.1_..... If ~~ :Jiam hame is fortba _~ of
the employ= aDd tbrtbr:r Dam tbo paiDt of ......i,~cm dum the oftif!i.l ~.ataa. tile
~ will be mnhnri-f 1br1la~"'4~"" di~ 1iom 1bD ofticW hadquaItIn to
the poiat of ~ (tbI.... oftbD twu).
Tho official bcadquamn of Gu,,~ IDd BaIIia Baad ~ is tbar homa addnu. BCIId
11'~~ will be %IlimborIcd 1br adI1III muad tap -,.. Dam 1bm' haaJc 4lddlaa fa tba dI:Pfn_nnn
wileD tiavIW:na an DiaUict lP..u.- To ~... ... miJ~.. Baml-nd>>cn JII&Y pnwidD tbD
od-'-'- tadiDa .. a 1'DUIUl trip to tbcir.....~ ~.) 1blIawiaa 1bair fiat Bip to that
ciatinsrt;OD If Board m~ chaDp 1bIir biJauI..ddNaa dmiaa tllcirtamiD oS:o. tbc .'~
sbal1 be ~ bypmvidiDa 1I111P~ oP.... ll5t.1'CadiDa~I1be datD cbIaI&e CK".CmlIIl
TRAVEL AlJTBOlUZA.nON:. nus fmm DIIIIt be 11SIld by all District ~ for die
followiDI p1IIpOICE
. To obtain ::uItl!nri'7'Jllrion 10 1raYCl aad iDGur 1rJM:l11:lamd c:xpcma (iP~l..da ~& ..sinn,
oopdn~ at otIu:r Dia'tm:t ofti.c:a) ,
. Ton:q1JClC~=~1___
. To requcst1laWl ~
I
. PROCEDURE
SOIl'J::BWDr~'" W4'D1l M.UfAGDIDl1'l'wIUIK,;-t
NtJWBD.:- 13-5 PAGE: 3 01 Hi
mt.I: TRAVEL .
Sl:cnONlDEP~: ACC~~~CIALBEPORnNGlFJNANcE
AP~ . ~ .~"'DAD:08I3OI96 . SIJPD~13-SDated06l01196
TRAVEL AUIHOIUZATION (,.............,:
Govcming Beard ml'J.lDbas must. use the tzaveI .........7Jatina fOzm for prior approval of
D~~~~ travel outside the DiatriGt iDduciiDa ~~ at -...A.~ Or _~..illWl!l. All
scheduled travel for Govcr.niDc BOIId mmubca outside the DiItrict iJu:ludiDa ~ at
CODfI:raJccs or CQDVC4ticu n:quiRs prier appmval tbmaah the ~.-. ap:ada of a =aular~ly
Govcmiua Bo8rcl meetiDg.
Basin Board mcmbcn must use 1ba tmvc1 :onth~..,. ,1bma 10r prior approval at aD travel
(iDduciiDa to Govemiug B~ meatiDp) ocb<< th8Il traft1 to BaiD JIICOCiDp.
C~~ aDCi adviseD sbaJl be :l11thnri7M as1rafti&:ril oltba Diatzict lDIdar the. terms of a cmUIact
or ap;emcnt cucutcd by the Euc:utiYc ~ or Api.... E.ucutivc Dircc:tm..
,
Advisory cnmu.pt- m_Na sbaIl be ~ u travcIca ol1ba DiItrict by biaaIa:t travd
'amborizaticm. wi1h ~ list old iDdividDaIs -~ bytbc EDc:mive DiRctor to ..,. 0Il~'
~. 11Iia liIdDg aba1l be uprillMd by 1be 'P.!I"'9Itiw DcparunI:at when MMhers uelCDlCftd
or added to tbr: list. '
EmployDu:ul ~mnata mr".,........~t or ptI.&,.nftft.t poamODl sbail he aut1Jnd1JMl . Dvelas
oflbe District UDder a 1ra'nl "'..f1.....___ bm pmpand by 1bo 'RUm... lla&oun:a ~~
repRICIlSative at the tima 1Iavcl ~ in made. na T~ VOUGhcr fouD will also be
prcpatad by .thc HIImau Rc~ DcpadmaIt n:pRICD1ativc in ccmjuDcticm with the type of
rcimbuacment aped to by the ~~ r~ will 'be aakcd to 'sip. the ..........i--rian _
travel vouc:hci foJma 1IpOD miv8libr dIa u..tftaw.
The fmm must deiina the public puIpOIC ami iDcludc rWtiftAtioq~ data of tIaftl, madD of
tramlpartatiaa, estimated cost aDd n:qaind ...td~ mthadty ......... prier to rioodnl~ dID
tzavcL 1bcpn>priut.cd fcunmaat be typed. or empplctat iaiDk. A copy of1be ibIly ~ navel
AudJarimiaD. must be 011.' fila in the travclcr's dcparmu:m priar to depututt. 1br an 1:IJMi purpaIIS
aDd %IIIDIIin 011 fill: ibr the cuz:reat fiIca1 'fUr pilla cmc ,ar.
BLANKET T1lA. VEL A.1JTBOlUZA:nON: If aD cmplayca 1mveb mauJady tbr 'Walk
_I""'~ to a parti=bsr location or similar 1~.... a ~1JnUrP.ilI tmvclsnrthnri..n..n :bm sbaUl
be completed to cover the cummt --,ear (Gl' ~ traftl period for the ,..;....~) iad
p1ac:cci OIl file in tIu: FiDam:c. Dcpanmrat. 11M: bm must be sipd by the traveler _ .. n:quircd
appNY8l !lI1~__
PB.OCED1JRE .
SOIJ'l'BWBST fl~A WATSaJtWlUGDtlNTDIS'1'JIICT
T1'J'LE: TRAVEL.
SECTIONIDBP~. : A
APnoYID: lrf.hIL .
NlDBEIt: 13-5 J'AGE: 4 oil'
iUN'IING ic. FINANCIAL 1.BPQR.'IlNGlPINANCE
DAD: 08130I96 ~~ 13-5 DatI:d 06101196
BLANKET TRAVEL AtJTJIOlUZATJON (~~~:
· "The cnmpl~ travelll'tth~oq fmm sbaD iadi~ au -.. ~. staUIs.
· The white uul piuk copies of the trave1l11~OD form must be submittcci to the AcCDUllta
PayabJc ~0Jl of the FiDam:c Dcpanmcut 1br tbe Fimuu:e file ofrceoJd. 'Ihe yellow ccpy muat
be ~..<J in tha ttaVefcr's da:paItIaat file 1br1ba cum:nt fiscal yearplus cme year in camp1iam:e
with the &ate ~ ~~lfI!
· Each time a Travel Vouc:bcr is "niu'vd utili"""'g a h1...IrP..t tmvd. authnri.,.ticD. the mm:lc:r
must~thc-TA JJJJ:JtJI OIltbcTxaVlll VClIIICbIlrbm.
· A mastcz' blaDDt Uavd ~~ may be ~,~ to c:D\lUaft l<<atica5 wDhin tho District
botmdmes. al1hough, ibr mpIar work --~ttII eatstde District bO''lndsnif!$ a..sepamt.c
"lWmkP.t"' 1I:&vcI ~ will ben:quin:d fDr ada ~ ~. .
· 'RLmht travc1llrihnri_ncms do _ i1td1~ the poiDt of adgiD. Tlu: 1IaVal vaiu:ber sglwn1HM
for this type: aftravel wiD ~_t1he paiat of aacm ~u_ bytlut SDpII'Iisar_
SIGNATUlIES UQUIBD FOR 1'lIA va. All"1'HOJUZA.TION: The' tIaVeler JD1I8t mp1bc
fomi iniDk and HCUl'e th& appl'OpliatD ~ ~ lIipllDn'lI:S II iDdi~ , No ODD may
cxc:rciaa lipituq auih.wiiy ibr mWlluHar ~ mtbr:a', IppIOWl afahiaber 1cvcl ofilldbmitylllllllt
be obtaiDcd.
· 'IRA VrJ,1l.lI- Govemiag BOIIId -~ (JDqDired. =- JlDll-lClaedaled uavc1 oumida DisUiGt
inm".m,a ~-..... 01' ~~'GDly)
ARROV.AL SIGNATUU lIXQ(1DID: Gcm::miq BoaId. rMm..Slft or VIa n.an.n.-
· T!U. yYI.-r.1l. Bum BC8I1i -J.u (~ mr all tzavd izu:!11djq Gcm:miDS Baml
mectiap; Bat:eqaired 1br BaiD Bomi ~I:~)
APPllOV AI. SlGNAT1lU DQ1JDlJ:.D: Buin Baud ntairm_ Ex~ or GowmiDg
Board n..mn~ 01' VlCC n...~....~
· TllA nT .1r.1I; Excc:utive Dindar (n:quind 1br tlavd nnf!Iid.t the DiBtrict bOl1nd~ aDd to
adI:Iul COIIi:rau:ca 01' COIIVCI'BiaIa) .
APPROVAL SIGNATUU UQUDID: Go~ Boatd ~mnllft or V1I:C Chllinn..,.
. TBA"1" ,lr.1I~ "'lIIIi...1=...~ ~
AP!'llOVAL SlGNATUU BEQtJDmD: llz~ Dincltm
J
I
PIlOCEDURE
SOU'1".1lWlSTft-OPJDA "'ADIl~ DJ8'l1IICr
NOWBII: 13-5 PAGE:, aft,
1T1'LB: .TRA VEL .
SEC'l'1ONIDU~ AC~~~REPOR11NOJFINANCE
AlROVED: ~ ~~DAD:08I3OI96 ~~Dt13..S~06lO1I96
SlGNATUDS UQ~ FOR. TRAVEL AIl"IBOBIZAnON (CUllUa1lld.):
· TRA vy'J .Jr.1I: Deputy E:ecDiM Din:ctom, Gcnaral Couascl aDd ~tuJGaun1
APPROVAL SlGNATIJD _QUIllED; P.xr:cudYe Di'n:c:larar J\g,"'ut 'P.~-ut;"' Din.cb
. TBA Vttt .rDe Attcmeys
A,ltPROV AL S1GNATtJIlE llEQ1JDIED: r--.I Coamcl
. TIU.V2I,1m; DiRaoa~
. AJ'!!ROV AL SIGNATURE UQ1JIRED: Deputy Eucutive Directcrs
. TB.A VIR .'RlI. P.mploycca (outaide the stata),
AP!'ROV AL SIGNATURE REQUIBED: Su.pcniaars aadDqw~DircctDm.aadDcputy
Executive Dirccto.rs or GCDIDl Co1J1l.U1; IDd AIBistaat Im:cu1ivo DiDlctDr ar his ~I"-.
. nu. VRT .1r.1I,: Employees (widUD.. ~ District or tD~ or ~Itlnn.)
An'ROV AI. SIGNATUREBQUIUD: Su.pcniaars and~~_Deputy
~~.-ntive Dinctars or Gcaeralr.~J
. nA VY.T .Q: Employees (JIIIide Dimia:t am to ~--ces or canv-t1nt'.y
APPBOV.AL SIGNATUU UQUIUD: Su.pcniaars aadDcpadmcut DiIedaaI or ....",-
. TllA VRT .Jr.1I~ AdviICD ad C~lBnN
.An'ROV ~ SlGNATl1ll& D:QmaD: Deputy Bxa:utivc Direc:tms
. nAV1lT.1r.1Ie AdvisotyC<l"...~.:If~~
APP1l0V AL SIGNATURE UQtlIJlm: ~Y"'u'i'ftl DiDdar or dasipca
. TIlA V2'1.rR: Employmaat r~
AP!'llOV AL SlGNATUBE UQUIJlED: Depa.1:tmIm Din:dar a1tI:r ~.iilIIltiDD with
H1DD8Il R.esourc:ea
TIlA VEL VOUCll1lR~ A !mve1 Voucher bm should be ~Jf!feIt mu..-n..q,Jy upaa. n:tDm
ftocm a sched1d~ ttavr:1 period to wrifJ . mJatIld apeaIClL
A tJavclvcmdH:r ibrm DIIIIi' be rQ.m~ to ~.u..hr. Payable wi1hiD tbIce worki:aa days afmum
iom a uavc1 pcdad wium -Adv;au:e Tmwl Pay.mamt' has hem =caived.
If 1lC "Advam:: Tmvcl PayJml11t' his baa n=eived. a 1m_ vaudu:r fbIm __ be.~""""1D
AcQ)unts Payable within thirty days of ...t..~:iam a tIavel pmad..
I
PROCIDUU
SOuntwa.u JL01HII.&. WATIIlIlA.NA.GDlDNrDII'DIICT
Tm.I: .TRA VEL
SECTIONID&P.
AWBOVJ:D:
Nf1UR1:D: 13:-S 'AGE: 6 ai16
~ FINANCIAL IEPoR.1'INGIFlNANCB
JUTE: 08/30196 SlJftll~.~ 13-5 Dated 06101/96
TRA. VEL VOU~ (coDdllaed):
T'Jx: pre-printcd 1Iavc1 voucher formmustbc 1Pac ~ iD iDklUd ~ dcC'nml!'!ftR
("s.c., c:apia of1lavcl ''lItMri7.llti~ farm, ~. :a:patratiaa. bm, etc.) m'l.1St be ~ Bhmbt
travcl2nth...!r.di-. fmma OD. fill" 'n Pimuu:= must be ~ aD the Tmvcl Vaach&r by providiDg
tIu: TA UUH.
. ,
. Each ODI>way trip must be CDtm:d aD a tep-" liDO of1be Travel Vauc:ber. 1":ba point of origin
(mxn) md ~q()ft (to) must be indiC8~
. The 1iut -tcg- Cone-way trip) of tD.vcl pcriccl JDDIt inclUdes tJu: adUa1 time ....w ftom the
poim of arigin and ttu: last IIJcg" althat traYd'paiad must show tba time ~ aDd locatiaD
~f tIuI n-tn.2tton., Hour of depaItuR ad hoar of ICtDm m: ~cqaUed. fer all travel pa:ioda.
C~ 1laVCll ped1Jda 'W01J1d1llqllim l'el"~-'~ 1Iu: time 8& tJu: 1,:....;... DiU. iirat "lag" IUd
1bJ: time at campIetion oftbl: fiDalllJag. ·
. ~UIC)1J8 travel between vatioaa ~.n0lW m1iIt bedetai1cci au tbc.Trave1 VCJIJCb='. Bac:h
1I}cg" of ~;,....ti"IIOU awl wm iDdudc a paiDt of oriaiD, d~sriiOll aDd associatI:d apJaaatiaD
ofpubiic pIDpCH.
. 1'hD public putpOIC ~Dlllltbc ~ an the Tmvel Vcachcr by mdi~. topic: of
a m~1f (Le., Wectiq all SWIM Iaaa, MaatiDs with Deputy Dircctar), typI of COD:fcIaIa:
or COIWCD&ion (i.e., GFOA. ~ A WWA CAnfrnncc), purpose af an CM:Ilt (1.=', Ubben
. &:11d:iq 1br scnicc ofli=), etc.
GovemiDg .'Basin Bcam DlClIDbca may cJcd to aubmit T:ravel Vouchera quariIdy.
VlCJNlTY 'UI1...."'GE: VtciDity ""'-F ,,~J .t. mila =v- after mival at ad ~~.e
from a point of darinA~OIl to ~pJiDt wDhia 11M: ...... city ..., wbaD DC(' ry 10 ~riuet
, oftk:ial bu.u..- ciuIiD& tbc pcriccl ~~ ~ tIaftl.. Vscmity 1fttl~ ... 'be ~
separately on thI: T:avc1 Voudacr 1brm ad III ~.~ must be ~ 10 iuaUiY pubtic
p1Upcsc. llcport date, dcarinRti~ pabliG p.~ IUd ~....:...aad cudbIs oMwn~ r-~II
(Auto Mila Coda "2") on Tmvel Vcnu:lurr tD ~_* dID ll~cd ~-matinll
"QOOwn~ Mil-. ToIFMID D-n..ftnllll (ADm Mila CD "3") ilJIIIt ...nnairU!rai vic:iDity w'....r
(aea AUTO :EXPENSES forIlIij'U&tdc -r-"'I'~~).
SIGNA. nnu:s DQl1IRJ:D YO. 'I'ZA VEL VOU~. '!he 1IavcierlDUSt sip tb&= bm in
. ink mci SCC'I'Im tba app..~ 4IIl'!A~ftl MIth~ sir.nt-_ as ~ No aaa may ---
sipaturc :urth()liiy mr nm-lf or haacU; xa1b.c. approval of a hiP=' lr:vcl of ~ty 1Il1IIt be
obtaiDcd.
I
PROCEDURE
SOIJ1'BWES1'JI.OIUDA WA.'DIl1WUGEJdINT DIIDICr
NlJWBEJl: .13-5 PAGE: 7 ai16
nTJ.Z: TKA VEL
SlCTIONlDBl'
APP!ilOVED:
a: PlNANCIAL ~R.1'lNG'PINANCE
DAm 0113OI96 SIl}tDSEDJ!S: 13-5 Dated 06101196
SIGNATUllES UQUIRED FOR T1U. VEL VOUMImI (caJdiII1Ud):
. TRA. VRY.1t.1I. Gcveming Board and Basin BoaId --lwu aDd Eucative Diiectm-
APPllOV AI. SIGNATURE UQVl"Rtm: T1aftlcr is 0Diy -igrllfnpC~ ac:pt as stated
in me Boani Policy when prior appraya1 iI I\ai1&i&~
. TRA ~.~ J\ajmmt'mcuUw DiDdar
Al'l'ROV ~ SIGNATtlJl.E UQmRED: 'R"'-mive Dm:dm'
. TRAVEl' .0- Dr:pu1y 'F~~1tive DiIa::on, ~1 Counsel iIIId lDspcctcr GcIunl
APPROV AI:o SIGNATURE REQUIRm:.......;.-..+ &=uti~ DRctor
. TllA va .1r._~ Attomays
APPllOV AL SlGNA'l'tJU UQUIUD: GcDail Counsel or Scui9t Supc:rviJiDc.Att'cmays
. TllA.:VJr.1' .17.D: DiRctms .
APPllOVAL SIGNATURE ~ Deputy ~ Dirl,tm3
. TRA VR'I.'R1iI- Emp10yeea
APPROVAL SIGNATURE lIEQ1JDUm: Supcrvi.sars ~ot )du."V"S ad DcpartmIlIIt
~tw.. or dcaipcu
. T1lA VEl .1r.1I- Ad1risca 1IDd r~
;APPROV AI. SIGNATUU UQtJIJlED:' Dcpaty lm:cWive Dircdm'
. 'J."BA. vv.t :Ell! AdvisaIy r_itt.A u.......
APPROV.AI. SlGNATtlU UQmJlED: 'R.,,-miw Diracror or d~~I"'-
. TIlA VRT .mI- EmpioyIDIlIIt C~
APP1l0V AL SlGNA'I'1lJIE UQ1DRZD: DcpartmI:Dt DU~lI lIpOD =ardiDatiOD. with
HumaD B.aaarc=s
ACCOUNT CODJNG:All travel fOrma re1atiDg to a spccii'k uaft! paicd muat bear tbc same
accaumina data to pmpcdy idatify,lhc 1IaYClcr's dcpartm=t, ~~. public puxpoac and IN:ation
u wellu 1hc :fbDd _ KCQUDC. to be c:1:IIrFL .
I
PllOCEDURE
SOtmlWBSTJ1.oD)A WATa~DDrrmcr
NV'4PP'. 13-5 PAGE: lof16
TITLE= T1lA VEL ~
SECl'IDNJJ)RAll~: A C~~_~ANCIAL llEPOl.TlNGIFlNANCE
AWIlOVI:D: ~ . ~"'TZ: 08130I96 SU.tK~"'"".....13-S Dared 06101/96
CLASSES OJ'TllA.VEL.
Class A and B ttavd sball include any aa$gnml!ftt em nffldat District t-n"""1 away &om ofticial
br::adquattcm whmit is ~"IIiAered rr:uouabJe and Mr---,y to stay ovcmight iDd for whic:h travel
cxpcIIRS am approved..
.
Class A Cnntinnftlg tmvel of24 hours or man: away frum official hc:adquazters and away 1iam
bamc ovemight. 1'his is l"!It-1atM baed all four equal quariI:m of sixbaam each which
sball be a ~J-~N' day (midai.- fa ftlMnight).
Class B Cmm11J1OUS tzavd oflcss that 24 houri which involves avemight abscDa fmm oificVtt
hI:adquartcm ami away iom l10aJG C)VI!Iftigtw This is calculated based OIl 6-hour cyc1ea
~"I at the hour of departure.
Class C Sbmt or day-time. qa whIa tbr: 2Z:Iftlcr is net away 1i'cm Official badquartm
ovamght or whim 1ravc1 ac:aIS dDtiq ~ haua.dua to special ~I'!ftt to
~chICt District bu~~. .
PD DIEM: (1tclatu to Clasa A or:S Tmvd 0Dly)
(1) A ilat tate up to $50 per day (Sl2.50 pc' quarta' day) ~. i'~1 DO :n:ccipts ibr:rooma or m.calI,
or .
(2) ]lmnhul"'ao_.eut fer the aciwIll~1 cast _... ott!I'\dl'~ to be __htmndiSlMd by paid biDs.
.as well as tbr: authoriad meal allowance mRI ~lw!d below. Wha11cd&iD1 or mads lID
. provided at a stale iDltiwq~. tbe tmveiu JbaJ1 be ~ OII1y.1br thD actuI1 Gpcmc of
1,."faMe qrmea1s not to acccd the ,...,q~ aIIaw8a&=a.
or
(3) Two or DIDIC Dimict cmpJoyea "l~ 10 .. a mom while 1Iave1iDg 1IIIder CJau A or B
1ravcl statu Dl1JIt clc:ct 1be SIIIIIC per diem 1l'~ ofrmnl.....~ (1) C. (2)..~
above. Ifteimbua~n_ opdaa (2) ia .~ cmly tbr: a&:l1Ial COlIC oftbc mom . well as 1bc
autbDria:d mcallllowaa:s sbaIl be rM-a..-d.
or
(4) In the case of fcnign travel, the tmvelcr may choose the State per diem rate as statal above or
the foRip travel per diem mtI: u authn"~ by Section 112.061(3)(c). F1mida StalUta.
To be e1il101c farpcr diem or my 1raWl ~ ~ tIu: tzawl nmsI be ~nri-i by1be
apprapriat.e appraval authority aDd muIlmcet die pablic: pIIIpOBD J.1IKl~~
PROCEDURE
SOUlBWlSTJ1.nDID"- WA"DJl~DISTJiUCT
:.
lT11.I: TllA VEL
SBCl'I0NJIJR
APPBOVED:
NtJWBD: lJ-S PAGE: 9 0116
MEAL A:LLow ANCE :RATES: (Relata to C1IIa C Travel) -
To R.cccive MutDepart Must llctum
~flftt '"For. Prim'Tq: Aftmo AlJowancl:
BJ'lI!Sl~st oi.m. 8 un. $3
Lmu:h 12. DOOIl 2 p.m.. 56
D~ 6 p.m. ,Ip.m.-. S12
Mal allowances will be paid to pcrmDI in Class C Travel status wham part1~1 in ~~
public nicetmgs, !Il'!rfti.n~1 wodcIbap.. spccial_rn'l'Jftf!l 01' otbr::r ofticial 'b~-18 wiW:h oc:cua
outside thA: 1Vlnn.l wodt _~ of a 1Dvclc:r.
F"~ staff.sball cmly rccdve.mGl a1loW.mz(s) whm an _pt"mlt n:quin:s overtiaiC Itaius aim:o
tbc::ir nnw"rl"lI.I WGIk s..;pwMnti8 "ill tbD fiald.. .
In ~Ham:: _ ~l~ Scrvia:. p,m,"~~ 15, CiIcuJsr E, ~ Tax GaidD,
Class C meal allowa1u:: ~ ail: ~ 10 c:oasidaratiaa u ~ _tax pUlpaaa.
Wha1 a ~-u:: or CuQ"wdioD~ fee wh'd.... meals, tIu: travc1erwiJl.. be Dimburacd
for the meals bciDc pmWicd. If tho propam far a ~ or CDD.YtIIlUon states tbat brcakfiat.
lUDCh or dDmcr is iDe1udcd in the fi:e, tbr: tmftlc is c::pcctcd to re=ive 1bat meal witbout
rcimbutscmalt. (cmm'1~ 1RaJdast .. L'!nft.;dmed a bn:aIdist aDd is Mt riimbuaable wUu
prqvidcd. Bnmdl will be ~,icPacl atthD I1IDI:h aI1owaIK= JaCr:.) ~ 1brmal cpcue
will be 1ha ~. meal aJlowuu:;a rata ~,. aftbc adu8l c:oat aftlul maL "l'hc travclcr
must abIOIb any COlt above 18 mal allowm= amouat. 11p.1ViD _.. reimbaned.
AUTO EXPENSES: MihlaaO wiD be raiwnha-m at die Iat.c approwd by die S1atD tq;.tSliw~ 1br
the XOUDd trip from 1hc ~ paint of origin tp point of rkttftldinn wbIm tbD uavclcr is
authnri"ftl!d to WIfl his or her awn ~l vebidc mr oltiQlI District }puim- 1'hc 1bllowiDg
gQidAH",.. apply:
.. It is n:cmnm~ that a District pool vd1iclc be 1JRd mr aU Diatdct avel UDlcss ODe is DOt
available or use, of a .pcaaaal vehidc: wauld be m&:JI1: ~t ar C08t cfI'ec:tift. Usc of a
parsaaal ftbic:h: man be ,..""-'-.1 by the Uaw:Icn DiJ~ u ~ App&wJllia'iI:. ,
· All mil-., daTmM must be by a 1IIDII11y uaw1cd mum tiam the poiDt af ariPa to the pciat of
~af:icD.. ChapQ:r 112.061(7)(a). FJm:ida ~. stata, "All travel must be by a l1I1II11y
1laVCIJ::d mate. In c:uc a paIDIl1'.lZYcla by an iDdh1:ct mute 1br his OWD COIlVCIIicace. my cma
casts shall be barnr: by tIu: IIa'RIa; ami mimbDaemam: tbr ~""" sbai1 be baal ODiy Q1l sm:h .
charps as have bcca. iDs:mDd by a auaDy 1IaftIed mute. ·
PROCEDURE
SDIJ'1'BWDTJ'I.OI1IDA WATIa~DIS'1'JUCT
TnU: IRA VEL
SEC'IlO~AK
UPJIOVBD:
NIlWBEIl: 13-5 PAGE: 10 ofl'
G a PJNA.N'CIAL REPOR.TlNGJFIN.ANCE
DA'J'Z: 08130196 ~oo:.CS: 13-5 DaD:d 06101/96
AUTO EXPENDS (CDIIdDued):
· Whcium:r the point of origin and point of ~tiOll an: widJin two di&.&~ city limits
mmL'!2h!d 011 the Florida Dcparrtmezlt ofT~oaicial tQDIpo&Wicinmap, nn'~F shall
be determined by 1Jsing the Official Highway V'na,ge cbart {Exhibit A)I which provides the
computcd.distance 1i'am tbc.-mwa.o of aripJ,1D the '"tcwn. of n-tiw.SI';~ not ICtUal 00t-1!tP!P
~d;l1.. ,If c:ithc:r tovmlcity doc:s .. appear CD tbc chart. 01' whcu. involved in viduity 1IaVt:l.,
milc:ilge lIhoqId. be shown by adDal ~:r-~p.- Wb=cver employees tzave1 betwam
Dis~ct scnice ofiic::; - mileage sball be tiM_1ft~ by usiD& tbI: District Mu~p Chart
(Exhibit B).
· For all emmftl1~ travcl1rips rcpartiDg 1hc c:mpkJyec's home as tho point of ~ (depanure
. point). tba aDowab1e DUleap ii'om tb8 point of arisin (~ home) to the fiDt warlt stop .
Shan be the laser of 1hc.actual ~ mileage or the ~ from the ~3 official
~ to billhc:r fiDt~ atDp. ,
· Far all etmti....dOUS 1ravel tIipa lCpAtiuc dID cmpiD)'CC's hamc as a fiDaI cfatimHioo. tba aDowable
mil~p 1tam the last work atap to dIG final ~.nft\:l (cmp1oyC.r. home) IbaI1 be the 1eucr of
1Iu:adUal ~~1t\i]~ or1ho ~ iaB !be cmpJayee's last wert stop to.hilfll&r c6:ial
h-d'JWD1.elS.
· R.c=imbuxsc:mcm for ~d~"Ca mbIiiDg to the opcn1ima. _.nm-.~ ami OWIICIShip of a
pcncaal vcbic:Jc. other than miJ~. is DOt p"". ...:u-..d
· Two mUDd trips to au aiIport may be .p~()...d if it is ~~ to be maR: GeN'nmicst than
cme muad trip plus the airport ParkiDa fa 1br the ~1I1 vcbicle dm:iDg the sc:hr'lll!!dtravel.
AlJTOMOJQLJ: llENTALS: Each Govc:mmg Bo8ni 1ftlf'!lftber. the ~ Din:ctar. ~.lIi.r.utt
Executive Dha:tcr~ Deputy R._"vc ~ r_J Cm-_I. IUomI:yB .ad atba' iDdivicIIIais
lInthnri7P-d by tbc <iov&:miuc Board Q[ ~ Dira;tar may be supplied a lb::ata1 Ap1s:y Ccaual
BiDing Credit Card fur 1heir use while OR Disb:t nlll_i.~ ~ will Older aad dil1ribu1l: tU
carda after n=:ivingm ~uvcd CzaJit ~ J~ 1bim Dam the .,tth....,M iDdividaaIs..
An ~ --.:1loyec who i. mquiredm use a RlII1al auto, butbal DOt bcm ~pM an auto =dit cam, may
n:qc;, ',,~ a Rcatal.Apm:y 0. Trip Tmw:l 0&dI:r (o.T .T.O.). lbe O. T.T.O. is a ph.ofll...... _ _auto
, c:cdiE card to be UICd aalyem=. TmvoIars may request tIut O.T.T.O.,'by suhlntttbtg a Du:mo to
Pu;rehllAml with a copy thair f\dly c:ucutcci TDVCl Auttuwi~QIl1bmJ. ~niP-ft
I '
PROCEDURE
SOO'I'llWarJ'LOJllDA WADRMANA~DISDICr
nTLI: TR.A VEL
SEC11ONJDEl'AR
APPBOVJtD:
NUWBEIl: 13-1 PAGE: 11 of l'
. ACCOUNTING &: FINANCIAL REl'ORTlNGlFINANCE
DRCTJVB DAD: 0113OI96 SDl"m--~ 13-S Dated 06101/96
AUTOMOBILE :RENTALS (c..tillaed):
The c:r:dit card aud O. T.T.C. an: provid&:d by the zadallf11DI:i. part olits ap-m.-widl the State
of Florida. Individuals using a ca:dit card or O.T.T.C. am to =sDII: that 1bC pmpcr disc:ouat is
applied. that no sales tax is'eluqcd, aud that the moat ~~J type ofvcbic1c to I9Fcpdate1y
a~wnndatc the tlavc1.m:cds is n::qUClltcd.
Class
l(A)
.2(Bj
3(C)
4(E)
5(V)
Vehicl~ Si3:
Sub-Comp8d
Comp~
Tntmnte&tc
Full Size 4Idr
MiDi-Vau
Code
ECAll
CDAR.
IDA1l
mAB.
MVAN
AIR 'I'IL\. VEL: It is the reapoasibility of the ~lml cicpartmmJt to 8t-mA 1ba mast
eCn'l'l"'~eQ ~ of travel prior to "'~ %IlIImI1iaas. ~ may DOt be JDIIdc 1IDdl
awa~late Uavel lbrt~ndzaCiOll' ~ui&~ hae bcc:zl met. Tlu: District's ~ TDWCl
~,-~ Services pmvidcr shcuJd be nti1i~ m:laIiwly fDrxequatiDg ~.m-JItI'l. aDd booIdDc
tlights 1mk8 suhatsnmtll sav~ QIJl be II!Ill~ by utilizinllDOtl=' lOur=. '1'bD rapcdivr:
department is tapODIiblc far msL-, dumA lDdIar eaw-~11"'c ruc:rvUioDs. AD ~ft'lftCial
flishts will be coach clasa UDlCla DOt pl__,
Air Tmvel Cards are credit c:mis ~ by moat major mti~ mr f1i8hD limited to North
~ Th&:sc carda are ordaaI, ~-9-i aad dimibutai by ~M.ml UIIO CIedit ~
Request form to ~ an air 1aM:l card. lWwm:ally, these c:anis am aaly iaIued 10 Govemi:Da Baad
"(J"If!m~ the EXJ:CUtiw DiIect.or, 1'-...... J;ow--uDve Diactor. Deputy Eucutivc DiRams, Gcmal
CaUDSCl, DiRdma aud AttamayI. Otbcr scaff may xequcst air travel cards aaty IIftcr O~I
audIcrizalion :&om tha 1m:cutM Din:dm:.
,T:ravdc:s mustn:tain tha p-..~n:ccipt nom the uacd airliuc tic:kI:t (lastpBF oftickct). Up
n:tum to the District. 1his Iea::iptmust be fia w..dcd to A~tnN l'aJabIc within tbRe lJwrin- days
with the travclcr'llIilP'lItnOl; aad ew&..1ICCCU1It ccdinB au. dut capy.
CJIAllTn n.JGHT SEllVlD: 1hia =-vie: ia to pRMde spa:ific tDmspoI1IItion to aUIIad
~. ctc.. in order to cnaduct DiaUict ftn.ift..., (ov-TIiBJn 1Ie~P-hldM ftaID 1IIia ~4n-).
hqucsta mr GovemiDa mdlor Basin Ba8rd ~~ ~~ Din=cU, J..,,;.tJmi ~
DircdDr, Dc:pmy ~~~ ~ aad Gcanl CmmIc1 cbam:r fligbm will be atl'IIIpi 1braqh
the F.,."""ltivc Dc:puImcDt dI: ~yiwg lIppl'DWlas S1aaI:d in tile Policy. 11uI QlD of dIutrlr fti&bss
by staff m~bem should be an CI:Ilptian ad m1IIt be onrthnri~ by tile l:~'ftl Diredar. A
requisition (U) must he ~~ into the ~lll aystrm with die f1iIbt JChedu)& iIdin....tion in
orcia' for a purcbase ardc.r to be pl'" r .l. d
i
PROCEDURE
S01lTBWlSTJ'L0RIDA. WA1'DMAN..l~DII1'JIJcr
1TI'LE:. .lRA VEL
SECTIONJDEPAJI:
....PJlOVED:
NlJWBD:" 13-5 PAGE: 12 afl'
G &; FINANCIAL REPORTINGIFlNANCE
DAD: 08130196 ~P-$J!'~.s: 13-5 Dated 06101/96
CBAllTJ?l FLIGHT SERVICE (CODtiaucd):
Purchasing will ~ the n:queai in ~- with Board Policy 150-1 aad Diattict Proc=dare
15-1 gt)VaDizig ~ pradia:s, which ~Jnn..s ~I far servica 'with III app4opi*
charter flight ~ oI*ami, the tcqdBe4 sarvia:s at the bat ~ldc price (r-nwm"-W' with
!rip rcqui:remc.uts aDd safetY). aad ~lIn,&'f!itJn1giDg tIH: services mqucated. upon n:ccipt of
DCOiVsft~ ftom ~ JI!Il'!P.StUlg department. Emapns:y am&Dgi:mCDta may be madI: dim:tly with
PurcMmug wbc will tb= notify tha F~~vc Departmi:at and n:quat ..,..~atiOll oftbc zaquizcd
dDcumCDtl.
Under mXma1 circmn!ltllIle;s. payment of or rcimburscmmt 1br tmvel bypriYate 01' ~P'l"y.-ovmai
or cbaII=' planI: shall be: DO grcatl:r tban that aUowai h' ~ (coach claSI) air travel rate fOr
equiv,a1cnt ~.c
.
BO'RLIMOTEL ACCOMMODATIONS: I ~~g ~ is mimbuaabIe to authorized
DiaUict travelers ~eqainulovemiibt absac:c away from official ~ ad- bama \mdi:r
Class ~ or B tIa'l!Cl. 'I'hc. traveler may DOt ze=ive tMnhi--_'f fer 1ndiP"I within tba 1cca1..
DD1cu :nlffann-t by the Deputy EDcutive ~ ofM!l1t~ ~ . " '
In Order to achieve a cost _ViDP to the. Dimict, dII: Diatrict may caatract dim:tly with the
hotcIIDiotcl. '
On _...~ wbca thctmvcJals :flight ~~.,.. or eadina time ofa caaferau:= pnmmts ~'8
, home by area-h1.o~. tbG DcpaltmmltDin:cmr1llllSt ~inl!! wbcdu:r au lI~tijtinmll ovc:migbt
lICl'!nftIft'IndRiion is wammtcd. . ,
EMERGENCY EXPENSES: Emqeacy ~11bat-=_ M1atcd 10 tmvcl abauIdDOt'appcal"
aD the Tmycl VOl1Gbcr. hid iIDOico or ~ fbr such ~ must be S'IIbmittl:d for
reimb\ll'!UM'ent thraqb. petty cub or.. if ova' 325. 1w --~ a du:ck RqUaI to AccolIIlta
Payable.
OTIIER EXPENSES: Wb= apcases IPS ~11O tIDel, MCeipts abal1 be --.f!itM 10 1Iut
Tmvcl Voucha' and explamed briaily OIl tile imn CI" III ~~ -~ hccipa IR
n:quirai in all eases a.cept whm n=ipta .. DOt poaihJc (s.e.., ~ mctaa). An aph....Minn
must be incin,,~ to apIaiD. when DO mceiptis anUble Ifpmaf ofpaylamlt 01' apl_....RII is DOt
~i:t'...n. ~ cauuot.be ~
PROCEDURE
SOIJ1'BWISTJl.nDm... WA.1'D~DISI'JIICT
OTBER EXPENSEs (coatiDud):
Other authnT1" ~scs i1Jeblde:
I. Ta11s tbr mad..brid&e; !cay. -=. <.... DIpIiRd'" awiJabJe)
2. ParlQug ad atomgc fi:ca (ra:cipU rcqaimd - aaptDllfcrpuJdag)
3. Leas dis1auc.c.~e cIuqes" fer "".....~. pIIl'p)ICS (JIlCIIipIa mqv.imd - aczpt __ CDia opcaafl:d.
dcW:a arc uacd)
4. Nnininal te1cpn-me GpCDICS* for bosinc:ss p1IIpOIeS (m=ipra Ieqain:d _ a=:pt w_ cain ~
dcvic=s arc uad) ,
5. Taxi fare or other similar traDapcrtation costs ---'..fed with ~di~ bn$incu fimctiODl or
going to (:icm) the: hotel (1ICaipc~) .
6- Ccufi:rcDa: or conWDtioD. maimation fea paid dimctly by the traveler whiJe ~~inll a
conference or convention sazviDg the puhiic imrPcae an bcbaIf of the Diatrkt (lCCIipt mquiad)
7. State ales tax paid directly by the traveler OIl pun:bascs dira:tly IelarI:d to DiItric:t bnM--
(ncaiptlequiNci) . -.
.. i9.........-'~lIlr-'y...._~JIIMlC.....,...I!f__.,flr__~~v- , '''J J -~
Expc:asca DOt ftlimbunablc are:
1. -rIpS or arasai-
2. ~ ?-V--'IIII calla ,
3. l4'~~ '-IPse chatps 1DW:u cbargea ~:fbr Diatri.ct ecp~=
Lost or ~i!l_"1 receipts will n:quim a 1Ift--'+ si&aal by ttu: tmvcler with DcpartmcDt DiIec:tors
approval ill anil:rta receive: ~
Other travel l:XpCDICI act dcrailcd in 1bc Proc:dllll:l sball be haudlcd by ex=ptiOD. widl Deputy
l4'y~ DiRdm'J appruval.
TR.A VEL AnV ANCES: Advaaca pII.yIDaIl k afticial Uawl may be autborizcd. by thr; ~
Dira:t.or or deIi&J- for CIau A 01' B 1I&vel whim 111I: 1ravelcr lII'Iii~ _-i_..rial travel ~
(i.e., lodcin& ~ pam"c) aud JIlCl1II=ItS 1bada to cover 1Iu: ~.o uave1 GOBtL Travel
advances will Dot be ~ mr C1UI C 1aM:l apaIla. The minilqJDft tJ:avel a4vaD&:c amount
is $50. 'I'bc mllYjmum travel adwDce sball DDt a:a:&i 80 pcrcaat of tbII-mn.fWf calt far oificW
tlavel-~'~I any paymtllUta'" dkua1y by tile Diatrict. nc tIavel adaDca willr-ally be
made to tile tmve1cr en du: ~ prim to bisiJIr:r dr:pIImm:. ' .
Advuu=paym&mt (or tba 1rlmIJI:n cn:dit cmi ..1I.1.,nri7JItion) far 011I: Bights lod~1 is lJIUaily
!~uiP;d to ~ a ~ if tU trafticr will mive a1lI:r 6 p.m. and. maybe zequiRd to
reserve a room at a preferred group l'ItI:. na Diatriamay mimbune tbia ODe niIIU r.~ as .
a.dva:oc= to. the travelc:r uti1&: tmveIcr docs lICt pmYidI: a c:n:dit eanl aud1arization. 1he a&i'vam=, if
requiRd, will be made to tt= 1Iavelcr prior 10 tbfl duc date ~b1i!Chl!ld by the hotIdImotd.
PROCEDURE
SOIJ"l'BWBSr J'LOIUDA WA'DIlIlUfAGDaNrDISTIUCT
111'1.1: TllA VEL
SECTlONJDD'AK
AnllOVED:
NDWBEIl: 13-S ,AGE: 14 oil'
: ACCOUN'IlNG &FlNANCIAL REPORTINGIFlNANCE
DAD: 08130196 SlJPE9!12"Vt IJ..S Dated 06101/96
'IRA VELADVANQS (a..Ded):
A3 soon as p'ssiblc de the employee lams ofa travel <lI-'gynn-~. azul lID ~ is deaircd, the
emp1cycc should complct.c: a Traftl AuCbnri7.llrinn 1brm md mark tbr: -AdvaDce TAvel PaymcDt
Rcqu: ,~=. section. Th8 request DWIi be approwd by the cmployars Dcpartmamt Director bemrc
pa~H: can bc pr<x:essed..
WitbiD tbn= wcDiag days aiia' _tnt-8 to the DiIttict. the 1rawIer who received .1IaVal aJv...
is rcquin:d to submit a ~~ Travel VoadJr:r. The lIIIlCliut at the uavallliVIJU:Cisto be
deducted ftom the: tmvel c:.xpCmses claimP-d ad any exc:ss ttave1. advaDcc amcnmt must be
reimbursed to ~ District wJJcn solmntting the TmvaI Vaudler.
CONTINUOUS T1lA VEL STA.TUS: Thole c:mployeca CD cnntmnnus 1ravcl statu may n:=ive
a ccncnucus tmvei advance in an amount DCt to ===i 80 pcrc::m of ~ tIavel GpaIIIcs 1br
& two-week 1lawI period. (;mI~ 1raveJaa IRl ~ as cmp10yccs who lOutiue1y tavc1
overnight. 1'bcIc CIIlployees qn ennb'lP<)Wl tiaftllltaius must ~_ .. Trawl Voucher an a
wc:kly basis to ~e1lt tbdr ac:ualuave1 ~ua If III c:mpIoyCc is DO lcmpr OIl -riYl"nuI
'travel ~ any emmnllnm tmve1 advan= ~ in ac:=rs of aaoal CIZptIDHImDIt be ~
to the Distdc:t wDbiu tbrcc bmri11-.da.ys. ,
n. ~.,..-ntlN lJlretDr..,...tib",. iII/&,Ht"" ~
PROCEDURE
SOu Ulw..,i ILOIIIDA. WAD:IlJIAJtAGIIIDITDIS'I'JUCT
T1TLI: T1tA VEL
SECIJDNIDEJ'
AJlPROvm:
NtJMBD: U-S UGE: 15 of l'
Gel FINANCIAL REPOR.T.INGlPIN.ANCE
DAD: 08130196 ~~a: 13-5 Dated O6IOl/~
EXHIBlI' A
'OD'lcw. mGBWAY MIl.RAGE", 411T
WhaJever the point of orisin and point of d~ftllrinn arc widUn two diifcrc:nt city 1i'mits mdi....r..A
, on the F1crida ~ afTnapartaDan aftiI:ial ~WicDmap. mi1ag\: shall be ~...li"'M-
by using the O~ Highway Milcap cbart pmYidiDg the Cuwputcd ~~ figm the "town" of
origin to the "town. of n-ti-wi~ Dat actual ~~diwtp.
To use the mileap chart, ~..... !be town of aricin and town of df:stinatiou. LoGIte both on
.cbart. Place- IUlCl' along Step ~ town ~. h\1 closest to the apt. FoDow KfCII to
~g cabmm beneath town ~ c1DICIt to tbc left. 1"ha number at tilt: iDta:IccIian
n:pn:sCDts theOM-way milcqe bctwa:a the two_1DWI1s. Thia is tho milcap to be ~ whim
tra~ling between tb&: city limits of two c:iiics or towns appcariug. on 1bc milCAF cbarL
EXAMPLE: City of Tampa to City of St. ~= 20 mila
-
NOTE: This 1I0fticial HiBhwaY Milcap- cbart is priDtcd OIl' tbc cum:m Flarida 0fticia1
Tr.msportation Map which is lLvailablc ill ad1 Dcpmmeat. .
I
IB ___
..11 n_
.,. --
..-....
.--
, ...
-..
...
I
I
PROCEDUBI
S01l"l'BWlST J'tftItJDA.WA.TDM..\H"~l8DICJ'
1'I'lU: TRAVEL
SECnONJDD'
APPROVED:
NUWUld3..S PAGE:, 16 of l'
G &: FINANCIAL llEPOR.1lNGIPlNANCE
DAD: 08130196 ~ 13-S Dated06t01I96
EXmBlI' B
DISTJUcr )ftI,1r...lGJ: rw -\.,.
Dacnm~ ~p for Most DiD:ct Route
Bc:tMca ScniI:e Offices
.~
HadquarterslBrooksville
H~e
~oksvi11c
Tampa Scrvic: Otlic:
Tampa Se:vice01ficc
Tampa Service ~
,.Bartow Service Office
Bartow Service Offi=
Venic: SCl'9ice Oftk:e
· 'ThaD miles wcm detenaiDcd by
~~ Scrvic: Ofiicc
Bartow SCnicc: Ofticc
Vaicc Service Oftice
Tampa Sc:nicc 0t1ice
1nw:mesa ScrW:e Office
B8rrDw Sema:c Ofticc
VCDice Scmce 01lice
lJaw:m-a Scvicc Oftice
VCDice Service 01lic:e
1"hrce of the five District service oiIic=s m: DOt J~ withia the limits of a city. 'l'b.c:retiJIe. the
mileage to thc:sc serricc offk:a caDDat be M,t ...i~ usiDa tlu: Oftidal HiahwaY MDeaac chart..
1'hese scMce offic:s are callai: ~ ~ Tampa Scnice 01Ii= aDd Venice
Service Offic:c..
1"hI: ~'"'entcd. nn'~p ba.__savice aifica as listI:d iIl1br: above c:bart sbaI1 be. used whcm:wr
I District travc:lc:r iI trave1iDa bctwccD DiaD:t ~ nftira lf1barc all: Qtl..n..Jdi"'l or lIII1ba_
~tm~~. sUGh 88 a daaur, which ~ dID DiatriI:t tmwlcr to take aaodIa' lmap: zoute. aD
cxphmation as to why the mileage lIpOIIed is ......1IIIIII1IID dn.o,o,~ tnil-. aD 1hc above
chart must be i11dndfti with tbe ~111ftnU1tM Tmvd VaacbI:r aud appmved by1b8 !.IftthnO~
Dpa. .
~ mil..... bc&wet:Il dle Burow _ !D"~ .... aftica 18fJalu.. Oftiaial mpway MiJca&c ciIart
mila siDe:: these two Hl"Iil:: 0Sicu _lGIllIIDd '" ,', '11 tile . IiDmL