2262
ORDINANCE NO. 2262
H
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING CHAPTER 2, ADMINISTRATION, OF THE CODE
OF ORDINANCES OF THE CITY OF CLEARWATER, FLORIDA,
1962, TO ENACT A NEW ARTICLE X, DEPARTMENTS, TO
SET FORTH THE COMPOSITION, APPOINTMENT AND DUTIES
OF DEPARTMENT DIRECTOR, AND ORGANIZATION OF
POLICE DEPARTMENT, FIRE DEPARTMENT, CENTRAL
SERVICES DEPARTMENT, FINANCE DEPARTMENT,
PLANNING DEPARTMENT, PARKS AND RECREATION
DEPARTMENT AND PERSONNEL DEPARTMENT; PRO-
VIDING FOR REPEAL OF ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT; PROVIDING FOR THE
SEPARABILITY OF THE PROVISIONS HEREOF; PRO-
VIDING FOR PROPER NOTICE OF PROPOSED ENACT-
MENT; AND PROVIDING FOR THE EFFECTIVE DATE
OF THIS ORDINANCE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. Chapter 2, Administration, of the Code of Ordinances
of the City of Clearwater, Florida, 1962, is hereby amended by enacting
the following new Article and sections to read as follows:
ARTICLE X - DEPARTMENTS
Section 2-144. Police Department.
(a) .Composition. The Police Department of the City of
Clearwater, Florida, shall consist of a Chief of
Police and such other officers and employees as
may be provided for by the City Manager.
(b) Appointment of Police Chief. The Chief of Police
shall be appointed by the City Manager.
(c) Duties of Police Chief. The Chief of Police shall have
the following duties:
1. Direct and supervise the Police Department.
2. Plan, develop and coordinate municipal police
services,
3. Analyze reports of police activities.
4. Confer with staff personnel and others with
respect to police activities.
S. Develop and implement departmental policy,
procedures, organizational charts and methods
of operation in written form.
6. Receive and answer citizens' complaints relating
to Police Department activities.
7. Attend all regular and special meetings of the City
Commission. This function may be performed by the
'designee of the Police Chief.
8. Submit and administer an annual budget for the
department in accordance with procedures
prescribed by the City Manager.
9. Perform other related duties as required by
the City Manager.
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Ord 02262 12J11/ 8o
(d) Organization. The Police Department shall be composed
of the following sections:
1. Supervision, Shall provide administrative manage-
ment to the Police Department through planning,
budgeting and supervision,
2. Administration. Shall be responsible for
the training of personnel, management of
community relations programs, screening
of police applications, providing research
and planning for the department, and super-
vision of internal affairs.
3. Operations. Shall patrol the city in established
routes, regulate parking and traffic flow, enforce
ordinances, investigate crimes and apprehend criminals.
4. Services. Shall process and maintain records,
control and protect evidence, investigate the scenes
of crimes, manage communication systems, main-
tain facilities, equipment and supplies, and super-
vise care of prisoners.
Section 2-.145. Fire Department.
(a) Composition. The Fire Department of the City of
Clearwater, Florida, shall consist of a Fire Chief
and other such officers and employees as may be
provided for by the City Manager.
(b) Appointment of Fire Chief. The Fire Chief shall be
appointed by the City Manager.
(c) Duties of Fire Chief. The Fire Chief shall have the
following duties:
1. Direct and supervise the Fire Department.
2. Develop plans and policies for fire prevention,
fire fighting, training and distribution of personnel
and equipment.
3. Budget and allocate funds for employees,
maintenance of fire stations, department
vehicles and fire alarms.
4. Maintain reports and records of department
activities.
5. Maintain' a working relationship with other
departments and fire related organizations.
6. Submit annual and monthly reports as required by
the City Manager and State and National agencies.
T. Submit and administer an annual budget for the
department in accordance with procedures prescribed
by the City Manager. '
8. Receive and answer citizens' complaints.'
9. Perform other related duties as required by
the City Manager,
(d) Organization. The Fire Department shall be composed
of the following sections:
1. Supervision. Shall provide administrative services
for the Fire Department through planning, budgeting,
and supervision.
pxd #2262
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Z. General. Shall maintain and repair all department
vehicles and equipment, operate communication
systems, dispatch and route vehicles responding
to emergency calls, and update and maintain fire
district maps.
4
3. inspection. Shall help prevent the loss of life
and property through inspection, enforcement
of fire codes, investigation of suspected arson
and establishment of educational programs.
4. Fire Station. Shall provide fire fighting and
other services to minimize loss of life and property.
5. Emergency Medical Service. Shall provide advanced
life support and basic life support.
Section 2-146. Central Services Department.
(a) Composition. The Central Services Department of the City
of Clearwater, Florida, shall consist of a Central Services
Director and other such personnel as may he provided for
by the City Manager.
(b) Appointment of Central Services Director. The Central
Services Director shall be appointed by the City Manager.
(c) Duties of Central Services Director. The Central Services
Director shall have the following duties:
1. Direct and supervise the Central Services
Department.
2. Develop and implement a records management
program.
3. Coordinate programs and work activities of the
various sections in response to City requirements.
4. Provide cost analysis data and reports for the
Assistant City Manager or City Manager as required.
5. Develop and implement departmental policy, procedures,
methods of operation and organizational charts in
written form.
6. Submit and administer an annual budget for the
department in accordance with procedures
prescribed by the City Manager,
7. Perform other-related duties as may be required
by the City Manager.
(d) Organization. The Central Services Department shall be
composed of the following sections:
1. General. Shall provide administrative services
to the department.
2. Custodial Services. Shall provide custodial, general
housekeeping and maintenance services to public
buildings.
3. Building and Maintenance. Shall design, construct and
fully maintain all City-owned facilities, conducting
periodic inspection of these facilities and demolishing
City-owned properties; performing emergency repairs
daily and during disasters.
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x2JII/8a
4. Data Processing. Shall provide computer data
services to the various departments of the City.
5. Communications. Shall provide a central
office for Clearwater residents to kegister complaints,
request services or obtain information about the
operation of the City;, shall provide messenger
service, mail pick-up and delivery, central
reproduction facilities and switchboard operation
for City departments and divisions.
6. Purchasing. Shall process requisitions from all
City departments, research procurements,
obtain bids or competitive prices, award purchase
by issuance of purchase orders, audit restricted
purchase orders and 'maintain complete inventory
control data analysis, maintain a central inventory
of line items used by City departments, receipt,
issue and store these items.
7. Safety and Insurance. Shall update the Basic
Emergency Operations Plan, upgrading safety
standards and communications systems; administer
City's general Liability and Workman's Compen-=:
sation; conduct a City safety program.
8. Garage, Shall perform general and preventative
maintenance, fueling, repairs and painting of all
City motorized equipment, and keep an inventory
of repair parts.
Section 2-147. Finance Department.
(a) Composition. The Finance Department of the City of
Clearwater, Florida, shall consist of a Finance Director
and other such personnel as may be provided for by the
City Manager.
(b) Appointment of Finance Director. The Finance Director
shall be appointed by the City Manager.
(c) Duties of Finance Director. The Finance Director shall
have the follov,, ,ig duties:
1. Direct and supervise the Finance Department.
2. Serve on City Manager's special staff as his
consultant on fiscal matters.
3. Serve as City Treasurer.
4. Develop and implement, in written form, departmental
policy, procedures, methods of operation and
organizational charts.
5. Work toward a more central process of collection
of monies throughout the City Government.
6. Submit and administer an annual budget in accordance
„ with procedures prescribed by the City Manager.
7. Perform other related duties as may be required
by the City Manager.
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Ord #2262 12/11]80
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(d) Organization. The Finance Department shall be composed
of the following sections,.
1. Accounting. Shall be responsible for installation,
maintenance and operation of computerized accounting
and information systems required to record
budgetary and financial transactions of the City and
to provide routine financial statements and such other
reports and analyses of data as may be required for
management purposes.
2. Receipts and Disbursements. Shall be responsible for
processing receipt and disbursement transactions of
every sort including receivables, payroll and capital
projects; shall be responsible for accounting analysis
of transactions and preparation of data input documents,
shall maintain records and files relative to grants and
associated projects.-
3. Internal Audit. Shall maintain continuing surveillance
of all activities of the City which involve collection
or handling of cash funds, including contractors or
other corporate or private parties whose business
activities in the City are subject to scrutiny by City
audit personnel; shall participate in the preparation
of Annual Reports of the financial activities of the City.
4. Budget Office. Shall prepare and administer the annual
operating and capital improvements budgets; develop
and implement procedures for department budget sub-
missions in accordance with procedure prescribed by
the City Manager.
Section 2-148. Planning Department.
(a) Composition. The Planning Department of the City of
Clearwater, Florida, shall consist of a Planning Department
and other such personnel as may be provided for by the
City Manager.
(b) Appointment of Planning Director. The Planning Director
. shall be appointed by the City Manager.
(c) Duties of Planning Director. The Planning Director shall
have the following duties:
1. Direct and supervise the Planning Department.
Z. Act as secretary to Planning and Zoning Board.
3. Serve as consultant to City Manager, Mayor, and
City Commission on Planning and Zoning matters.
4. Meet.with various county, regional, and state
organizations engaged in planning activities.
5. Confer with civic groups, developers, citizens
and City officials on planning, zoning and related
matters.
6. Participate'in all regularly scheduled City Commission
meetings.
7. Develop and implement departmental policy, procedures,
methods of operation and organizational charts in written
form.
8. Submit and administer an annual budget in accordance
with procedures prescribed by the City Manager.
9.. Perform other related duties as may be required by the '
City Manager.
Ord 4226'2 -5- 12J11/80
(d) Organization. The Planning Department shall be composed
of the following sections:
1, Long-Range Planning. Shall be responsible for
revisions of the comprehensive plan, major
annexation and rezoning studies, and various
special and functional area studies.
2. Current Planning. Shall be responsible for
residential and commercial development and
requests for zoning of annexations, plat approvals,
and interpretation of the zoning ordinance; answer-
ing zoning inquiries and obtaining legal ownership
assessment records on property; maintaining a
zoning atlas; drafting and graphics.
Section 2-149.Parks and Recreation Department.
(a) Composition: The Parks and Recreation Department of the
City of Clearwater, Florida, shall consist of a Parks and
Recreation Director and other such personnel as may be
provided for by the City Manager.
(b) Appointment of Parks and Recreation Director. The Parks
and Recreation Director shall be appointed by the City
Manager.
(c) Duties of Parks and Recreation Director. The Parks and
Recreation Director shall have the following dutiesl:
1. Direct and supervise the Parks and Recreation
Department.
2. Plan, develop and direct mu icipal recreation
programs.
3. Develop and schedule athletic programs.
4. Receive and answer citizens' complaints.
5. Maintain records of department activities.
b. Submit and administer an annual budget in
aaeordance with procedures prescribed by
the City Manager.
7. Perform other related duties as: may be required
by the City Manager.
(d) Organization. The Parks and Recreation Department shall
composed of the following sections:
1..Cenaral Support. Shall provide administrative
services for the department.
2. Athletic. Shall provide a City-wide athletic program
for children as well as adults.
3. Recreation. Shall plan, promote, and supervise
general recreational programs at City recreation
centers.
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12J11J8o
4. Special Facilities. Shall plan, promote, and super-
vise City-wide tennis, swimming, lawn bowling,
and shuffleboard facilities, and maintain a Municipal
Golf Course for use of the general public.
5. Parka. Shall maintain and manage City-owned parks.
playgrounds, medians, rights-of-way, undeveloped
properties, cemetery, public beaches, and other
landscaped areas.
6. Nursery. Shall be responsible for planning, designing,
and installing landscape projects and propagating plants
for use in City Parks and other landscaped areas.
Section 2-150. Personnel Department.
.0rd'.#2262,
(a) Composition. The Personnel Department of the City of
Clearwater, Florida, shall consist of a Personnel Director
and other such personnel as may be provided for by the
City Manager.
(b)Appointment of Personnel Director. The Personnel Director
shall be appointed by the City Manager and the Civil Service
Board.
(c) Duties of Personnel Director. The Personnel Director
shall have the following duties:
1. Encourage and exercise leadership in the development
of effective personnel administration within the several
departments in the government service, and to make
available the facilities of the department of personnel
to this end.
2. Advise the City Manager on manpower utilization.
3.' Foster and develop programs for the improvement
of employee effectiveness, including training, safety,
health, counseling and welfare.
4. Investigate from time to time the operation and effect
of this ordinance and of the policies made thereunder
and to report such findings and recommendations to the
City Manager and Civil Service Board.
5. Establish and maintain records of all employees in the
government service, in which there shall be set forth
as to each employee the class, title, pay or status,
and other relevant data.
6. Make an annual report to the City Manager and to the
Civil Service Board regarding the work of the department.
7. Apply and carry out this ordinance and the policies
thereunder and perform any other lawful acts which may
'be necessary or desirable to carry out the purposes
and provisions of this ordinance.
8. On recommendation of the City Manager, issue
personnel policies for the City of Clearwater.
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12/11/80
9. Develop and maintain an affirmative action plan that
will assure equal opportunity in recruitment and
selection, job structure, promotion policies, training
to improve job performance and upward mobility, and
other related procedures and practices.
10. Submit and administer an annual budget for the
department, in accordance with procedures prescribed
by the City Manager.
11. Perform other related duties as maybe required by
the City Manager.
(c) Organization. The Personnel Department shall be composed
of the following sections:
1. Administrative. Shall direct the personnel program,
assist in collective bargaining, prepare and revise
rules and regulations.
Z. Recruitment, Examination and Records. Shall advertise
and conduct examinations to fill openings in the City's
job classifications, maintain eligibility lists, certify
eligibles to City departments and maintain central
personnel records.
3. Classification and Pay. Shall maintain a formal
classification plan for the various job classes in the
City service, with reviews at least every 10 years,
consider: requests for class changes, perform job
audits and prepare new classifications, conduct wage,
salary and fringe benefit surveys, and prepare pay
recommendations for various positions.
4. Training. Shall perform evaluations of employees and
develop employee orientation, formal on-going super-
visory training skills and management development
programs.
Q
Section 2, All ordinances or parts of ordinances in conflict herewith
are to the extent of such conflict hereby repealed.
Section 3. Should any part or provision of this ordinance be declared
by a court of competent jurisdiction to be invalid, the same shall not affect
the validity of the ordinance as a whole, or any part thereof other than the
part declared to be invalid.
Section 4: Notice of the proposed enactment of this ordinance has
been properly, advertised in a newspaper of general circulation in accordance
with Section 166. 041, Florida Statutes.
Section 5. The provisions of this ordinance shall take effect
immediately upon its passage.
PASSED ON FIRST READING Novcmber 20, 1980
AS AMENDED
PASSED ON SECOND AND FINAL
READING AND ADOPTED 1]ecember 11, 1980
AS AMENDED
A sti
1JCity Clerk
..9-
ayar-Commissioner
12/11%80
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