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ORDINANCE NO.-SO
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO THE PROCUREMENT OF RECYCLED PAPER BY THE
CITY; ESTABLISHING POLICIES TO ENCOURAGE THE PROCUREMENT
OF RECYCLED AND RECYCLABLE PAPER PRODUCTS BY THE CITY,
PROVIDING FOR DEFINITIONS; ESTABLISHING REQUIREMENTS FOR
PURCHASING CONTRACTS; PROVIDING FOR REPORTS;
ESTABLISHING RESPONSIBILITIES FOR THE PURCHASING
DIVISION; PROVIDING FOR EXEMPTIONS; PROVIDING FOR
CONDITIONS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is the policy of the City of Clearwater to promote the use of
recycled paper products in order to stimulate the demand for such products and
to divert paper products from the solid waste stream; and
WHEREAS, the City Commission finds and determines that preferential
procurement programs requiring the use of such products will encourage and
promote the use of recycled and recyclable paper products by city departments,
agencies and contractors, and will increase the overall demand for recycled and
recyclable paper products; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Purpose. The purpose of this ordinance is to promote market
development of recycled products and recyclable paper products by establishing
preferential procurement programs applicable to all departments and agencies of
the city and the contractors doing business with the city.
Section 2. Definitions. As used in this ordinance:
(1) "Contractor" means any person, natural or artificial, having a
contract to provide services, labor or materials to the city, or who is a
subcontractor under a contract to provide services, labor or materials to the
city. The term includes, but is not limited to, consultants and suppliers.
(2) ' "Department" shall refer to any department under the direction of the
city manager of the city.
(3) "End use" means an intended final use of a product by a consumer
which will not result in additional value being added to the product.
(E4) "Minimum content standards" means standards set by the city
specifying the minimum levels of recovered material and post-consumer material
necessary for designated products to qualify as recycled products.
(5) "Paper and paper products" means all items manufactured from paper
or paperboard.
(6) "Post-consumer material" means only those products generated by a
business or consumer which have served their intended end uses, and which have
been generated or diverted from the solid waste stream for the purposes of
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collection, recycling and disposition.
(7) "Post-consumer paper material" means:
(a) Paper, paperboard and fibrous wastes including corrugated boxes,
newspapers, magazines, mixed waste paper, tabulating cards and used cordage after
the point at which they have passed through their end use as consumer items; and
(b) All paper, paperboard and fibrous wastes that enter and are collected
as mixed municipal solid waste.
(8) "Recovered paper material" means paper waste generated after the
completion of a paper making process, such as post-consumer material, envelope
cuttings, bindery trimmings, printing waste, cutting and other converting waste,
butt rolls, and mill wrappers, obsolete inventories, and rejected unused stock.
The term shall not include fibrous waste generated during the manufacturing
process, including but not limited to fibers recovered from waste water or
trimmings of paper machine rolls (mill broke), or fibrous by-products of
harvesting, extractive or woodcutting processes, or forest residue such as bark.
(9) "Recyclable product" means a product which, after its intended end
use, can demonstrably and economically be diverted from the city's solid waste
stream for use as a raw material in the manufacture of another product.
Section 3. Policies
(1) Each department shall use recycled products and recyclable products
to meet its needs whenever practicable, subject to market availability.
(2) whenever practicable, the city shall require its contractors to use
recycled products and recyclable products in fulfilling contractual obligations
to the city.
(3) In procuring designated products pursuant to this ordinance, the city
shall require recovered material and post-consumer material content to be factors
in determining the lowest responsive and responsible bid in any competitive
bidding procurement process.
(4) The city shall promote the use of recycled products and recyclable
products by publicizing its procurement program and by disseminating information
about recycled products.
Section 4. Re uirements for Purchasing Contracts.
(1), Invitations to bid or request for proposals issued by the city for
the purchase of paper products shall contain no terms, requirements or
specifications prohibiting or discouraging post-consumer or recovered material
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content, unless the user department provides the purchasing manager with
satisfactory evidence that, for technical reasons and for a particular end use,
a product containing such materials will not meet reasonable performance
standards. Nothing contained in this ordinance shall preclude uaer departments
from requiring post-consumer or recovered material content as a specification in
invitations to bid for paper products.
(2) In determining the lowest responsive and responsible bid for the
purchase of paper products pursuant to competitive bidding, the purchasing
manager shall use the procedures and evaluation criteria specified in this
ordinance. If the lowest bid price for a recycled paper product is not more than
ten (10) percent higher
than the lowest bid price for the same paper product that is not recycled, the
bid price for the recycled paper product shall be considered the low bid if such
bidder is otherwise responsive and responsible.
(3) Each contractor supplying the city with recycled paper products
pursuant to an invitation to bid or request for proposal initiated after October
1, 1991, shall provide certifications acceptable to the city from all product
manufacturers that the products being supplied meet or surpass city minimum
content standards, and shall agree to reasonable verification procedures
specified by the purchasing manager.
Section 5. Rules and Reuulations._for -Procurement of Paper and_ Paper
Products,
(1) The city's recycled paper procurement goal for user departments,
expressed as a percentage of the total volume of paper purchased, shall be not
less than thirty percent by October 1, 1992, and not less than forty percent by
October 1, 1993. Each department shall be responsible for making its best effort
to meet or surpass these goals.
(2) The purchasing manager shall adopt minimum content standards for
recycled paper products. The minimum content standards shall be consistent with
the standards adopted by the United States Environmental Protection Agency and
published at 40 CFR' Part 250.21, unless it can be determined that a higher
standard would significantly increase recycled product content without adversely
affecting availability.
(3) Departments shall publicize the city's use of recycled paper by
printing the words "printed on recycled paper" or a recycling logo on all
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letterhead paper and on the title page of all reports printed on recycled paper.
(4) To reduce the volume of paper purchased, departments shall use both
sides of paper sheets whenever practicable.
(5) The city shall require all persons submitting responses to requests
for proposals or invitations to bid to agree to the following as a precondition
to contract award:
(a) All reports submitted to the city by a contractor in fulfillment of
contract obligations shall use recycled paper when it is available at a
reasonable price and of satisfactory quality to meet contractual performance
standards. For the purposes of this paragraph, the price of recycled paper shall
be considered "reasonable" if its cost is no more than ten percent higher than
the lowest price offered for non-recycled paper.
(b) All reports submitted to the city by a contractor shall.use both
sides of paper sheets whenever practicable.
(c) Contractors shall be responsible for maintaining records documenting
usage of recycled paper for reports submitted to the city in fulfillment of
contractual obligations. Contractors shall submit such records to the city
according to procedures to be established by the purchasing manager not later
than October 1, 1991.
Section 6. Annual Report. At the end of each fiscal year, the purchasing
manager shall submit to the city manager a report evaluating the procurement
program. The report shall include, among other things, a summary of program
4
promotional efforts, and recommended changes in the procurement policies.
Section 7. Responsibilities of the Purchasing Division. The purchasing
division is responsible for:
(1) Revising or amending standard bid documents and contract language
where necessary to implement this ordinance.
(2) Collecting data on purchases by departments of designated products
on city purchase orders;
(3) Preparing bid invitations for recycled products;
(4) Maintaining a directory of recycled products and local vendors; and
(5) Disseminating recycled product information to departments.
Section S. Exemptions. Nothing in this ordinance shall be construed as
requiring a department or contractor to procure products that do not perform
adequately for their intended end use or are not available at a reasonable price
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.s...? ..K?iS:;S^t?`::?i? ??.'z?f;;? z ,..u.?,...:.". .•;?. ..:???',.;,:°`- 'r''=' ..E'f? 1 ,.as ?'7'#<.?Yr"?.r?'??:?rtt`1!?ti}?'??:?^4'rh......5'';r;,?ir'$,`.?`s??_ t?'s
in a reasonable period of time.
ectin . Codification. Codification of this ordinance in the Code of
Ordinance of the City of Clearwater is hereby authorized and directed. '
Section 10. Effective Date. This ordinance shall take effect immediately
upon adoption. ,
PASSED ON FIRST READING November 15, 1990
PASSED ON SECOND AND
FINAL READING AND ADOPTED De ember 20, 1990
R to arvey
Mayor-Commissioner
Attest;
Cyn U E. Gou eau
Cit .Clerk
Approved as to form and correctness:
. A..Ga rat , Jr
City Attorney
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