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r ON
RDINANCE NO. 4803-89
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO PURCHASES BY THE CITY; AMENDING SECTIONS
42.20 AND 42.21, CODE OF ORDINANCES, TO INCREASE THE
LIMITATION UPON THE PURCHASES OF COMMODITIES WITHOUT
FORMAL COMPETITIVE BIDDING FROM $7,500.00 TO $10,000.00;
AMENDING SECTION 42.23, CODE OF ORDINANCES, TO INCREASE
THE LIMITATION UPON PURCHASES OF COMMODITIES WITHOUT
CITY COMMISSION APPROVAL IN CERTAIN CIRCUMSTANCES FROM
' $7,500.00 TO $10,000.00; AMENDING SECTIONS 42.30 AND
42.31, CODE OF ORDINANCES, TO INCREASE THE LIMITATION
ON PUBLIC WORKS CONTRACTS WITHOUT FORMAL COMPETITIVE
BIDDING FROM $7,500.00 TO $10,000.00; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 2.01(d), City Charter, was amended by Ordinance 4768-89
to increase the limitation on purchases without formal competitive bidding from
$7,500.00 to $10,000.00; and
WHEREAS, Ordinance 4768-89 was approved by the voters of the City of
Clearwater on March 14, 1989, and the amendments took effect on March 24, 1989,
when ordinance 4768-89 was filed with the Florida Department of State; and
WHEREAS, the amendments set forth in this ordinance are intended to
eliminate the inconsistencies between Articles II and III of Chapter 42, Code
of Ordinances, with respect to the purchase of commodities and public works
contracts without formal competitive bidding; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Sections 42.20, 42.21, 42.23, 42.30, and 42.31, Code of
Ordinances, are amended to read:
Sec. 42.20. Purchases over ten thousand seventy five-hundi-ed dollars.
Except as otherwise provided in this chapter, the purchase of commodities
of an estimated value in excess of ten thousand dollars ($10,000.00) enty-
fiye hundped de''°r° ($7,600.00) ^rT^r° shall be by written contract with the
lowest responsible bidder whose bid has been solicited, received and approved,
pursuant to the following procedures:
Sec. 42.21. Purchases for ten thousand under seventy five hundred dollars
or less.
Except as otherwise provided in this chapter, purchases of commodities of
an estimated value in the amount of ten thousand dollars ($10,000.00) or less
less than seyenty f4ye hundred dellars ($7,590.09), and all leases of commodities
terminable by the city, may be made in the open market, pursuant to the following
1
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procedure and without observing the procedure prescribed in section 42.20:`' r'
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Sec. 42.23. Exceptions to bidding procedures.
The bidding requirements set forth in this article may be waived ti, ?'?'
w444 when one of the following conditions exists:
(1) A department director certifies in writing to the purchasing agent
that an emergency exists in regard to the purchase of any commodity so that the.n:; tab f
delay incident to giving an opportunity for competitive bidding would be
detrimental to the interest of the city. The responsible department director
r yw9.a t ,t•
r shall provide a detailed summary outlining the facts demonstrating the existence
of an emergency. Upon determining that an emergency exists the purchasing agent
may authorize the purchase subject to approval b the city commission at its
L earliest regular public meeting thereafter.^
yy (2) Commodities are available only from a single source, after r'7 y Al
determination by the purchasing agent upon review of written summary of facts``
from the department director requesting the purchase.
' (3) The amount of the purchase involved is estimated to be five hundred Ea.r
z;. dollars ($500.00) or less.`' s.
r ?;..
(4) It is to the advantage of the city to purchase commodities in
cooperation with another governmental entity or to purchase commodities from
contracts previously awarded by other governmental entities.f
(5) The purchasing agent determines that the nature of the commodity is
such that competitive bidding is impossible, impractical, or cannot be obtained. t
Purchases in excess of ten thousand dollars 1 000.'
hundped made pursuant to this section shall be submitted to the city commission for approval.
Sec. 42.30. Contracts over ten thousand seventy five hundred dollars. ;
Each public works project estimated to cost in excess of ten thousand
S `? !E r}r?i!
dollars ($1Q.000. 00 seventy flye hundfod dollars ($7,599.00) ep more shall be
constructed pursuant to a written contract with the lowest responsible bidder .,?.
whose bid has been solicited, received and approved pursuant to the following
procedures:
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-r (8) Change orders. Any change in the contract price, scope of work or
time for completion of any project following the award of a contract shall be
by a written change order, approved by the city commission and executed with the
same formalities as the contract. However, the city manager may approve and
execute change orders without city commission approval subject to the following
limitations:
a. Contract price increases shall not exceed ten thousand dollar-
($10,9901.00) over the original contract
price, in any one change or cumulatively for the same contract. No contract
price increase shall be approved unless there are sufficient unappropriated
funds available for such purpose.
b. Contract price decreases may be approved without limitation.
C. The time for completion may not be extended by more than thirty (30)
days, in any one change or cumulatively for the same project.
d. No change order shall change the scope of the work unless approved
- by the city commission.
Sec. 42.31. Contracts for ten thousand undo ^ seventy five hundped dollars
or less.
Except as otherwise provided in this chapter, contracts for the completion
of projects estimated to cost ten thousand dollars 310,00Q.00)_or less 4es-&
may he executed after bids have
been obtained in the open market, pursuant to the following procedure, without
observing the procedure prescribed above in section 42.30:
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING April 20, 1989
PASSED ON SECOND AND FINAL
READING AND ADOPTED AS AMENDED
Attest:
0 1'. '? A?'- E. -, - ': ?
Cynthia E. bu eau
City-Clerk
Approved,as to arm and correctness:
„• n• %aq 1-1 Y • Y•1,
City Attorney
May 4, 41989
Rita Garvey
Mayor-Commissioner
3
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