AGREEMENT RE COMPUTER PROCESSING OPERATIONS
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AGREEMENT
Tl:..:s J'.:J,";:';;~C;!'L., l.hd:~u,..ld.. (..u i;lvJ...lua ;)'Lututes 16.'>.01, the
Florida lnterlocal Cooperation Act ?f 1969, is eIltercd into
this
1 st
day of
January
, 1976, by and between the City
Qf Clearwater, Florida, a municipal corporation, hereinafter
called the "City," and the District Board of Trustees, the St.
Petersburg Junior College, hereinafter called SPJC.
WITNESSETH:
WHEREAS, both the City and SP.JC have need to use an elec-
tronic computer for processing information in their day-to-day
activities; and
WHEREAS, after a thorough examination of the problems and
benefits of a shared computer operation, both the City and SPJC
conclude that a shared computer operation will be m~tually advan-
.tagcous; and
WHEREAS, SPJC currently has contracted with Burroughs
Corporation for a Burro~ghs B-3700 Computer System which lias
suffjcjpnt c2l:::acity tc handle tot~!Ulc: CiLy'S aHa SP,TC:s computer
needs which hay c been identified fox the foreseeable fUtUl'C; and
WHEREAS, both the City and SPJC desire to establish an
. agreement for computer services, whel'eby the Ci ty will be pro-
vided computer services by SPJC in return for payment for said
services and for provision of related datCl- input services for
SPJC as' agreed upon herein:
NOW 1 THEREl~ORIJ, THE P ARTIE~ AGnEE AS FOLLOWS:
I. SPJC agrees to maintain at least its present computer capa-
bility for a period of five years from the date of this agrce-
.ment, and to process the City's electronic computer applica-
tions, whether input data is pYe~arcd for batchmode processing
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A. The City shall have computer availability fifteen hours
per day (first anu second shift) Monday through Friday,
for the 2-l3 SPJC \'Jorking days each year; computer avail-
ability for the purposes of this contract to mean shared
access to the computer with SPJC, utilizing the computor.
operations personnel of SPJC, sufficient to provide
prompt response for data processing applications. It is
also agreed that the SPJC computer shall be available
for City use ~f necessary during third shift, weekend,
and SPJC holidays provided that the City compensates
SPJC for any operations personnel costs incurred.
B. It is the intent of this Agreement that the SPJC com-
puter processing operations will run all City computer
applications promptly, generally consistent with the
preliminary processing schedule attached to this Agree-
ment, or as modified by the E.D.P. Control Committee
established under paragraph III of this Agreement; how-
ever, in circumstances which may cause a deviation from
the agreed upon processing schedule, the following
response or turn-around time limits are specifically
established as maximum tolerances which will not be
exceeded:
1. Batch Processing: Maximum turn-around time from
receipt at SPJC Data Center on Clearwater Campus
of computer-ready cards or tape: 24 hours, not
including weekends or SPJC holidays.
2. Data Communications Terminals On-Line Responses:
Maximum response time will not exceed 20 seconds.
However, in case of computer system failure or Acts of
God which inhibit or eliminate the computing capabilities
of the SPJC Data Center, these limitfi may h~ rrrrrrlrrl
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C. The current computer capacity of SPJC is adequate to
handle all present applications of both SPJC and the
City, providing acceptable responses; however, it is
possible that future applications of the City and/or
.
SPJC may cause the need to upgrade processing capacity
in order to provide acceptable response times. It is
agreed that acquisition of additional computer equip-
ment will be in accordance with the following principles:
1. For additional computer equipment (exclusive of.
central processing unit and main memory) solely
for the use of either the City or SPJC, the decision
to acquire such equipment shall be made at that
party's discretion.
2. Where additional applications by either party shall
cause the need for upgrading of the central processing
unit or main memory to provide acceptable response
times, said expenditures shall be shared by the City
and SPJC. The decision to upgrade the central pro-
cessing unit or main memory, as well as the arrange-
ment for sharing the additional cost, shall be subject
to. approval of the E.D.P. Committee..
3. It is possible that inclusion of additional agencies
on the SPJC computer may cause increased savings
together with the need to upgrade central processing
uriit or main memory capacity. Before any additional
agency is included on the SPJC computer, an affirma-
tive recommendation of the E.D.P. Committee, as estab-
lished in paragraph III of this Agreement and final
approval by the SPJC District Board of Trustees shall
be necessary. The intent of requiring an affirmative
,"pr-nmnlnnM!1't-;f"'\T'l ;c +f"\ >:lCc.:l'")""A '11"'\ ~rll1;t-'..'}h'l-~ rl;ct-,....il",lr;r\n
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It is agreed that the purchase of computer paper, cards,
magnetic tape, or printer ribbon will be made in the most
cost-effective manner, to be decided by the E.D.P. Com-
mittce, and that each party will pay for such supplies
actually used at cost. &aid payment to be treated as an
addition or deduction from tIle variable portion of the
City's cost each month.
4. An important consideration of tllis Agreement relates to
the assumption by the City of the SPJC data entry require-
ment~, and to the provision by SPJC of secured work space
for the City at the computer center on Clearwater campus
of SPJC, specified as follows:
'a. The.City will provide data entry service for SPJC,
guaranteeing a prompt response time (maximum tolerance
of 24 hours from receipt of source documents to pro-
vision of keypunched cards or tape, not including week-
ends or City holidays). The response time limitation
shall depend on a relatively evenly distributed load
throughout the normal workweek of the City. It IS
further agreed that the estimate of .9 of a data entry
operator represents tIle upper limitation of commitment
from the City for this service. Should more time be
necessary, the City shall be allowed to deduct the appro-
priate portion of the data entry cost from'its montllly
payment to SPJC. Should less than .9 of a data entry
operator be necessary for preparing SPJC data entry
for a consistent period of 6 months (thus allowing the
City to alter its staffing level of data entry tech-
nicians), the full saVIngs shall be passed on to SPJC
via an increase in the variable monthly payment to SPJC.
b. SPJC will make available to the City a secured workroom
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In addition, SPJC will provide not less than
three parking spaces for City Data Processing person-
nel adjacent to the SPJC Computer Center on its Clear-
water campus.
III. An Electronic Data Processing Control Committee (B.D.P. Committee)
will be established as follows: two representatives of the City,
to be appointed annually by the City Manager; two representatives
of SPJC to be appointed annually by the President; and one person~
knowledgeable in data processing, not related to either the City
or SPJC, to be appointed annually by the four members. The fifth
person will serve as a volunteer without pay except for any out-
of-pocket costs which will be shared equally between the City and
SPJC. The Committee shall meet as often as necessary but not less
than once each month. The fifth member shall attend at least one
meeting each quarter.
It is agreed that the function of the E.D.P. Committee is to
resolve problems of coordination and interpretation in matters
related to this Agreement; however, the E.D.P. Committee shall
not have power to alter this Agreement. Any alterations to this
Agreement shall be subject to approval by the governing boards
of the two parties.
IV. It is agreed that selected SPJC Data Processing personnel shall
have ready access to the City's Data Entry supervisor; and that
selected City Data Processing personnel shall have ready access
to the SPJC Data Processing facilities.
In action taken pursuant to this Agreement, the City shall be
liable for any damages caused by its personnel, whether authorized
or unauthorized, to SPJC computer equipment or to any ether SPJC
property; in actions taken pursuant to this Agreement, SPJC shall
be liable for any damages caused by its personnel, whether author-
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v. There shall be at all times a written processing schedule, showing
the Jlormal runs of City and SPJC applications, and the City will
be provided a statement of run time by job. It IS the intent of
this Agreement that application priorities will be established
by both the City and SPJC and high ptiority applications from both
the City and SPJC will not compete for computer time with lower
priority applications. It is also the intent of this Agreement
that system development computer requirements will be met within
the overill priority schedule. Questions of interpretation of
processing priorities shall be resolved by the E.D.P. Committee,
or its designee(s), as mentioned In paragraph III of this Agree-
ment.
VI. It is agreed that computerized information processing IS of criti-
cal consequence to both the City and'SPJC, and that an information
processIng failure, beyond the tolerances provided for in this
Agreement, can cause actual monetary. damages. Therefore, it is
agreed that both parties shall'have right to claim actual monetary
damages caused by a failure to comply with the terms of this Agree-
ment. Both p ~rties shall carry insurance to cover monetary damages,
Under no circumstances shall monetary damages exceed $50,000 per
incident.
VII. It is agreed that the SPJC will at all times maintain a back-up
processing site which, in the event that the SPJC computer is
inoper.ative, will guarantee the maximum response times for cri tical
applications as may be defined by the E.D.P. Committee described
in paragraph III of this Agreement.
VIII. SPJC will provide confidentiality of computer files and security
of all City data supplies and equipment kept at the SPJC Computer
Center by showing proof to the E.D.P. Committee's satisfaction
1"'\+ c:.n Tr C~""'1""''; i-,y V'\,............,..I""lt,,..1,,,,...r..ro ____r1.?-...; _......"'1 ,...~._____....:1...__... ,..,.......;:] .......1........,.....: .........1
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IX. It is agreed that any utilization of the SPJC computer for student
training, either running student programs or training of student
operators, will be done only during a specified time at which all
City applications and files are.physically removed from the compu-
ter and stored in a secured storage area, not avai lab Ie to student
personnel.
X. It is agreed that this Agreement shall run for five years, but it
can be terminated for any reason by either party with no less
than one year's written notice. However, both parties may agree
to terminate this Agreement at any time.
IN WITNESS WHEREOF:
rhe parties hereto, being authorized to represent their respec-
tive agencies, have caused this Agreement to be effective the day and
year first above written.
Countersigned:
CITY OF CLEARWATER,FLO~IDA
By
~/~'7;~/~4~i~
Mayor-Commiss ioner () ..~
C~'/jy. ,M_ ' ,
~~ ~ L~J21~
v~Ci ty Clerk
ZJ
Approy# a.,S,.".t.o.fQ.:rm and correctness:
c{fN/;(t-)~,~/~
, .' ::L ty ~ torney . ~ ..
L '~~-'A~
t<~C ~ ~
as to te C y
ST. PETERSBURG JUNIOR COLLEGE
By%/f; "'~
Chairman, DIS,' iet Board~'ot"
Trustees -
By I?C~~~~ -~~_
Presl ent --'- '
Witnesses:
Approved as to form and correctnc:
~~~~~\Ww"~~' '_.
Attorney for Dlstrict~ or
Trustees
IcmlPUTERBATCII P{\OCESSING I
SCIIEDULE
CITY OF CLEAHvJATEH/ST. 1'1':TEltS!HmG JUNIOlt COLLEGE
AS OF JANUARY 1, 1 ()7 6
/\GE~~CY
JO'1 I~MlE
H 'T' \,] P. F
1 ~
125 125 125 125 125
30 30 30 30 30
05 05 05 05 05
05 05 05 05 05
-
275 275 275
275 275
.'
90 90 90 90 90
105 105 105 105 105
30 30 30 30 30
11 : 5~ -. -
11: 50 U:50 11: 50 11 : SO
i
,
I 30 30
I
~--'--- I~. 5 If 5
r --
1:15 1:15
30
30
20
120
140
60
25
90
90
12/\ lJJ_):CIIEDULE:
CITY tJTJ.LlTLES
PAp.nNG
BUDGETAP.Y
PJC
UTILITIES:
CYCLE A
CYCLE B
SPJC
---
ACCOUNTING
SOLAR (On-Line Reporting)
DAILY HOUSEKEEPING
sun TOTAL - DAILY
san '.iEElCLY SCHEDULE:
CITY UTILITY FINALS
UTILITY RESTRUCT
SUB TOTAL - SEm-\~EEKLY
ill.!~5L Y SCJi.~DULE:
CITY UTILITY HETEf. TAGS
BUDGETARY
PJC
PAYROLL
POLlCE ACTIVITY
STonES
SPJC ACCOUNTIl~G j.!El~GES
SOLAR STATISTICS
SOLAR - DUE [[\01-1
?
I
SPJC
!\DVANCED ~;T/'.N))ING
CONTINUING EDUCATION
ACCOUNTING TRIAL BALANCE
sun TOT/.L - HEEKLY
Bl..\.JFEKLY .';CllEDllLE
CITY PAYROLL
SPJC PAYROLL
GRADE CHANGES (15th... 30th NonLh
SUH TOTAL - BI \VEEl~LY
Tn -HONTHLY SCHFDllLE
CITY GEL (5th & 18th of mo.)
TRIAL BALANCE (5th & 18th of month)
SUB TOTAL - BI-l'lONTHLY
NONTI1LY SCHEDULE
CITY
oeL (4th day of month)
PJC (10th day of Qonth) :90
UTILITIES (1st day of month) :20
BUDGETARY (lath day of month) : 18
SOC. ADJ. (3rd day of month) :30
PENSION pIR (24th day of month) :60
ACCIDENTS UPDATE (10th day of month):15
ACCIDENT REPORTS (15th day of month):45
POLICE REPORT ( 10th dllY of month) :15
POLlCE REPORT (15 th day of month) :45
STORES (28th day of ;1\ontl1) : 90
CAP. PIWl'ER.TY ( 5th day of month) :45
SPJC PAYROLL
ACCOUNTING
SUB TOTAL - HONTIILY 15:00
I-I . 'I'
\,1
It
F
: 30
-~...".,,-' --~--"---"-''"--- -,-...-- --...."--~--~........._...._,.,-
: 105 I .
30
30
:30 3:15 2:25 1:00 '.: 00
2/.f0
150
30
-....,..-,
:30 2:30 I.: 00
30 30
30 30
1:00 1:00
C
C
90
360 360 360 360 360
6:00 6:00 7:30 &:00 6:00
-2
CITY
CITY
CITY
SPJC
CITY.
SPJC
CITY
.
ill'!l.'IT'~jl,:U (,!,! :n,lU :'~ I
POLICE i:EPOlnING (J 0 Lh of 11lon t:h)
sun TOTAL .. qUP,HTEltLY
SE!H IIt::;IlIlL ~;Cl\EDULE
UTILITY DEPOSITS (JAN. JULY)
BUDGET 1'ltEI'AI'.A TlO:i (OCT. ~ APRIL)
sun TOTAL .. SE!11 MmUAL
ANNUAL SCHEDULE
PAYIWLL ADJUS'nlENT
PAYROLL \~-2
PAYROLL l.)()RK. COl,n").
PAYROLL EARN.
ACCIDEUTS
POLICE REPORT.
STORES CATALOG
PAYllOLL
SUB TOTAL JAN.
BUDGET
GRADE m::PORTll~G
SUB TOTAL HAY
ACCOUNTING
SUH TOTAL JULY
oeL/ocp
GRADE I\EPOItTING
sun TOTAL JULY
T I H
I ---'-F
____-- ~ 30
: 30
JAN
100
45
30
30
45
45
30
180
8:30
~IAY
90
720
13: 30
JULI
1.400
40~00
Aue
105
300
(, ~ l. 5
<~..
1:30
H
60
90
90
1:00
1:00
1:30
l{
F
60
, . ..,.. .
.
I
.SEt- I
30
300
6:30
OCT.
14LI0
2L,: 00
~.
720
12:00
ill1 OCL DELINQ.
SPJC \:EGlSTltATJm-i HEPOllTING
sun TO'i'AL SEP.
SP,JC COST ANALYSIS
SUB TOTAL OCT.
SPJC GRADE REPORTING
SUB TOTAL DEC.
PROCESSING REQUIRED AS NEEDED:
CITY
UTILITIES CROSS REFERENCE
120
OCL LIST
180
STonES INV.
30
SPJC
TEST SCORING (Daily)
30
COURSE OFFERING BUILDS (3times yr) 60
- !
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