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ANNUAL LOCAL GOVERNMENT FINANCIAL REPORT FISCAL YEAR 2000-2001 ,,"11, .jll ~ ~LO.'ih';'-- ,-_\ \'t:."." ~~- \L'...' ",."/ .i~ ....::;:::-,,". ..,..,t:;. ~-."",-. -(:.3,,' ,,\lllJ"f\/ r1 ~ ~ ': ~~t~~____-.~~ .~--_ ..' I' ~\' ~?>fA' ,.~,~" -....#, .4lE'~, I~l~ '1'"11" CITY OF CLEARWATER POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUIlDING, 100 Sauill MYRTLE AVENUE, CLEARWATER, FLORIDA 33756-5520 FINANCIAL SERVICES RECEIVED APR 1 5 2002 CITY CLERK DEPARTMENT April 12,2002 Department of Banking and Finance Bureau of Accounting Room 414, Fletcher Building 101 East Gaines Street Tallahassee, FL 32399-0350 Re: 2000/2001 Florida Annual Report Department Representatives: We have enclosed the referenced report. Also enclosed is a photocopy of the March 31, 2001 audited financial statements of the Clearwater Housing Authority. The Clearwater Housing Authority is a component unit for the State of Florida Annual Local Government Financial Report but not for the City's audited Comprehensive Annual Financial Report (C.A.F.R.) purposes. A copy of the C.A.F.R for the City of Clearwater, Florida FY01 is enclosed. If you have any questions or if additional information is desired, please call me at (727) 562-4517. Sincerely, f',fY'--- ~ Karen Miles, CPA Accounting Manager Enclosures BRIAN J. AUNGST, MAYOR-COMMISSIONER WHITNEY GRAY, COMMISSIONER HoYf HAMILTON, COMMISSIONER ED HART, COMMISSIONER * Bill JONSON, COMMISSIONER "EQUAL EMPLOYMENT AND AFFIRMATIVE ACTION EMPLOYER" UnitlD and Name: . - ~ u_ 02000631 Clearwater I ' o I Financial Officer Name: Margaret L. Sinunons I.... _ _.__ :Fin~e Director Financial Officer Title: Mailing Address: City Address: State: Zip Code: Email Address: Phone Number: :post Office Box 4748 iClearwater fFI :33758-4748 :kmilCS@clcarwater.t1,com !(727) 562-4530 Phone Extension: Contact Person's Name: I . iKarcn H. Miles l Contact's Phone Number: Contact's Extension: FAX Number: 1(727) 562-4517 '(727) 562-4535 Certification We the undersIgned certify, to the best of our knowledge, that the Infonnatlon reported herein or submitted electronically Is accurate and complete. BRIAN J. AUNGST, SR. Name MAYOR Title MARGARET L. SIMMONS Name FINANCE DIRECTOR Title _ J ~..uc1 r/. rJJ~~ X Signature of Chief Financial Officer (required) FORM DBF-AA-401 (Rev. 10/29/98) -- I Was Annual Financial Report filed electronically? I ~ Yes ~ No I If yes Indicate method: -1 [iJ FTP [j] Diskette Date completec:l Audit Report was received: [Sisie (ise-Onlv . AFR Tracked Audit Tracked Rev/Exp Complete Date Initials 3 '28 '2002 ., ! State of Florida Annual Local Government Financial Report Fiscal Year 2000-2001 Financial Condition Information Amount of outstanding long-term debt: $ .. 217 , ? 9_ 2 , ~ P 6 (NOTE BELOW) (As of the end of fiscal year ended 09/301200 I, The term "long-term debt" means any agrccmcnt or series of agreements to PlY money, which, at inception, contemplate tcnns ofpaymcnt exceeding I year in duration) I _ _ I Have you experienced a financial emergency In fiscal year ended 2001? If yes, have you complied with Section 218.503(2), Florida St.'Jtutes? (ie: Have you reported a financial emergency if there has been one?) Use separate page for response if needed. l!D Yes [jjI No [i] Yes [iJ No _nm.. __I ..1 Mall Completed Forms and Required AUacbmentalEncloallres to: Department of Banking and Finance Bureau of Accounting Room 414, Fletcher BuDding 101 East Gaines Street Tallahassee, Florida 32399-0350 NOTE: CLEARWATER HOUSING CITY OF CLEARWATER $176,547,449 41 244,657 Counties and Munlcloalities Onlv Enter the utility service tax rates for the following: Electricity I. .1_0%______. n ____ ._____.._._ Telecommunications 7 % Water 10% 10% Natural Gas Cable Vision I I....__.__.n _.__.___ ______ ___ .______.__n_._____ $ . 0 4 }li:~GALLOt_l 10% Fuel Oil Propane Other r I I. ... COMPONENT UNIT REPORTING - Part 1 The special districts listed below are identified by the Department ofOmununity AtTairs as dependent on your municipality. Please indicate whether these districts have been included as component units in your repon and the presentation acc:ording to the GovemmenraJ Accounting Standards Board., Statement 14, The Reponing Entity. "Independently Reported" should include only dependent districts that arc not component units of your reporting entity. "No Repon Submitted" should include any dcpcodcnt districts that are component units and should have been included with your reponing entity bur did not, or did not within a reasonable time, provide financial infonnation necessary to comply with Section 218.32(1), F.S. Please list any other component units whicb arc included with your reponing entity that are not listed below. Include any independent special districts that are reponed by your entity. 200063 Municipality of Clearwater Zero Revenues Expenditures No Repon Submitted Blended in Primary Repon Independently Reponed Discretely Reponed 300933 Clearwater Community Redevelopment Agency I I x 300934 Clearwater Housing Authority x Thursday, November 29,2001 COMPONENT UNIT REPORTING - Part 2 Use this part to report the total revenues and expenditures of each local governmental entity that is a component unit included in the annual tinacial report of the reporting entity, either blended or discretely presented. 200063 Municipality of Clearwatrr Total Revenues Total Expenditures 300933 Clearwater Community Redevelopment Agency $ 726,326 $ 727,085 $ 32,076,590 $ 33,568,207 300934 Clearwater Housing Authority Thunday,November29,2001 Revenue -,Fiscal Year Ended 2001 Unit rD: 62 Local Government Name: City of Clearwater A t D . f FORM DBF-AA-403 (Rev. 10/29/98) - Account C d G Special R Debt S Capital P , t E t Fund Groups Internal S Page Number 1 Date 9/30/2001 ccoun escnpllon o e enera evenue ervlce rOJec s n erprrse ervlce enslon \gency nits emoran um Ad Valorem Taxes 311000 25,973,420 1,738,590 144,895 27,856,905 Local Option Gas Tax 312400 903,741 903,741 Fire Insurance Premium Tax Firefighters Pension 312510 541,465 541,465 Casualty Insurance Premium Tax (Police Off Ret) 312520 658,179 658,179 Discretionary Sales Surtaxes 312600 8,385,149 8,385,149 Electricity 313100 6,688,135 6,688,135 Telecommunications 313200 283,611 283,611 Gas 313400 637,656 637,656 Cable Television 313500 1,091,305 1,091,305 Electricity 314100 8,283,814 8,283,814 Telecommunications 314200 5,040,824 5,040,824 Water 314300 1,532,814 1,532,814 49,531,579 11,027,480 0 0 0 0 1,199,644 0 144,895 61,903,598 Fund Total: 61,903,598 P Trust and Component Total AU' M d Revenue -Fiscal Year Ended 2001 Unit ID: 62 Local Government Name: City of Clearwater Fund Groups Page Number 2 Date 9/30/2001 A tD Account C d G Special R Debt S Capital pOt E t Internal S P Trust and Component A U' Total ccoun escnptlon o e enera evenue ervlce rOJec s n erpnse ervlce enslon \gency mts Memorandum Gas 314400 554,071 554,071 Fuel Oil 314700 4,317 4,317 . Pr~ane 314800 70,547 70,547 Occupational Licenses 321000 1,804,865 1,804,865 Building Permits 322000 1,678,072 1,678,072 Other Licenses, Permits, Fees 329000 12,255 200 12,455 Public Safety 331200 1,358,769 1,358,769 Other Transportation 331490 0 Economic EnYironment 331500 1,051,167 6,887 1,058,054 Other Human Services 331690 87,438 87,438 Public Safety 334200 0 Garbage/Solid Waste 334340 73,565 73,565 Airport Development 334410 149,332 149,332 4,124,127 2,720,271 0 0 200 0 0 6,887 0 6,851,485 Fund Total: 6,851,485 FORM DBF-AA-403 (Rev, 10/29/98) Revenue - Fiscal Year Ended 2001 Unit ID: 62 Local Government Name: City of Clearwater Fund Groups Page Number 3 Date 9/30/2001 Account Description ode Genera evenue ervlce rOJects nterprrse ervlce enslon Agency Units Memorandum Economic Environment 334500 977,094 977,094 State Grant - Culture/Recreation 334700 0 Other State Grants 334900 214,408 250,002 5,100,000 48,666 5,613,076 Municipal Cigarette Tax 335110 0 State Revenue Sharing Proceeds 335120 2,426,794 2,426,794 Mobile Home Licenses 335140 104,250 104,250 Alcoholic Beverage Licenses 335150 97,198 97,198 Local Government Half-Cent Sales Tax 335180 5,479,239 5,479,239 Public Safety 335200 37,487 37,487 Airport Development 335410 108,104 108,104 General Government 337100 109,652 109,652 Public Safety 337200 399,854 399.854 I Transportation 337400 5,925 168,560 174,485 8,253,072 1,307,079 250,002 5,100,000 568,414 48,666 0 0 0 15,527,233 Fund Total: 15,527,233 Account C Special R Debt S Capital P . E Internal S P Trust and Component Total FORM DBF-AA-403 (Rev. 10/29/98) Revenue -Fiscal Year Ended 2001 Unit rD: 62 Local Government Name: City of Clearwater Fund Groups Page Number 4 Date 9/30/2001 Account escripbon Code General Reyenue Service Projects Enterprise Service Pension Agency Units Memorandum Grants From Other Local Units 337900 384,463 384,463 Shared Revenue From Other Local Units 338000 5,544,153 239,264 5,783,417 Internal Services Fees and Charges 341200 151 ,738 28,907,089 29,058,827 Other General Government Charges and Fees 341900 217 217 Police 342100 92,112 528,407 620,519 Gas Utility 343200 30,099,992 30,099,992 Water Utility 343300 17,193,397 17,193,397 Garage / Solid Waste 343400 16,917,541 16,917,541 Sewer / Wastewater Utility 343500 18,097,805 18,097,805 Water/Sewer Combination Utility 343600 4,959,164 4,959,164 Conservation and Resource Management 343700 15,196 15,196 Cemetery 343800 658 658 Other Physical Environment Charges 343900 16,679 417,989 434,668 5,820,536 1,185,877 384,463 0 87,267,899 28,907,089 0 0 0 123,565,864 Fund Total: 123,565,864 D Account Special Debt Capital Internal Trust and Component Total FORM DBF-AA-403 (Rev, 10/29/98) Revel"!ue - Fiscal Year Ended 2001 Unif ID: 62 Local Government Name: City of Clearwater Fund Groups Page Number 5 Date 9/30/2001 Account Special Debt Capital Internal Trust and Component Total Account Description Code General Revenue Service Proiects Enterprise Service Pension Aoency Units Memorandum Airports 344100 11 , 167 11 , 167 Parking Facilities 344500 3,880,999 3,880,999 Other Transoortation Charaes 344900 493,673 493,673 Libraries 347100 34,356 34,356 Parks and Recreation 347200 836,310 836,310 Cultural Services 347300 15,274 15,274 Special Events 347400 2,550 2,550 Special Recreation Facilities 347500 593,594 2,758 2,764,879 3,361,231 Other Charges for Services 349000 6,945 28,850 35,795 Judgment and Fines 351000 1,368,037 464,562 1,832,599 Library 352000 62,622 62,622 Violations of Local Ordinances 354000 119,845 540,020 659,865 3,039,533 989,843 0 0 7,197,065 0 0 0 0 11,226,441 I Fund Total: 11,226,441 FORM DBF-AA-403 (Rev, 10/29/98) - Revenue - fiscal Year Ended 2001 Uni~ID: 62 Local Government Name: City of Clearwater Fund Groups Page Number 6 Date 9/30/2001 Account Special Debt Capital Internal Account Description Code General Revenue Service Proiects Enterprise Service ension AQency Units Memorandum Interest 361100 980,708 1,959,560 32,190 42,033 3,744,150 1,760,238 12,041,584 35,821 513,830 21,110,114 Dividends 361200 2,170,157 2,170,157 Net Increase (Decease) in Fair Val Investments 361300 570,814 1,082,498 16,676 2,441,148 890,973 (101,095,884) 169 3,879 -96,089,727 Rents and Royalties 362000 345,955 9,463 2,095,244 45,438 5,658,547 8,154,647 Special Assessments 363100 -8,223 31,045 22,822 PhYSical Environment 363230 1,783 1,783 Disposition of Fixed Assets 364000 259,928 21,689 374,760 656,377 Sale of Surplus Materials and Scrap 365000 900 801,950 802,850 Contributions and Donations from Private Source~ 366000 244,647 22,772 267,419 Pension and Contributions 368000 10,221,538 ~ 10,221,538 Other Miscellaneous Revenue 369000 7,777,452 670,971 470,111 53,428 30 1,601,403 10,573,395 Deferred Compensation Contributions 369700 0 9,927,534 3,968,922 48,866 95,850 9,574,292 3,124,837 (76,662,605) 36,020 7,777,659 (42,108,624) Fund Total: (42,108,624) P Trust and Component Total FORM DBF-AA-403 (Rev. 10/29/98) ccoun escnpllon o e enera evenue ervlce rOJects nterpnse ervlce Pension Aoency Units Memorandum Interfund Transfers In 381000 474,127 987,819 2,776,151 19,765,391 2,239,486 1,180,567 39,851 27,463,392 Contributions from Enterprise Operations 382000 3,566,027 3,566,027 Install purchases Proceeds/Capital Leases 383000 49,379,282 . 49,379,282 Debt Proceeds 384000 17,000,000 Federal Grants and Donations and ProprietarY 389200 6,548,943 6,548,943 Other Non Ooeratina Sources 389800 767,250 . 4,040,154 987,819 2,776,151 69,144,673 2,239,486 1,180,567 0 0 24,356,044 86,957,644 Fund Total: 84,736,535 22,187,291 3,459,482 74,340,523 106,847,356 33,261,159 (75,462,961) 42,907 32,278,598 263,923,640 Revenue -''fiscal Year Ended 2001 Unit ID: 62 A t D . f FORM DBF-AA-403 (Rev, 10/29/98) Fund Groups Page Number 7 Date 9/30/2001 Local Government Name: City of Clearwater Account C d Special R Debt S Capital P . Internal S Trust and Component Total G E Exp"enditures - Fiscal Year Ended 2001 Unit ID: 62 Fund Groups Page Number Date 1 9/30/2001 Local Government Name: City of Clearwater Acct. Obj. Special Debt S Capital Account Description Code Code General Revenue ervice Proiects nterprise ervlce ens Ion ~Qency Units Memorandum LeQislative - Personal Services 511 10 136,958 136,958 Legislative - Operating Expenses 511 30 57,910 57,910 Legislative - Capital Expenses 511 60 12,559 12,559 Executive - Personal Services 512 10 779,899 779,899 Executive - Operating Expenses 512 30 475,166 475,166 Executive - Capital Expenses 512 60 34,405 34,405 Financial and Administrative - Personal Services 513 10 2,873,173 2,873,173 Financial and Administrative - Operating Expen 513 30 1,138,710 1,138,710 Financial and Administrative - Capital Expenses 513 60 21,440 21,440 LeQal Counsel - Personal Services 514 10 746,379 746,379 Legal Counsel - Operating Expenses 514 30 226,215 12,573 238,788 LeQal Counsel - Capital Expenses 514 60 40,963 40,963 6,543,778 12,573 0 0 0 0 0 0 0 6,556,351 Fund Total: 6,556,351 E Internal S P Trust and Component A Total FORM DBF-AA-403 (Rev. 10/29/98) Expenditures - Fiscal Year Ended 2001 Unit ID: 62 Fund Groups Page Number Date 2 9/30/2000 Local Government Name: City of Clearwater Acct. Obj. Special Debt S Capital Account Description Code Code General Revenue ervlce Proiects nterprise ervice . ension Agency Units Memorandum Comprehensive Plannina - Personal Services 515 10 729,684 . 729,684 Comprehensive Planning - Operating Expenses 515 30 229,316 1,000 230,316 Comprehensive Plannina - Capital Expenses 515 60 0 Debt Service Payments - Debt Services 517 70 2,257,198 2,257,198 Pension Benefits - Operatina Expenses 518 30 16,928,165 16,928,165 Other General Government - Personal Services 519 10 142,920 6,986,717 7,129,637 Other General Government - Operatina Expen 519 30 1,152,021 2,281 18,806,824 19,961,126 Other General Government - Capital Expenses 519 60 3,257 9,439 519,785 532,481 Other General Government - Debt Services 519 70 382,479 382,479 Other General Government - Grants and Aids 519 80 5,211 11 ,500 6,000 22,711 Law Enforcement - Personal Services 521 10 20,567,566 1,339,677 21,907,243 Law Enforcement - Operatina Expenses 521 30 4,454,876 502,201 4,957,077 27,284,852 1,866,098 2,257,198 519,785 0 26,182,020 16,928,165 0 0 75,038,118 Fund Total: 75,038,118 E Internal S Trust and Component Total P FORM DBF-AA-403 (Rev. 10/29/98) Expenditures - Fiscal Year Ended 2001 Unit ID: 62 Local Government Name: City of Clearwater Fund Groups Page Number Date 3 9/30/2000 Acct. Obj. Special Debt Capital Internal Trust and Component Total Account Description Code Code General Revenue Service Projects Enterprise Service Pension Agency Units Memorandum Law Enforcement - Capital Expenses 521 60 32,050 548,256 625,564 1,205,870 Law Enforcement - Grants and Aids 521 80 6,500 44,220 50,720 Fire Control - Personal Services 522 10 9,190,659 23,273 9,213,932 Fire Control - Operatina Expenses 522 30 930,443 930,443 Fire Control - Capital Expenses 522 60 96,899 13,852 1,201,606 1,312,357 Protective Inspections - Personal Services 524 10 1,890,740 1,890,740 Protective Inspections - Operating Expenses 524 30 451,842 451,842 Protective Inspections - Capital Expenses 524 60 13,835 13,835 Emergency and Disaster Relief - Personal Ser 525 10 0 Emergency and Disaster Relief - Operatina EXD 525 30 0 Emergency and Disaster Relief - Capital Expen 525 60 0 . 0 12,612,968 629,601 0 1,827,170 0 0 0 0 0 15,069,739 Fund Total: 15,069,739 FORM DBF-AA-403 (Rev. 10/29/98) Unknown User Expenditures - Fiscal Year Ended 2001 Unit ID: 62 Local Government Name: City of Clearwater Fund Groups Page Number Date 2/22/2002 4 9/30/2000 Acet. Obj. Special Debt Capital Intemal Trust and Component Total Account Description Code Code General Revenue Service Proiects Enterprise Service Pension Aaencv Units Memorandum Ambulance and Rescue Services - Personal Ser 526 10 2,525,841 369,694 2,895,535 Ambulance and Rescue Services - Ooeratina Ex 526 30 303,123 98,315 . 401,438 Ambulance and Rescue Services - Capital Expe 526 60 38,801 335,199 374,000 Other Public Safetv - Operating Exoenses 529 30 0 Other Public Safety - Grants and Aids 529 80 128,850 128,850 Gas Utility Services - Personal Services 532 10 27,493 3,573,543 3,601,036 Gas Utilitv Services - Ooerating Expenses 532 30 6,528 22,651,620 22,658,148 Gas Utilitv Services - Capital Expenses 532 60 229 229 Gas Utility Services - Debt Services 532 70 1,491,895 1,491,895 Gas Utilitv Services - Other Uses 532 90 0 . Water Utility Services - Personal Services 533 10 137,465 137,465 Water Utilitv Services-Ooerating Expenses 533 30 32,640 4,628 37,268 Water Utility Services-Capital Expenses 533 60 1,143 1,143 Water Utilitv Services-Debt Services 533 70 0 Water Utilitv Services-Other Uses 533 90 0 3,073,263 133,478 0 335,199 28,185,067 0 0 0 0 31,727,007 Fund Total: . 31,727,007 FORM DBF-M-403 (Rev. 10/29/98) . Unl<nown User Expenditures - Fiscal Year Ended 2001 Unit ID: 62 Fund Groups 2/22/2002 Page Number 5 Date 9/30/2000 Local Government Name: City of Clearwater Acct. Obj. Special Debt S Capital Internal S Trust and Component Total Account Description Code Code General Revenue ervice Projects Enterprise ervice ens Ion Agency Units Memorandum Garbage/Solid Waste .Personal Services 534 10 54,986 5,227,561 5,282,547 Garbage/Solid Waste - Operating Expenses 534 30 13,056 10,871,352 10,884,408 Garbage/Solid Waste - Capital Expenses 534 60 457 457 Garbage/Solid Waste - Debt Services 534 70 113,992 113,992 Garbage/Solid Waste - Other Uses 534 90 0 SewerlWastewater Services-Personal Services 535 10 412,396 412,396 SewerlWastewater Services-Operating Expen 535 30 97,920 97,920 SewerlWastewater Services-Capital Expenses 535 60 3,428 3,428 SewerlWastewater Services-Debt Services 535 70 . 0 Water/Sewer Services - Personal Services 536 10 6,845,608 6,845,608 Water/Sewer Services - Operating Expenses 536 30 25,685,039 25,685,039 Water/Sewer Services - Debt Services 536 70 3,524,905 3,524,905 Water/Sewer Services - Other Uses 536 90 0 582,242 0 0 0 52,268,457 0 0 0 0 52,850,699 Fund Total: 52,850,699 P FORM DBF-AA-403 (Rev. 10/29/98) . Un1snown User Expenditures - Fiscal Year Ended 2001 Unit ID: 62 Fund Groups 2/22/2002 Page Number 6 Date 9/30/2000 Local Government Name: City of Clearwater A tD Acct. Obj. Cd Cd G Special R Debt S Capital P . E Internal S Trust and Component Total ccoun escnotlon o e o e enera evenue ervlce rOlects nterpnse ervice . ension Agency Units Memorandum Conservation/Resource Management - Personal 537 10 522,368 522,368 Conservation /Resource Management-Operating 537 30 124,032 124,032 Conservation/Resource Management-Capital 537 60 4,342 4,342 Flood ControVStormwater Control-Personal Ser 538 10 54,986 54,986 Flood ControVStormwater Control-Operating Ex 538 30 13,056 13,056 Flood ControVStormwater Control-Capital Exp 538 60 457 457 Flood ControVStormwater Control-Grants & Aids 538 80 29,497 29,497 Other Physical Environment - Personal Services 539 10 274,930 6,515 1,504,608 1,786,053 Other Physical Environment - Operating Expense 539 30 65,280 131 3,185,160 3,250,571 Other Physical Environment -Capital Expenses 539 60 2,285 126,604 21,734 150,623 Other Physical Environment - Debt Services 539 70 246,930 246,930 Other Physical Environment - Other Uses 539 90 0 Road/Street Facilities Personal Services 541 10 2,273,406 2,273,406 3,335,142 162,747 0 21,734 4,936,698 0 0 0 0 8,456,321 Fund Total: 8,456,321 P FORM DBF-M-403 (Rev. 10/29/98) . ~. Expenditures - Fiscal Year Ended 2001 Unit ID: 62 Fund Groups Page Number Date 7 9/30/2000 Local Government Name: City of Clearwater A D Acct. Obj. C d Cod G Special R Debt S Capital P . E t Internal S P Trust and A Component U 't M Total d ccount escnptlon o e e enera evenue ervlce rojects n erpnse ervlce enslon ~gency ~ n1S emoran um Road/Street Facilities - Operating Expenses 541 30 2,269,001 2,269,001 Road/Street Facilities - Capital Expense 541 60 37,507 35,630,947 35,668,454 Airports - Personal Services 542 10 247,437 247,437 Airports - Operating Expenses 542 30 58,752 58,752 Airports - Capital Expenses 542 60 2,057 2,057 Water - Personal Services 543 10 412,396 412,396 Water - Operating Expenses 543 30 97,920 97,920 Water - Capital Expenses 543 60 3,428 3,428 Parking Facilities - Personal Services 545 10 342,845 342,845 Parking Facilities - Operating Expenses 545 30 ~ 2,032,628 2,032,628 Parking Facilities - Capital Expenditures 545 60 0 Parking Facilities - Debt Services 545 70 30,373 30,373 Parking Facilities - Debt Services 545 90 0 3,128,496 0 0 35,630,947 2,405,846 0 0 0 0 41,165,289 Fund Total: 41,165,289 FORM DBF-AA-403 (Rev. 10/29/98) Expenditures - Fiscal Year Ended 2001 Unit ID: 62 Fund Groups Page Number Date 8 9/30/2000 Local Government Name: City of Clearwater Acct. Obj. Special Debt Capital Internal Trust and Component Total Account Descriotion Code Code General Revenue Service Projects Entemrise Service Pension Aoency Units Memorandum Other Transportation - Personal Services 549 10 0 Other Transportation - Operatina Expenses 549 30 2,000 2,000 Other Transportation - Capital Expenses 549 60 148,000 12,308 160,308 Employment Development - Personal Services 551 10 0 Employment Development - Operatina Exoenses 551 30 0 Employment Development - Caoital Exoenses 551 60 0 Industry Development - Personal Services 552 10 389,021 389,021 Industry Development - Operatino Expenses 552 30 182,522 30,991 2,680,112 19,070 2,912,695 Industry Development - Capital Exoenses 552 60 3,598 25,151 28,749 Industry Development - Debt Services 552 70 68,384 85,010 153,394 Industry Develooment - Grants and Aids 552 80 25,330 94,851 61,519 181,700 Industry Development - Other Uses 552 90 0 600,471 344,226 0 37,459 2,765,122 0 0 0 80,589 3,827,867 Fund Total: 3,827,867 FORM DBF-AA-403 (Rev. 10/29/98) . ,. Expbnditures - Fiscal Year Ended 2001 Unit ID: 62 Fund Groups Page Number Date 9 9/30/2000 Local Government Name: City of Clearwater A D Acct. Obj. C Special Debt Capital Internal Trust and Component Total ccount escnptlon Code ode General Revenue Service Projects Enterprise Service Pension Agency Units Memorandum Housing and Urban Development - Personal Servi 554 10 448,692 2,098,906 2,547,598 . Housing and Urban Development - Operating Ex 554 30 113,863 92,128 203,641 9,982,977 10,392,609 Housing and Urban Development - Capital Expen 554 60 16,733,218 16,733,218 Housing and Urban Development - Debt Services 554 70 4,753,106 4,753,106 Housing and Urban Development Grants and Aids 554 80 732,903 732,903 Housing and Urban Development - Other Uses 554 90 0 Other Economic Development - Personal Services 559 10 24,168 24,168 Other Economic Development - Operating Expen 559 30 335,061 5,373 340,434 Other Economic Development - Capital Expenses 559 60 1,613 1,613 Public Assistance - Personal Services 564 10 0 Public Assistance - Operating Expenses 564 30 0 Public Assistance - Capital Expenses 564 60 0 562,556 1,185,873 0 5,373 0 0 0 203,641 33,568,207 35,525,650 Fund Total: 35,525,650 FORM DBF-AA-403 (Rev. 10/29/98) . . Expenditures - Fiscal Year Ended 2001 Unit ID: 62 Fund Groups Page Number Date 10 9/30/2000 Local Government Name: City of Clearwater Account Description ode o e enera evenue ervlce rojects nterpnse ervlce enslon \gency ntts emoran um Other Human Services - Personal Services 569 10 250,889 14,016 264,905 Other Human Services - Operating Expenses 569 30 54,577 69,747 124,324 Other Human Services - Capital Expenses 569 60 2,912 12,557 .. 15,469 Other Human Services - Grants and Aids 569 80 262,471 262,471 Libraries - Personal Services 571 10 2,767,224 2,767,224 Libraries - Operating Expenses 571 30 873,849 44,856 918,705 Libraries - Capital Expenses 571 60 1,525 1,173,206 1,174,731 Parks/Recreation - Personal Services 572 10 6,879,657 4,260 6,883,917 Parks/Recreation - Operating Expenses 572 30 5,355,898 160,231 . 5,516,129 Parks/Recreation - Capital Expenses 572 60 211,872 1,077 1,884,954 2,097,903 Parks/Recreation - Grants and Aids 572 80 45,000 103,294 148,294 Cultural Services - Personal Services 573 10 79,230 79,230 16,783,580 411,563 0 3,058,160 0 0 0 0 0 20,253,303 Fund Total: 20,253,303 Acct. Obj. C Cd G Special R Debt S Capital P . E Internal S P Trust and A Component U. M Total d FORM DBF-M-403 (Rev. 10/29/98) Expenditures - Fiscal Year Ended 2001 Unit 10: 62 Fund Groups Page Number 11 Oate 9/30/2000 Local Government Name: City of Clearwater Acct, Obj. Special Debt Capital Internal Trust and Component Total A De ccount scnotlon Code Code General Revenue Service Proiects Entemrise Service Pension AQencv Units Memorandum Cultural Services - Ooeratina Expenses 573 30 59,416 59,416 Cultural Services - CaDital Exoenses 573 60 1,704 1,704 . Cultural Services - Grants and Aids 573 80 0 Soecial Events - Personal Services 574 10 132,898 13,416 146,314 Soecial Events - Ooeratina Exoenses 574 30 128,874 650,417 779,291 Soecial Events - Grants and Aids 574 80 25,000 25,000 Special Facilities - Personal Services 575 10 278,187 727,692 1,005,879 Soecial Facilities - OoeratinQ Expenses 575 30 241,196 2,106,344 2,347,540 Soecial Facilities - Caoital Exoenses 575 60 13,705 508 244,676 258,889 Soecial Facilities - Debt 575 70 18,445 18,445 Special Facilities - Grants and Aids 575 80 50,000 50,000 Other Culture/Rec - Personal Services 579 10 61,754 61,754 Other Culture/Rec - OoeratinQ 579 30 9,527 59,698 69,225 Other Culture/Rec - Grants and Aids 579 80 616,639 52,595 669,234 Interfund Transfers Out 581 30 0 Interfund Transfers Out 581 90 4,994,823 16,632,829 140,244 4,133,742 4,895,000 143,737 89,044 31,029,419 Other NonOoeratina 590 90 132,711 132,711 0 6,563,722 17,409,463 0 517,631 7,036,223 4,895,000 0 143,737 89,044 36,654,820 Fund Total: 81,071,070 22,155,622 2,257,198 41,953,458 97,597,413 31,077,020 16,928,165 347,378 33,737,840 327,125,164 FORM DBF-AA-403 (Rev, 10/29/98) 36,654,820 !. CLEARWATER HOUSING AUTHORITY Clearwater, Florida REPORT ON AUDIT OF FINANCIAL STATEMENTS, SUPPLEMENTAL INFORMATION AND SINGLE AUDIT FOR THE YEAR ENDED MARCH 31, 2001 j , I ) J 1 ] 1 TABLE OF CONTENTS PAGE Independent Auditors' Report on Financial Statements and Supplemental Information ........................................................................................................ I ~ Financial Statements I 1 , J I t ~ t , I 1 , , Combined Balance Sheet ........................... . .. . . .. . .. . . . . .. . . . . .. . . . . .. . . . . . . . . . . .. . . . . . . . . . . .. . .. . . . . . .. 2 Combined Schedule of Revenues, Expenses and Changes in Fund Equity ............................... 3 Combined Statement of Cash Flows ............................................................................ 4-5 Notes to Financial Statements 6-21 .................................................................................... SUDDlemental Information Combining Schedule of Assets, Liabilities and Equity ......................... ...................... ........ 22-23 Combining Schedule of Revenues, Expenses and Changes in Fund Equity .............................. 24-25 Combining Schedule of Assets, Liabilities and Equity - Business Activities ............................ 26 Combining Schedule of Revenues, Expenses and Changes in Fund Equity - Business Activities.. . .. . 27 Financial Data Schedule (FDS) Electronic Submission of Annual Financial Statements ............... 28-35 Statement and Reconciliation of Actual Comprehensive Grant Costs and Advances .................... 36 Statement and Reconciliation of Actual Capital Fund Costs and Advances .............................. 37 Statement and Reconciliation of Actual "Shelter Plus Care" Cost and Advances ........................ 38 Statement and Reconciliation of Actual Family Investment Center Grant Costs and Advances ....... 39 Statement and Reconciliation of Actual Family Invesbnent Center Grant Costs and Advances ....... 40 Statement and Reconciliation of Actual Drug Elimination Costs and Advances 41 Slnt!le Audit Section Schedule of Findings and Questioned Costs 42-45 ................................................................... Schedule of Expenditures of Federal Awards ................................................................. 46 Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards ........ .................................................. 47-48 Report on Compliance With Requirements Applicable to Each Major Program and Internal Control Over Compliance in Accordance With OMB Circular A-133 ....................... ..... ....... ...... ......................................:..... 49-50 i I 1 I 1 1 j t 1 t t 1 t I 1 I MALCOLM JOHNSON & COMPANY, P .A. CERTIFIED PUBLIC ACCOUNTANTS 210 N.HIGHWAY 17-92 P.O. BOX 530848 DEBARY, FLORIDA 32753-0848 TELEPHONE (386) 668-6464 FACSIMILE (386) 668-6463 INDEPENDENT AUDITORS' REPORT Board of Commissioners Clearwater Housing Authority Clearwater, Florida HUD, Miami Area Office Office of Public Housing 909 S. E. First Avenue, Room 500 Miami, Florida 33131 We have audited the financial statements of the Clearwater Housing Authority ("the Authority") as of and for the year ended March 31,2001, as listed in the table of contents. These financial statements are the responsibility of the Authority's management. Our responsibility is to express an opinion on these fmancial statements based on our audit. We conducted our audit in accordance with U. S. generally accepted auditing standards and Government Auditin2 Standards. issued by the Comptroller of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supportiog the amounts and disclosures in the fmancial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion. the financial statements refemd to above present fairly, in all material respects, the financial position of the Clearwater Housing Authority as of March 31, 2001, and the results of its operations and its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards. we have also issued in the Single Audit Section of oUr report dated December 18, 200 1, a report on our consideration of the Authority's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit perfonned in accordance with Govermnent Auditine: Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was performed for the pmpose of fonning an opinion on the financial statements taken as a whole. The accompanying Schedule of Expenditures of Federal Awards in the Single Audit Section of oW' report is presented for pmposes ofadditional analysis as required by the U. S. Office of Management and Budget Circular A-133, Audits of State. Local Governmc:nts and Non-Profit Omanizations. and is not a required part of the financial statements. Also, the accompanying supplemental information including the Financial Data Schedule, is presented for pmposes of additional analysis and is not a required part of the financial statements. Such infonnation has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the fmancia1 statements taken as a whole. p.~ Malcolm 0 & Compaoy, P.A. Certified Public Accountants DeBary, Florida December 18, 2001 CLEARWATER HOUSING AUTHORITY Clearwater, Florida COMBINED BALANCE SHEET MARCH 31,2001 ASSETS Current assets: Cash and cash equivalents Investments Interest receivable Accounts receivable (net of allowance for uncollectibles) Due from other governments - HUn Due from other programs Inventories (net of allowance for obsolescence) Prepaid insurance Total current assets Restricted assets: Resident security deposits and escrows Debt service and trustee funds Total restricted assets Notes and mortgages receivable - net of current portion Fixed assets: Land Buildings Furniture, equipment and machinery Accumulated depreciation Construction in process Fixed assets, net of accumulated depreciation Other non-current assets: Other assets Unamortized costs of bond issuance TOTAL NONCURRENT ASSETS TOTAL ASSETS $ 3,135,996 8,480 16,459 38,726 597,725 2,101,820 83,134 35,719 6,018,059 486,179 6,609,267 7,095,446 90,000 5,362,721 38,735,114 9,196,884 (17,861,215) 750,077 36,183,581 275,100 1,290,632 37,749,313 $ 50,952,818 The accompanying notes are an integral part of these financial statements. . -r 1 , LIABILITIES AND EOUITY Current liabilities: f Accounts payable $ 238,228 Accrued wages/taxes payable 42,446 Accrued compensated absences 61,476 , Other accrued liabilities 216,696 Due to other programs 2,101,820 Due to other governments 93,797 1 Matured notes payable 403,479 Accrued interest payable 788,817 Deferred revenue 532,587 I Total current liabilities 4,479,346 , Current liabilities payable from restricted assets: Resident security deposits 276,708 Noncurrent liabilities: I Notes and bonds payable (net of unamortized discount) 41,127,220 Other 117,437 I Total noncurrent liabilities 41,244,657 Total liabilities 46,000,711 t Equity: Contributed capital I Governmental 6,736,915 Retained earnings t Unreserved (1,784,808) Total equity 4,952,107 I TOTAL LIABILITIES AND EQUITY $ 50,952,818 1 I t 2 1 I ~ 1 I 1 J t I 1 I 1 I 1 I .- 1 I , I CLEARWATER HOUSING AUTHORITY Clearwater, Florida COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN EQUITY FOR THE YEAR ENDED MARCH 31, 2001 Operating revenues: Rental revenue Governmental grants Other revenue Total operating revenues Operating expenses: Administrative Tenant services Utilities Ordinary maintenance and operation Protective services General expenses Housing assistance payments Depreciation Total operating expenses Operating income Nonoperating revenues (expenses) Interest revenue Interest expense Total nonoperating expenses Net loss Capital contributions Fund equity - beginning of year - restated TOTAL FUND EQUITY $ 5,658,547 6,548,943 1,594,390 13,801,880 2,098,906 774,578 1,162,760 2,136,917 142,714 1,169,181 4,596,827 1,582,045 13,663,928 137,952 507,460 (1,812,327) (1,304,867) (1,166,915) 767,250 5,351,772 $ 4,952,107 The accompanying notes are an integral part of these financial statements. 3 I I 1 I t 1 I I 1 I I 1 , I 1 , I 1 , CLEARWATER HOUSING AUTHORITY Clearwater, Florida COMBINED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED MARCH 31, 2001 Cash Flows From Operating Activities Receipts from residents and other Payments to landlords Payments to suppliers Payments to/for employees Other payments Net cash used by operating activities $ 6,389,692 ( 4,596,827) (4, 178,062} (2,098,906) (2,410,213) (6,894,316) Cash Flows From Noncapital Financing Activities Operating subsidies Cash Flows From Capital and Related Financing Activities Proceeds from capital debt Capital contributions Purchases of capital assets Principal paid on capital debt Net cash provided by capital and related financing activities Cash Flows From Investing Activities Proceeds from sales and maturities of investments Interest and dividends Net cash provided by investing activities Net increase in cash equivalents Balance - beginning of the year Balance - end of the year 6,548,943 17,000,000 767,250 (16,733,218) 2,940,779 3,974,811 (3,267,779) 491,001 (2,776,778) 852,660 2,975,535 $ 3,828,195 Reconciliation of Cash Flows to Balance Sheet: Cash and cash equivalents Resident security deposits and escrows Cash in trustee and debt service funds $ 3,135,996 486,179 206,020 $ 3,828,195 4 I 4 ~ , 1 j - I , I 1 I 1 1 t I I , 1 " CLEARWATER HOUSING AUTHORITY Oearwater, Florida COMBINED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED MARCH 31, 2001 (Continued) Reconciliation of Net Loss to Net Cash Used By OperatinB Activities Net Loss S (1,166,915) Adjustments to Reconcile Net Loss to Net Cash Used By Operating Activities: Increase in accounts receivable Increase in deferred charges Decrease in other assets Decrease in accounts payable Increase in accrued liabilities Decrease in deferred credits Increase in interest payable Depreciation elimination Adjustment to prior year Governmental revenues reported in noncapital fmancing activities Interest revenue reported in investing activities Net cash used by operating activities 201,316 102,740 (887,869) 48,691 83,832 252,116 340,078 1,582,045 (393,947) (6,548,943) (507,460) S (~894,316) The accompanying notes are an integral part of these fmancial statements. 5