09/15/2003 (2)
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ACTION AGENDA - COMMUNITY REDEVELOPMENT AGENCY MEETING
Monday, September 15, 2003 - Commission Chambers
1 - Call to Order - 9:11 a.m.
2 - Approval of Minutes - 08/18/03
ACTION: Approved.
3 - Approve Interlocal Aoreement with the Downtown Development Board (DDB) to provide
personnel. administrative and manaaement responsibilities durino Fiscal Year 2003/04 in the
. amount of $47,244 to reimburse the difference between the CRA tax increment revenues and
the management fee. and to approve a loan of $48,000 to the CRA for the purchase of real
property located near Clearwater Automotive.
ACTION: Approved.
4 - Approve the purchase of Real Property identified as Pinellas County Parcel 15-29-15-
65196-000-0035, from Andrew Miller of 8034 Peaks Road, Mechanicsville, Virginia 32116, in
the amount of $48,000. ,
ACTION: Approved.
5 - Approve Extension of Time for Development 'Agreement for Stage I of Mediterranean Village
for The Balk Development Company, Inc.
ACTION: Approved.,
6 - Executive Director (Assistant City Manaoer) Verbal Reports
Ralph, Stone compli"!lented staffefforts and thanked the DDB ~or its support and team work.
7 - Other Business - None.
8' ....;. Adiournment - 9:33 a.m.
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Community Redevelopment Agency-2003-09~15
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COMMUNITY REDEVELOPMENT AGENCY MEETING
CITY OF CLEARWATER
September 15, 2003
Present:
Brian J. Aungst
Whitney Gray
Hoyt P. Hamilton
William C. Jonson
Frank Hibbard
Trish Johnson
Dwight Matheny,
Also present: William B. Horne II
, Garry Brumback
Ralph Stone
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
,Chair/CRA Trustee
CRA Trustee
CRA Trustee
CRA Trustee
CRA Trustee
Ex-Officio
Ex-Officio
City Manager
Assistant City Manager
CRA Executive Director/Asst. City Manager
City Attorney
City Clerk
Board Reporter
The Chair called the meeting to order at 9:11 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
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2 - Approval of Minutes
Trustee Jonson moved to approve the minutes of the regular meeting of August
18, 2003, as recorded and submitted in written summation by the City Clerk to each
Trusteo. The motion was duly seconded and carried unanimously
3 - AporQv,QJn1Qdocal Agreement with the Downtown Development Soard (DDS) to
~Qr5Qnoel. administrative and management responsibilities durinq Fiscal Year
2003/04. In the amount of S47,244 to reimburse the difference between the CRA tax ,
Increment revonues and the management fee, 'and to approve a loan of $48,000 to the
CRA for the purchase of real property located near Clearwater Automotive.
The CRA (Community Redevelopment Agency) Trustees executed the first
lnterlocal agreement to provide personnel, administrative, and management
responsibilities to the DDS in FY (Fiscal Year) 1999/2000. This is the fifth fiscal year
that the CRA would enter into the agreement. The agreement between the eRA and
DDS states the CRA will provide a comprehensive scope of administrative and
programmatic functions to the DDS. The management of the DDS by CRA staff enables
the eRA and DDS to utilize public dollars more efficiently.
The DDS shall pay the eRA $3,937 per month for the services agreed to in the
Interlocal Agreement. The DDS's estimated 'share of the eRA tax increment revenues
for FY 2003/04 Is $72,894. The compensation shall be deducted from the tax increment
payment. The difference of $25,650 between the administration fee and increment,
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payment will be returned to the DDS to provide financial support for Clearwater's Main
Street program. '
In the spirit of cooperation with the CRA and a desire to further improve the
Downtown, the DDS, at their August 6, 2003 meeting, unanimously approved lending the
CRA $48,000 at 00/0 interest for the ,purchase of property located at 308 S. Washington
Avenue, Clearwater. Upon sale of the property, the CRA agrees to reimburse the DDS
the principal amount of the loan, and proportionately share with the DDS any profit.
Trustee Hamilton moved to approve the Interlocal Agreement with the'Downtown
Development Board to provide personnel, administrative, and management
responsibilities during Fiscal Year 2003/04 in the amount of $47,244 to reimburse the
difference between the CRA tax increment revenues and the management fee, and to
approve a loan of $48,000 to the CRA for the purchase of real property located near
Clearwater Automotive, and that the appropriate officials be authorized to execute same.
The motion was duly seconded and carried unanimously.
4 - Approve the purchase of real property identified as Pinellas County Parcel 15-29-15-
65196-000-0035, from Andrew Miller of 8034 Peaks Road, Mechanicsville, Virginia
32116, in the amount of $48,000.
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On July 17, 2003, the City Commission approved the contract for exchange of
real property between. the City and Clearwater Mall, LLC to exchange the City's fee
estate in Lot 1, A RESUB OF BASKINS REPLAT for the fee estate in Plnellas County
Parce Is 1 5-29-15-65196-000-0034 and 0063 for the sum of $145,000, and Pine lias
County Parcels 15-29-15-65196-000-0030,0060,0061, and 0062, and 15-29-15-65214-
002-0180 (Clearwater Auto) for the sum of $1,013,500, plus estimated interest payments
and transaction costs of $41,950, for a total exchange consideration not to exceed
$1,200,000, subject to fulfillment of the terms and conditions of the exchange contract.
This exchange contract resulted in a remnant parcel within this block that the
CRA feels is important to acquire so as to consolidate this block into a potential
,redevelopment site. The subject parcel contains 7,850 square-feet, and is located
adjacent,to the Clearwater Auto Salvage Yard, with frontage on Washington Avenue.
The subject parcel's full purchase price is based upon Just Market Value established by
the Pinellas County Property Appraiser of $43,500 plus $4,500 in reimbursements for
Seller relocation and moving expenses. Due to multiple prior commitments on current
eRA funds, the DDS agreed to loan the eRA $48,000 for this purchase at 0% interest,
on the provision that the DDS would share proportionately in any future gain through the
future sale of this potential redevelopment parcel of combined parcels. The proportional
share is based on 3.850/0 for the DDS and 96.150/0 for the eRA.
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Due to the "Value-Added" incurred in obtaining this remnant parcel, the eRA will
accept this parcel "as is" and without warranties, and will be responsible for the
demolition of all structures, and for any future environmental due diligence and
mitigation. The underlying purpose' of this transaction'is to remove from Downtown. a
non-conforming single-family house and uses that are inappropriately located adjacent
to an automobile salvage yard. and to combine it with other properties as a potential
redevelopment site.,
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Economic Development & Housing Director Reg Owens said there is no time
limit for the eRA repayment of the DDB loan. Staff is working to determine the level of
contamination at the adjacent Clearwater Auto site. The subject site also may be
contaminated due to its proximity to the salvage yard. The City has submitted a draft
lease to Clearwater Auto, permitting the company to remain on site for two years, with a
promise the compa~y will not further contaminate the site. The DDS was thanked for
their participation.
Trustee Gray moved to approve the purchase of Real Property located at 308
South Washington Avenue, Clearwater, and identified as Pine lias County Parcel 15-29-
15~651 96-000-0035, from Andrew Miller of 8034 Peaks Road, Mechanicsville, Virginia
32116, in the amount of $48,000, and that the appropriate officials be authorized to
execute same. The motion was duly seconded and carried unanimously.
5 - Approve Extension of Time for Development Aqreement for Staqe I of Mediterranean
Villaqe for The Balk Development Company, Inc.
On December 6,1999, the CRA approved negotiations with The Balk Company,
Inc., for development of the former Dimmitt site (Parcels A & B). Negotiations ensued
and resulted in an approved Development Agreement. The agreement has a ten~year
life. '
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The Balk Company has been approved for the construction of 100 townhomes,
which will be built in multiple stages (Stage I - 15 units, Stage II ~ 49 units, and Stage 111 -
36 units). The Balk Company, Inc. is currently underway with Stage I construction, and
will proceed to Stage II once clearance has been obtained from FDEP (Florida
Department of Environmental Protection). The eRA and Brownfield Program agreed to
pay certain development related fees, estimated to be $385,529.40, on behalf of the total
project. These fees include impact fees, permit fees. utility connections fee, and
stormwater "buy~in" fees. Fees will be paid upon receipt of a Certificate of Occupancy.
1 00% of Stage I fees (estimated to be $47.016.30) were to have been paid to
The Balk Company for units which had obtained a Certificate of Occupancy by May 30,
2003; and 500/0 if a Certificate of Occupancy was issued for units after May 30, 2003, but
before 'May, 30t 2004. For units for which a Certificate of Occupancy is issued after May
. 30.2004, The Balk Company, Inc. shall be responsible for payments of all fees.
Due to unforeseen construction delays, The Balk Company is requesting an
extension to the terms of the Development Agreement for Stage I, through October 31,
2003; during which time the firm would be eligible to be reimbursed 100% of the agreed
upon development fees from the CRA upon receipt of any Certificates of Occupancy for
those units which are completed.
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Concern was expressed a rush to complete construction prior to October 31 ,
2003, may result in shoddy workmanship. Mr. Owens said the monthly schedule being
provided the City indicates construction \vill be completed by October 26, 2003. He said
he has visited the project which is extremely well built. Regarding Stage II, he said the
City will establish a new procedure with Balk.
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, Discussion ensued regarding ,Stage II and it was indicated this phase needs to
move more expeditiously than Stage f. ' It, was noted complaints have been received
regarding the unattractiveness of Stage I.
eRA Executive Director Ralph Stone reviewed frustrating components of the
project, including the need to construct Stage I in a very tight space due to the
developer's inability to obtain additional land. He hoped adjustments to the Cleveland
Street side of the property wif( improve aesthetics. The design of the remainder of the
project diffe~s from Stage I and the developer needs to honor the approved design
treatment. Mr. Owens said City planned landscaping will improve the site once the City
has access to Cleveland Street. The Balk Company is responsible for planting trees in
the site,'s indentations.
Trustee Gray moved to approve an extension of time for the Development
Agreement for Stage I of Mediterranean Village for The Balk Development Company I
Inc. and that the appropriate officials be authorized to execute same. The motion was
duly seconded and carried unanimously.
6 - Executive Director (Assistant City ManaQer) Verbal Reports
Ralph' Stone complimented staff efforts and thanked the DDS for its support and
team work.
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7 - Other Business ,- None. '
8 - Adiournment
T~e meeting adjourned at 9:33 a.m.
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Co'mmunity Redevelopme~t Agency 2003-09-15
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