11/10/2003 (2)
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NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING
CITY OF CLEARWATER
November 10, 2003
Present: Laurel Braswell
Joyce L. Smith
Don Brackett
Tracy Reid
Lisa Hughe~
John Sabatier
Vice.Chair
Board Member 0
Board Member
Board Member
Board Member
Board Member
Absent: Peggy ,M. Cutkomp
Chair
Also Present: Howie Carroll
Michael Holmes
Patricia O. Sullivan
Assistant Housing Director
Housing Manager
Board Reporter
The Vice Chair called the meeting to order at 9:00 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order and are in summary format.
3 - Approval of Minutes - 09/16/03 Meetino
Member Smith moved to approve the minutes of the regular meeting of September 16,
2003, as submitted in written summation to each board member. The mo'tion was duly
seconded arid carried unanimously.
4 - Citizens to be heard
Sylvia Costello, Partner~ in Self-Sufficiency, thanked the board for their support and help
in locating new quarters, which have, been renovated. An open house is planned for January
2004.
5 . Public Hearino - Approval of FY 2002/3 Consolidated Annual Performance Evaluation Report
(CAPER) ,
Assistant Housing Director Howie Carroll reported staff is finalizing ,numbers for the
CAPER (Consolidated Annual Performance Evaluation Report) and recommended scheduling a
special meeting for NAHAB (Neighborhood & Affordable Housing Advisory Board) to review the
report prior to its presentation to t~e City Commission for approval and submission to HUD.
Consensus was to schedule a special meeting for Decemb~r 2,2003 at 9:00 a.m.
6 - Discussion Action Plan Application
Mr. Carroll requested input on ways to improve the Action Plan and revise the
application prior to the upcoming cycle, which begins in February 2004. He said the submission
of reports by funded agencies is required by the agreement. In response to a question, Mr.
Neighborhood & A~fordable Housing 2003-11 ~ 1 0
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Carroll said HUD had approved the City's strategy for North and South Greenwood. Next year
the revitalization area probably will be expanded to include the Downtown CRA (Community
Redevelopment Agency) as a strategy area for federal designation. The change will provide
additional flexibility for funding and permit additional funding for community-based
organizations. Staff will distribute a copy of the Consolidated Plan to board members.
In response to a question, Mr. Carroll said staff is open to discussing the makeup of the
five-person scoring committee, which will meet in April following a "train the reviewers" session.
It was suggested the City hire an outside agency to score the applications. Housing Manager
Michael Holmes said it is important that scorers are familiar with City programs and needs. The
City Commission had determined a preference that scoring committee members be City
residents.
Mr. Carroll requested board members to forward suggestions related to the application.
Recommendations were made to change the process to fund agencies at 100% of their request
and cut off funding to agencies that score below an identified number. Concern was expressed
lower rated agencies qualify to receive partial funding. It was suggested strong agencies should
receive ~he amount of funding they need. It was recommended the board discuss this strategy.
Concern was expressed poor applicants are awarded funding for little or no work.
Mr. Carroll said the City Commission had approved the current methodology as
previously, the majority of funding was received by one organization, The current method
spreads limited funds to more organizations. F~nding for community-based/public service
organizations is limited to 150/0 of total COBG (Community Development Block Grant) funds.
Discussion ensued regarding a training program for grant writers, with comments the
. education process is important. Mr. Carroll said the City will host a mini grant-writing workshop
prior to the next application process. .
Sylvia Costello, of Partners in Self-Sufficiency, supported the current methodology and
suggested agencies that receive money should mentor other agencies and help t~em write'
applications for funding.
7 - New/Old Business
Mr. Carroll reported the grand opening for the Fulton Apartments was held last week.
CSF (Community Services Foundation), the project's owner, is doing a great job. Of the 19
units, 15 are occupied. .
Mr. Carroll announced North Greenwood Apartments has won another award.
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Neighborhood & Affordable Housing 2003-11-1.0.
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. 8 ~ Announcements - None.
9 - Adiournment
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The meeting adjourned at 9:30 a~m.
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Neighborhood &0 Afford~ble Housing
Advisory Board
Attest:
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Board Reporter 00 ,
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f':Jelghborhood & Affordable Hous,ing 2003-11-10
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