09/19/2003 (2)
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Also Present:
John Szabo
Susan Doe1
Library Director
Administrative Analyst
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
September 19, 2003
Present:
Judy Melges
Howard Adler
Frederick Dunn
Glenn Garte
Katherine Merriam
Jan Regulski
Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Absent:
Tom Leavy'
Vice Chair
Chair Judy Melges called the meeting to order at 10:30 a.m. at the Main
Library.
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To provide 'continuity for research, items are in agenda order alth,ough not
necessarily discussed in that order. '
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ITEM # 1 - Welcome
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, Chair Melges welcomed Katherine Merriam back after an extended illness.
ITEM #2 - Minutes
Member Glenn Garte moved to approve the minutes of the May 16, 2003
meeting as submitted. The motion was duly seconded and carried unanimously ~
ITEM #3 - Library Director's Report
a) Main' Library Project. Update
Tremendous progress has been made on the new Main Library project during
the summer. The curtain wall installation is complete. Interior spaces are defined
by drywall. Sidewalks are poured. Du'e to the'construction of a chlorination
building in the northwest corner of the property, the construction trailer was
removed and temporary offices for Turner Construction have been set up in the
northern first floor office area of the new building. Construction is on schedule for
a spring opening. Member Jan Regulski questioned the reduced amount of
keystone on,the building. Mr. Szabo e~plained that reductions to the project to
keep the construction cost within the budget included:
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1) moving the mechanical equipment from the roof to the courtyard;
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2) bringing the portico back 30 feet;
3) reducing the terrace outside the cafe to half the size;
4) reducing keystone to the following areas: an exterior coping band
around the bottom of the third flbor, a small band around the
lower exterior of the entire building, a 30 foot wall at the south
entrance to the building, an interior wall behind the circulat,ion
desk, and an interior wall at the end of the grand concourse by
the grand stair.
The reduction of keystone was a critical path decision. The remaining exterior
surfaces will be painted stucco.
b) East Library - Branch Manager
Mr. Szabo reported East Branch Manager Matthew Moore retired in August.
Librarian II Ann Scheffer is Acting Branch Manager until an announcement of a new
Branch Manager is made.
c) FY 03/04 Budget
1. Staffing: 10 FTE positions for new Main Library and 2.5 FTE positions
for North Greenwood Branch Library were included in the City Manager's
budget and approved by the City Commission.
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2. Beach Branch Library: Although City Manager Bill Horne did not
recommend keeping the Beach Branch Library'in next year;s budget, the
City Commission voted 3 - 2 to fund the branch. To fund the branch, the
Library;s materials budget will be reduced.
d) .
North Greenwood Branch Library - shift in hours of operation
In response to co'mmunity interest for mor,e evening hours for students; one
additional evening was added to North Greenwood Branch Library;s hours of
operation by shifting the hours for Thursday effective 9/11/03. The new hours of
operation are Monday; Wednesday, and Friday, 9:00 a.m. - 5:00 p.m., Tuesday
and Thursday, 10:30 a.m. - 7:00 p.m. with no additional costs to the operating
budget.
e) Countryside Branch Library - Florida Native Plants Landscaping Project
A partnership project of Parks & Recreation, the Cooperative Extension
, Service and the'Library resulted in a Florida native plants landscaping project at the
Countryside Library on 9/13/03 with 150 - 200 volunteers. Plants will be labeled
and four programs on' Florida native plants will be held at the library over the next
few months.
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f)
Carpeting - meeting rooms'
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New carpeting was installed in the East Library; s meeting room in
September. Countryside Library's meeting room will be completed in October.
g) Clearwater Bar Association & Alpha Kappa Alpha partnerships
Both the Clearwater Bar Association's Reading for Literacy program and the
Alpha Kappa Alpha; s homework help programs are held weekly at the North
Greenwood Branch Library.
h) Leadership Pinellas - Leadership Collection, Main Library
A partnership with Leadership Pinellas will fund a collection of books,
materials, and periodicals about leadership. Carmen Heidt of the Reference
department is working with Leadership Pinellas on this collection ,<;>f resources,
which will be available for the general public.
ITEM #4 - Unfinished Business - None
ITEM #5 - New Busine'ss
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Member Fred Dunn expressed interest in get~ing a statement from the
Board' on the USA PA TAIOT Act. Much discussion followed on both sides of this
issue. Chair Melges questioned the Library's stance on this issue. Mr. Szabo;
speaking as Library Director; explained that Florida's statute protecting the
confidentiality of library records is one of the best confidentiality laws in the
country. The USA PATRIOT Act; however; a 'federal law, overrides the state law.
It prohibits library staff from discussing a request with anyone. Both the American
Library Association and Florida Library Association have major concerns with
particular sections of the USA PA TAIOT Act, as controls were already in place to
provide this information with a court order.
Member Regulski suggested a statement that will support the concerns of
the library associations regarding the Patriot Act and confidentiality and privacy
issues. Member Dunn questioned the availability of a patron's library record, to
which Mr. Szabo responded that those records are not kept in our computer system
after the completion of the patron transaction.
Member Garte suggested a statement that the Board endorses the laws
but is concerned that no one takes advantage of abuses of the law.
Member Adler suggested a statement that the Board endorses the
American Library Association's policy., Mr. Szabo will provide the American Library
Ass.ociation policy statement to the Board for discussion at next month's meeting.
ITEM # 6 - Reports
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a)
Foundation
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09/19/03
Mr. Garte n'oted that Seminole's library seems very small, since the 70,000
square feet is not all library space and is shared by St. Petersqurg College functions.
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Chair Melges announced the Foundation;s Annual Meeting will be held in
November at the Hog Fish Grill Deep Sea BBa (formerly Young's Be a) - date and
time to be announced. The Capital Campaign will now focus on contributions from
the community and is confident they will meet their goal. Something is planned for
telecast on the Jazz Festival's Trinitron screen.
b) Friends'
Mr. Szabo reported, that the Friends Board is discussing the bookstore/gift, '
shop for the new Main Library. Mr. Szabo also informed Board members that
Friends Board member GeC?rgia Eason, who would 'be 100 on her next birthday, and
Elliott Hardaway, former Library Director, passed away in August.
ITEM #7 - Board Comments
In respor:'s'e to Member Garte's question about the status of the new Main
Library's coffee shop, Mr. Szabo reported the options vary widely. . The request for
proposals is being finalized, and a national yendor ~s being sought.
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.' In response to Member Regulski's question at a previous meeting regarding
the use of C-VIEW for library programs, Mr~ Szabo noted that C-VIEW is aware of
library programs, and selects ones they are able to cover.
ITEM #8 - Adiournment
The meeting was adjourned at 11 :55 a.m.
.A,.ttest: .
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