07/10/2003 (2)
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,Pensio,n Advisory Co~.mittee
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PENSION ADVISORY COMMITTEE MEETING
CITY OF CLEARWATER
July 10, 2003
UNAPPROVED
Present: Whitney Gray
John Lee
Hoyt P. Hamiltor:"
Nathan Hightower
John Schmalzbauer
C ha ir/Commissioner
Vice-Chair
Committee Member/Commissioner
Committee Member
Committee Member
Absent:
Frank Hibbard
Tom Jensen
Committee Member/Commissioner
Committee Member
Also Present: , Stu Kaufman
Joe Roseto
Brenda Moses
Pension Advisory Committee Attorney
Human Resources Director
Board Reporter
The Chair called the meeting to order at 9:00 a.m. at City Hall. '
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
ITEM #2 - Approval of Minutes of June 3, 2003
Member Hamilton moved to approve the regular Pension Advisory ,Committee meeting
minutes of June 3,2003. as submitted in written summation to each board member. ' The
motion was duly seconded an,d carried unanimously.
ITEM #3 - Emplovees to be Heard - None.
ITEM #4 - Action Items:
a. Review and Action on Employee Requests for Years of Service Pensions:
1. Matthew Moore, Library
2~ Douglas Wlasiuk, Solid Waste/General Services
3. Joseph Egger, Police
4. Walter Yasensky. Fire
5. Carol Turcotte, Police
G. Charles Watson, Parks & Recreation
7. Wayne Meissn~r, Police
Member Schmlazbauer moved to approve Years of Service Pensions for Matthew
Moore, Douglas Wlasiuk, Joseph Egger, Walter Yasensky, Carol Turcotte, Charles Watson,
and Wayne Meissner. The motion was duly seconded and carried, unanimously.,
b. ' Approval of New Hires as Plan Members:
As of June 26, 2003, the City had 1770.96 FTEs of 1844.9 budgeted positions.
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Pension Elig.
Date
Plan:
Member Lee moved to accept the following employees into membership in the Pension
Name. Job. Class. & Dept./Div.
Hire Date
Justin Lutz, Police Officer/Police 5/19/03
Jesse Combs. Parks Svc Tech. IIParks & Rec. 5/19/03
Jonathan Roberts. Life Hazard Safety Inspector/Fire 5/19/03
Gregory Ande'rson. Public Svcs Tech. IIPublic Svcs 5/19/03
Shante Dean, Police CadeUPolice 5/19/03
Monica Rodriguez. Police Cadet/Police 5/19/03
Dan McCue, Police Cadet/Police 5/19/03
Kellie Ciotti, Police CadeUPolice 5/19/03
Ryan Brinson, Traffic Engineering AssistanUEngineering 5/19/03
Dennis Cason, Police Recruit/Police 5/19/03
Kent Reeves, Police RecruiUPolice 5/19/03
Bryan Karnes, Police Recruit/Police 5/19/03
Randy Bodle, Police Recruit/Police' 5/19/03
Robert Palm, Warehouse Clerk/Solid WasteiGen Svcs 6/2/03
Casey Lawrence, Air Condo Tech.lSolid Waste/Gen Svc 6/2/03
David Bradford, Jr., Management Intern/Parks & Rec 6/2/03
Richard Baird, Air Condo Tech.lSolid Waste/Gen Svcs 6/2/03
Norrise Shellman, Water Plant Op. Trainee/Public Utilities 6/2/03
Grant Nelson, Solid Waste Worker/Solid Waste/Gen Svcs 6/2/03
Cornelius Collins, Solid Waste Worker/Solid Waste/Gen Svcs 6/2/03
Joshua Payne, Senior Marine Lifeguard/Marine & Aviation 5/31/03
Louis Anderson, Parks Svc Tech IIParks & Rec 6/16/03
Michelle Sheldon, Customer Svc Rep/Customer Svc 6/16/03
Shari Lepper, Customer Svc Rep/Customer Svc 6/16/03
Derek Ferguson, Systems Analystllnformation Technology 6/16/03
Carrie Mehling I Police Communications Op Trainee/Police 6/16/03
Elizabeth Renfroe, Police Communications Op Trainee/Police 6/16/03
The motion was duly seconded and carried unanimously.
ITEM #5 - PendinQ/New Business:
5/19/03
5/19/03
5/19/03
5/19/03
5/19/03
5/19/03
5/1 9/03
5/19/03
5/19/03
5/1 9/03
5/19/03
5/19/03
5/19/03
6/2/03
6/2/03 ,
6/2/03
6/2/03
6/2/03'
6/2/03
6/2/03
5/31/03
6/16/03
6/16/03
6/16/03
6/16/03
6/16/03
6/16/03
a. 'Contract approval for Atlanta Capital Management/Systematic Financial Management
The Trustees previously authorized Callan to conduct a,search for a small cap value
equity manager.
, The following is the list of small cap value equity managers tliat Callan recommended to
the Investment Committee:
Ark Asset Management Co., Inc.
Atlanta Capital Management Co. LLC
Systematic Financial Management
Boston Partners Asset Management
Chartwelllnvestment Partners
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Northpointe Capital
After reviewing information provided on the above managers, the Investment Committee
ranked the managers and conducted interviews with the top three. Staff also visited the top
three managers.
The Investment Committee recommends to the Trustees that they add two small cap
equity managers. Atlanta Capital and Systematic are firms that are on the opposite ends of the
small cap value spectrum. Atlanta Capital invests in small cap firms that are of high quality and
tend to be well known. The annual turnover rate for Atlanta Capital's portfolio is about 400/0.
Systematic invests in small cap firms that had a positive earnings surprise and positive free
cash flow. The firms in Systematic's portfolio tend to be lesser-known firms. The annual
turnover rate of Systematic1s portfolio is about 1700/0. Both firms consistently out perform their
benchmark, the Russell 2000 Value Index.
Atlanta Capital charges a management fee' of .70/0. Systematic charges a management
fee of 1 %). 80th fees are in line with industry standards given their investment styles.
, The Investment Committee recommends that each manger be funded with $15 million.
The source of the funding will be determined at the time of funding. At that time the entire
portfolio will be rebalanced and the funding will come from parts of the portfolio that are over
funded.
In response to a question, Cash & Investments Manager Steve Moskun said Systematic
Financial Management is formula-driven. Part of their management style includes promptly
canceling business with companies that do not perform to Systematic's expectations. In
response to a question, Mr. Moskun reviewed the costs associated with the prop~sed contracts.
In response to a question, Mr. Moskun said the .70/0 management fee for Atlanta Capital
is low for a small cap value manager. The 1 % management fee being proposed for Systematic
Financial Management is slightly higher than the industry average, as Systematic would
perform more research than the average firm normally would. These costs would be offset by
increased earnings realized by both of these firms as they consistently outperform the market
index.
Member Hightower moved to recommend to the Trustees approval of contracts with
Atlanta Capital and Systematic Financial Management. The motion was duly,seconded and
carried unanimously. '
b. Gwen Legters - Set Hearing Date for Nonwjob-connected Disability Hearing
Human Resources Director Joe Roseto requested a date be schedule for a nonwjob-
connected disability hearing for Gwen Legters. He said the City does not anticipate this
employee would return to work and is not disputing this application.
Consensus,was to schedule the hearing for the next meeting in August.
c. Elizabeth Alvarez - Set Hearing Date for Job-'connected Disability Hearing
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Mr. Roseto requested a date be scheduled to hear a job-connected disability hearing for
Police Officer Elizabeth Alvarez. He anticipated some discussion would be necessary
regarding this case. The IME (Independent Medical Examination) doctor's report and related
information has been provided to the PAC (Pension Advisory Committee).
Discussion ensued regarding the next meeting date. Consensus was to reschedule the
August 14 meeting to August 28 at 9:00 a.m. Both rv,s. Legters and Ms. Alvarez's cases would
be heard at that meeting.
ITEM #6 - Director's Reports
Mr. Roseto congratulated members Schmalzbauer and Jensen for their reappointment
to the PAC.
In response to a question, Mr. Roseto said a pending disability case involving an
employee who was given a disability pension a number of years ago would be brought before
the PAC. The former employee was given notice that she must be seen by an IME doctor or
risk the loss of her pension benefits. The employee has not been cooperating with the request.
Attorney for the Board Stu Kaufman said to ensure the City has given the employee the,
legal benefit of due process. she will again be notified of the potential for the loss of her pension
benefits. In response to a question. Mr. Roseto said notices for IME doctor appointments are
sent via certified mail. He said employees receiving disability benefits are required to check in
with the City on an annual basis regarding their status. Mr. Kaufman stated that this employee
would not receive credit for hours she was on disability benefits. '
ITEM #7 - Committee Members to be Heard
Members Lee and Hamilton congratulated members Schmalzbauer and Jensen fo~ their
reappointment to the PAC. Members Lee and Schmalzbauer also thanked the City for their
h,andling of the pension election.
ITEM #8 - Adiournment
The meeting adjourned at 9:25 a.m.
Attest:
y!?1Pj{tf~ JILf):?;;;?
Board Reporter '
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