01/08/2003 (2)
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Beautification Committee Meeting
MINU'TES
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BEAUTIFICATIO~ COl\Il\IITTEE l\IEETING
CITY OF CLEAR'''..\. TER
January 8. 2003
Present:
Elizabeth France
Sandy ~UITY
Rebecca A \Tin
Dagmar Ortiz
Sally Foote
Chair
Vice-Chair
Committee Member
Committee Member
Committee Member
Also Present:
Leroy Chin
Fran Pheeny
Park, Planning & Project Manager
. Staff Assistant
Absent:
Brooks Hammac
Allan Dadetto
Committee Member
Committee Member
# 1 Call to Order - The Chair called the meeting to orde~ at 8: 1 0 a.m. at Municipal Services Building Parks &
Recreation COI)ferencc Room.
To provide continuity .for research, items arc in agenda order although not necessarily discussed in that
order. .
e.
#2 Approval of Minutes of November 6. 2002 It was moved and duly seconded to approve the minutes as
corrected. The motion carried unanimously.
#3 Correspondence - None
#4 Old Business
a) Status of Capital Improvcment Projccts - Mr. Chin described elF status as follows:
· Skatc Park - The project has been moved to be part oCthe renovations of the Ross Norton complex
· McKay Park - The project is mo\'ing forward developing the critical path.
· North 'Greenwood Rccreation Complex -TIle project is completcd; tl~e grand opening was last Saturday.
· Ross Norton Complex - The plans are under design. lvlr. Chin showed the 'preliminary drawings to thc .
committee.
· Recreation Trails and Pedestrian Bridges - These threc projects arc under design
· Crest Lake Dog Park - 950/0 completed. The grand opening is scheduled for February 1 SI.
b) Status Reports: Mr. Chin reported on the following: .
· Beautification orNew Memorial Causeway Bridgc: Due to the incrcase in the cost of the bridge the
planned landscaping was eliminated. Mr. Chin is working to obtain funding for landscaping the new
bridge.
· The Roundabout: The fountain has be'cn removed and 'there is grass in there now. It has not yet bcen
detemlined what will go into the space.
. Conley Property ~t Baysidc: This property will be a city park designatcd as a preservation area.
. c) Beautification Award Critcria:
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· Ms. Curry provided thc Committee with an outline of award criteria as a starting point for discussion.
Committec members ~vi11 rc\'icw the document and discuss it at the next meeting.
l"ot on the Agcnda
a) rvls. Foote rcported on the work session with the City Commission regarding the role of city appointed
committecs. Sally Foote and Brooks Hammac rcprescntcd the Beautification Committee. The purpose of the
work session with the City Commission was to review the reason the committee was created and if therc is
still a need for the committee.
1\15. Foote stated she told the City Commission that she would like to see the Beautification Committee havc
more involvement and a more specific purposc. She also stated that ncw membcrs should havc more
preparation on the state Sunshine Laws.
The committee had a lengthy discussion about thc Ordinancc that crcatcd the Bcauti fication Committee and
whether the Committee should be placed in the Planning Dept. rather than the Parks and Rec. Dept. The
members stated that they thought it might be more productive if the Committee \\'ere moved to ,the Planning
Dept. '
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Mr. Chin explained that all city projects go through an approval process by the Building Planning Review
Committee. If the Beautification Committee wants more input into and impact on projects, then working
with the Planning Dept would be a better place for the committee. The City Commission would have to
approve the Beautification Committee move to the Planning Dept. l\.-Ir. Chin stated that he would discuss the
matter with ~1r. Dunbar, the Parks and Rcc. Director.
Ms. Curry presented a letter she had drafted for thc Committee discussing the proposed future role of the .
Beautification Committee. A copy of the letter will be forwarded to the abscnt eommit~ec members for their
reVIew.
At the next meeting the Committee will work on defining a mission statement.
#6 Adiournment - The meeting adjourned at 10:40 a.m.
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Chair
Beautification Committee
Attest:
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Staff Assistant.
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010803