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06/19/2003 (2) '. . ." .' . " ,COMMISSION": ',..', " ' City Commission Minut~s Oc ' , , , " ,',' ,'Date" , . " .O~/l crt 03, , . '. . ~ " . !. .'. . . '. . " . ';l L, :, . : \t , , . '.' + I..':. . . '>. I' . , ' '., <. c. '.' .;" " . t .'. < , , , , . . : '., " , ' . , . - : . '. ., ~ . . I '. .' r, : ~ ~ '. '.' '. L , ~ . . . I , , : t I' .', ,'I . + . , " '. '". .. . ; q , .'< I .' . . ' . ( . '. ' I.. . . . .' ~ ". .' ", """ J ~ .,' . . . ~ '; i < " ' . ,I , . . , . .'! . :1 ", ' j '. . . . I . .... '."',: . +' , 1 . . , , , .. . . I, '. ,.' I . . .' ,'I.. ".' . . " . . , ~ . , oj; .J.f . . , , ' , " , . :' . ~ . . " ' . " . ..> I , ',. ...: .~.: . .-J I. '. , . . > '. i' ,'"... t . . . . ~ . ~ I . , ." >' . t .~ , .. . ". : ' ." . >' ,. . l . . .~. I '. .. . " . . . ' . . , , . ' , . . ," 1.' ;', . " , . ., . . . . '.:'. .":<., ;. . '. , ."" / I' '. "." " ,T'Ct '.,. ," . . . ~.. . L.. . { . .' .' + 1- . . . I. ~ .', . , . . > . ., . ~. \ , , '" . .... : '. 1 .'. I . l I .. . j' . .. .' 'I. . I '. . " '. " ., . . I' " .. I. . :. .. . .' .'. , , . , , \ " . >>, c . .' . ..' "c, ',' . ~ (' '..' . . " , <. .:" . . I I <~' . , . . '~. . ~ , " . . I.' , ' C . , . ". . . , .'. ,I .,;', , , , ~, ' . "\" J,"'. "I' . . . . . , . . ,..", , , I. " I . +' ", +, . c ," I"... I , , . '1 ' " . ;'.' . . . ' , . ; ,.", ~ ,"" ; .: I . .;. ,c . , ,- ~ c , , :"!,, \ " " . + ',' .," . <' I . , , , 'I . . ~ . . " . ' I ' . , , ,', ' I '.' . " , . ' " ": I. I' , ' , , . , , ' ' ,< .' . . . , ,. . ' ' , , . " , !i , .. . . ' " . ,~ '. .....;, . ~" .,. . .... I ~. .' \ . I" . '. .' I,' " . .... I ' I"" <' I .' " .' ..' I , . I. '. . '. '. i I' '1. . ',~ .,.: . ': '. . '. . . , " , ' . . . ,.,. , , CITY COMMISSION MEETING CITY OF CLEARWATER June 19, 2003 Present: Brian J. Aungst Hoyt P. Hamilton Whitney Gray William C. Jonso'n Frank Hibbard' Mayor/Commissioner Vi ce-Mayor/Commissioner Commissioner Commissioner Commissioner Also present: William B. Horne II Garry Brumback Ralph Stone Pamela K. Akin Sue Diana Patricia O. Sullivan City Manager Assistant City Manager Assistant City Manager City Attorney Assistant City Clerk Board Reporter , The Mayor called the meeting to order at 6:00 p.m. at City HaiL The invocation was offered by Pastor Jay Sloan of the Central Church of Nazarene. The Mayor led the Pledge of' , Allegiance. . , ITEM #3 - Introductions. Awards and Presentations a) Local Option Gasoline Tax - Steve Spratt Pinellas County Administrator Steve Spratt said following last FaWs transportation summit, which focused on transportation and traffic congestion, community summit leaders reached consensus that the County has approximately $1.3-billion in unfunded transportation needs and made a call for action. Mr. Spratt said when pressed for funding, the state and federal governments have expressed concern. regarding unused capacity at the local level. The Pinellas County Board of Commissioners concluded transportation projects could not be identified and community consensus reached prior to July 1 t 2003, to become effective January 1, 2004, and delayed consideration' of increasing the local option gasoline tax until 2004. He . said the County would like to negotiate the inclusion of various projects as well as discuss revenue sharing with the cities. Clearwater now receives about $912,000 annually from the existing 6-cents local option gas tax. ' It was noted concern had been expressed at a recent Mayors. Council regarding the need to maximize the local gasoline tax and it was recommended the education process clarify this issue. Mr. Spratt said non-Iev'ied taxes lare not a definitive disqualifier for federal funding but make it more,difficult to argue for State and Federal funding if the County has untapped capacity. All member counties of the Tampa Bay Partnership have been encouraged to maximize their local capacity. Concern was expressed with the current 75:25 tax split with municipalities. It was hoped the City could negotiate a more favorable division. It was suggested Clearwater may support an increase to the local gasoline tax if proceeds can be used for projects, such as Beach Walk, v.rhich are important to the County's economy. It was indicated the City pays the highest bed tax in the County. Commission 2003-06-19 1 , ,'. " I r,: l",: '. I I . .' .. I ,.' ( 'I: : . :' " -. < .. I,} : ,~ : .' . ,'. .:-. . ""'. f' : . , . I " . .\' " " . . . ' . I " ,+". , ' . . . . In response to a question, Mr. Spratt said he had suggested a one-cent gasoline tax be dedicated to the County for flexible uses, such as the Countywide integrated signal system. An increase in the local gasoline tax wiU require the execution of, interlocal agreements. The City Manager said staff will keep an eye on the status of this issue, stating he is eager to work with the County on this issue with City Commission support. , In response to a question, Mr. Spratt requested the City Commission contact the Sheriff directly regarding forensic activities. b) FAIA award for "enduring beauty" to City building by Creative Contractors - Alan Bomstein Alan Bomstein presented the City with the FAIA (Florida American Institute of . Architecture) award for "Enduring Be,auty" for the Charles Wharton Johnson pavilion in Coachman Park. , c) American Heart Association to City for Heart Safe Community The American Heart Association presented the first He,art Safe Community award in the United States to Clearwater for its tref"!lendous leadership and commitment to saving lives. d) Parks and Recreation Appreciation Award. The Clearwater Arts Foundation presented the City a plaque in appreciation of the Parks & Recreation Department's participation in developing a cultural plan for the City. ' . e) Proclamation:' Parks & Recreation Month ~ July 2003 f) Ruth Eckerd - New Performing Arts Institute Robert Freedman, President and CEO of PACT. Inc., present~d a plaque to the City in thanks for its support of the Chocolate Nutcracker and for all the City does in support of arts in the community. , g) Clearwater Neighborhood Coalition for their assistance in the Neighborhood Canference~ Clearwater Neighborhood Coalition members Sandra Curry, Duke Tieman. John Doran. Jim Goins; and Joanna Siskin were presented letters of appreciation for their assistance in organizing the June 14. 2003 Neighborhood Confere,nce. ' h) Sunshine State Games Clearwater Team "Prime Time." 12 and under boys basketball Certificates, . .' Certificates were presented to the Sunshine State Games Gold Medal Whiners. Commission 2003-06-19 2 . . . ITEM #4 - Approval of Minutes Commissioner Hibbard'moved to approve the minutes of the regular meeting of June 5, , 2003, as corrected by the City Clerk and submitted to each Commissioner. The motion was duly seconded and c~rried unanimously. ITEM #5 - Citizens to be heard re items not on the Aqenda: ' John Wiser complimented City efforts in Countryside including a new Welcome to Cleaf'Nater sign on McMullen-Booth Road, hibiscus decorated street signs, improved medians, and an agreement to share mall water to enhance nearby medians. PUBLIC HEARINGS ITEM #6 - Public Hearinq - Approval of the City of Clearwater's Fiscal Year 2003-2004 Consolidated Action Plan to carry forward the goals and objectives set forth in the five-year Consolidated Plan created in 2000 as required by HUD and authorize the City to enter into agreements with organizations contained in the FY03/04 Consolidated Action Plan. ED/HSG 'HUD (U.S. Department of Housing & Urban Development) requires communities that receive entitlement funding to prepare a comprehensive five-year Consolidated Plan, which evaluates t,he needs of the community and sets forth strategies to address those needs. This Consolidated Plan was' completed and approved by the City Commission and HUD in 2000. In addition, the City is required to create and implement an annual statement identifying the sources and uses of federal money for housing, community, and economic development. This annual plan, referred to as a Consolidated Action Plan, provides HUD with Clearwater's housing, community and economic development budget, and proposed expenditures based on the entitlement funds that the City will receive. Funds ,are to be used to develop viable communities and sustain existing ones. In addition, the funds will be used to provide safe, decent, and affordable housing, and expand economic opportunities for very low to' moderate income households. This year's Action Plan allocates Federal and State funds to provide housing opportunities to low to moderate households for new and existing homes, home buyer education, construction and/or renovation of public facilities, and to fund programs which assist the homeless, single parent households, the elderly, the physically challenged. and children. In FY (Fiscal Year) 2003/04, the City is estimated to receive federal funds in the amount of 51,180.000 through the CDBG (Community Development Block Grant), $592,679 through the HOME Investment Partnership Program, .and $900,000 from the State through the SHIP (State Housing Initiatives Partnership) Program. Funds provided through the HOME and SHIP Programs are limited to housing activities and administration. Funds provided through the COSG Program may be used for housing, community, and economic development, public services and facilities. acquisition, demolition, and administration. Additional funding for the 'FY2003/04 budget will come from estimated program income funds (loan repayments. loan payoffs. 'recaptured funds, etc.). The ,TRC (Technical Review Committee), comprised of professionals in the social service. lending. and grants community and one member of NAHAS (Neighborhood & ' Commission 2003-06-19 3 i. .,' j _', . ': /' .. I. I" 'I' , '.. :-: " ': t, .'"," . .,.,' ,'.1 " I I '. '.' . .,'. " . ,'!'. " 1 ..".i. .", . ", . . . Affordable Housing Advisory Board}, reviewed the applications, scored them, and set forth a strategy to maximize the number of Public Service applicants that will receive a portion of allocated Public Service Funds. This year's Action Plan process ,incorporated: 1) January - staff advertised funding availability; 2) February - staff conducted a workshop for interested applicants; 3) applicants given 30 days to complete their applications and return them to the City by mid-March; 4} late March - applicants given opportunity to speak to TRC and NAHAS regarding their programs on day of bus tour; 5) staff reviewed each application to ensure it met HUD's baseline requirements. This step is performed on a "pass/fail" basis; 6) applications then were distributed to TRC members; and 7) The TRC reviewed the applications on the basis of the ranking criteria contained in the application and based upon the City's 5- Year Consolidated Planning Document. Each year, the City may allocate up to 150/0 of its CDBG allocation for Public Services organizations. The City is permitted to go above the 150/0 if a Public Service activity takes place in one of the City's two Neighborhood Revitalization Strategy Areas (North and South Greenwood). Under the Public Services category, agencies competed for approximately $177,000 in CDBG funds. The Housing Division received requests for Public Service funding in excess of $422,000~ NAHAS adopted a sliding scale for Public Service applicants that allowed. the top two scorers to. receive 60% of their request, the next two to receive 500/0 of their request, and others to receive 40% of their, request. This allowed all Public Service applicants to receive funding. rather than some agencies not receiving any funding. This year there was a tie between the top t\vo organizations so the top three received 60% of their funding requests. In terms of Public Facility funding, only two agencies that applied for Public Facility funding were not funded due to their ranking and not enough funding. If additional CDBG funds become available during the fiscal year, the City will contact those agencies to see if they are still in 'a position to move forward with their original proposal. If they are still interested, staff will request the City Commission to authorize funding for those agencie,s. ' Those organizations that,only applied to be a "Participant" in the City's Housing Pool will enter into agreements with the City during the summer. Organizations that are receiving actual funding allocations will have agreements prepared and executed by October 1. 2003. Commissioner Hamilton moyed to approve the City of Clearwater's Fiscal Year 2003/04 Consolidated Action Plan to carry forward the goals and objectives set forth in the five year Consolidated Plan created in 2000 as required by HUD and authorize the City to enter into agreements with organizations contained in the FY03-04 Consolidated Action Plan. The motion was duly seconded and carried unanimously. ITEM #7 - Public Hearing & First ReadinQ - Ords. #7124-03 & #7125-03 - Approve a Land Use Plan Amendment from Residential Urban (RU) to Institutional (INS) and Zoninq Atlas Amendment from LMDR. Low Medium Residential District, to (I) Institutional District. for 2701, 2720.2751 & 2770 ReQency Oaks Blvd. (A portion of M&B 21.00. all of M&B 21.02, and a p~rtion of M&B 21.03 in Sec. 05-29-16). LUZ2003-03002' PLD This subject site is located on the west side of Soule Road, approximately 1,000 feet north of Sun~et Point Road. The application involves four parcels of land, approximately 35.7- Commission 2003-06-19 4 '. . , . I I I l '. " . . . " . I . I . I ' , , ~ . I l I,. I ':. .... I I I . . . acres in area. The site is occupied by two assisted living facilities containing 530 beds and one skilled nursing facility containing 120 beds, all totaling 146,524. square-feet of building area. In 1987, the site was annexed into the City and zoned Residential Planned Development (RPD)t which permitted the current uses as congregate caret and was developed pursuant to a certified sHe plan. In 1999t when the City adopted the revised Community Development Code. the site's zoning designation was reclassified to the LMDR, Low Medium Density Residential District. rendering it consistent with the underlying Residential Urban (RU) Future Land Use Plan category, but making the use non-conforming. The applicant is proposing to amend the Future Land Use Plan designation of this property from the Residential Urban (RU) category to the Institutional (INS) category and to rezone it from the LMDR. Low Medium Density Residential District to the I, Institutional District, to render this site conforming. The Planning Department determined that the proposed land use plan amendment and rezoning applications are consistent with the following standards specified in the Community Development Code: 1) The proposed land use plan amendment and rezoning applications are consistent with the Comprehensive Plan; 2) The potential range of uses and the current use are compatible with the surrounding area; 3) Sufficient public facilities are available to serve the property; and 4) The applications will not have an adverse impact on the n~tural environment. In accordance with Countywide Plan Rules, the land use plan amendment is subject to approval of the Pinellas Planning Council and the Board of County Commissioners acting,as the Countywide Planning Authority. Due to the size of the plan amendment site, review and approval by Florida Department of Community Affairs is required. The Community Development Board reviewed this application at its May 20. 2003 meeting and unanimously recommended approval. Commissioner Jonson moved to approve a Land Use Plan Amendment from the Residential Urban (RU) category to the Institutional (INS) category and a Zoning Atlas Amendment from the LMDR, Low Medium Density Residential District to the Institutional (I) District for property located at 2701, 2720. 2751, and 2770 Regency Oaks Boulevard (a portion of metes '& bounds 21/00, all of metes & bounds 21/01. all of metes & bounds 21/02, and a portion of metes & bounds 21/03t Section 5. Township 29 South, Range 16 East), and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unan,imously. Ordinance #7124-03 was presented for first reading and read by title only. Commissioner Gray moved to pass Ordinance #7124-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayeslt: G,ray, Hamilton, Jonson. Hibbard. and Aungst. ItNays": None Ordinance #7125w03 was presented for first reading and read by title only. Commissioner Hibbard moved to pass Ordinance #7125-03 on first reading. The motion was duly seconded and upon roll call, the vote was: ItAyes": Gray. Hamiltont Jonson. Hibbard, and Aungst. Commission 2003-06-19 5 . . . "Nays": None ITEM #8 - Public Hearinq & First Readina - Ords. #7126..03. #7127..03 & #7128..03 - Approve the petition for Annexation. Land Use Plan Amendment from County Residential Urban (RU) to , City Residential Urban (RU) and Zonina Atlas Amendment from the County R-3. Sino Ie Familv Residential District. to the City LMDR. Low Medium Density Residential District. for'3119 San Mateo S1. (Lot 13, Del Oro Gardens in Sec. 09-29-16). ANX2003-02004 PLD This sUbject site is located at 3119 San Mateo Street, on the south side of San Mateo Street, approximately 200 feet east of McMullen Booth Rqad and 1.500 feet north of Drew Street. The subject property is approximately 0.16 acre in area and the owner currently is constructing a single-family dwelling. The property is contiguous with existing City boundaries to the north and south; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. The purpose of the annexation is to enable the applicant to receive City water and sewer service. A Future Land Use Plan designation of Residential Urban (RU) is proposed along with a zoning category of LMDR, Low Medium Density Residential. The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: 1) The proposed annexation will not have an adverse impact on public facilities and their level of service; 2) The proposed annexation is consistent with the City's Comprehensive Plan, the Countywide Plan and the Community Development Code; and 4) The proposed annexation is contiguous to existing municipal boundaries, represents a logical extens.ion of the boundaries and does not create an enclave. This annexation has been reviewed by the PPC (Pine lias Plann,ing Council) and Pinellas County staffs, according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1- 3), and no objections have been raised. On May 20, ,2003, the Community Development Board reviewed this proposed annexation and unanimously recommended approval. Commissioner Hamilton moved to approve the Petition for Annexation, Land Use Plan Amendment from County Residential Urban (RU) to City Residential Urban (RU) and Zoning Atlas Amendment from the County R~3, Single':Family Residential District, to the City LMDR, Low Medium Density Residential District for 3119 San Mateo Street (Lot 13, DelOra Gardens in Section 9. Township 29 South and Range 16 East) and that the appropriate officials be . authorized to execute same. The motion was duly seconded and carried unanimously. Ordinance #7126-:03 was presented for first reading and read by title only. Commissioner Jonson moved to pass Ordinance #7126-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson, Hibbard, and Aungst. "Nays": None Ordinance #7127-03 was presented for first reading and read by title only. Commissioner Gray moved to pass Ordinance #7127-03 on first reading. The motion was duly seconded and upon roll call, the vote was: Commission 2003-06-19 6 . ~ . ~ . .. :', .' . " ,. L : . I . . . "Ayes": Gray. Hammon. Jonson, Hibbard. and Aungst. "Nays": None Ordinance #7128-03 was presented for first reading and read by title only. Commissioner Hibbard moved to pass Ordinance #7128~03 on first reading. 'The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton. Jonson. Hibbard. and Aungst. "Nays": None ITEM #9 - Public Hearinq & First Readinq - Ords. #7129R03. #7130R03 & #7131-03 - Approve the petition for Annexation, Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zoninq Atlas Amendment from the County R-3. Single Family Residential District. to the City LOR. Low Densitv Residential District for 1837 Beverly Circle ~orth (Lot 2, Lake Lela Manor First Addition in Sec. 24R29-15). ANX2003-03005 PLD The subject property is located on the south side of Beverly Circle North at 1837 Beverly Circle North, approximately 400 feet north of Lakeview Road and 540 feet east of Keene Road. The applicant is requesting this annexation in order to receive City sewer service. The property, is contiguous with existing City bo~ndaries to the south and east; therefore. the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. The subject site is approximately 0.31-acre in area and is occupied by.a single-family detached dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category of LOR. Low Density Residential. The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: 1) The proposed annexation will not have an adverse impact on public facilities and their level of service; 2) The proposed annexation is consistent with the City's Comprehensive Plan, the Countywide Plan and the Community Development Code; and 3) The proposed annexation is contiguous to existing municipal boundaries, represents a logical extension of the boundaries and does not create an enclave. This ,annexation has been reviewed by the Pinellas Planning Council (PPC) and Pinellas County staffs according to the provisions of Pinellas County Ordinance No; 00-63. Section 7{1- 3). and no objections have been raised. The Community Development Board reviewed this proposed annexation at its regularly scheduled meeting on May 20, 2003 and unanimously recommended approval. ' Commissioner Hamilton moved to approve the Petition for Annexation. Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zoning Atlas Amendment from the County R-3, Single-Family Residential District, to the City LOR. Low Density Residential District for 1837 Beverly Circle North (Lot 2, Lake Lela Manor First Addition in Section 24. Township 29 South and Range 15 East), and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. Commission 2003-06-19 ,7' - ~ '. . ' ," /. .' I . J . , l I, ' \ '. '. , . . l' . , , " ~ \ , ' , . t ~ I , , . '. '. I I' . Ordinance #7129-03 was presented for first reading and read by title only. Commissioner Jonson moved to pass Ordinance #7129-03 on first reading. The motion was duly seconded and upon roll call, .the vote was: IIAyes": Gray, Hamilton, Jonson, H,ibbard, and Aungst. "Nays": NOrie Ordinance #7130-03 was presented for first reading and read by title only. 'Commissioner Gray moved to pass Ordinance #7130-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson, Hibbard, and Aungst. "Naystl; None Ordinance #7131-03 was presented for first reading and read by title only. , Commissioner Hibbard moved to pass Ordinance #7131-03 on first reading. The motion was, duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson, Hibbard, and Aungst. "Nays": None . ITEM #10 - Public Hearinq & First Readinq - Ords. #7132-03. #7133-03 & #7134-03 - Approve the petition for Annexation. Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (Rl) and Zoninq Atlas Amendment from the County R-3. Sinqle Family Residential Dis.trict. to the City LMDR, Low Medium Density Residential District for 1517 ' Calamondin Lane (Lot 35, Blk 4, Virginia Grove Estates First Addition in Sec. 08-29-16). ANX2003-03006 ~!.;,r, ,This subject site at 1517 Calamondin Lane is located on the east side of Calamondin Lane, approximately 330 feet south of State Route 590. The applicant is requesting this annexation in order to receive City sewer service. The property is contiguous with the existing City boundaries to the south and '.Nest; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. lfis proposed that the abutting right-of- way not currently within City limits also be annexed. The subject site is approximately 0.21-acre in area and is occupied by a single-family detached dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category of LMDR. Low Medium Density Residential. The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: 1) The proposed annexation will not have an adverse imp~ct on public facilities and their level of service; 2) The proposed annexation is consistent with the City's Comprehensive Plan, the Countywide Plan and the Community Development Code; and 3) The proposed annexation is contiguous to existing municipal boundaries, represents a logical extension of the boundaries and does not create an enclave. ' . Commission 2003-06-1 9 8' ; . , '. '.' I . " . I " ' ' , . ....' ~ . , ',.' . l' ) . " I' j " " I .. ... . " . ." .' ':" , . ~ ' , ".', ., I " "', . I ' . . . This annexation has been reviewed by the Pinellas Planning Council (PPC) and Pinellas, County staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1- 3), and no objections have been raised. The Community Development Board reviewed this proposed annexation at its regularly scheduled meeting on May 20, 2003 and unanimously recommended approval. . Commissioner Hamilton moved to approve the Petition for Annexation, Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zoning Atlas Amendment from the County R-3, Single-Family Residential District, to the City LMDR, Low Medium Density Residential District for 1517 Calamondin Lane (Lot 35, Block 4, Virginia Grove Estates First Addition in Section 8, Township 29 South and Range 16 East), and that the appropriate officials be authorized to exec~te same. The motion was duly seconded and carried unanimously. , , Ordinance #7132-03 was presented for first reading and read by title only. Commissioner,Jonson moved to pass Ordinance #7132-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Jonson, Hibbard, and Aungst. "Nays": None Absent: Hamilton. Ordinance #7133-03 was presented for first reading and read by title only. Commissioner Gray moved to pass Ordinance #7133-03 on first reading. The motion was duly seconded and upon roll call, the vote was:' , ""Ayes": Gray, Jonson, Hibbard. and Aungst. "Naystl: None Absent: Ha'milton. Ordinance #7134-03 was presented for first reading and read by title only. Commissioner Hibbard moved to pass Ordinance #7134-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson, Hibbard, and Aungst. . "Nays": None <Commission 2003-06-19 9 . . . ITEM #11 - Public Hearinq & First ReadinQ - Ords. #7135-03. #7136-03 & #7137-03 - Approve the petition for Annexation. Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zonina Atlas Amendment from the County R-3. Sinole Familv Residential District. to the City LMDR. Low Medium Density Residential District for 1709 Grove Dr. (Lot 28. Blk 2, Virginia Grove Terrace First Addition in Sec. 05-29-16). ANX2003-03007 PLD , This subject site is located at 1709 Grove Drive, located on the east side of Grove Drive, approximately 150 feet north of State Route 590. The applicant is requesting this annexation in order to receive City sewer service. The property is contiguous with the existing City boundaries to the east; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. The subject site is approximately 0.18 acres in area and is occupied by an existing single-family detached dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category of LMDR, Low Medium Density Residential. The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: 1) The proposed annexation will not have an adverse impact on public facilities and their level of service; 2) The proposed annexation is consistent with the City's Comprehensive Plan, the Countywide Plan and the Community Development Code; and 3) The proposed annexation is contiguous to existing municipal boundaries, represents a logical extension of the boundaries and does not create an enclave., . This annexation has been reviewed by the Pinellas Planning Council (PPC) and Pinellas County staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1- 3). and no objections have been raised. The Community Development Board reviewed this proposed annexation at its regularly scheduled meeting on May 20, 2003 and unanimously recommended approval. ' , Commissioner Hamilton moved to approve the Petition for Annexation, Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zonit:1g Atlas Amendment from the County R-3, Single-Family'Residential District, to the City LMDR. Low Medium Density Residential District for 1709 Grove Drive (Lot 28. Block 2. Virginia Grove Terrace First Addition in Section 5, Township 29 South and Range 16 East). and that the appropriat~ officials be authorized to execute same. The motion was duly seconded and carried unanimously. ' Ordinance #7135-03 was presented for first reading and read by title only. Commissioner Jonson moved to pass Ordinance #7135-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Jonson, Hamilton, and Aungst. , , tiNays": None Absent: Hibbard. Commission 2003-06H 19 10 . . . Ordinance #7136~03 was presented for first reading and read by title only. Commissioner Gray moved to pass Ordinance #7136~03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ay~s": Gray, Jonson, Hamilton, and Aungst. . , , "NaysU: None Absent: Hibbard. Ordinance #7137~03 was presented for first reading and read by title only. Commissioner Hibbard moved to pass Ordinance #7137~03 on first reading. The motion was duly seconded and upon roll call, the vote was: , "AYf}slt: Gray, Hamilton, Jonson, Hibbard, and Aungst. IINaystl: None Public Hearing ~ Second Reading Ordinances ITEM #12 ~ Ord. #7121-03 ~ Approve applicant's reauest to vacate the,drainaqe easement Iyinq alonq the southeast property line of Lot 3~ Clearwater Mall Subdivision (A.K.A. 2625-2739 Gulf- to~Bay Boulevard) (V2003~05 Clearwater Mall, LLC), , Ordinance #7121-03 was presented for second reading and read by title only. Commissioner Jonson moved to pass and adopt Ordinance #7121-03 on second and final reading. The motion was duly seconded and upon roll call, the vote was: . . "Ayestl: Gray, Hamilton, Jonson, Hibbard, and Aungst. "Nays": None. ITEM #13' - Ord. #7138..03 - Amend Appendix A. Chapter XXV. Code of Ordinances. reqardinq solid waste roll-off container service. Ordinance #7138-03 was pr~sented for second reading and read by tiUe only. Commissioner Gray moved to pass and adopt Ordinance #7138-03 on second and final reading. The motion was duly seconded and upon roll call, the vote was: t1Ayes": Gray, Hamilton,' Jonson, Hibbard. and Aungst. "Nays": None. ." Commission 2003~06~ 19 11 '" . "\. '.' ,', ",", ,"", -,' ". . . : j .' (; . } . . I . '. . ~'. ~. .., , . .' i ' '. ' , ,I ' :.' '. . . ' . . . ". '. CITY MANAGER REPORTS CONSENT AGENDA (Items #14 - 35) - Approved as submitted. Consent Agenda items require no formal public hearing and are subject to approval by a single motion. However, any City Commissioner or the City Manager may remove an item from the Consent Agenda for discussion and individual vote. ITEM #14 - Approval of Purchases per Purchasing Memo: , a) Pioneer Machinery LLC, Orlando, FL - purchase of one C.E.C. Screen-it Track Mobile 5 x 12T for $172,840.91. (GS/Fleet) b) Luke Brothers, Inc., New Port Richey, FL - service contract for grounds maintenance during the contract period: June 20, 2003 through May 31,2004 for $55.535. (PR) c) Laub Maintenance, Inc., Palm Harbor, FL - service contract for grounds maintenance during the contract period:' June 20. 2003 through May 31, 2004 for $64,361.05. (PR) ITEM #15 - Waive demolition and lot c1earinq liens, in the total amount of $43,649.17, on 804 N. Pennsylvania Avenue and 1109 Tangerine Street, subject to the applicant obtaining all necessary plans reviews and building permits and breaking ground within 6 months and completing the projects within 18 months (Clearwater Neighborhood Housing Services, Inc., Representative: Isay Gulley, Executive Director). OS ITEM #16 - Award a contract to Pierce Manufacturinq, Appleton, WI. in the amount of $423.452.80 for the purchase of two 2003 Pierce Contender fire enqines, and declare surplus to the needs of the City two 1990 Quality engines and one 1979 Simon fire truck and authorize their trade-in in accordance with Sec. 2.564(1 )(d), Code of Ordinances, under the Lake County bid number 99-150.. FD ITEM #17 - Award a contract in the amount of $120,742 to American LaFrance Medic Master, Sanford, Florida, for the purchase of one 2004 Freiqhtliner M-2 business class Advanced Life Support Rescue Unit in accordance with Sec. 2.564(1 )(d), Code of Ordinance - Palm Beach County Bid #02-195/CB. FD ITEM #18 - Approve the Debt Management Policy to replace "Ru in the City Commission's Policy on Budget and Finance. FN ITEM #19 - Authorize the additional amount of $20,000 to continue the services of Deborah', Brown, ESQ., of the law firm of Thompson, Sizemore & Gonzalez to assist the City in contract negotiations with the International Association of Fire Fighters and the Fraternal Order of Police (FOP). HR ITEM #20 - Award a contract to Svnerqen. Inc.. of Walnut Creek, CA in the amount of $741,004 for the purchase and deployment of an electronic Asset Management System in accordance with the results of RFP# 05-03; approve a contract with nTier Solutions, Inc., Delray Beach, FL 'in the amount of $90.000 for the purchase of required Oracle database software licenses in accordance with the terms of State Contract # 252-002-00-1; approve a contract with Dell Computer, Corporation, of Round Rock, TX in the amount of $70.000 for the purchase of req'uired servef hardware in accorda~ce with State Contract #250-040-99~ 1. IT Commission 2003~06-19 12 . . . ITEM #21 - Approve an increase to capital proiect 315.94729, City-wide Infrastructure Connectivity, in the amount of $1,158,750 for the installation of fiber optic cable and termination equipment associated with Phase II of the City's data and voice network deployment, funding to be derived from a transfer of $120,710 from capital project 315.96439, Dumpster Screening, to fund the'Solid Waste portion of the project, a transfer of 540.460 and 581,045 from the General Services and Garage retained earnings, respectively, to fund the General ,Services and Garage portions of the project, and an interfund loan from the central insurance fund in the amount of $916,535 to fund the remainder of the project, such loan to be paid back over 10 years (after approximately 1 year of capitalized interest) at the cash pool rate. IT ' ITEM #22 - Award a contract to Accela , Inc.. Dublin, CA. in the amount of $116.000 for the development of an electronic Permittino System (eConnect) and GIS (GeoQraphic Information System) module for the Development Services Department in accordance with See 2.564(1 )(e), Code of Ordinance. IT ITEM #23 - Approve deductive chanQe order in the amount of $2,008.255 to the contract with Turner Construction Company, 500 N. Westshore Blvd., Tampa. FL for the new Main Library resulting in a new contract amount of $12,524.660 and transfer $45,000 from the Main Library project to General Fund Retained Earnings. LI B ITEM #24 - Approve Amendment to AQreement with Proqress Energy Florida, Inc. to provide an additional driveway across the Progress EnerQY riQht-of-way at the Countryside-Community Center. PR ITEM #25 - Approve the final plat for "CLEARWATER ESTATES" located on the Northeast corner of Highland Ave. and Lemon St. PW ITEM #26 - Approve the final plat for uBRIGHTWATER TOWNHOMES" located on Briqhtwater Drive approximately 1650 feet east of the intersection Harnden Drive and Briqhtwater Drive. PW ITEM #27 - Accept a Drainaqe and Utility Easement extendinQ 10 feet either side of the top of bank meander of Bishop's Creek's traverse of Imperial Pines Condominium being more particularly described therein, as granted by Imperial Pines Condominium Association, Inc., a Florida non-profit corporation. PW ITEM #28 - Accept a blanket Water Main and Utilities Easement over and across Pinellas ,County parcel #07-29-16-00000-110-0500. a/k/a Town Place Apartments, from Decade 'Companies Income Properties. PW ITEM #29 - Establish the parkinq enforcement proqram with a FY2003 budQet of $62.400 includinq the addition of 4.0 new FTE positions. PW ITEM #30 - Award a contract for the Corporate Airplane Hanqer at Clearwater Airpark (02-0051- AP) to Caladesi Construction Company of Laroo. Florida for the sum of $604,640.36, which is the lowest responsible bid, received in accordance with the plans and specifications. PW Commission 2003-06-19 13 , . I . .', . I .. I ". .. .' .'. ,-,'.., ...' . .' " I" . / I ~ ...' . ,'. . \ . : I ' 4' . ~ . .' I..' .. f'" . + " :. I . . . . ITEM #31 - Approve the McKim & Creed work order in the amount of $419.840 for enqineerinq desiqn services in expandinq the City of Clearvvater Reclaimed Water System to serve the residents of the Seville and Sunset Drive area (02-0103-UT), approve the Cooperative Funding Agreement with the Southwest Florida Water Management District (SWFWMD) which provides funding of project costs up to $1,200,000. PW ITEM #32 - Award a contract to Westra Construction Corporation of Palmetto, Florida, for the Drew and Union Streets Reclaimed Water System, Contract 1 - Pipeline Construction (01- 00394-UT) and Union Street Forcemain (02-001 O-UT) (Transmission Main Alternate) construction contract in the amount of $4,994,015.40, which is the only responsible bid received in accordance with plans and specifications, and approve the McKim & Creed Work Order for engineering and construction administration services in the amount of $419,840. PW ITEM #33 - Approve a work order to Parsons Enqineerinq, in the amount of $342.341 for enoineerinq desiqn services developinq the Public Water System Infrastructure Assessment and Capital Improvements Implementation Master Plan (02-01 02-UT) approve a work order to McKim & Creed in the amount of $109,600 to perform a peer review of the prime consultant's findings. PW ITEM #34 - Approve a contract to Jones Edmunds & Associates. Inc., in the amount of. 8340.136 for enqineerinq design services developing the Water Pollution Control Infrastructure Assessment and Capital Improvements Implementation Master Plan (02-01 01-UT), approve a contract to Black & Veatch Corporation in the amount of 525.640 to perform a peer review of the prime consultant's ,findings. PW ' ITEM #35 - Approve award of the 2003 Water Service Line Replacements Contract (03-005-UT) to Westra Construction Corporation of Palmetto, FL, via Change Order #1 to the 2002 contract (99-0078-UT), in the amount of $687,632 for a new contract total of $1,299,382. PW Commissioner Hamilton moved to approve the Consent Agenda as submitted, and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. OTHER ITEMS ON CITY MANAGER REPORT ITEM #36 - Mjd~Year Budget Report. BU The Mid-Year Budget Report is based on" six months of activity from October 2002 through t0arch 2003 in the current fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant fund amendments are outlined: 1) General Fund - General Fund revenues and expendIture amendments reflect a net decrease of 5100,750 at mid-year. This decrease is primarily the result of lower than anticipated revenues due primarily to changes in golf course agreements and delayed opening of North Greenwood Recreation Complex. This decrease in revenues is offset by a like decrease in expenditures in ' the Parks and Recreation Department; 2) General Fund Reserves:- To ensure adequate reserves. the City Commission's policy reflect that General Fund unappropriated retained ' earnings of 8.5% of the City's budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year end 2002 books, and the allocation of reserves noted in the first quarter report, estimated General Fund reserves at Commission 2003-06-19 14 '. '. I.~"" . .I.! ~ .,.,. ..,.... .'.~ ,", '.'~~",If ,. ,( '.'~ ..:,.. '~""'..' .' " "....'. , , :' , . . . mid-year are approximately $10.6-million, or 11.5% of the current year's General Fund budget, exceeding the City's reserve policy by just over $2.7-million, which is the same as noted in the first quarter report; 3) Gas Fund - As a result of the relatively cold winter, mid-year amendments to the Gas Fund recognize a significant increase in gas sales and anticipated franchise fees, as well as other minor revenue increases resulting in an increase in Fund revenues of more than $1.7-million at mid-year. Program expenditures are expected to increase by $1,793,530, with fuel costs representing the largest portion of this cost, and the Fund also recognizes $108,380 in negotiated union increases that were not budgeted originally; 4) Solid Waste Fund - Solid Waste revenues reflect a $55,000 increase in operating revenues at mid-year due to increased roll-off and commercial activity. Program expenditures are expected to increase by $104,280, with $51,620 due to the increased roll-off and commercial activity and the balance of $52,660 is due to negotiated union increases that were not budgeted originally; 5) Recycling Fund - Recycling Fund revenues reflect a $22,000 increase in operating revenues at mid-year, again due to increased roll-off and commercial activity. Program expenditures are expected to increase by $24,460, with $15,210 due to increased inventory purchases and the balance of $9,250 due to negotiated union increases that were not budgeted originally; 6) Harborview Fund - Mid-year amendments savings in program expenditures netting $398,620 accumulated to offset anticipated like decreases in Harborview revenues for the year, primarily due to smaller events and bookings for the Harborview facility; 7) Internal Service Funds - All expenditure amendments to the internal service funds either have been approved previously. by the Commission or are relatively minor and offset by like increases in revenues for enhanced departmental support; and 8) Capital Improvement Fund - amendments to the Capital Improvement Fund total a net budget decrease of $4,393,862. One of the most significant amendments resulting in this decrease is the return of $1.5-milllon of Penny for Pinellas funds in the Town Lake project to the Special Development Fund for reappropriation at a future time. This is the result of significant savings in this project, with actual costs much less than anticipated. The second project that impacts this decrease is a $3.6-million decrease to the Northeast AWT Carousel project. The need for this project has been redefined, and will be looked at carefully in the update to the WPC master plan. The City Commission previously has approved almost all of the Capital Improvement Project budget increases. The only significant amendment that has not been approved previously by the Commission is the allocation of $60,000 of operating savings within the General Fund to establish a project to upgrade the Polaris System for the Library. The Special Program Fund reflects a net budget increase of $852,654 at midyear. Budget amendments primarily reflect in,?reases in public safety programs totaling $272,494 recognizing revenues primarily from court fines and Police outside duty services; $336t535 increases in Special Event program recognizing sales'and proceeds received from special events; $85,314 in interest earnings from fiscal year end 2002 recognized in several projects; and $74,737 in grant proceeds for programs such as the Juvenile Welfare Board grants for summer camps. Commissioner Jonson moved to approve the Fiscal Year 2003/04 Mid-Year Budget Report. The motion was duly seconded and carried unanimously. a) First Reading Ord. #7149-03 - Operating Budget Commission 2003-06-1 9 ' 15 .. '. .~.. ,~ ..' ' ... -, . '. ; . ~. ' " r r "'.,' . \0 , .. . . '. . . ....' , ' '.' '....:. . . ,,~ ~ . , '. I ,,' '..":' .,"., . , ,I '. . '.. ~ ',', ' . ,'} . I "., ' . . . Ordinance #7149.03 was presented for first reading and read by title only. Commissioner Hamilton moved to pass Ordinance #7149.03 on first reading. The motion was duly seconded and upon roll call, the vote was: . "Ayes": Gray, Hamilton, Jonson, Hibbard, and Aungst. "Naysll: None b) First Reading Ord. #7150-03 - Capital Improvement Budget. Ordinance #7150.03 was presented for first reading and read by title only. Commissioner Jonson moved to pass Ordinance #7150.03 on first reading. The motion was duly seconded and upon roll call, the vote was: If Ayes": Gray, Hamilton" Jonson, Hibbard, and Aungst. "Nays": None ITEM #37 . Approve City of ClealWater Ord. #7152-03 on first reading. increasing City Manaqer approval authority and emerqencv bid authoritv.Jg3100,OoO. FN Ordinance #6857-01 was passed in September 2001, amending the City's purchasing regulations. At that time, staff recommended that the City Manager's approval authority be increased to $100,000. The City Commission increased that authority from $25,000 to $50,000 and indicated a review of the City Manager's purchasing authority should be made after one year. Staff proposes two changes to the purchasing regulations. These changes are designed to'make purchasing procedures more effective, more efficient, and more inline with other government entities in our vicinity. Recommended changes will not make City management less accountable. The proposed chan~es are: 1) Increase the City Manager's contract.approval authority to $100,000 from the current $50,000 and 2) Increase bid authority for pre.approved City personnel in support of City Manager declared emergencies to $100,000 from the current $50,000. ' Several benefits will result from these changes: 1) Reduce workload of City Commission by allowing City Manager to award routine~ in budget purchasing requests. In the last 12 months, from May 16, 2002 to May 15, 2003,36 requests between $50,000 and $100,000 were fOlWarded and awarded by the City Commission. None of the requests was denied; 2) Aligns City Manager's award authority with other governmental entities in Florida: a) Orlando. $50.000 delegated to Purchasing Director;' b) Tampa - $100,000 delegated to Purchasing Director; c) St. Petersburg - $10.0,000 delegated to Mayor/Administrator and $50,000 to Purchasing Director; d) Hillsborough County - $100,000 delegated to Director of Purchasing (currently under review to increase to $250,000); e) Pinellas County - $100,000 delegated to County Administrator (currently under review to increase to'$200,OOo) and $25,000 delegated to Purchasing Director; and f) Miami.Da~e - $500,000 delegated to County Administrator; and,3) This change will make the purchasing process more efficient by cutting the award time by approximately 3 weeks. Commission 2003.06.19 16 . "l, ' . I I . . " I. , . ' I :," '.' \ '. .,. ' , ~ .' \. . . . . It was indicated the City Commission previously has discussed and approved budgets for affected items. , Commissioner Gray moved to approve increasing City Manager approval authority and emergency bid authority to $100,000. The motion was duly seconded and carried unanimously. ' Ordinance #7152-03 was presented for first reading and read by title only. Commissioner Hibbard moved to pass Ordinance #7152-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton. Jonson, Hibbard, and Aungst. "Nays": None ITEM #38 - Approve the Central Insurance Fund Reserve policy to replace policy "S" in the City Commissioner's Policy on Budget and Finance. FN The Commission currently has a policy authorizing a Health Insurance Stabilization Fund, which is part of the total reserves (retained earnings) in the Central Insurance Fund. The current policy reads that the City Commission authorizes maintaining a Special Health Insurance Stabilization Fund to guard against future health care costs. This fund will be used as , a budgeting tool to offset any large increases in the City's costs to provide health insurance. The target minimum balance in this account is 150/0 of the annual City health insurance expense. The Annual City Health Insurance Expense for fiscal year 2002 was approximately $a-million. The target minimum would be $1.2-million. However, at September 30,2002; the balance was nearly $3.3-million, part of which is being used to fund increased subsidies for family coverage and increased costs in the current year. The policy addresses reserves needed to cover unforeseen costs or increases in health care. costs, but does not address the need to maintain reserves to cover unforeseen, uninsured, or increases in other areas, such property, workers' compensation, or liability insurance. The Central Insurance Fund is composed of funds set aside specifically for investigation, adjustment,' settlement, and defense of property, liability and workers' compensation claims and lawsuits. It also provides financial support for the Risk Management Division, for the Employee Benefits section of the Human Resources Department, and for the City's Safety program. This fund also contains money from which commercial insurance is purchased by the City to insure specific risks that are best covered by commercial insurance companies. All property, liability and workers' compensation insurance programs (whether self-insured or insured 'by commercial insurance companies) are under the direction and supervision of Risk ManagemenUFinance. All life, disability, health and dental insurance programs, whether self-insured or insured ,by commercial insurance companies, are under the direction and supervision of Employee Benefits/Human Resources. Fiscal Manager Margie Simmons said wording has been changed as requested and language has been added addressing if the Central Insurance Fund reserve falls below the target amount. Claims filed for the Dolphin Cove fire have been a big issue, increasing the number of claims from 36 last year to 46 this year. ' Commission 2003-06-19 17 . . . Commissioner Hamilton moved to approve the Central Insurance Fund Reserve policy to replace policy US" in the City Commission's Policy on Budget and Finance. The motion was duly seconded and carried unanimously. ITEM #39 - Approve amendment to Chapter 33. Section 33.067(3) of the Code of Ordinances to expand the Slow Down - Minimum Wake Zone at the entrance of Clearwater Harbor Marina ,-, Channel light NO.1 0 to the mean low water mark to the northt through Marina Channel day beacon No. 11 to the west and Devon Drive to the south and pass on first reading Ord. #7151-03. MR On January 18t 2001 t the City Commission approved Ordinance #6611-00, making the area be;tween Clearwater Harbor Marina Channel light No.1 0 and Clearwater Harbor Marina Channel day beacon No. 11 a "Slow Speed Minimum Wake" Zone in order to keep boaters making wakes out of the marina basin. The purpose for which this zone was created has been undermined as boaters approach the marina basin outside the channel, creating wakes the speed zone was intended to prevent. Making the entire approach from channel light No. 10 to the mean low water mark along Memorial Causeway to the north and Devon Drive to the south will prevent the wakes and potential damage our tenants are complaining about. Commissioner Jonson moved to approve the amendment to Chapter 33, Section. 33.067(3} of the Code of Ordinances to expand the Slow Down - Minimum Wake Zone at the entrance'of Clearwater Harbor Marina Channel light No. 1.0 to the mean low water mark to the northt through Marina Channel day beacon No. 11 to the west and Devon Drive to the south. The motion was duly seconded and carried unanimously. Ordinance #7151-03 was presented for first reading and read by title only. Commissioner Gray moved to pass Ordina'nce #7151-03 on first reading. The motion was duly seconded and upon roll call, the yote was: tlAyes": Gray, Hamilton, Jonsont Hibbard. and Aungst. "Nays": None ITEM #40 - Adopt Resolution #03-25 authorizil1Q the City to enter into an aQreement with CSX Transportation. Inc~, for installation of one i6-inch water main in the CSX right-of-way; and approve Pipeline Crossing Agreement No. CSX-045314. PW A work order for consultant services was approved on April 4, 2003t for design, preparation of construction plans, permittingt and limited construction management for the Palmetto Street Improvements Project. As part of this project. the City desires to construct one i6-inch water main. The 16-inch water main crossing is located where the CSX Railroad, intersects Palmetto Street. CSX requires an:Agreement to cover ~he costs of encroaching, construction riskt and to proYide the terms and conditions associated with placing a pipeline line underneath their railway system. The cost to the' City will be $500 for a one-time encroachment inventory fee. $750 for a Construction Risk Fee, and $35 tax for a total cost of $1.285. Commission 2003-06-1 9 18 , . ~ I ~ .':.. -:' . . : "." .', " .. : ~ . . Resolution #02-23 was passed on November 21, 2002, establishing the City's intent to reimburse certain project costs incurred with future tax-exempt fInancing. The projects identified with 2004 revenue bonds as a funding 'source were included in the project list associated with Resolution #02-23. Commissioner Hibbard moved to authorize the City to enter into an agreement with CSX Transportation, Inc., for installation of one 16-inch water main in the CSX right-of-way; and approve Pipeline Crossing Agreement No. CSX-045314, and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. Resolution #03-25 was presented and read by title only. Commissioner Hamilton moved to pass and adopt Resolution #03-25 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson,' Hibbard, 'and Aungst. "Nays": None. ITEM #41 - IAFF Union Negotiations Update Human Re.sources Director Joe Roseto reported City management negotiators are no longer optimistic a three-year contract can be negotiated with the IAFF (International Association of Firefighters) for District Chiefs and Firefighters. Since the last negotiating session with IAFF, the City withdrew its three-year proposal and in its place offered a one-year proposal, which includes a range plan, changes to the step plan, and a 40/0 general wage ' increase. Staff is waiting for the union to schedule a new meeting date and hopes to bring negotiations to a conclusion. . ITEM #42 - Other Pendinq Matters a) Declare surplus ~ 1991 Ford Aerostar Mini-Van, a 1994 Ford F150 pick-up and a 1989 GMC 5-15 pickup and authorize disposal through donation to Hospice of the Suncoast. It was stated Hospice of the Suncoast had contacted the City requesting a vehicle donation. In response to a question. Assistant City Manager Garry Brumback said these vehicles were scheduled to be declared surplus in July. The donation is not without precedent, as the City previously has donated surplus computers to schools, etc. Commissioner Hamilton moved to declare surplus a 1991 Ford, Aerostar Mini-Van, 1994 Ford F150 pick-up, and 1989 GMC 5-15 pickup and authorize dis'posal through donation to Hospice of the Suncoast. The motion was duly seconded and carried unanimously. ITEM #43 - Other City Attorney Items - None. ITEM #44 - City Manaqer Verbal Reports - None. !TEM #45 - Commission Discussion Items - None. . 19 Commission 2003-06-19 " , , . .,. , , " '. ...' . . r " ~ . \ . .,' . . . ITEM #46 - Other Commission Action Commissioner Hibbard complimented the Neighborhood Coalition and staff for organizing a successful Clearwater Neighborhood Conference on June 14,2003. and indicated the meeting had presented a great opportunity to showcase the new North Greenwood Recreation & Aq uatic Complex. Commissioners Hibbard and Gray said they had attended last night's business forum, sponsored by the Greater Clearwater Chamber of Commerce, at Foamy's. Downtown businesses expressed excitement and a commitment to the Downtown plan, which was reviewed. Downtown res,taurants were encouraged to band together to encourage residents to eat dinner Downtown. Commissioner Hibbard said he had attended the completion of the North Greenwood Apartments, indicating rehabilitation of the,complex was well done. ' Commissioner Hibbard said the Vice-Mayor had done a great job taking over duties when the Mayor was out of town. . Commissio'ner Hibbard said he had enjoyed the Norah Jones concert last week. Commissioner Hibbard said last Saturday he had attended an American Legion Flag Day event. Commissioner Hibbard complimented Cheryl Hamilton for baking outstanding cookies. Commissioners Gray and Jonson thanked all the groups and staff who participated in the June 7.2003 Downtown cleanup and encouraged more groups to participate in the next cleanup. Commissioner Gray encouraged residents to participate in City summer recreation , programs and take advantage of City recreation facilities. , Commissioner Gray thanked Police Chief Sid Klein for the latest edition of Blue Line CPO, which focuses on setting a good example for children to respect law enforcement and law enforcement officers. ' Commissioner Jonson reported he had overspent his travel budget and requested additional funds to attend the Florida League of Cities Conference. Commissioner Gray moved to increase Commissioner Jonson's travel budget for his attendance at the Florida League of Cities Conference. The motion was duly seconded and 'carried unanimously. Commissioner Jonson requested Commission input regarding the PSTA (Pinellas Suncoast Transit Authority) proposal to establish a discretionary fund that would allow each city to draw an allocation for transportation activities or to direct the PSTA to spend funds in a certa.in way. He suggested a top priority would extend the Sun'coast Trolley to loop around the Commission 2003-06-19 20 "':, t" '. I,",l,: .;'.: + ':~.," '. ',;" ',".' '(.'" I ,',. .~.." d ".: ....,~..h':. .... . .'. . . . .... ' , . ..,. '. .. .' .., ." .' . south end of Clearwater beach. It was recommended the City's share be used to help subsidize the Jolley Trolley. Commissioner Jonson will report if that use would be permitted. . Commissioner Jonson reported last week he had attended the Governor's Hurricane Conference where an above average hurricane season was predicted. , ' Commissioner Jonson congratulated newly promoted Police Officers and Captain John Slack on his retirement. Commissioner Jonson ,and Mayor AunQst congratulated Library Director John Szabo, for being elected Florida Liqrary Association President. Mr. Szabo will lead the Statewide organization. comprised of more than 1.300 public school. corporate, college, and university. librariahs. , Commissioner Hamilton wished all a happy and safe holiday. , Mayor Aunqst reported Homeland Security had been a major topic at the recent U.S. Mayors Conference in Denver. Concerns there were expressed regarding receipt of federal funds which now are distributed thr.ough the States. Also discussed were unfunded mandates, sustainable cities, affordable housing, and light rail. Materials are available for City Comrnission review. Mayor Aunqst invited residents to Celebrate America as part of the City's free 2-day 4th of July celebration at Coachman Park. Mayor AunQst reported the Chamber of Commerce's legislative breakfast has been r~scheduled for July 9. 2003, at 7:3~ a.m. at the Countryside Country Cl'ub. Mayor Aunqst wished the City Manager a Happy Birthday on June 23. 2003. ' 'ITEM #47 - Adiournment The meeting adjourned at 7:37 p.m. Attest: ., c t "I , / '~-_.- ./ ' , --;. !, (.,., "/(31:.'/ 1). /..:/:'}'''-Z-/ ~/ I ~~ /.<. t.'...h:J ' J;(..,. , ,: c'~l.../ City Clerk I ' L,' Commission 2003-06-19 21