03/07/2002 (2)
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e) Purchase to replace - two (2) 2002 Chevrolet Silverado 3500 HD cab and chassis with utility ..
body from Maroone Chevrolet for $52,690. GSS/Fleet
f) Purchase to replace and one addition - eight (8) 2002 Chevrolet 2500 HD pickup trucks from
Maroone Chevrolet for $188,877. GSS/Fleet
g) Purchase to replace - one 2002 Dodge Grand Caravan mini van from Hill-Kelly Dodge for.
$20,993. GSS/Fleet
h} Work 9rder for Pump station refurbishment from McKim & Creed Engineers for $51,300.
Eng Group
ITEM #9 - Approve the Interlocal Agreement between the Community Redevelopment Agency
of the City of Clearwater and the City of Clearwater regarding The Balk Company, Inc.
residential townhome development proposal fronting on Cleveland Street.
ITEM # 10 - Approve the first amendment to the Interlocal Aqreement dissolving the Municipal
Gas Authority of Florida; approve Settlement Agreement with CC Pace Resources, Inc.
ITEM # 11 ~ Authorize lease purchase financing of two 2002 GMC Sonoma extended cab pickuR '
trucks to be included in the City of Clearwater Capital Improvement Program for FY 2001/02,
and award a contract to Garber Auto Mall in Green Cove Springs, Florida, in the amount of
$29,534 in accordance with Section 2.56411 )(d), Code of Ordinances, Florida Sheriff's
Association and Florida Association of Counties Contract #01-09~0905.
ITEM # 12 - Award a contract to Azurix North' America Underground .Infrastructure. Inc. in the
amount of $400.000 for sanitary sewer line rehabilitation at various locations throughout the
City, using the Manatee County Agreement For Sanitary Sewer Line Rehabilitation Contract
dated September 7, 2000, in accordance with Section 2.564( 1 )(d), Code of Ordinances.
ITEM #13 - Authorization to hire outside counsel for Stverak v. City of Clearwater.
ITEM # 14 - Approve registration fee of $180 for Commissioner Jonson to attend FLC Advanced
Elected Official course in Tampa. .
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #15 ~ Res 02-18 - approvinq the modifications to the City.s State Housing Initiatives
Partnership (SHIP) Local Housing Assistance Plans for State Fiscal Years 1997-2000 and FY
2000-2003 which the Commission approved at the October 18, 2001 Commission meeting.
ACTION: Approved. Resolution adopted.
ITEM #16 - Approve the transfer of $185,200 from the Parking Fund, Unappropriated Retained
Earnings, to the Beach Parking Garage Construction Fund to reimburse the project for monies
expended on the preliminary design and feasibility work completed by Parsons Engineering
Science, Inc.
ACTION: Approved.
ITEM # 17 - Approve co-sponsorship and waiver of requested City fees and service charges for
FY 2002/03 special events including six annual City events; one one-time City event (The NRPA
Congress Social); sixteen returning City co-sponsored events; and one new City co-sponsored
event (Holiday Boat Parade) at an estimated gross cost of .$421,500 t $107,220 representin,g
. cash contributions and $ 314, 280 repre~enting in-kind contributions) for the purposes of
departmental budget submittals.
ACTtON: Approved less Holiday Boat Parade
Action Agenda
2
03/07/02
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RO'LL NO.
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING
Thursday, March 07, 2002. - 6:00 P.M. - Commission Chambers
ITEM #1 - Invocation - Father Doug. Zimmerman, Holy Trinity Episcopal Church in Countryside
ITEM #2 - Pledge of Allegiance - Mayor.
rT.EM 1/3 - Approval of Minutes ~ 02121/02 regular meeting - Approved as submitted.
. Presentation - New look for C-View 15 previewed.
ITEM #4 -Citizens to be heard re items not on the Agenda:
Jav Keyes said the Clearwater Beach Association recommends plans to beautify the center
of the roundabout be deferred until traffic issues are addressed.
PUBLIC HEARINGS
ITEM #5 - Declare as surplus for the purpose of granting a perpetual utility easement to Florida
Power Corporation at a 589 square foot, more or less, portion of City-owned property in the
Northeast 1/4 of Section 10, Township 29 ~outh, Range 15 East, as more specifically.
described in the conveying instrument.
ACTION: Approved.
ITEM #6 - Res. #02-15 - amending the boundaries of our existinQ State Brownfields Area to
geographically coincide with the adopted State Designated Enterprise Zone.
ACTION: Approved. Resolution adopted.
Public Hearing - Second Reading Ordinances
ITEM #7 - Ord #6936-02 - vacate the 1 5 foot sanitary sewer easement lying over the 1 5 foot
vacated aHey which lies within Block 3, ttPlot of the Wallace Addition to Clearwater", as
recorded in Plat Book 3, Page 6 of Official Records of Hillsborough County, Florida .of which
PineHas County was formerly a part (AKA 601-639 South Fort Harrison Avenue) (V2002-01
White/Publix)
ACTION: Ordinance adopted.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #8-14) - Approved as. submitted.
ITEM #8 - Approval of Purchases per Purchasing Memorandum:
a) Purchase to replace ~ one 2902 Chevrolet Silverado 3500HD cab and chassis from Maroone
Chevrolet for $25.,177. GSS/Fleet
. b). Purchase to replace - one 2002 Chevrolet Tahoe utility vehicle from Maroone Chevrolet for
$24,787. GSS/Fleet
c) Purchase to replace - one 2002 Chevrolet Express 12 passenger v.an from Garber Auto Mall
for $ 21 ,321. . GSS/Fleet
en Purchase as additional - .2002 G3WD Gradall hydraulic excavator from The .Gradall Company
for $1 84i652~ 70. GSS/Fleet
Action Agenda
1
03/07/02
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e) Purchase to replace - two (2) 2002 Chevrolet Silverado 3500 HD cab and chassis with utility .
body from Maroone Chevrolet for $52,690. GSS/Fleet
f) Purchase to replace and one addition. eight (8) 2002 Chevrolet 2500 HD pickup trucks from
Maroone Chevrolet for $188,877. GSS/Fleet
g) Purchase to replace ~ one 2002 Dodge Grand Caravan mini van from Hill-Kelly Dodge for
$20,993. GSS/Fleet
11) Work Order for Pump station refurbishment from McKim & Creed Engineers for $51,300.
Eng Group
ITEM #9 ~ Approve the Interlocal Agreement between the Community Redevelopment Agency
of the City of Clearwater and the City of Clearwater regarding The Balk Company, Inc.
residential townhome development proposal fronting on Cleveland Street.
ITEM # 1 0 - Approve the first amendment to the Interlocal Agreement dissolving the Municipal
Gas Authority of Florida; approve Settlement Agreement with CC Pace Resources, Inc.
ITEM # 11 - Authorize lease purchase financinq of two 2002 GMC Sonoma extended cab pickup
trucks to be included in the City of Clearwater Capital Improvement Program for FY 2001/02,
and award a contract to Garber Auto Mall in Green Cove Springs, Florida, in the amount of
$29,534 in accordance with Section 2.564(1 Hd), Code of Ordinances, Florida Sheriff's
Association and Florida Association of Counties Contract #0 1 ~09-0905.
ITEM #12 ~ Award a contract to Azurix North America Underground Infrastructure. Inc. in the
amount of $400,000 for sanitary sewer fine rehabilitation at various locations throughout the
City, using the Manatee County Agreement For Sanitary Sewer Line Rehabilitation Contract
dated September 7, 2000, in accordance with Section 2.564(1 )(d), Code of Ordinances.
ITEM #13 . Authorization to hire outside counse' for Stverak v. City of Clearwater.
ITEM #14 . Approve registration fee of $180 for Commissioner Jonson to attend FLC Advanced
Elected Official course in Tampa. .
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #15 . Res 02-18 - approvin~ the modifications to the City's State Housing Initiatives
Partnership (SHIP) Local Housing Assistance Plans for State Fiscal Years 1997-2000 and FY
2000-2003 which the Commission approved at the. October 18, 2001 Commission meeting.
ACTION: Approved. Resolution adopted.
ITEM # 16 - Approve the transfer of $185,200 from the Parking Fund, Unappropriated Retained
Earnings. to the Beach Parking Gara~e Construction Fund to reimburse the project for monies
expended on the preliminary design and feasibility work completed by Parsons Engineering
Science, Inc.
ACTION: Approved.
ITEM #17 - 'Approve co~sponsorship and waiver of requested City fees and service charges for
FY 2002/03 special events including six annual City events; one one~time City event (The NRPA
Congress Social); sixteen returning City co-sponsored events; and one new City co-sponsored
event (Holiday Boat Parade) at an estimated gross cost of $421,500 ($107,220 representing
cash contributions and $314,280 representing in-kind contributions) for the purposes of
departmental budget submittals.
ACTION: Approved less Holiday Boat Parade
Action Agenda
2
03/07/02
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ITEM # 18 . Other Pending Matters - None.
CITY ATTORNEY REPORTS
Resolutions .
ITEM #19 - Res 02-16 - Assessing a lien against 1109.5 Tangerine Street in the amount of
$4,251.44 for the costs of demolition incurred in removing a dangerous structure without the
consent of owner.
ACTION: Resolution adopted.
ITEM #20 . Res 02-17 - Assessing a lien against 1113 Tangerine Street in the amount of
$5,954.13 for the costs of demolition incurred in removing dangerous structure without
consent of owner. .
ACTION: Resolution adopted.
ITEM #21 - Other City Attorney Items - None.
ITEM. #22 - City Manager Verbal Reports
Staff reviewed the proposed tree ordinance to reduce the required size of replacement trees
and plans for tree removal and replacement connected with the redevelopment of the .
Clearwater Mall site.
. ITEM #23 - Commission Discussion Items - None.
.
ITEM #24 - Other Commission Action
Gray reported on issues related to CHIP: 1) agency audit ready for review; 2) meetings
scheduled bi~monthly; 3) financial statements distributed at each meeting; 4) proposed
resolution will expand board by two members; 5) proposed resolution will identify who has
authority to sign grant awards; and 6) agency working to improve fund raising capabilities.
Jonson stated he had attended the Clearwater for Youth banquet. He complimented
Hamilton for his participation in the organization and congratulated Aungst for being
presented the Humanitarian of the Year Award.
Jonson reported the County Commission will discuss the proposed billboard agreement on
3/12/02, at 9:30 a.m.
Jonson invited the public to participate in the TBRPC visioning meeting on 3/21/02, at the
Largo Cultural Center from 2:00 to 6:00 p.m.
Jonson thanked Home Depot and others for sponsoring the collection of hazardous materials
on 3/16/02.
Jansa!} invited the public to visit the downtown Farmers Market on Wednesdays and
Saturdays. . ..
Jonson and Aungst stated the Commission election is on 3/12/02, and encouraged a good
turnout.
Action Agenda
3.
03/07/02
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Hamilton encouraged the School Board to reconsider the decision to discipline Clearwater
resident, John Nicely, former principal of Tarpon Springs High School.
Aungst reported he and the City Manager had a positive meeting with Steve Spratt, the new
County Administrator, and he was encouraged that bridges between the County and Gity
could be built and lines of communications improved.
Aungst said on 3/1/02 he had participated in "PhanFest" at Jack Russell Stadium, sponsored
by the Clearwater Regional Chamber's Business after Hours. '
Aungst reported he had participated in the opening day ceremony for 1I1e Phillies on 3/2/02.
Aungst said he had .welcomed children to Ruth Eckard Hall' on 3/3/02 to hear the Pinellas
Youth Symphony in a program that exposes youngsters to classical music.
Aungst said on 3/5/02 he had participated in the Grand Opening of the Krispy Kreme on .
~ulf-to-Bay. Boulevard.
Aungst stated the Safety Slogan Awards breakfast is scheduled on 3/8/02 at the Sheraton
Sand Key.
Aungst reported the WildSplash concert is scheduled for Coachman Park on 3/9/02 from
2:30 to 10:00 p.m.
Aungst invited resjd~nts to attend and provide input at the Downtown ParKing Public
Workshop at the Harborview Center on 3/13/02.. ,
Aungst suggested it may not be beneficial to travel to Tallahassee this session unless
meetings could be arranged with City legislative representatives. He said a trip is being
, planned. to Wasl:lington D.C. in April to meet with congressional representatives.
Aungst reported the next Work Session is scheduled for 3/18/02 at 9:00 a.m.
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ITEM .#25 - Adjournment - 7: 11 p.m.
Action Agenda
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03/07/02
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CITY COMMISSION MEETING
CITY OF CLEARWATER
March 7, 2002
Present: Brian J. Aungst
Ed Hart .
.Whitney Gray
Hoyt P.. Hamilton
William C. Jonson
Mayor/Commissioner
Vice~Mayor /Commission er
Commissioner
Cor:nmissioner
Commissioner
Also present: William B. Horne II
Garry Brumback
. Ralph Stone.
Pamela K. Akin
Cynthia, E. Goudeau
Patricia O. Sullivan
City Manager
Assistant City Manager
Assistant City Manager
City Attorney
Chy Clerk
Board Reporter
. ,
, The Mayor called the meeting to order at 6:00 p.m. at City Hall. ' The invocation
was offered by Father Doug Zimmerman, Holy Trinity Episcopal Church in Countryside.
The Mayor led 'the Pledge of Allegiance.
. To provide continuity for research, items are in agenda order although not
,necessarily discussed in that order.
, .
. Presentation
Public Communications Director Jackii Molsick previewed the new look for C-View .
15, including its logo, image, and identity. A preview tape was presented to
Commissioners. '
ITEM #3 - Approval of Minutes
Commissioner Jonson moved to approve the minutes of the regular meeting of
February 21, 2002, as recorded and submitted in written summation by the City Clerk to
. each Commissioner. !he motion was duly seconded and carried una'nimously.
,.
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ITEM #4 - Citizens to be heard re items not on the Agenda
. Jay Keyes said the Clearwater Beach Association recommends plans to beautify the
center of the roundabout be deferred until traffic issues are addressed.
PUBLIC HEARINGS
ITEM #5 - Declare as surplus for the purpose of granting a perpetual utility easement to
Florida Power Corporation a 589 square~foot, n:'ore o~ less, portion of City-owned prope.rty
.
mcc03a02
. 1
03/07/02
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in the Northeast 1/4 of Section 10, Township 29 South. Range 15 East, as more
specifica'l1y described in the conveying instrument.
On March 1, 2001, the City Commission awarded a contract to Angle & Schmidt,
Inc. to cons~ruct a one~story, 9,125.5 square~foot Water Pollution Control Consolidated
Laboratory at the City's Marshall Street Wastewater Plant. Completion is scheduled for
April 2002.
The subject easement, 10 feet in width and approximately 59 feet in length, will
allow Florida Power to provide electrical service to the laboratory from its transformer on
the Marshall Street Wastewater plant site. The easement grant will be conveyed in
perpetuity, but may be extinguished by either written mutual agreement of the City and
Florida Power, or by the City abandoning its use of the laboratory.
Commissioner Jonson moved to declare as surplus for the purpose of granting a
perpetual utility easement to Florida Power Corporation a 589 square-foot, more or less,
portion of City-owned property in the Northeast 1/4 of S,ection 10, Township 29 South,
Range 1 5 ECist, as more specifically described in the conveying instrument, and that the
appropriate officials be authorized to execute same. . The motion was duly secOl:ded and
carried unanimously.
ITEM #6 - Res. #02-15 M amending the boundaries of our existing State Brownfields Area
to geographically coincide with the adopted State Designated Enterprise Zone.
In 1997, the Florida Legislature passed the "BrovJnfields Redevelopment Act, II .
which defines a Brownfields area as a contiguous area of one or more Brownfields sites,
some of which may be contaminated, and designated by a local government. The law
requires a local government with jurisdiction to notify the department of its decision to
designate a Brownfields area for rehabilitation purposes. Notification must include a
resolution of the local government body. .
Expansion of the Brownfields areas will move the eastern boundary between Drew
and Court streets from Missouri to Highland Avenue and moving the western boundary
from S. Ft. Harrison to Pierce Boulevard and the Drew Street extension that runs along the.
waterfront. The expansion is intended to: 1) provide a concentrated area for the
assessment and remediation of contaminated sites; 2) provide vital incentives to assist in
the economic and community development activities in the "gateway"; and 3) assist in the
removal of blighted areas. On January 1 5, 2002, the same request was made by letter to
the US Environmental Protection Agency for inclusion into the existing EPA funded
Brownfields Demonstration pilot. .
Commissioner Gray moved to approve amending the boundaries of the City's State
Brownfields Area to geographically coincide with the adopted State Designated Enterprise
Zone. The motion was duly seconded and carried unanimously.
mcc03a02
2
03/07/02
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The City Attorney presented Resolution #02-15 and read it by title only.
. Commissioner Hamilton moved to pass and adopt Resolution #02-15 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Hart, GraYt Hamiltont Jonson and Aungst.
U Nays": None.
Public Hearing - Second Reading Ordinances
ITEM #7 - Ord #6936-02 - vacate the 1 5-foot sanitary sewer easement lying over the 15
foot vacated alley which lies within Block 3, "Plot of the Wallace Addition to Clearwaterll t.
as recorded in Plat Book 3, Page 6.of Official Records of Hillsborough County, Florida of
which Pinellas County was formerly a part (AKA 601-639 South Fort Harrison Avenue)
{V2002-01 White/Publix}
. The City Attorney presented Ordinance 1/6936-02 for second reading and read it by. .
title' only. Commissioner Jonson moved to pass and. adopt Ordinance #6936-02 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
, ,
"Ayes": Hart, Gray, Hamiltont Jonson and Aungst.
"Nays": None.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #B.14) - Approved as submitted.
Consent Agenda items require no formal public hearing and are subject' to approval
by a single motion. However, any City Commissioner or the City Manager may remove an
item from the Consent Agenda for discussion and individual vote.
ITEM #8 - Approval of Purchases per Purchasing Memorandum:
. ,
a) Purchase to replace - one 2002 Chevrolet Silverado 3500HD cab and chassis from
Maroone Chevrolet for $25,177 GSS/Fleet
b) Purchase to replace. one 2002. Chevrolet Tahoe utility vehicle from Maroone Chevrolet
for $24,787 GSS/Fleet
c) Purchase to replace - one 2002 Chevrolet Express 12 passenger van from Garber Auto
. Mall for $ 21 ,321 GSS/~leet " "
d) Purchase as additional - 2002 G3WD Gradall hydraulic excavator from The Gradall
Company for $184,652.70 GSS/Fleet. .
e) Purchase to replace - two (2) 2002 Chevrolet Silverado 3500 HD cab and chassis with
utility body from Maroone Chevrolet for $52,690 GSS/Fleet
mcc03a02
3
,03/07/02
RO"LL NO,.
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The City Attorney presented Resolution #02-15 and read it by title only. ,
Commissioner Hamilton moved to pass .and adopt Resolution #02-15 and authorize the
a;Jpropriate officials to execute same. The mo~'on was duly seconded and upon roll call,
the vote was:
"'Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"'Nays": None.
Public Hea~ing - Second Reading Ordinances
ITEM #7 - Ord #6936-02 ~ vacate the 1 5~foot sanitary sewer easement Iyinq over the 15
foot vacated alley which lies within Block 3, "Plot of the Wallace Addition to. Clearwater",
as recorded in Plat Book 3, Page 6 of Official Records of Hillsborough County, Florida of
..~ihich Pinellas County was formerly a part (AKA 601-639 South Fort Harrison Avenue)
{V2002~01 White/Publix} ,
The City Attorney presented Ordinance #6936-02 for second reading and read it by
tnle only. Commissioner Jonson moved to pass and adopt Ordinance #69.36-02 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
.. Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"'Naystl: N~ne. .
CITY MANAGER REPORTS
CONSENT AGENDA (Items #8-14) - Approved as submitted.
Consent Agenda items require no formal.public hearing and are subject to approval
by a single motion. However, any City Commissioner or the City Manager m'ay remove an
i!.em from the Consent Agenda for discussion and individual vote.
ITEM #8 ~ Approval of Purchases per Purchasing Memorandum:
a) Purchase to replace - one 2002 Chevrolet Silverado 3500HD cab and chassis from
filaroone Chevrolet for $25. 177 GSS/Fleet
. b} Purchase to replace '- one 2002 Chevrolet T~hoe utility vehicle from Maroone Chevrolet
for $24,787 GSS/Reet
c) Purchase to replace - one 2002 Chevrolet Express 12 passenger van from. Garber Auto
Mall for $21,32.' GSS/Fleet .
, d} Purchase as additional ~ 2002 G3WD Gradal! hydraulic excavator from The Grada.1I
. Company for $' 84,652.70 GSS/Fleet . ,
ej Purchase to replace - two (2) 2002 Chevrolet Silverado 3500 HD cab and chassis with
Ultility body.from Maroone Chevrolet for $52,690 GSS/Fleet
mcc03a02
3
03/07/02
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f) Purchase to replace and one addition - eight (8) 2002 Chevrolet 2500 HD pickup trucks
from Maroone Chevrolet for $188,877 GSS/Fleet
g) Purchase to replace - one 2002 Dodge Grand Caravan mini van from Hill~Kelly Dodge for
$20,993 GSS/Fleet
h) Work Order for Pump station refurbishment from McKim & Creed Engineers for $51,300
Eng Group
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ITEM #9 - Approve the Interlocal Agreement between the Community Redevelopment
Agency of the City of Clearwater and the City of Clearwater regarding The Balk Company-!.
Ins. residential townhome development proposal fronting on Cleveland Street.
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ITEM # 10 - Approve the first amendment to the Interlocal Agreement dissolving the
Municipal Gas Authority of Florida; approve Settlement Agreement with CC Pace
Resources, Inc.
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ITEM #11 - Authorize lease purchase financing of two 2002 GMC Sonoma extended cab
pickup trucks to be included in the City of Clearwater Capital Improvement Program for FY
2001/02, and award a contract to Garber Auto Mall in Green Cove Springs, Florida, in the
amount of $29,534 in accordance with Section 2.564(1 )(d), Code of Ordinances, Florida
Sheriff's Association and Florida Association of Counties Contract #01-09-0905.
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ITEM # 1 2 - Award a contract to Azurix' North America Underground Infrastructure, Inc. in
the amount of $400,000 for sanitary sewer line rehabilitation at various locations
throughout the City of Clearwater, using the Manatee County Agreement For Sanitary
Sewer Line Rehabilitation Contract dated 9/7/00, in accordance with Section 2.564( 1 )(d),
. . Code of Ordinances.
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ITEM #13 - Authorization to hire outside counsel for Stverak v. City of Clearwater.
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ITEM # 14 - Approve registration fee of $180 for Commissioner Jonson to attend FLC
Advanced Elected Official course in Tampa.
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Commissioner Hamilton moved to approve the Consent Agenda as submitted and
that the appropriate officials be authorized to execute same. The motion was duly
seconded and carried unanimously.
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OTHER ITEMS ON CITY MANAGER REPORT
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ITEM # 15 - Res. #02-18 - approvin~ the modifications to the City's State Housin~
fnitiatives Partnership (SHIP) Local Housing Assistance Pla~ls for State Fiscal Years 1997-
2000 and FY 2000~2003 which the Commission approved at the October 18, 2001
Commission meeting. .
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On October 18, 2002, the City Commission approved modifications to the City's
SHIP (State Housing Initiatives Partnership) Local Housing Assistance Plans for State FY
(Fiscal Years) 1997-2000 and FY 2000w2003 for the timely administration and
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The City Attorney presented Resolution #92-18 and read it by title only.
Commissioner Hamilton moved to pass and adopt Resolution #02-18 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
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implementation of this State grant. These changes allow the funds to be expended more
rapidly by broadening programmatic options and upgrading the plan to reflect market
changes since the original plans were written. This resolution is necessary for State
approval of the plan modifications.
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Commissioner Hart moved to .approve modifications to the City's SHIP Local
Housing Assistance Plans for State FY 1997.2000 and FY 2000-2003, which the City
Commission approved on October 18, 2001. The motion was duly seconded and carried
unanimously.
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II Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
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Commissioner Jonson moved to approve the transfer of $185,200 from'the Parking.
Fund, Un~pproprjated Retained Earnings, to the Beach Parking Garage Construction Fund
to reimburse the project for monies expended on the preliminary design and feasibility work
completed by Parsons Engineering Science, Inc., and that the appropriate officials be
authorized to execute same~ The motion was duly seconded and carried unanimously.
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ITEM. # 17 -. Approve co-sponsorship and waiver of requested City fees and service charges
for FY 2002/03 special events .including six annual City events; one one-time City event
(The NRPA Congress Social); sixteen ret~Jrning City co-sponsored events; and one new City
co-sponsored event (Holiday Boat Parade) at an estimated gross cost of $421,500
($107,220 representing cash contributions and $314,280 representing in~kind
contribu~ions) for the purposes of departmental bu.dget subr<'1ittals.
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According to Code regarding Special Events, an annual review of City sponsored/co-
sponsored events is required during the budget process. An agenda item approving co~
sponsorship and level of support for these events will be brought before the City
Commission at the beginning of the budget process each fiscal year. Should additional
money be requested beyond what is included in the approved budget, City Commission
approval will be necessary before additiona\ funds are dispersed.
New requests for FY 2002/03 for City sponsored and co~sponsored events include:
1) total cash contribution request is $10,000, or 10.30/0 higher than approved for FY
2001/02; a) $5,000 - Sunsets Summer Beach Fest; b) $5,000 - Martin Luther King, Jr.
March & Rally; and c) $5,000 - African-American Heritage Celebration, at Heritage Village
near Largo, .funded last year by the Human Relations budget, apart from the Special Events
process and 2) total in~kind services request represents a $37,300, or 13.50Icl increase.
The in-kind service request includes $42,000 For Public Communications, included in this
report for the first time although provided even though the department previous provided
similar services. Excluding Public Communications, total in-kind services requests have
decreased by $5,070, or 1.8C?/o. "In-kind" contributions are listed in the operating budgets
of affected departments. The Special Events Committee recommends approval of all
events as fisted in Exhibit A to these minutes. All cash grants are subject to approval
dl1ring budget discussions.
Parks & Recreation Director Kevin Dunbar reported the $5,000. request for the
Martin Luther King, Jr. March & Rally will be added to other funding to cover bands,
speaker costs, etc. Plans are to expand the event.
Mr. .Dunbar stated the $ 5,000 Sunsets Summer Beach Fest request win be used for
musical entertainment. In-kind services have been defined as event~specific expenses,
which cannot be 'provided in the normal budget scope of operations, such as overtime, and
pulls staff off their routine functions. The proposed events represent a decrease in in-kind
services. It was recommended the Holiday 80at Parade be removed from the list due to
costs estimated at more than $15,000, the inability to broadcast the parade live .without
additional satellite uplink costs, and. a concern that flood lights necessary to film the
parade will detract from the parade's ambiance and intrude on the privacy of nearby
residences. '
In response. to a question, Mr. Dunbar said the. deadline to apply for funding in FY
(fiscal year) 2002/03 was in December 2001. Regarding the African-American Heritage
Celebration at Heritage Park, a County 'facility in a Largo enclave, it was felt City event
funds should be expended to celebrate Clearwater and attract people to the City. If the
event is Countywide, it was requested staff suggest the County absorb all related costs in
future years.
It was suggested events be classified: 1) majorf such as July 4th; 2) others' and 3)
new events, to .be considered last for funding. Concern was expressed it is difficult to
determine if adequate funds will be available for proposed events as the budget process is
months away. The City Manager said staff intent is to fund the list if possible. If that is
mcc03a02
6
03/07/02
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Commissioner Gray moved to approve co-sponsorship and waiver of requested City
fees and service charges for FY 2002/03 special events including six annual City events;
one one-time City event (The NRPA Congress Social);and sixteen returning City co-
sponsored events; and one new City co-sponsored event at an estimated gross cost of
$421,500 ($107,220 representing cash contributions and $314,280 representing in-kind
contributions) less the estimated cost for the removed Holiday Boat Porade event for the
purposes of departmental budget submittals, and that the appropriate officials be
authorized to execute same. The motion was duly seconded and carried unanimously.
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not the case, staff will return to the City Commission and request the removal of an event.
This process allows early Commis~ion input and discourages those who disagree with staff
funding decisions to appeal to individual Commissioners.
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Support was expressed for funding the broadcast of the Holiday Boat Parade
although it was recommended use of alcohol beverages not be filmed. It was stated the
difficulty of filming the night event probably would preclude a clear picture of any activity.
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Commissioner Gray moved to remove the Holiday Boat Parade from the list of FY
2002/03 special events. The motion was duly seconded. Commissioners Hart, Gray, and
Jonson and Mayor Aungst voted" Aye"; Commissioner Hamilton'voted "Nay." Motion
carried.
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ITEM #.18 - Other Pending Matters - None.
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CITY ATTORNEY REPORTS
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ITEM #19 - Res. #02-16 - Assessing a lien against 1109.5 Tangerine Street in the amount
of $4,251 .44 for the costs of demolition incurred in removing a dangerous structure
without the consent of owner.
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The City Attorney presented Resolution #02-16 and read it by title only.
Commissioner Gray moved to pass and adopt Resolution #02-16 and authorize. the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
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"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
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ITEM #20 - Res. #02-17 - Assessing a lien against 1113 Tangerine Street in the amount of
$5,954.13 for the costs of demolition incurred in removing dangerous structure without
consent of owner. '
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The City Attorney presented Resolution #02~ 17 and read it by title only.
Commissioner Hamilton moved to pass and adopt Resolution #02~ 17 and authorize the
appropriate oHiclals to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayeslt: Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #21 - Other City Attorney Items - None.
ITEM #22 - City Manager Verbal ReRorts
At the City Manager's request, staff reviewed the proposed tree ordinance to
reduce the required size of replacement trees. Urban Forestry Manager Alan Mayberry said
the arborisf staff had recommended and support changing the size requirement for
replacement trees from.4-inch caliper to 2.5-inch caliper, as measured 6-inches above
grade. While a 10-foot tall, 2.5~inch caliper tree, costing an average $190, takes 30
weeks to establish, requiring 110 water events, or 550 gallons of water, a 1 2-foot tall. 4-
inch caliper tree, costing an average $430, takes 52 weeks to establish, requiring 132
water events, or 1,056 gallons of water. He said larger trees are more difficult to find and
are not acclimated to this area. Stress due to a lack of water because of .water restrictions
predispose trees to disease. and insect attack. Establishment periods exceed the 30 days
maximum permitted for watering new landscaping more than once a week. Planting larger
. trees is more expensive, labor intensive, and requires special equipment.. The proposed
change reflects the industry. standard. Within four years, ~he smaller trees will outgrow the
larger ones.
It was requested staff report on the reasons why some trees at the Clearwater Mall
site are in poor health. Land Resource Specialist Rick Albee reviewed problems affecting
trees in parking lot islands, harming their chances for survival. It was suggested the
number of parking spaces required at large developments be reduced to allow. room for
trees. Ms. Tarapani said required parking at the Clearwater Mall site has been reduced by
400 spaces. Assistant City Manager Ralph Stone said national retailers demand of
landlords a certain number of parking spaces based on formulas. It was suggested the
City require trees be included in landscape buffering requirements for the 25-foot setbacks
. on the perimeter of developments. In response to a question, Mr. Albee said trees grow
best with sufficient land, water, and nutrients. The Code indicates three palm trees equal
one shade tree, except for larger palm trees, which .are expensive or rare. The Code
disallows the removal of specimen and historic trees.
Concern was expressed discussions regarding the tree policy be separate frol')1
issues related to the development of Clearwater Mall. Ms. Tarapani said these changes
were under consideration well before the submittal of the application to redevelop the
Clearwater Mall site. Concern was expressed this recommendation is a retreat from
mcc03a02
. 8
03/07/02
Commissioner Gray reported on issues related to CHIP (Clearwater Homeless
Intervention Program): 1) agency audit ready for review; 2) meetings scheduled bi~mon~hly;
3) financial statements distributed at each meeting; 4) proposed resolution \vill expand .
board by two members; 5) proposed resolution will identify who. has authority to sign grant
awards; and 6) agency working to improve fundraising capabilities.
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current policy, aimed to safeguard trees. Mr. Albee said proposed changes are based on
increased knowledge regarding the needs of urban fo.rests.
Regarding the Clearwater Mall site, staff has worked with the landscape architect
since September, reviewing the tree inventory whicl,. resulted in an additional 104 trees'
being saved. 561 trees, including 20 exatics and 16 dead or diseased ones will be
remaved. They will be replaced with 988 trees. Ms. Tarapani stated the DRC
(Development Revi'ew Committee) had made many comments during its January 17, 2002,
review af the site plan. Staff is waiting far the plans to. be resubmitted for review at
anather DRC meeting.
ITEM #23 . Cammission Discussion Items - None.
ITEM #24 . Other Commission Action
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Commissioner Jonson stated. he had attehded the Clearwater for Youth banquet.
He complimented Commissioner. Hamilton for his participation in the arganization and
congratulated Mayor Aungst for being presented the Humanitarian af the Year Award.
Commissioner ..Jonson reported the County Commission will discuss the proposed
billboard agreem.ent on March 12, 2002, at 9:30 a.m.
Commissioner Jonson invited the public to participate in the TBRPC (Tampa Bay
Regional Panning Council) visioning meeting on March 21, 2002, at the Largo Cultural
Center,from 2:00 to 6:00 p.m.
Commissioner Jonson thanked Home Depot and athers for sponsoring the collection
of hazardous materials on March 16, 2002;
Commissioner Jonson invited the public to visit the downtown Farmers Market on
Wednesdays and Saturdays.
Commissioner Jonson and Mayor Aungst stated the Commission election is on
March 12,2002, and encouraged a good turnout.
Commissioner Hamilton encouraged the School Board to reconsider the decision to
discipline Clearwater resident, John ,Nicely, former principal of Tarpon Springs .Higt) School.
.
mcc03a02
9
03/07/02
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Mayor Aungst reported he and the City Manager had a positive meeting with Steve
Spratt, the new County Administrator, and he was encouraged that bridges between the
County and City could be built .and lines of communications improved.
Mayor Aungst said on March 1, 2002, he had participated in "PhanFcst" at Jack
Russell Stadium, sponsored by the Clearwater Regional Chamber's Business after Hours.
Mayor Aungst reported he had participated in the opening day ceremony for the
Phillies on March 2, 2002.
MayorAungst said he had welcomed children to Ruth Eckerd Hall on March 3,
2002 to hear the Pinellas Youth Symphony in a program that exposes youngsters t6
classical music.
Mayor Aungst said on March 5, 2002, he had participated in the Grand Opening of
the Krispy Kreme on Gulf-to-Bay Boulevard.
Mayor Aungst stated the Safety ,Slogan Awards breakfast is scheduled on March 8,
2002 at the Sheraton Sand Key.. .
Mayor Aungst reported the WildS plash concert is scheduled for Coachman Park. on
March 9, 2002 from 2:30 to 10:00 p.m.
Mayor Aungst invited residents to attend and provide input at the Downtown
P~rking Public Workshop at the Harborview Center on March 13, 2002.
Mayor Aungst suggested it may not be beneficial to travel to Tallahassee this
session unless meetings could be arranged with City legislative representatives. He said a
trip is being planned to Washington DC in April to meet with congressi~~al representatives.
Mayor Aungst reported the next Work Session is scheduled for March 18, 2002 at
9:00 a.m.
ITEM 1125.~ Adjournment
The meeting adjourned at 7: 11
p.m. .IL ~
Mayor l/Tl-i--
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