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06/17/2002 (2) .'~.~ " .' .~'- ,:~,. ~ ," ,l,,'.' ..;' ,,~: ' .' .~'. ':' ':.1 . :', ",'t u.' "~, ,,'I, .;"," " ",'10'.:, ',' I". ,,"~ :Ijo,"'~' "."",'.:, ,', :."'.' " " .: '. . , ~', .'.', .' " " 'f " . "" , I , " , " ,.. , , ' , '. I : I .., ,~:' . .t. I. :, .+, ;, '"c' c." "" .....0. R...~.....,~..~.~. 'F'~~ ,I.'T.) '..". ...,,~c, ..' - ~. ,. ,.' , , ,e ,I .. " . ~. . , " , , " , ' ?: '?) " " J' .".:-0'.. ",\ I, ' '... ~ . l." . "\ . , " , , ' 1 ~' . I' ,',. '" . .", '" 4 ',c 'I JI ," ~ '! 1, ' " ' , " , .0.- ~ " .. ,V,' II "" " " , j' , , /3'" ; J . c , I~' ~ ,~~ >>, . ::(",~ . ",1 :'~ c '" " . i " .. .i i~t~':"'i;': ~J , ',C, (2\' ,-I': ~, t , t. ,.'. ,. {~~:50:' . ~ ... . , . , " , r' ,"Date 0"; 17/0),- f I . c ~ J. '.r, " ":'" 'l !<ic: ", ::'1".:':: " ,I, i. L ~ .'1' , , \ " ", . ", "\ ", ' I"~ c \:~, ) ';' I !" . ~ ' , ('.0 ',... . , , ,.~ , '< : c , ! 'ee ., }. ,. >. .,,: " :~T::~'" <. '. I . I. . " ~ , " ~<,;;.;. r . 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'Board of Trustees of the Employees' PensIon Fund . June 17, '2002 ~ 9:00 a.m. , .' 1. Call to Order - g': 11 a'.m. . ' . 2. Approval of Minutes: 05/13/02 - Approved 3. Request for acceptance into membership: Delaney Mulholland & Joanne Bunton '- Approved " . " '. " . ,4, Regular Pension(s) to be granted: Frank Hill, III, Jorge Carrasquillo & Michael Gust - , ,~pproved , ~,5. Accept the Actuary's Report for the Employees' Pension Plan for the plan year beginning '1/1102 - Approved I " ',. . '.' ,a. Adopt Re,solution 02-01 of the Pension Trustees authorizing registration of Metro- ,Gol'dwyn-May~r Inc. stock in electronic form, correcting scrivener's errors that were' . present In Resolution 02-10. - Approved.' . ' , .7. Verdell P,owell, widow of James Powell, Public ServIces Department, be granted a death benefit under Section 2.397 of the Employees' Pension Plan as approved by the Pension Advisory ConilT!ittee - Approved ; ,~ 8. Other Business: - None 9. Adjourn - 9:29 a.m. I ' " '. .' I' " . ' '.. d '. , , \ ' " ; c~, , . ", '. I'. " . , . '", ,,' '. . ' . , " '" .' " ~" \ '. :.":.'. / ' ". , ~ ' ~ - t '.. 'I. ' , ~ TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING ,CITY OF CLEARWATER June 17, 2002 Present: Whitney Gray , Hoyt Hamilton Frank Hibbard William C. Jonson Vice-ChalrfTrustee Trustee Trustee Trustee Absent: Brian Aungst Chair I. , Also Present: William B. Horne II Pamela K. Akin Rick Ebetke' Margie SImmons Lee Dehner Cynthia E. Goudeau Brenda Moses City Manager City Attorney Interim Human Resources Dfrector . Finance Director Pension Trustees Attorney City Clerk Board Reporter . mpf0602. 1 6/17/02 :~, ," , The Chair balled the meeting.to order at 9:11 a.m. at City Hall. To provide continuity for research, Items are In agenda order although not necessarily discussed In that'order. ' In""- , ) J,:IJ~":'"_ ITEM #2 - Approval of Minutes: 5/13/02 Trustee Hamilton moved to approve the minutes of the May 13, 2002, meeting, as . recorded and submitted in written summation by the City Clerk to each Trustee. The motion was duly seconded and carried unanimously. ITEM #3 - Reauest tor acceptance Into membershlQ: Recommendation of the Pension Advisory Committee to approve membership far the employees listed below: Delaney Mulholland and Joanne Bunton . . . Member Jonson moved to accept the request tor membership in the Employees' Pension Plan for Delaney MulhOlland & Joanne Bunton. The motion was duly seconded and carried unanimously.. o ITEM #4 - Reaular PensJon(s} to be aranted: Frank Hili, Jorge Carrasquillo and Michael Gust Frank Hili, III, Fire District Chief, Fire Department, was employed by the City on October 10J 1977, and his pension service credit Is effective on that date His pension wlll be effective May 1, 2002. ' Based on an average salary of approx.lmately $55, 536 per year over the past five years, the formula for computing regular pensions, and Mr. Hili's selection of the 100% Joint and Survivor Annuity, this pension will approximate $36,847 annually. " .< . . "... ....,,~ ""',. ".<,' ",' ...... . .. -'" ..~ >.1 ". . 'J'.t,.t' ~ Jorge Carrasquillo, Police Officer, Police Department, was employed by the City on June 23, 1982, and his pension service credit Is effective on that date. His pension will be ,effective July 1,2002. Based on an average salary of approximately $55,769 per year over the past five years, the formula for computing regular pensions, and Mr. Carrasquillo's selection of the 100% Joint and Survivor Annuity, this pension will approximate $30,134 annually. Michael Gust, Traffic Operations Engineer, Public Works Department, was employed by the City on April 21, 1980, and his pension service credit is effective on May 12, 1977. HIs . pension will be effective July 1l 2002. Based on an average salary of approximately $50,965 per year over the past five years, the formula for computing regular pensions, and Mr. Gust's selection of the Joint and Survivor Annuity, this pension will approximate $31,098 annually. ,Member Hamilton moved to approve the request for Frank Hill, III, Jorge Carrasquillo & . Michael Gust for regular pensions. The motion was duly seconded and carried unanimously. , ITEM #5 - Accept the Actuary's Report for the Emplovees' Pension Plan for the plan vear bealnnina 1/1/02 Steve Metz, City's actuary, reviewed the report. , The 1/1/02 actuarial report for the Employees' Pension Plan indicates that a 3% Qity contribution is required ($1,766,058). This is an increase from the 2001 valuation, which 1~\~'V required no City contribution. However, the City Ordinance governing the pension plan requires t;~) . that the city contribute at least 7% of the compensation of all employees participating in the plan, (estimated at $4,125,071). The minimum City contribution was affected by the following factors: mpf0602 2 6/17/02 . Changes in actuarial assumptions (this reduced the actuarial required contribution from . 4.5% to 3%); . Actuarial investment return of 7.4% in comparison to an assumed rate of 7% for pla.n year 2001 (2000 actuarial investment return was 12.42%); . Actual salary increases of 5.9% In comparison to an assumed rate of 5% for 'plan year 2001 (2000 actual salary increases were 5.8%); . Amortization of the plans initIal unfunded liability was reduced due to the final partial year payment towards this liability; and . Actual expenses for the plan year were $239.578 more than expected. u The difference between the ordinance required contribution of $4,125,071 and the actuarial determIned contribution of $1,766,058 will increase the existing credit balance, which Is currently $21,360,525. . This credit balance can be used to pay additional actuarial requIred City contribution above the ordinance required 7%. The Plan uses a phasewln approach of prior asset gains (losses) through a rolling five- year average used to "smooth" Investment performance. The market value basis performance for the last five years (1997, 1998, 1999, 2000, and 2001, respectively) has been 17.49%, ~ .16.74%,18.61%, (3.43)%, and (5.16)%. As a result of the last 2 years poor Investment market performance, the actuarial value of the assets of the plan exceeds the market value by almost $50 mIllion. Thlsdetlcit will be Included in the actuarial value and will gradually increase the funding requirements, This Is expected to result In the City required contributions exceeding the current 7% required in the next 4 to 6 years, even after taking advantage of the credit balance. ,. ' ',' Cr~ .....;o...,.A "..,... c () The funded status of the plan (ratio of assets at market value to the actuarial present value of accumulated planbenefits) decreased from 162% at 1/1/00 to 148% at 1/1/01 to 137% . at 1/1/02, primarily due to the poor plan investment performance for calendar years 2000 and 2001. The plan experienced a negative 3.43% Investment return In 2000 and a negative 5.16% In 2001 due to the downturn In the stack market. Member Hamilton moved to accept the Actuary's Report for the Employees' Pension Plan for the plan year beginning January 1, 2002. The motion was duly seconded and carried unanimously. Mr. Dehner reported the Trustees need to make a determination regarding the expected rate of return for the plan. This determination needs to be included in correspondence to the Division of Retirement. Trustee Jonson moved that the Trustees have determined, based on the recommendation of their consultants that the total expected annual rate of return for the current year, each of the next several years and the long term thereaftert will be 7.5% net of Investment related expenses.. The motion was duly seconded and carried unanimously. ITEM #6 - Adopt Resolution 02w01 of the Pension Trustees authorizina registration of MetrQ.: Goldwvn-Maver Jnc. stock In electronic form. correcting scrivener's errors that were oresent In Resolution 02w10. On May 23, 2000, Denver Investment Advisors participated in a Stock Purchase Program for MetrowGoldwyn:.Mayer, Inc. for 24,700 srares. The shares were delivered in physical form to our safekeeping custodian in the name of the City of Clearwater. These shares should have been delivered In a Depository Trust Corporation electronic format. On April 29, 2002, the Pension Trustees adopted Resolution 02-10 to authorize the conversion of the shares to electronic form. There were scrivenerts errors in the Resolution, Including the resolution number and title. Member Hibbard moved to correct scrivener's errors that were present In Resolution 02- 10, which was passed and adopted an April 29, 2002. The motion was duly seconded and carried unanimously. ' . The City Attorney presented Resolution #02-01 and read It by title only. Commissioner , Hamilton moved to pass and adopt Resolution #02w01 and authorize the appropriate officials to execute sam,e. The motion was duly seconded and upon roll call the vote was: . , "AyesU; Gray, Jonson, Hamilton, and Hibbard "NaysU: None. mpf0602 3 6/17/02 :-n , , () I , ", .:. ' . U,.,..n, " ~ '. I .: i '- ~.' ~ " , . , " , '. '".' ~ '.: . \. '.. 'r. .", . ',. " , Absent: A~ng~t , ,,' . ITEM #7 - Verdell' Powell. widow of 'James Powell. PUblic Services Department, be granted a' death benefit under Section 2.397 of the Emplovees' Pension Plan as approved bv the Pension Advisorv Committee ' I ,; James Powell. Public Services Technician II, Public Services Department, was employed by the City on September 2, 1980, and his"'pension service credit was effective on " ' that date. Mr. Powell passed away on March ,21; 2002. Verdell Powell, wIdow of James Powell, applied for death benefits on April 9, 2002. Mr, and Mrs. Powell were legally married on , October 24, 1972, the~eby entitling her to death benefits"under provisions of the Employees' Pension Plan. " Mrs.' Powell's request for death benefits was approved by the Pension Advisory . Committee on May 9, 2001. ,The amount of Mrs. Powell's pension will be computed by the " Finance Department at a later date. This pension will be effective Apri/1, 2002. , Based on an av~rage salary of approximately $34,082 per year over the past five years, this pension wlll be approximately $18,360 annually. Member Jonson moved to approve the request to 'grant a death benefit for Verdell , Powell, widow of James Powell, Public Services Depa'rtment under Section 2.397 of the Employees' Pension, Plan. The motfon was duly seconded and carried unanimously. ITEM #8 - Other Business - None. ITEM #9 - Adlourn , The meeting adjourned at 9:29 a.m. Chair . Board of Pe slon Trustees ~ . '0 , ' mpf0602 4 6/17/02.