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06/18/2001 (2) ~,. J. , " " : ': .', . ~ , ... ' . '. '.". ..':' . ~: : ,. :". ,', I ' . _, ~ : .',' ., .' . .. . . '. ' '.': :', '.:. ", " , \' . . ! ~ , '. .,., ' ' , , ",' ": ' " " .' ":. ,'~ t, '. '. .. ,. . ',', . , " :. , ' " .., , ,. .' .,' ',. , . 'j "', " , ;, " ,'l C1', .' .... ',' . . j 'IJ",' c ,,' "j.' , ',' :'~;~:t: .'.'~ Y:Y:"!';':.':: ~-:.'... , , , '. , .. "; '~' , ~ , ~"}. J;. .~, ~j ,,' t' '\, ," \,' 'l, , ' ,,<" ',r t,.L . \ : , It-.: ~; , I I I I ;:' . q .'~'. ,,'C,. .. ,~ , ., :. <.1 , . .,~ ' .. .' . .," . , . '. ~ ,1";( " '. I ~'i . '.~,i . : , ~. { " '.' ,~r . -, ~. '. "c,.' iFt <, " '. 'a' i , :~, . " " " . \"tl. ,; -~..t-~~...~....'-:-"'"- .-:: .." "T .'.",. T -, iJ'{;i!:"" '.. " . . , , "'PENSION .', ,'" . '(TRUSTEES) :. Board of Truste~s of th,e Employees' \ . , Pensio'n Fund' . lVIin utes , . t. ,. :::,:: ':; .",'t ~ .', ,. . ' , "I,"" ,- '," ,I ~E,~(:'::: . f:~:::;\'.'.'...',. , l.'-;', . \,'q~.' ' ;;~\:~'j~. ., j, ',.':::..V;.J,'. /~ . ,. ,:/, ' , I/,'IC .n'ate 010118/0/ . , " , '.1 , .' '", ,/,. . r .,' ..... , 1;, ", ',t,' 'I (:.,' i" ~ ~ ~ ", " . . '. ,I , I .. ~ :~". I" '. . , " . ' ~'w' : 1 ~ . ; . ~ ~ ' :~'::, :' -', r ,<c."'. ,i-i" 1,'-' .', ; i, .' ~ l ~ '" ,'j :, .,' .' ' ~.' I" I, . ,'. , ~ ~ ' " ' I, . '. ~ ~ _' I" , ... .', . , .1 ,f<' ,l ..' ~: ,... ': . ' C . ~ ' :r, " "0" ,.... . oJ".' . '>c "t' . ' :. . I . ',< ".'. '. . > j' IJ" , " l .;" : , 18fh . I ',< " '",t,;., I., ,c' " .' , ' , " , ~ > c I '. ,': ., ,~ 1/,'. : i '. . I L.' {:.';'"I , , " . " " " , ' , . ",' I " .' <:" :",.'c .~:. '. ','" . >\ '~'~I,<', .":.,; ~, ,C,'; .' .~' ,~c'i<.: :':tc. '_~I:: " ,'\ . . r.., C I. .... 1"' . I ..' '. , '" ~.". :~ \. t t ,j . 'f', p '., ~, \". I, . , . ACTION AGENDA Board of Trustees of the Employees' Pension Fund June 18, 2001 ' 1. Call to. Order - 9:22 a.m.. 2.' Approval of Minutes: 5/14/01 . Approved as submitted. 3. Request for acceptance into membership: Kimberly McDaniel, Jessica Jameson, Vicki Duffey, Eileen Karner, Katie Robinson, Michelle Arnold, William Daniel, Manuel . Cordero, Charles Walden, Stanley Conord, Lydia Moreda, James Wagner, & Samantha Stahl. Approved. ' , 4. Regular Pension{s) to be granted: Richard Vellucci & William Buchenhors,t - Approved, 5. . 'Pension(s) to be vested: John Weppler - ApJlroved. 6,' Approve addition of 5 members to Investment Advisory Committee, 1 representative from each union'. Approved. 7. Approve contract with Artisan Partners Limited Partnership as domestic mid-cap equity manager for Employees' Pension Plan - Approved.. 'i '.' (~~ . ~tI 8. Accept' Actuary's Report for Employees' Pension Plan for plan year beginning 1/1/01 - Accepted. 9. Other Business , . a) Chief Sidney Klein's application for inclusion in Pension Plan - Approved retaining Mr. Cypen on behalf of the Pension Plan to provide an opinion regarding whether to hav~ pre Iitigatio'n mediation regarding Chief Klein's application .for inclusion in the Pen'sion Plan. , 10. Adjourn - 9:33 a.m. ,', , . " , . , ., C). < .;. '1'< " ,t ".C . c '~~:~~~:.:':-~~. 'ill " : '1 1 :. \ . . I i ~'. . :;~>:~~~';:::I/, I'~ f~Y,<;: :'1; c, ' ~;<. ::c: :'~J., ,f':. ,'", " , l,. ". , . ~ ,\ . . ~ H . . " ~. :' :'. ;t. ~ ~. '. ' j.,>. '.' '~ ' . ~ ,. .. " . 1"'''',\ \""r/ , , . ~ ' '.' (:) '.',; (. , :. , . '~I . . >,'" I. " . ,., .' . , . ." . " "~I , ; ... TRUSTE~S OF THE EMPLOYEES' PENSION FUND MEETING CITY OF CLEARWATER June 18, 2001 Present: Brian J. Aungst Ed Hart Whitney Gray Hoyt P. Hamilton . William C. Jonson Chair Vice-Chair/Trustee Trustee Trustee Trustee Also present: William B. Horne II . , . Pamela K. Akin Lee Dehner Paul O'Rourke Cynthia E. Goudeau Patricia O. Sullivan Interim City Manager City Attorney' Pension Trustees Attorney Human Resources Administrator City Clerk Board Reporter .The Chair called the meeting to order at 9:22 a.m. at City Hall. , To provide co'ntinuity for research, items are ir agenda ~rder although not necessarily discussed in that order.' . ITEM #2 - Aooroval of Minutes: Trustee Hamilton moved to approve the minutes of the May 14, 2001, meeting, as ,recorded and submitted in written summation by the City Clerk to each Trustee. The motion was duly seconded and carried unanimously. 'ITEM #3 - Reauest for Acceotance into Membershio: The Interim City Manager presented the PAC (Pension Advisory Committee) recommendation to approve membership for these employees: Kimberly McDaniel, Jessica Jameson, Vicki Duffey, Eileen Karner, Katie Robinson, Michelle, Arnold, William Daniel, Manuel Cordero, Charles Walden, Stanley Conord, Lydia Moreda, James Wagner, & Samantha Stahl. Trustee Hamilton moved to accept the recommendation of the Pension Advisory Committee. The motion was duly seconded and carried unanimously. . mpf0601 1 . 06/18/01 , " ...~..~..' ::' ~:"j1't.!,.c<<:~',I'" . ~, . c . :', I. . . . . . S.' '+.\, ,.. ~', ~t~ ' ::~,~ C;"r ,:1. .,c'c ~~i~:~x'~'<~<;>,~'; ,/~ 'i: :> ~.\'.'~ ~: , ~. C ~;,~~,:~ ".. ::, ':~..' "~.11 :~'. :' . r ' . .! . ,",' ; J ,:. ~~' ~'/ J. .,' . . ~~;~~it..~;'.... '"."",,'p ;.-:' ~;':'"!.:'.;. ;';':-:" ~-:.:.:.:'~'~f.....;t~~ : _; '.,:',;::'.,' I"" c.',' " .:. ".~'., '~~~~'~t>t- '~; ;~I." "~::Tf>. ....;.\ ~: ., . . . :"'. 'I. I ,\ (~~ ,~ u. .' t. :. , Richard Vellucci was employed on December 17, 1973, and his pension service . credit is effective on that date. His pension will be effective May 1, 2001. Based on an average salary of approximately $ 51 ,103 per year over the past 5 years, the formula for computing regular pensions, and Mr. VelluccPs selection of the 100% Joint & Su'rvivor Annuity, this pension will approximate $37,965 annually. . William Buchenhorst was employed on October 4, 1976, and his pension service credit is effe~tive on that date. His pension will be effective June 1, 2001. Based on an average salary of approximately $43,999 per year over the past 5 years, the formula for computing regular pensions, and Mr. Buchenhorst's selection of the 100% Joint & Survivor Annuity,this pen~ion will approximate $29,156 annually. , The PAC approved these pensions on May 10, 2001. Section 2.393 (p) provides 'for normal retirement eligibility when a participant has completed 20 years' of credited service in a type of employment described as "hazardous duty" and further specifically . .defines service as a Fire Lieute'nant as meeting the hazardous duty criteria. Section 2.393 (p) also provides for normal retirement eligibility when a participant has reached age 55 and completed 20 years of crediteq service, has completed 30 years of credited service, or has reached age 65 and. completed 10 years of credited service. Mr Vellucci qualifies under the hazardous duty criteria. Mr. Buchenhorst qualifies under the age 55 and 20 years of service criteria. Trustee Gray moved to accept the recommendation of the Pension Advisory . Committee. The motion was duly seconded and carried unanimou~ly. ITEM #5 - Reauest to Vest Pension: , The Interim City Manager presented the PAC recommendation that John Weppler be allowed to vest his pension under Sections 2.397 and 2.398 of the Employees' Pension Plan. John Weppler was employed on April 21, 1 991, and his pension service credit is . effective on that date. He terminated from City employment on May 4, 2001. The . Employees' Pension Plan provid~s that should an employee cease to be an employee of the City of Clearwater after completing 10 or more years of creditable service Ipension participation), then such employee shall acquire a vested interest in the retirement benefits. Vested pension payments cO,mmence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.393 (pI provides for normal retirement eligibility when a participant has reached age 55 and completed 20 years of credited service, has completed 30 years of credited service, or has reached age 65 and completed 10 years of credited service. Mr. Wepplerwoutd have completed 20 years of service and reached age 55 on April 21, 2011. His pens,ion will be effective on May 1, 2011. On May 10, 2001, the PAC approved the request. mpf0601 06/18/01 2 ".(, .... .. ". t~f;\) ,~ ~~ :r.IJ \~ c' . c; . . Trustee Jonson moved to accept the recommendation of the Pension Advisory Committee. The motion was duly seconded and carried unanimously. ITEM #6 - Approve addition of 5 members to Investment Advisorv Committee, 1 representative' fro~ each union The Investment Advisory Committee meets quarterly to receive updates from investment managers, review performance, and discuss investments with the plan's consultants. In addition, the committee meets on an as needed basis for items such as manager searches. Currently, the committee is served by the Finance Services Administrator, Assistance Finance Director, Finance Controller, Risk Manager, Senior Accountant, General Services Contr.oller, Fire Administrative Support Man'ager, and Cash & Investments Manager. Staff recommends formally adding to the committee one representative from each of the five unions. Some union representatives are regular attendees. Meetings are open to all. Trustee Hamilton moved to approve the addition of five members to the Investment Advisory Committee, with one representative from each of the unions. The motion was' duly seconded and carried unanimously. ' , . 'ITEM #7 - Aoprove contract with Artisan Partners Limited Partnership as domestic mid-cap equity manager. for Employees' Pension Plan The Pension Trustees previously authorized Callan to conduct a search for a ' domestic mid-cap equity manager. Callan recommended: 1) Artisan Partners Limited Partnership; 2) MFS Institutional Advisors, Inc.; 3) Seneca Capital Management, LLC; 4) Sit In.vestment Associates, Inc.; 5) Putnam Investments; 6) Morgan Stanley Dean Witter Investments Management; and 7) T. Rowe Price Associates, Inc. After review, the Investment Committee ranked the managers and conducted interviews with the top three firms, listed above first. The Investment Committee recommends adding Artisan Partners Limited Partnership and funding it with $30-million to start, with funds taken from growth style dome'stic equity'managers: 1) $15-million - Denver; 2) $10-million - Aeltus; and 3) $ 5-million - Bridge. ' Artisan's management fee is 0.80 of 1 %, or $240,000 per year on $30-million. This is Artisan's lowest fee for new customers. While higher than the Plan pays most curr~nt money.' managers, it is consistent with other mid~cap equity manager charges .for new customers. . Trustee G~ay moved to approve the contract with Artisan Partners limited Partnership as domestic mid-cap equity'manage'r for the Employee's Pension Plan, and that the appropriate officials be .authorized to execute same.. The motion was duly seconded and carried unanimously. . . mpf0601 06/1 8/01 3 > < I ,',' ~,. ,,~ ',. ~ : I . .'\':'~.. ~', ." .~:r[~~ ~'. '<i'i-/,.' .<' ': ' .. . " . (.\'i.'\il/!.t \q~ u '~b~r~~r. "'l.\'.~'. '.'.':~. .. In response to a question, Finance Services Administrator Margie Simmons said the PAC recommendation regarding a large-cap equity manager would be brought forward to the Pension Trustees in July after the contract Is complete. . ITEM #8 - Acceot Actuary's Report for Emplovees' Pension Plan for plan year beginning 1/1/01 The January 1, 2001 actuarial report for the Employees' Pension Plan indicates that no City contribution is required due to investment performance over the last five years that . ~xceeded the actuarial assumption. However, the City Ordinance governing the pension plan requires the City to contribute at least 7 % of the compensation of all employees participating in the plan, estimated at $3,840,521. The difference between the legally required contribution of $3,840,521 and the actuarial determined contribution of $-0- will accrue to the existing credit balance, increasing it from a current level of $15,156,006. , ' The actuarially required contribution of $-0- is primarily due to the phase-in of p'rior asset gains perthe rolling five-year average used to "smooth" investment performance. The recent market value basis performance has been 14.8% in 1996, 17.49% in 1997, 16.74% in 1998, 18.61% in 1999, and (3.43) % in 2000. Although calendar year 2000 investment returns were negative, the 5-year average return, in excess of 12%, exceeded the 7% actuarial assumption. The funded status of the plan, ratio of assets at market value to the actuarial present value of accumulated plan benefits, decreased from 162 % at January 1, 2000 to 148% at January 1, 2001, primarily due to the pIa,:! investment performance for calendar year 2000. The plan experienced a negative 3.43% investment return for calendar year 2000, due to the downturn in the stock market. Trustee Hamilton moved to accept the Actuary's Report for the Employees' Pension Plan for the play year beginning January 1, 2001, and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. ITEM #9 - Other Business: a) Chief Sidney Klein's application for inclusion in Pension Plan The City Attorney reported Chief Sidney Klein's attorney has requested pre litigation mediation regarding his application for inclusion in the Pension Plan. While the PAC could review the issue, the decision is up to the Pension Trustees. The Pension Plan would pay the plan's attorney's fee, half the mediator's cost, plus staff time. The City's counsel, Mr. Cypsn, charges $235/hour plus travel costs. Pension Trustees Attorney Lee Dehner recommended contacting Mr. Cypen, the Plan's counsel on this issue, before deciding to go forward. He said the supplemental pension board has asked to be involved. He recommended the Trustees retain Mr. Cypen on behalf of the Plan. In response to a question, the City Attorney said the mediation process would identify common ground and report these findings to the PAC and Pension . Trustees. . 'mpf0601 4 06/18/01 .' + : I '~<: .. ~.. "I . :'. .", . \ ~ ;;!j, . . , .', ) c, ~ \' '.\. '. . '::, :.'T . ~'4 . . ./cr. '... to- ,,' . ;~. .",' - ..:>. ! :~. '.', " ,', .i, . ~ ,f ,L i/ ,,' : '! I w.~{~X:~;:'jg'\~;,~:';:: ~';>:1'i:;;"'/" ;i, If;\~t\. ~.~:.{ .1.~,t'.'l' . .\ ~;. '. t 'o' ~.' ,', c~. < t&;:;+'\)>~'~>",l~:.i~.l:~,r~..; ~~,' ;:,' , , .,', . . 1i,!)'i{VO:i '" ". ',' . '~~~'~'i~;Fi\~:;>,::::- \'. ',' l~~:"~~ '~~I' ~~. . .". '\ (~,.. '. ,; ,,~~. !~ . k:~{:'" ,; ~;~??i. .'}""'~ ( '. .' \.:'; " . , . , " I " '. .' , ." 1 .. " , :r I ,', .> I :" "" ...... I' 0.. , , '. ~ 1. I. '1 , . cO . ," '. ',~ . ~ . " , ." 0' ., .TrusteeHamllt<;m moved to retain Mr. Cypen all behalf of the Pension Pla'n to . provide 'an 'opll')lon regarding wilether to have pre litigation mediation regarding Chief 'Klein's application for inclusion In the Pension Plan.. The motJon:was duly seconded 'and carrledunanim~usly. . " ITEM #10 Adjournment: The meeting'adjour'!ed at 9:33 a.m. I..... ~L~. ':it {~::.~... ",;l ~!~~'"i?:~:"" ,\ ~ , . .... ," . ~ l ~j'1',(:' 'I~\ \ . ~S'\ .~.:.0':'...:... ~ .',. . . .', ,'." . A TrEST:' ILj'~ . Chair{/ ~ . -- l~ . .. . ' ~ ~ cl' .' ! '.' , " " . ~", '. . ~ ..~ ~ . '" , . .' " .. . ~. , .; .- <.' :1 .,' ".1 f.' " , 'I '" , , ., '." 1". + ':'1 '(' I 'j .,. " ,. . I .'. \, ., ., .' . " ," " f1+. .' c.I' " " ,', ',I. " " .1 ,~; ,>. < - < ~ . ~ '. ,. . I .', " \, ~ >: " , " " ". , '. " . ~ . . " ,.{ " , . . , >'ct ., . Ce.1 . . , ".\ " .' \' ~. ',1. " ,; ::,"'0 .' 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