10/10/2002 (2)
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'. ' Minutes
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PENSION ADVISORY COMMITTEE MEETING
CITY OF CLEARWATER
October 1 0, 2002
Present: Whitney Gray
John Lee
. . Tom Jensen
Hoyt P. Hamilton
Frank Hibbard
. Empty seat
Absent: John Schmalzbaue'r
Also Present: Joseph Roseto
Richard Ebelke
Lee Dehner
Cynthia Bender
Debbie Ford . ,
Patricia O. Sullivan
Acting Chair/Commissioner
Committee Member,
Committee Member
Committee Member/Commissioner
Committee Member/Commissioner
Committee Member
Committee Member
Interim Human Resources Director
Assistant Human Resources Director
Pension Advisory Committee Attorney
Human Resources Manager
Human Resources Analyst - arrived 9:09 a.m.
Board Reporter
. ' The Acting Chair called the meeting to order at 9:00 a.m. at City Hall.
, To provide continuity for research, Items are in agenda order although not
necessarily'dlscussed in that order~
ITEM #2 - Selection of Chair & Vice-Chair (Tabled)
','
, ITEM #3.~ Approval of Minutes
Member Hibbard moved to approve "t~e minutes of the regular meeting of September '
12. 2002. as recorded and submitted In written summation to each board member. The motion
was duly seconded and carried unanimously.
ITEM #4 - Emplovees to be Heard
Joseph Egger said he Is committed to pursue the seventh member seat on the PAC
(Pension Advisory Committee). He said the City. does not provide him with materials necessary .
for him to perform his duty as a board member. He reported a hearing is scheduled for October
. 31; 2002. regardlng'the City's motion to dismiss his lawsuit to retain the seat.
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10/10/02
, ~ ITEM #5 - Action Items
a) Review and Action on Employee Requests for Years of Service ~enslans.
1. Gary Wooldridge - Me~hanic 11, Solid Waste/General Support SeNices
2. Clarence Calloway - Police Officer, Police Department
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Member Jensen moved to approve Years of SeNlee pensions for Gary Wooldridge and
Clarence Calloway. The motion was duly seconded and carried unanimously.
b} Approval of New Hires as Plan Members.
'As of October 3. 2002, the City had 1733.86 FTEs out of 1834.7 budgeted positions~
Robert Pagano originally was employed as part-time; transferred to full-time and pension
eligible as of September 23, 2002.
Member Lee moved to accept the following employees into membership in the Pe~sion
Plan:
Date of Pension .
Employment EIiQ. Datg
, Nicholas Colton, Sr.; Fleet Service Worker
Cindy Protopapadakis, Accounting Tech.
, Renata Melo, Systems Analyst
. Kevin Sievert, Parks Service Technician.
Allie Fallon, Customer Service Rep.
John Lyons, Field Service Representative
Robert Lazzaro, Police Cadet
Anita Miller, PoHce Cadet
Douglas Letwin. Police Cadet
Marc McCabe, Police Cadet
Jonathan Maser. Police Cadet
Robe'rt Pagano,' Police Aide
Christopher Payne, Police Aide
Roseann Mazurek. Pollee Service Tech.
Sofld Waste/General Svcs 8/26/02
Finance 9/9/02
Information Technology 9/9/02
Parks & Recreation 9/9/02
Gas 9/9/02
Customer Service 9/9/02
Police Department 9/9/02
Police Department 9/9/02
. Police Department 9/9/02 ,
Police Department 9/9/02
Police Department 9/9/02
Pollee Department 5/24/99
Police Department 9/21/02
. Police Department 9/23/02
8/26/02
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9/23/02
9/21/02
9/23/02
The motion was duly seconded and carried unanimously.
tTEM #6 - Pendlna/New Business
,a) Reqyest for Proposals for Pension Legal Services
Finance Director Margie Simmons reported the Pension Trustees had approved the
release of a RFP (Req'uest for Proposals) for Pension legal services. She recommended a
committee be appointed to review and approve the RFP, screen and rank proposals. and.
recommend three finalists for presentation to a group meeting of the PAC and Pension
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Trustees. Ms. Simmons recommended the committee Include herself. Interim Human
Resources Director Joe Roseto of Human Resources. City Attorney Pam Akin, Assistant City
Manager Garry Brumback and a PAC member. She requested PAC members review the
previous RFP for Pension legal services and e~mail her with suggested changes.
, It was suggested the. Pension Trustees may want to be represented on the committee.
PAC Attomey Lee Dehner said jf two members of the PAC serve on the committee, meetings
must be advertised and minutes prepared. '
Member Hamilton moved to appoint Member Jensen to the Pension Lega' Services RFP
Committee. The motion was duly seconded and carried unanimously.
b) Catherine Slack-Set Hearing for Job-connected Disability Pension
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Human Resources Manager Cynthia Bender said neither Mr. Dehner nor his partner,
S'cott Christiansen. will be available to attend the November 14. 2002 PAC meeting. She said
upon review of the calendars of attorneys, who will partiCipate in the case, the first day possible
to schedule the hearing is December 12. 2002. In response to a question. Mr. Dehner said all,
discovery items must be forwarded to the PAC at least 10 days prior to the meeting. He said if
City attorneys feel further discovery is necessary, they may ask the PAC to consider extending
the 10-day deadline.
CJ
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Member Jensen moved to schedule a disability Pension hearing for Catherine Slack on
December 12, 2002. The motion .was duly seconded and carried unanimously.
c) Camille Motley-Set Hearing for Non-job-connected Disability Pension
Concern was expressed it would be difficult to review all materials necessary to prepare
for tWo pension hearings on the same date. It was noted Camille Motley is in a no-pay status.
Other dates were considered but City attorneys were not available. It was indicated Ms. Motley
has applied for a job~connected disability pension. .
Member Jensen moved to schedule a disability Pension hearing for Camille Motley on
December 12. 2002. The motion was duly seconded. Members Jensen. Hamilton, Hibbard,
and Acting.Chair Gray voted "Aye"; Member Lee voted "Nay.n Motion carried.
ITEM #7 - Director's Reports
Mr. Roseto reported staff has made arrangements to provide assistance to Evers Maxie
to address alcohol and diabetes issues. He hoped Mr.. Maxie will participate tn the process and
said he wIll keep the PAC updated.
. Mr. Dehner stated he had reviewed the October 14. 2002 Pension Trustees meeting
agenda and found no legal issues are ad~ressed. He will not attend the meeting.
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ITEM#8 - Committee Members to be Heard
, . Members Lee and Jensen requested that their agenda packets be mailed to their
homes.
In response to a question regarding the minutes of the last Pension Trustees meeting,
.' Ms. Simmons said discussions regarding payments of medical bills referenced the
administration budget and the concern that medical bills are not paid twice. Mr. Dehner said his
office pays for requested records, depositions, and Independent Medical Exams and then
requests reimbursement for those costs from the City. His firm does not charge for related
paperwork or Interest on these cash advances. No cost savings have been attempte'd for this
. process, Concern was expressed the process not be delayed. . ,
,
." 't~as' requested staff update the committee regarding the Integrated Disability .
~ Management study. ", " ,'. ' .' , ,
ITEM #9~ Adjournment
The meeting adjourned at 9:34 a.m.
. Chair
. Pension Advlso
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