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PENSION ADVISORY COMMITTEE MEETING
CITY OF CLEARWATER
May 9, ,2002 '
Present:
Whitney Gray
Hoyt P. Hamilton
Frank Hibbard
John Lee
Tom Jensen
Acting Chair/Commissioner
Committee Member/Commissioner
Committee Member ICommissioner
Committee Member
. Committee Member
Absent:
'John Schmalzbauer
Committee Member
... /
Also Present: Paul O'Rourke'
Lee Dehner
Margie Simmons
Brenda Moses
Human Resources Director ,
'Pension Advisory Committee Attorney
Finance Director
Board Reporter,
The Acting Chair called the meeting to order at 9:00 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in ,that order.
ITEM #2 - Selection 'of Seventh Member
0, Human Resources Administrator Paul O'Rourke said'7 City employees and' 1 non-
employee have expressed interest in serving as the seventh member of the' PAC (Pension
Advisory Committee). Four City employees and one non-.employee were pre'sent to briefly
review their background, qualifications, and .reasons for wishing to serve. He said that
although some time ago, former Member Fitzgerald had expressed interest in serving on
the PAC again, he has recently indicated he would only serve if the PAC could not find
another suitable Member.
Discussion ensued regarding if the PAC should wait until a full board was present to
interyiew the candidates. It was felt as everyone had taken valuable time from their work
schedules today, the PAC should interview them today. The one absent PAC member has
, access to the meeting minutes and the verbatim tape in the City Clerk's office. Interested
partiesintervie,^:,ed were: 1) Barbara Borgan, Customer Service Representative, Marine
, and Aviation Department; 2) Joseph, Egger, Police Officer; 3) Albert Craig, Gas Technician;
4) Vernon Packer, Building Construction Inspector;' and 61 Frederick Ziegler, non-employee
City resident, and CPA. Each candidate briefly reviewed their background and reasons
they were interested in serving.
Member,Gray thanked everyone for their Interest in serving.
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6/9/02
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Member Hamilton moved to postpone a decision' regarding selection of the seventh
PAC member to the June 13, 2002,' PAC meeting. The motion was duly seconded and
carried unanimously.
ITEM #3 - Aooroval of Minutes of April 11. 2002
Member Hibbard moved to approve the minutes of the< regular meeting of April 11,
2002, as recorded and submitted in written summation to each board member. The
motion was duly seconded and carri,ed unanimously.
ITEM #4 - Emplovees to be Heard - None.
ITEM #5 - Action Items
a) Review and Action on Employee Requests fo'r Years of Service Pension:
1. Frank Hill, Fire Department
2. Michael Gust, Public Works
3. Jorge Carrasquillo, Police
Member Lee moved to approve the employees' requests for Years of Service
Pension for Frank Hill, Michael Gust and Jorge Carrasquillo. The motion was duly
seconded and carried unanimously. '
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';;t~~ ' b) Review and Action on Requests for Survivor's Benefits:
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1. Verdell Powell, Spouse of James Powell
" Mr. O'Rourke said as James Powell was separated from his spouse and passed
away prior to executing a change of beneficiary, his spouse Verdell Powell,is legally
, entitled to survivor's benefits.
Member Jensen moved to appro~e a r~quest for survivor's benefits for Verdell'
Powell, spouse' of James Powell. ' The motio~ was duly seconded and carried unanimously.
,c) Approval of New Hires as Plan Members:
As of ,May 2, 2002, the City had 1710. 1 5 out of 1834.7 budgeted positions.
Member Lee moved to accept these employees into membership in the Pension
Plan:
Name..Job. Class. & Dept./Div.
Hire Date
Pension Ellg.
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Jason Long, Filed Service Representative/Customer ,Service
3/25/02
3/25/02
mpac0502
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519/02
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Stephanie Sansom, Senior Accountant/Engineering 3/25/02
Jayshree Mistry, Utlitles Chemist/Public Utilities, 3/25/02
Matthew Roach, Public, Utilties Technician IIPublic Utlities < 3/11/02
Mark Mariano, Planner/Planning & Development Services 4/1 5/02
Steven Williams, Custodial Worker/Library 4/18/02
Michael Lopez, Development Review Tech. I/Planning & Dev. Svcs. 4/15/02
3/25/02
3/25/02
3/11/02
4/15/02
4/08/02
4/1 5/02
ITEM #6 - Pendinal Business
a) Carol O'Connell - Hearing on Non-jab-connected Disability Request
, '
Mr. O'Rourke said Ms. O'Connell has terminal cancer and staff wants to expedite
this request as soon as possible to ensure her husband receives the benefit she selected.
Pension Advisory Committee Attorney Lee Dehner reviewed the applicable law and
plan provisions that apply to Ms. Q'ConneWs case. In response<to a question, Mr.
Q'Rourke,and Mr. Dehner said this case was expedited as quickly as possible upon receipt
of medical records and the IME Ondependent Medical Examination).' Staff was commended
for their efforts.
, Member Hamilton moved to approve the Non~job-connected disability request for
Carol O'Connell. The motion was' duly seconded and carried unanimously.
ITEM #7 - Director's Reoorts
Mr. O'Rourke said administration is in negotiations with all City unions regarding
proposed changes to the Employees' Pension Plan. Staff proposes to bring to the PAC the
non-contested items at the June 13, 2002, meeting; and the financially-driven items at the
'July 11,2002, meeting. The June 13 PAC meeting may take 3 - 4 hours. Staff has
requested a special Pension Trustees meeting be scheduled the week of July 15, 2002.
,ITEM #8 - Committee Members to be Heard
, In response to a question, Human Resources Analyst Deborah Ford said normally,
the PAC has information regarding future disability claims a month in advance to review.
This month the information was provided as usual but the hearing was scheduled for the
first meeting. Mr. O'Rourke said sometimes that type of information is delayed until all the
medical evidence has been acquired.
In response to a question, Mr. Dehner said the Form 1 financial disclosure for PAC
members must be filed before July 1, 2002. He explained that members who no longer
serve on the PAC must file a different disclosure form. Staff will keep new members,
current members, and departing members informed of the correct disclosures they are
required to file. If the forms are not filed before the due dates, fInes and other potential
penalties would be incurred. Mr., Dehner said PAC members are welcome to call him at
any time with questions. In response to a question, Finance Director Margie Simmons
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5/9/02
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said Mr~', Dehner is paid on an hourly basis., It was remarked that the ',City Commission has
requested that over the next 6 :... 12 months, staff provide ,their Input regarding whether or
:: not it is necessary for Mr. Dehner to attend the monthly In'vestment meetings held at ,the '
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The ,meeting a,~journed at 9,:59 a.m.
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Pension Advisor
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