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. PENSION ADVISORY COMMITTEE MEETING
CITY OF CLEARWATER
September 13, 2001
. Also Present: Paul O'Rourke
Lee Dehner
Debbie Ford
Patricia O. Sullivan
Human Resources Administrator
Pension Advisory Committee Attorney
Human Resources Analyst
Board Reporter
Present:
. Dick Fitzgerald
Whitney Gray
John Lee
Ed Hart
. John Schmalzbauer
Bill Jonson
Tom Jensen
Chair
Vice Chair /Commissioner
Committee Member
Committee Member/Commissioner
Committee Member
,Committee Member/Commissioner
Committee Member
, The Chair called the meeting to order at 9:00 a.m. at City Hall.
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To provide contln'uity for research, items are In agenda order although not
necessarilV discussed in that order.
ITEM #2 - Aporoval of Minutes
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Member Schmalzbauer moved to approve the minutes of the regular meeting of
August 9, 200,1, as corrected by staff. The motion was duly seconded and carried
unanimously.
ITEM #4 - Emolovees to be Heard - None.
ITEM #5 - Action Items
a) Review and Action on Employee Requests for Years of Service Pension
1. Linda L. Lange - Library Division Manag~r, Library
2. Deloris Butler-Moody - Custo~ial Worker, Parks & Recreation Department,
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3. Janis Przywara - Administrative Support Manager, Legal Department
.4. James V. Maglio ~ Solid Waste Assistant Director, Solid Waste
Member Jensen moved to approve a Years of Service Pension for Linda L. Lange,
. , Deloris Butler-Moody, Janis Przywara, and James V. Maglio. 'The motion was duly
, seconded and carried unanimously.
b) Approval of New Hires as Pension Plan Members
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09/13/01
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07/16/01
07/30/01,
07/30/01
07/31/01
07/30/01
07/30/01
06/04/01
08/13/01
08/13/01
07/30/01
08/13/01
08/27/01
,As of September 6, 2001, the City had 1706.11 FTEs out of 1801.3, budgeted
positions. Seth Elgenmann originally was hired as part-time; ,transferred to fulHime and
pension eligibls'a,s of June 4; 2001.
Member Jonson moved to accept the following employees into membership in the
Pension Plan:
Date of Pension
Emplovment EIiQ. Date
Scott O'Hare, ,Police Recruit Police Department 07/16/01
Patrick Pothier, Tree Trimmer Public Services 07/30/01
, Darrell, Goodin, Tree Trimmer Public Services ' 07/30/01
Richard Kephart, Senior Planner Planning & Develop Svcs 07/31/01
, Brian Matherly, Parks Service Tech I Parks & Recreation 07/30/01
Modesto Gonzalez, Field Service !:lep. Customer Service 07/30/01
Seth Eigenri1ann, Courier Information Technology 12102/00
Debra Davis, Senior Payroll Technician Finance 08/13/01
Douglas Alvarez, Public Utilities Tech I 'Public Utilities 08/13/01
David Kessin'ger, Asst Chief - Production Fire Department 07/30/01
, John Schroeder, Pol Commun Oper Trnee Police Department 08/13/01
Frederick Hemerick, Field Service Rep. Customer Service 08/27/01
The motion was duly seconded and carried unanimously.
ITEM #5 - PendinQ/New Business
a) Catherine Slack - Set Hearing Date for Job-Connected Disability Pension
Pension Advisory Committee Attorney Lee Dehner said he had co'ntacted Catherine
, Slack's attorney regarding the scheduling of this hearing on October 1 t, 2001. He
recommended the committee have no substantive discussion regarding this issue before
that date. Copies of related medical records and results of a functional capacity test and
IME (Jndep~ndent Medical Exam) were distributed. A copy of a job description related to
Ms. Slack's current duties was requested. Mr. O'Rourke stated no such job description
exists as reasonable ,accommodations have been provided for Ms. Slack to perform required
,tasks. The Chief of Police will report if the Police Department can accommodate Ms.
, Slack's' limitations long term. Concern was expressed a doctor's letter included incorrect
h,formation regarding Ms. Slack's current position and should be corrected. It was stated
submitted documents will be corrected at the October 11, 2001, hearing. Mr. Dehner said
the committee also vyill decide at that time if additional information is needed.
, Member Jonson moved to scheduled a hearing date for a job-connected disability
pensIon for Catherine Slack before the Pension Advisory Committee on October 11, 2001.
The motion was duly seconded and carried unanimously. '
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Mr. O'Rourke said a draft has been prepared of proposed changes to the Pension
Plan. Some changes streamline the documents, making them more consumer friendly. "
Several proposed changes will be discussed during collective bargaining. Some changes"
BrB substantial and will impact the fund. All changes must be approved by referendum.
Staff hopes to bring forward most proposals by November for referendum consideration in
March 2002. A special election at another time would cost approximately $50,000. Not
all issues can be resolved in time for consideration in March 2002. Staff recommendations
will"be presented to the. PAC and Pension Trustees for discussion and approval.
(J Actuary Committee
" The Chair reported the Actuary Committee had met on September 1 3, 2001, and
reviewed three bids. Applicant interviews are scheduled for September 18, 2001.
Financial Services Administrator Margie Simmons stated one company is unable to attend
the September 18, 2001, meeting. The date was noticed in the RFP (Request for
Proposals) .
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b) Renewal of contract for Christiansen & Dehner
Mr. O'Rourke requested approval of a one-year renewal of the contract for legal
services with Christiansen & Dehner to the Pension Committee and Pension Trustees. A
rate increase from $1 BO to $ 210 an hour was effective January 1, 2001. The contract
includes no rate increase.
Member Lee moved to recommend approval of a one-year renewal of the legal
contract for Christiansen & Dehner. The motion was duly se"conded and carried
unanimously.
"ITEM #6 -" Director's Reports
Pension Plan Changes
The next PAC meeting is scheduled for October 11, 2001.
ITEM #7 - Committee Members to be Heard
Investment Committeo .
In response to a question, Mr. Dehner recommended Investment Committee minutes
be filed with the City Clerk and distributed to the PAC and Pension Trustees.
Member Jensen recommended that Mr. Dehner attend quarterly Investment
Committee meetings and special meetings as investment managers "are discussed and legal
considerations are addressed. He said all members must be apprised when related
problems have occurred. "Concern was expressed regarding the number of special
meetings. Ms. Simmons estimated legal representation would cost $1,500 per meeting.
mpac090 1
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09/13/01
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,She reviewed an investment manager's error, stating'the Pension Plan was not 'affected
, , negatively." I
Mr. Dehner said most Investment committee membership Is made up of pension
, trustee members. He participates in investment committee meetings for most pension
plans, he represents to provide additional oversight and identify reporting problems. Mr.
O'Rourke said sufficient funds are budgeted as only $21,000, of $50,000 budgeted for
, .
legal services during the past year, has been expended.
Member Lee moved to recommend approval of Pension legal representation at all '
hW8stment Committee meetings. The motion was d~ly seconded.'
It was recommended the PAC review this issue in six months to determine its.
,benefit. It was felt. more time would be needed to make that determination. It was
, estimated the annual cost would be $5,400.
Upon the vote being taken M'embers Gray, Lee, Schmalzbauer, Jonson, Jensen and' '
,Chair Fitzgerald voted ;'Aye"; Member Hart"voted i'Nay." Motion carried. '
, ,PAC Elections
, Member Schmalzbauer said some, retirees have indicated a desire to participate in '
PAC elections. Mr. O'Rourke said the Pension Plan draft of proposed revisions includes ,a
recommendation for retiree participation in PAC elections.
ITEM #8 - Adiourrlment
The meeting adjourned at 9:36 a.m.
iJi4<~f tf. ~to.f"e
, Chair
Pension Advisory Committee
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