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FISCAL REVIEW COMMITTEE MEETING
CITY OF CLEARWATER
April 8, 1999
*UNAPPROVED
Present: Daniel Fleck Chair
Jean Stuart Committee Member
George Byrnes Committee Member
Vacant Seat Committee Member
Vacant Seat Committee Member
Also Present: Tina Wilson Budget Director
Brenda Moses Board Reporter
The meeting was called to order at 8:10 a.m. at the Municipal Services
Building.
In order to provide continuity for research, the items listed are in agenda order
although not necessarily discussed in that order.
Minutes Approval
Member Stuart moved to approve the minutes of the regular meeting of
January 14, .1999, as .submitted in written summation to each board member. The,
motion was duly seconded and carried unanimously.
Member Byrnes moved to approve the minutes of the regular meeting of
March 1.1, 1999, as submitted in written summation to each board member. The
motion was duly seconded and carried unanimously,
Discussion
In response to a question, Budget Director Tina Wilson was unsure when the
2 vacant FRC (Fi'scal Review Committee) seats will be filled. The importance of
filling the vacancies promptly was stated.
Discussion ensued regarding the budget process. Ms. Wilson -said last year,
approximately 75% of City Manager office and Budget Department staff time was
spent focused on capital projects. Department directors have submitted all
proposed budget changes to the Budget office. Drafts are being developed and
department directors been asked to separate expenses into categories: 1)
mandatory; 2) nice to do; or 3) need to .do. A budget team has been formed to
make final recommendations to the City Manager regarding budget proposals. Ms. '
Wilson and other staff attend the team meetings and analyze how the process is
flowing. Operating budgets are being considered using the same process,
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For the FY (fiscal year) 1999100 budget, management has been requested to
submit ,a budget form, with no increase in bottom line dollars. Staff is considering
efficient alternatives to some projects including contracting some, maintenance-type
projects. Salary. negotiations with the unions have begun. The City Manager
generally presents the budget to the City Commission at least 60 days before the
end of the fiscal year. The City is seeking new revenue opportunities, prosperity
measures, and economicdevelopment. It was stated it is important to safeguard'
against negative outcomes by considering how current planning may impact other
areas of the City. It is anticipated that the FRC will review department budgets
after the City Manager releases the budget document.
Member Byrnes reviewed a letter he had sent to .Commissioner Clark
regarding FRC's role. The City Manager's interest in FRC participation in the budget
planning process was questioned. It was felt involvement in the budget process at
that level would require an inordinate amount of members' time. Ms. Wilson said if
he chooses, the City Manager can request board member participation in.the
process prior to the budget's release. It was suggested the FRC could form an
adjunct committee to work with members.
Consensus opposed forming another committee, but supported members
initiating discussion with their respective Commissioner members regarding projects
and issues affecting the City.
In response to a question, Ms. Wilson said all City departments have a travel
budget: Department.directors determine their needs. Concern was expressed that
the last staff retreat was wasteful
In response to a question, Ms. Wilson said the Commission has not made a
final decision- regarding the role of the FRC.
Adjournment
The meeting adjourned at 9:29 a.m.
" The'committee met on 5113199 but did not have "approval of minutes" on the •
agenda. After 5113/99, the committee did not meet again. At the city, commission
meeting of 917100, the board was dissolved.
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