05/17/2002 (2)
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ADVISORY
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LIBRARY ADVISORY BOARD MEETING'
CITY OF CLEARWATER
, May 17, 2002
. Present:'
Judy Melges
Hqw~rdAdler
Frederick Dunn
Glenn Garte
Katherine Merriam'
Chair .
Board Member
Board Member
Board Member
. Board Member, .
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.'Absent:
Tom Leavy'
Rhonda Smith
Board Member
Board Member
Also Present:'
.Laurel Gustafson
. Susan Doel
:Assistant'Library Director
Administrative Analyst
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Chair Judy Melges called the meeting to order at 10:30 a.m. at the Main
'Library.
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05/17/02
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To provide continuity for research, items are In agenda order although not
necessarify discussed in that order.
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ITEM #1 - Welcome
Chair Melges welcomed Assistant Library Director Laurel Gustafson attending .
ir,l the absence of Library Director John Szabo.
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ITEM #2 - Minutes
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Member Katherine Merriam' moved to approve the minutes of the regular
meeting of March 15, 2002 (regular meeting of April 19, 2002 was cancelled due
t9 Main ,Library move). The motion was duly seconded and carried'unanimously.
ITEM #3 - Librarv Director's Report
a}
, Main Li~rary Relocati~n
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Mrs.. Gustafson reported the Main Library relocation process went smoothly
with much assistance from library staff, Friends, City staff, and movers. Staff and,
patrons are getting acclimated in the temporary building at 121 N. Osceola Avenue.
b) Main Library Project Update
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The Main Library construction project in on schedule. Demolition scheduled
to begin on May 20th at 8:00 a.m. will take several weeks to complete. An
excavating machine with grapple will begin in the southwest corner of the building
near the entrance. Media coverage is anticipated. A formal groundbreakin9 Is set
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for Friday, June 7 at 10:00 a.m. Mrs. Gustafson thanked both the Clearwater,
Library Foundation and Friends of the Clearwater Library for their work on the,
groundbreaking celebration..
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Member Glenn Garte volunteered to clean so'me of the salvaged Carnegie
Library bricks when the cleaning process begins.
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c)
North Greenwood Libra,ry Project Update
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, Mrs. ,Gustafson reported in addition to the poured foundation, structural steel
" is now in place on the North Greenwood Library site. Blocks, roof and drywall will
occur in the next 10 to 12 weeks. This project is on schedule.
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ITEM #4 - Unfinished Business
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. Chair Melges' discussed a letter directed to all City Advisory Boards from
May~r Brian Aungst expressing disappointment in attendance at the annual
Advisory,Board Recognition Dinner. Chair Melge~ noted that the Library Advisory
Board was well represented at this event with only one member absent. In,
response to Mayor Aungst's request for suggestjons to improve attendance, Board
members suggested the following:
1) , present a video of new City projects;
2). offer a "state of the city" speech, addressing the City's plan for the coming
year;
3) provide a quick overview of responsibilities with highlights from a select number
. of boards each year which may encourage members to lend service to other
boards in the future; .
.4) refrain from any public reference to religion .Onvocationl.
Chair Melges will include these suggestions in a letter to Mayor Aungst.
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ITEM #5.- New Business
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a) Nomination of Chairperson, Vice~Chairpersoll for 2002/03
. Member Garte moved the Board keep the same slate for Chairperson and
, Vice~Chajrperson for 2002/03, namely Judy Melges and Tom Leavy respectively.
The motion was duly seconded and carried unanimously.
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b) , Meeting Location.
, Board members agreed to meet at the temporary Main Library for all future
Board m~etings.
ITEM #6 - Reports
a)
Foundation
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Chair Melges reported the Foundation is undergoing significant changes now
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and more are forthcoming. The primary consideration will be raising funds for the
capital campaign, with a commitment to raise. $5 million to enhance the 90/000
square foot new Main Library. At this time pledges and donations total more than
half of the $5 million commitment. Through the tremendou's work of Rita Garvey,
. garage sale proceeds totaled almost $8,000. Foundation budget restructuring will
eliminate the Executive Director position on May 31, 2002. Tribute/memorial funds
will move forward. The North Greenwood Library brick campaign will continue.
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b) . Friends
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Member.Merriam reported Dr. Pat Bauer from the University of South
Florida's School of Library and Information Science gave a presentation on
scholarships to the Friends Board on May 9th. The Friends have contributed
$25,000 t6 the Main Library's capital campaign and $5,000 to the North
Greenwood Library project. Member Merriam commented there are approximately
~ 18,000 items housed in the temporary Main Library and approximately 96,000
items in storage.
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ITEM #7 - Board Comments
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. Chair Melges noted the "Foirwell to Main Library" on April 28th was a nice
event attended by 150-175 people. Refreshments and music by disc jockey were
provided. '
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,Mrs. Gus'tafson clarified that a $115,009 bequest from the Field Estate left
to the City of Clearwater for the benefit of the Library will be held in abeyance for
the Main Library project. Members of the Field family were Beach Library patrons.
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The Library Advisory Board will adjourn for the summer months of "June,
July, and August, resuming on September 20, 2002 at Main Library. Member Garte
'requested a monthly update to Board members during the summer.
Vice Chair Tom Leavy arrived directly from vacation at 11 : 15 a.m.
ITEM #8 - Adiournment
, The meeting was adjourned at 11: 15 a.m.
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Attest: .
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Admln~strative ~nalyst
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