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03/15/2002 (2) .: ..,./.' :,' '.'l"~:...'.'.' :.~ .j, ;,', ,. , ". ,.' . '. " '. " ,.,...;".'~ "\ :....~. ,:.,' ._' i . ',", , ,:'~'/""'.. ,'.' '.1, "..::1 :.' <::' ::.<'" " ,I '. ',' ,\ " . " " '" " " .' " ,. ,; ~ '. ' ," " , :. ~ ,', ,i '" ., l'tf'.~l',);....:1J-{~~::~. I ;;' 0, ':'T '" ~ ~". "":'>~ I" ,';, '. .' ~: ' t ,.1 I . l, .' I i .t., i~ .~ 1I1 : 'J,>' " ' ,0.> < . ~ , . , . .' , '.: 1 ~ . I. " ~ ' (J " >1," ;', ,~~?~/ I' ,', '.(, ... .' .. , , ' " :n " ,'. .', ,~< .'" ,I. <". .j'" .. , .! ,. +~{<...:~... - .', ~:':..;:~\,~ .,;' ~ '.: ~::~ ',II LIBRARY =;:: ., ,j ,I, ", ~~':/,,:: ':,': .'" ' 1-1'. .': t.c.c. '. \::",'.-": . .'t :.I~' '.)1,,;~,.~, < <,~: " . ,.' " ~ , I , ,I I, ", '.'f . ~ . ADVI,SORY " '." ,I, , . ..' , ~ I /;./;, '; .i~(i I? '. ~~.~: I, t, . !,'" ' i t ~' / , , ,,, '. ,..'BOARD /:~, I. ,.' , . .. .. c ~ :/, :' ~. .' ~>. .' ' .:.,ii.'c..' , :'c,.J \. .J "J ;;;"'I:'Q"""" . ~ ,} .,' r' .. I ." . ',:\,~,> ' ~}, :, !;~ 'c 'I i I, ,,' .,'"c .," ',1' 1 ," .: ':, MINUTES "" f~ ~.~~ :' ,.' I , ( ~. : "; .\, t , ;1, ,\ ,'. [, .r'," " 'J - D?>/IS!Od-. ~ ~ ,: : I .' . Date " "1.,> ., 'l ['" " ,\ . I '.r,l , " " ~. , , , '. " j ,''''~) :'C , , Ii '" ., ", " :>'i l" ~ . ~ ;;(06 ' , " ~', ~ '. . \' " { ;. ~ \ ,/ . . r. .: , ,'. '. .' '.'," :'. :1.""::"" ,......'..'., "::'''J' :".".::...:(, '-;,' ;".,:...~~.;..:I..~ ..::' ....I,:..t ,M~,'.'.'.~";' .... ',~~. ~:':".': ":,' "',"""~:'.":," ';;,"~' ',.~I"..,;:,"".,:.:,':", ';':~'I:"":'."'" ", .' .... ,. r :.-~ LIBRARY ADVISORY BOARD MEETING' CITY OF CLEARWATER Marc~ 15, 2002 .' '. . :" Present: ' ' Judy Melges ' Tom Leavy , Frederick Dunn Glenn Garte Chair 'Vice Chair Board Member Board Member' " , \'. . , "" . .>t;, ' J'.:,'.: \., Absent: Howard Adler. I<atherine Merriam Rhonda Smith Board Member Board Member Board Member :-' . 1!:': ' ~;.. I Hr .,. . , . \~.:,~. ., + B;' :~. ,',' i~:~.. :1: c : . !'::::i ,l:' Alsq Present: John Szabo , Susan Doel Library Director Administrative Analyst , , \ ::~':.,:' : Chair Judy,Melges called the meeting to order at'10:30 a.m. at the East.Library. :}", " : ~':', c :: "~' . . ~ .' I , ' " To provide continuity for research, Items are In agenda order although not necessarily discussed in that order. , , .' ; ;;~ :' C::;) ITEM #1 - Welcome . ITEM #2 - Minute's ' " .-, , , Vice Chair Tom Leavy moved to approve the mInutes of the regular meeting of February 15, 2002 as submitted. The motion was duly seconded and c...nied unanimously. , " , , '. , .' . ITEM #3 -library Director's Report \', ' a)' Main Library Project Update Library Director John Szabo reported the Main Library project Is on schedule. A $1001000 grant from Plnellas Public Library Cooperative was recently received. This . money Is part of ~he $20.2 million for the project. The Library took occupancy of the Colliers Arnold Building, on March 11 J 2002. Building & Maintenance has already begun rel1ovatlon and will continue through April 5. Additional soil borings will be done the ,week,of March 18 ~nd after demolition. Staff Is working wltli structural engineering firm Mcqarthy & Associates, Inc. on the floor layout in Colliers Arnold Building. This firm is :. also working on the new Main Library project. Mr. Szabo noted the City Commission would discuss' the process of declaring items surplus In the Main Library and authorizing remaInIng Items to be Included In the Foundation's g~rage sale on April 23 and 24. .;.. '. } "; ;!" ' I, 'J H:. . < .~ ~ .. ~ .~/'.1 T. , ~;.,. 'i. 'c;; '1 '. l~~.. ., / . I \, ~~, . '(;)" J '.' ......... > , ,', : " ' mllb0302 1 03/15/02 .. ,. r ~ . 'j' ~{'.j ~ . '. I' ~ l ,. ' :', . 1,....,... ~,.~ '."......, . .:.....~.:':.;.., L..~i.:,~. :...:;L~'..'-.:,,: .... " " " ::. :",' 'r., . ,-', .... _;<' I.'~' ".I~'.~ ."."" ~: :,-.'.' ",:':'.~...',: '> .,' '. '1'.. 'I~~. , . ' ',1..::. ~ , 1 Abatement begins April 29 for an estimated two weeks. Demolition follows , through June. Fencing wlll be placed around the Main Library site. Groundbreaklng Is anticipated in June. The Relocation Committee has been working hard on all issues . pertaining to the Main Library move. At the present time, 50,000 volumes have been boxed for storage. . b) . North Greenwood Li~rary Project Update , Mr. Szabo reported a retertion pond has been dug and the foundation is being poured at the new North Greenwood Library site. The recreation complex across North Greenwood Avenue is also under construction. . ' , , , , , fj, . , ~". ";j~. '. '\ ':: " " ' ,c) Calendar of Events /~ I .. ~ ,.l c Mr. Szabo acknowledged the City's Graphics Department for design and the Clearwater Library F9undation for printing costs of the library's award winning Calendar of Events. He distributed the new Spring Calendar. Chair Melges noted the Foundation's new,name and logo. ~, . " ;. " ". ~ . ' ~ ...~ ~ ' " . d) FY 02~03 Budget' '!< c The FY 02/03 budget process has begun. Capital Improvement Project adjustments have been submitted and preparation of line item operating budgets is ,underway. Additional staffing needs for the new North Greenwood Library (2.5 FTE) and the new Main Library (10 FTE) In FY 03/04 were discussed. Mr. Szabo reported that Main Library staff may shift to accommodate increased. usage following the new North Greenwood. Library opening in late 2002.. \'"", , (01'1> ':, ".''', . , o..'f#J! !., , .', ,.. , . Discussion followed on revenue options with the cafe lease in the new Main l.i~rary. ITEM #4 - Unfinished Business - None ITEM #5 - New Business - None ,.0(. ITEM #6 - Reports ~. . a) Foundation .' , Chair Melges ~eported advertisements and posters are ready for the Foundation's garage sale on Tuesday and Wednesday. April 23 and 24. Orders for bricks for North Greenwood Library are stili being received for $35.00 each. Funds received for Christine Morris' tribute fund have exceeded the original $5,000 goal for a plaque. Additional funds wlll be used to enhance the African American Collection. , .!: , b) Friends ~""'\:. ' '\j C~alr Melges stated the Friends Winter Lunch,eon with speaker Mary Jo Melone was a success. Vice Chair Leavy suggested Howard Troxler be considered for a future speaker. mllb0302 2 03/'15/02 < <~" . ':~' ~ ! :" .' "L" . ~~:T,.' :. !" ,,,,'~.'., 1'........ ..T:. :'....' , .~::. .! t " \';"'..I.:.~,.' ...~+I.:I. '.'. '.' ~\.-,'."":..' ;,J.,.. ":~.." ,:~.,J;.,','~'" "'~":r' !\'I',.!! ....'",. ~;. . , , .~. , ". ': ....'~'. l"~ ,,' .... -':.)I~... '. ~: . ...,::'~,." '.. .'.':,.,....."..", .~~','; ,.,.. """,',' . ': ",: :.....,l: Ot', "~",",,,,~',,,"'.;'."l'" '. 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" ~ >. ,. ~." I , " ITEM,#7'- Board Comments ',:" . Board members were encouraged to attend the annual AdvIsory Board Appr~clatlon Dinner on March 19 at H~rborvlew Center. ' ", ". 'ITEM #8 - Adlournment'-' ,The meeting was adjourned at 11:30'i:tm. ,. . '\ " I j i I :j , ,'<' II, ','I' 9)~~ g.i4 L1btfry Bo d " " ! , ":1 .. 'I ~. .'.' r ,! , "-\ ' " Attest: ,\ ,', ,'r I ,.d '. "., \ , ..~~,;,,~ ~~' Admi istratlve Analyst " , ! (e ,'" " .', \. ., ~ '" ,; I~' , " '" ,,' . .. ~ ~ ' ;.. . , " .' , " '\ , . : ~ ' '\ , . .. t,' ~ " . ! ~ c <,' '1':> 'r " J !t' , :1 . , " 01,', '. \, ,Jl" :" , " ,~J e , . , ., , " ./1, It,. , ~ , . j ~ " " "', " '1,1' './, ., '.' , . , . ~ '" ,t:, . ", :'lJ, ,', ," I. " ,. .1.....,;'. :!.... ,oi ,'/1,:' " " >:,/ ,+,1., . . ., '.. " .. j, " "., " ''''''e " 1 03/15/02 ,,' , ,. , ' ,', J;, , . ,. ~ ~:;:..:'t,.,:'} . 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