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.....[IBRARY..
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ADVISORY
BOARD
MINUTES
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LIBRARY ADVISORY BOARD MEETING '
CITY OF CLEARWATER
February 15, 2002
Present:
Judy' Melges
Tom Leavy
Howard Adler
Frederick Dunn
Glenn Garte
Katherine Merriam
Rhonda Smith
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~Iso Present: '
John Szabo
Laurel Gustafson
Holly Ausa~io
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Chair
Vice Chair
Board 'Member
Board Member
Board Member
Board Member
Board Member
Library Director
Assistant Library Director
Administra~ive Analyst
Chair Judy Melges calted the meeting to order at 10:30 a.m. at the East
Library. '
To provide continuity ,for research, itoms are in agenda order although not
necessarily discussed in that order.
ITEM #1 - Welcome'
Library Director John Szabo introduced Laurel Gustafson, new Assistant
Library Director.
ITEM #2 - Minutes
Member Katherine Merriam moved to approve the minutes of the regular'
meeting of January 18, 2002 as submitted. The motion was duly seconded and
'carried unanimously.
", ITEM #3 - Librarv Director's Report
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Library Director John Szabo reported Kathy Dort, Main Library Manager, has
been tasked with coordinating the relocation to the temporary facility and will
attend a future Library Advisory Board meeting. '
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Main Library Project Update
1. Temporary Locatiol1 - Mr. Szabo reported renovations to the temporary
ioeation would begin March 11, when the City will have full access to the
building. Renovations will be done by the City's ~uilding and
Maintenance'Division.
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2. Move/Closing - The movers will begin on April 8 with completion by April
19. 'Eleven moving companies attended a pre-bid conference on February
. 13. They were given a tour of the Main Library and the temporary
location in the Colliers Arnold building, In response to questions, Mr.
,Szabo' stated the 'movers are responsible for placing materials back on the
,shelves. Staff is currently boxing all items that will go into storage. The
Main Library will close to the public March 25 - April 27, reopening on
Monday, April 29. During this time materials can be returned to a
bookdrop outside the Main Library or any other library facility.
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3. Construction - Mr. Szabo reviewed the timeline beginning with demolition
scheduled for April 29 through May 25. In response to questions, Mr.
, Szabo stated asbestos testing is being done. Plaques will be preserved
, and an effort will be made to secure the cornerstone of the original
Carnegie Library. Site work begins May 28. Groundbreaking and an
, appropriate ceremony are not. yet scheduled. There will not be a
demolition party or event.
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In response to a question, Mr. Szabo stated a public relations plan is being
, "finalized. A notice will be included in'the utility billing stuffer. Member
Glenn Garte suggested copies of flyers be provided to condominiums, since
some of those residents do not get separate utility billing.
b)
North Greenwood Library Project Update
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Mr. Szabo stated the site is fenced and constructio~ has begun.
Completion is scheduled ,for late November, early December. '
ITEM #4 - Unfinished Business
Naming North Greenwood Library - Mr. Szabo stated Rex and Betty Clark
initiated discussion on renaming the North Greenwood Library. The donor naming
,policy was brought up by the City Manager at a special Commission work session
on February 1 2, at which time the Commission expressed support to not change the
current policy which prohibits the naming of libraries after individuals. Mr. Szabo
has prepared background information on this issue for the City Commission at their
request. ' Mr. Szabo has recommended naming the African American Collection for
Mrs. Morris. Library groups have expressed support for this suggestion. '
ITEM #5 - New Business
Member Tom Leavy expressed concern over the lack of parking spaces at
Countryside Branch Library, inquiring if there are future plans for its expansion.
Library Director John Szabo stated there aren't any dollars currently budgeted for its
expansion. In response to questions, Mr. Szabo stated there had been discussion
'. > 'e
approximately three years ago about expanding into the Fire Station property.
This', of course, would be contingent on their relocation.
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Member Howard Adler stated the Countryside Friends bookstore sold
$ 13,000 In used materials last year,
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ITEM #6 - Reports '
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a) , 'Foundation
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, New Main Library. Judy Melges reported the Capital Campaign is doing a,
great job. A Capital Campaign brochure has ,been printed and 'will be provided to
potential major donors and civic associations with naming opportunities for
, donations of $50,000 and above. Additional naming opportunities are being put
together for gifts' of $25,000 and less. A Leadership Committee has been
appointed to direct the course of the Community Campaign, which is charged with
raising $500,000. Total donations and pledges raised to date are just under $3M.
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, North Gre~nwood Library. A campaign to raise, $ 30,000 is in' process to
name
the meeting room for Pastor Mack William~. Rita, Garvey is heading a campaign to
raise dollars for the Christine Morris Fund for the purchase of a plaque honoring..
Mrs. Morris and for enhancements to the, African American Collection. In addition,
bricks are offered at $35 each.
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b)
Friends 6f the Library ,
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Katherine Merriam reported revenue for the month from the Friends'
bookstores is $3,045.05, which includes over $300 from the downtown store's
recent book sale. . The Friends Winter Luncheon is scheduled for Friday, February 22
at th'e Ha'rborview Center. The speaker will be Mary JoMalone.
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, , Mrs. Merriam reported Friends President Tony Bacon was harassed outs,ide
'the Main Library and requested the benches be removed. Discussion followed
regarding homeless issues with the new Main Library, especially their presence on
the patio.' Library Director John Szabo stated the City Manager had authorized two
Police Service Technicians to be assigned to the Main Library. He also reviewed
st~ps taken to deal with this issue in the new Main Library.
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ITEM #7 - Board Comments
A question was raised regarding Board interest in changing the meeting time
, to 10 AM and whether or not monthly meetings were needed. Consensus was to
leave as is for now.
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ITEM #8 ~ Adjournment
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The meeting was adjourned at 11 :22 p.m.
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Attest:
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Administrative Analyst
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