11/16/2001 (2)
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
November 16, 2001
Present:
Judy Melges Chair
Tom Leavy Vice Chair
Howard Adler Board Member
Frederick Dunn Board Member I
,Glenn Garte Board Member
Katherine Merriam Board Member '1
Rhonda Smith Board Member 1
I
Susan Doel Administrative Analyst 1
, Absent:
, Also Present:
Chair Judy Melges called the meeting to order at 10:30 a.m. at the Main Library.'
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, To provide continuity for research, items are in agenda order' although riot'
necessarily discussed In that order.
ITEM #1 - Welcome
ITEM #2 - Minutes
Member Katherine Merriam moved to approve the minutes of the regular meeting
or October 19. 2001 as submitted. The motion was duly seconded and carrlod
unanimously.
ITEM #3 - Librarv Director's Re'port'
In the absence of Library Director John Szabo, who was being installed as Vice-
PresldenVPresldent-Elect at the Annual Meeting of the Tampa:8ay Library Consortium,
Administrative Analyst Susan Doel presented the Library Director's report.
a) Main Library Project Update
Mr. Szabo hopes to have temporary faclHty plans finalized by the December 13
City CommissIon meeting. The lease for temporary quarters wlUllkely start Feb. 1. '
2002. Any renovations or additional work to the temporary faclllty will be done In
, February. The Main Library move will occur around early to mid March. Demolition is
planned for early April. with construction beginning shortly thereafter. The project team
continues with budget and design development.' Mr. Szabo Is working closely with
library ,managers on planning the spaces in the floor plan.
Mllb1101
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11/16/01 '
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b) North Greenwood Branch Library Project Update
, ,Mr. Szabo Is, expecting the North Greenwood Branch Library construction
contract to be awarded at the Dec. 13\11 City Commission meeting. Issues have been
resolved relating to the hlgher-than-expected low bid. The changes did not result In
affecting the building's size or functionality.
ITEM #4 - Unfinished Business
a) R-rated video issue
The Advisory Board's discussion and decision has been conveyed to the patron.
b) Non-resident business owners leasing Clea~ater property
. The patron was issued a "Clearwater only" card. No other inquiries have been
,received. . An administrative decision will be made on this issue.
ITEM #5 - New Business
. ,
, Member Garte moved to cancel the December Advisory Board meeting. The
motion was duly seconded and carried unanimously.
ITEM #6 - Reports
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a)
Foundation,
. Chair Melges reported the Last Night in the Stacks event on October 26 was a
tremendous success generating over $40,000. A total of 1,000 cookbooks were sold out
by noon on November 14 and contributed $15,000 to the community, campaign. "
A First Night in the Stacks grand opening gala will be planned in coordination
with the City of Clearwater. The Foundation has booked the first party in the new Main
Library's terrace, garden/special collections room for Foundation members.
The Foundation is selling bricks with name ,inscription for the North Greenwood
. Branch Library Project for $35.00 each. A different idea will be planned for the Main
Library project. '
. The Foundation's Annual Meeting was held at the Island Way Grill with Mr.
Szabo as the keynote speaker. The owner. Mr. Frank Chlvas, was very ge'nerous in
, offering to' assist the Foundation in th~ future.
b) , Friends
Chair Melges reported the Friends are conducting an aggressive membership ,
c~mpaign. The Friends board has voted to become a 501 c(3) organization. Their
Winter Luncheon Is scheduled for February 22, 2002 at Harborview Center with guest
speaker Mary Jo Melone, columnist for the St. Petersburg Times. '
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ITEM #7 ~ Board Comments
"Member Merriam compllm~nted Chair Melges on an outstanding job.
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, Board members' questIons or comments regardl'ng the Tampa Bay Library
Consortium; a time capsule, groundbreaklng, and computer system for the new Main
Library, viewing Clearwater's'on1ine collection from other libraries and vice versa, the,
use of the terms "reference" and "Information" in library service, and the future location of
the Answer Center. will be addressed by Mr. Szabo at the January Board meeting. ,
ITEM #8 - Adiournment
, The me~ting 'was adjourned at 11 :05 a.m. '
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