09/21/2001 (2)
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. LIBRARY
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ADVISORY
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BOARD
MINUTES
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
September21, 2001
Chairperson
Board Member
Board Member
Board Member'
Board Member \
Board Member
Board Member
Library Director
Administrative Analyst
Libr~ry Foundation Board
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, Chair Judy Melges called the mee~ing to order at 10:35 a.m. at the Main
Library.
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. To provld,e continuity for research; items are In agenda order although 'not,
necessarily, dls~ussed in that ,order.
, Member Katherine Merriam moved to approve the minutes of the regular' ,
, meeting of May 18, 2001 as submitted. The motion was duly seconded and carried
unanimously.
. Library Director John Szabo reviewed the development ofc the project from
September 21, 2000 when the City Commission's approved the current site, size
a'nd budget,'for the new Main Library'.
Mr. Szabo reviewed changes and updates to the project as presented to the
City Commission at'its September 20, '2001 meeting, including the follo~ing: '
09/21/01
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Present:
Judy Melges
Katherine Merriam
,Tom 'Leavy
. Frederick Dunn
Rhonda Smith
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Absent:
Howard Adler
'Glenn Garte
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'Also Pr,esent:
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John F. Szabo
Holly Ausanio
Rita Garvey
ITEM #1 - Welcome
, ITEM #2 - Minutes
ITEM #3 - Librarv Director's Recort
a) Main Library ,
. An additional elevator near the entrance;
.' A curved circulation desk;
. 'An additional set of entrance d09rs;
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· ,Visual interest for pedestrians on Osceola Ave. more landscaping,
window boxes for displays/promotion or artistic treatment;
· Pre-function area was moved north and will become gallery space
allowing pedestrians to view the cafe through the gallery.
Mr. Szabo stated louvers, trees, special glass treatment and metal venetian-
type blinds on the west side of the building will protect it from the sun and heat.
Samples of materials were displayed and Mr. Szabo reviewed the proposed color
scheme and planned use for each product inside and outside of the building.
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In response to questions, Mr. Szabo stated elevations are 20 feet high for
the first floor and the second through fourth floors are 16 feet each. The building
will meet all new hurricane code requirements. The Main Library's temporary
location is expected to be the old hardware store on Myrtle and Pierce. A lease will
be forthcoming for City,Commiss,ion approval.
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b)
North Greenwood Library Project Update
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, Library, Director John Szabo stated fourteen companies picked up
construction bid packages. Bids are due September 28 and the award of contract
is scheduleLi for City Commiss'ion appr~val at the' October 1 B Commission meeting.
Construction will begin in early November with completion in July 2002.
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Tim and Rita Garvey donated funds for a sculpture of an African~Amerlcan
eight-year old boy sitting ato'p a stack of books reading. Materials for the African-
American collection are currently being purchased' with $25,000 grant.
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Groundbl'eaking for all three North Greenwood projects (Library, Recreation &
Aquatics Center, and Corridor Enhancement) is scheduled for Saturday, October 13
at-11 a.m. ' '
c)
Interlocal Agreement
Mr'.' Szabo stated the Agreement has been approved by the City Commission
. for a period of 12 years. The East Lake issue has been settled and the County will
now appoint three of nine board members to represent the unincorporated areas.
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d)
FY. 01/02 Budget'
The City Commission approved the budget at their September 20 meeting,
which includes funding of the Assistant Library Director position and continued
Countryside Sunday hours. . ,
e} Award for Library's Calendar of Events
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The Library's, Calendar of Events won "Best of Show" in a national
competition of 300 entries. Jan Nickols, the Library Foundation and t~e City's
Graphics Division were recognized at the September 6 City Commission meeting for
this accomplishment.
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f)
,35 Year Service Awards
Candy McDaniel, Librarian I/Interlibrary Loans and Marlene Havens, Librarian
II/Reference were recognized at the City Commission meeting September 20 for 35
years of dedicated service to the City.'
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g)
Library Days 2002 - Tallahassee
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Library Days 2002 is scheduled for February 4-5. The Legislature will be in
session in late January because of reapportionment. The Florida Library Association
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(FLA) reception for elocted officials will be held on the 22nd floor of the' Capitol.
There are many issues on the table and it is very important to get a lot of people
there. 'Travel to Tallahassee by bus is being arranged by the PPLC. Mr. Szabo is
chair of the FLA Legislative Committee this year. .
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h)
ALA Council - Jana Fine
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Jana has many profe'ssional accomplishments and is a past president of the
YALSA (Young Adults Library Services Association). Jana recently' ran fora seat
on the ALA Council, which is the governing'body of American Library Association.
Mr. Szabo stated professional librarians often run for a seat on this council many
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times before getting elected. Jana was elected her first time, receiving the second
highest number of votes among ~4 candidates. Mr. Szabo expressed how proud he
is of this accomplishment.
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Items not aqendaed
Mr! Szabo displayed the Library/PSTA partnership poster for "National Library
Card ,Sign-Up Month." Twelve-foot long posters are being displayed on the side of
20 PSTA buses. A pres'entation will be made at the October 4 City Commission'
meeting.
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Mr. Szabo provided copies of the Library Organizational Chart. The Division
Manager position, vacated by Linda Lange, will be responsible for Main Library
operations and will report to the Assistant Director. The Assistant Director will
oversee branch library operations and all Technical Services. Mr. Szabo
emphasized he will continue with library managers meetings.
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In response to questions, Mr. Szabo stated both the Assistant Director 'and
Division Manager positions will'be filled by year-end.' He anticipates internal '
candidates for both' positions. The interview p~ocess will include staff involvement.
ITEM #4 - Unfinished Business - None. .
ITEM #5 - New Business
a) library Cards for Non-resident Business Owners Leasing Clearwater Property
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09/21/01 ,
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Mr. Szabo stated free library cards are not provided to persons who lease
business property in Clearwater. He stated it. would be a minimal cost to provide
these, cards. Mr. Szabo stated 'visitors are offered temporary cards with no charge.
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The following concerns were addressed: 1) Cards would beissu'ed for
Clearwater use only. 2) Although businesses do not pay property taxes, they do
support the City through feesllicenses and other business expenditures in the City.
3) Cards would be issued only to the business owner and family, not employees.
4) The policy for qualifying would have to be precise.
Mr. Leavy moved to sup'port a policy change providing for the issuance of
library cards for Clearwater use only to business owners who lease property in
Clearw,ater. The motion was seconded and carried unanimously.
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q)
E-Rate/CIPA
JO,hn Szabo stated federal funding allows telecommunications providers to
give discounts to schools and libraries.
The Child Internet Protection Act (CIPA) is now tied to E-Rate funding. If
compliance with the act is met, funding will continue in ,FY 02/03. To meet current
funding requirements, the library has agreed to investigate how we will comply with
CIPA. ' The act, which has been challenged by ALA IAmerican Library Association),
ACLU (American Civil liberties Union) and others, is currently in litigation in U.S.
::) District Court.
'ITEM #6 - Reports
a) Foundation
Judy Melges stated the "Last Night in the Stacks" party will be held Friday,
October 26 and will include silent and audible auctions.
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A holiday rummage sale is planned for Saturday, October 20 from 9 a.m. to
6 p.m. in the Adler Room. The regular rummage sale is postponed until after Library
operations have relocated.
b) Friends
Katie Merriam, Friends Member, stated the September Friends meeting was
held at the PPLC (Pinellas Public Library Cooperative). A Eugenia Berry memorial
scholarship fund in the amount of $10,000 has been established. Donations are
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welcome.
Member Merriam stated 8'rooke Hartley, 3rd Vice-President/Special Events,
has tentatively scheduled the annual luncheon at the Harborview Center with Leroy
Selman, former Tampa Bay Buccaneer, as the speaker.
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09/21/01
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Membe'r.~erriam stated 'new memb.er Carol Cagwin is updating the Friends
mem,bers,hip list. '
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Guest Rita Garvey stated there will also be a youth books sale on Saturday"
October 20, with proceeds going toward the Friends $25;000 pledge>to the new '
~ain' Library. , ., , '
ITEM ..#7
Board Comments
None
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, ' ITEM #8
Adiournment
..The me~ting was adjourned 'at 12: 1 0 p~m.
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Attest:
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Administrative Analyst '
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