04/20/2001 (2)
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ADVISORY
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LI B~;RARY
BOARD.
MINUTES
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
April 20, 2001
Present:
Judy Melges
Tom Leavy
Howard Adler
Fred Dunn "
Glenn Garte
Rhonda Smith
Chair'
Vice Chair
Board Member
Board Member'
Board Member, '
Board Member'
Absent:
Katherine Merriam
Board Member
Also Present:
Linda Lange '
Julie Lewis
Jan Nickols
, Susan Doel,
Library Division Manager
Foundation Executive Director
Community Services Librarian
Administrative Analyst
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Chair Judy Melges called the meeting to order at 10:30 a.m. at the Main LIbrary.:
To, provide continuity for research, items are In agenda order although not
, necessarily discussed In that order.
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ITEM #1 - Welcome '
Chair Melges reported that Member Katherine Merriam was hospitalized for an
Illness and Is home recuperating. '
ITEM #2 - Approval of Minutes
Member Glenn Garte moved to approve the minutes of the regular meeting of
~arch 23, 2001, as submitted. The motion was duly seconded and carried
unanimously.
ITEM #3 - L1brarv Director's Report - Linda Lange. Division Manager
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Library Director John Szabo was In Nashville, Tennessee examining the new
Nashville Public Library designed by the firm of Robert A. M. Stern and due to open in
June. In Mr. Szabo's absence, LIbrary Division Manager LInda Lange provIded the
following report.
Mr; Szabo Is continuing to look for temporary quarters' for Main Lihrary during
construction. Twenty-one construction management firms have been, '~hort1isted to six.
The final selection process will be completed In early May with a reco~I'mendation to the
City Commission later in the month. Board members are encouraget~ to attend a press
conference planned for May gIll at 10:00 a.m. at Harborview Center wh~!1, Robert A. M.
Stern will unveil the design for the' new Main Library. The public will be Invited.' A
presentation will be made to the Library Advisory Board at the May 18th Board meeting.
Following two public meetings in May. the final design will be taken to the City
Commission In June. Estimated start date for construction is March 2002.
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The City's Development Review Committee ha's approved the site plan for the
new North Greenwood Library. Groundbreaking for the new North Greenwood Library is
estimated for late June or July. with a projected spring. 2002 opening. 2.5 additional
staff has been requested in next year's budget. Due to a grant requirement, Mr. Szabo
is working on a restrictive covenants resolution for City Commission approval t~at
guarantees the new North Greenwood Library facility remain a library building for twenty
years.
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Mrs. Lange expressed Mr. Szabo's thanks to Judy Melges and Fred Dunn 'for
their attendance at Library Day In Tallahassee.
ITEM #4 - Unfinished Business .. None
ITEM #5 - New Business
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a)
Nomination of Chairperson, Vice Chairperson for Sept. - May 2001/0'2
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With both Chair Melges and Vice Chair Leavy agreeing to be nominated for the
same offices for the coming year 2001/02, Member Garte moved to accept the same
slate of officers, Judy Melges as Chair and Tom Leavy as Vice Chair, for next year. The
motion was duly seconded and carried unanimously.
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ITEM #6 - Reports
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a)
Foundation
Foundation Executive Director Julie Lewis reported that Jim Harper has agreed
to be volunteer chair to raise $5 million for the Main Library campaign. A leadership
committee of high profile, philanthropic individuals is being assembled to solicit funds. In
addition to the Foundatlonts public goal of $5 million, their private goal is to raise $2
million as an endowed fund controlled by the Board of Directors of the Foundation to
, provide funding for programs beyond the Library's budget. '
Ms. Lewis reported Chair Melges has accepted the 'Chairmanship of the
community phase of the campaign. Chair Melges stressed the importance of getting
everyone in the community involved in this project. Chair Melges has also been hired as
a part time Office Assistant for the Foundation.
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b) Friends
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In Member Katherine Merriam's absence. Chair Melges reported the Friends are
going to close the Main Library book store this summer due to volunteer staffing
problems. Member Garte suggested using an honor system when volunteers are not on
, duty.
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ITEM #7 - Board Comments
Vice Chair Leavy expressed concern about the poor binding of new books and
asked If library binding Is used. Mrs. Lange noted that Ilbrary binding Is expensive and
mllb0401
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not avallabte on trade books. With multiple caples of books ordered, a volunteer
mending staff does an olltstandlng job keeping materials in circulation.
,,'Chair Melges reported new Friends President Tony Bacon wants a major push'
for membership., Mr. Bacon wil.l have membership forms at the next Board meeting for
Board members, friends and relatives. '
ITEM #8':'" Presentation: 'Jan' Nickols ~ Clearwater Sun Archives,
, Community Services Librarian Jan Nickols discussed the history of.the
Clearwater Sun until it ceased publication in 1990. The Hearst Corporation made a gift
,of the Clearwater Sun archives to the Clearwater Public Library System in 1991. Mrs.
Nickols shared some famous headlines as well as Interesting memorabilia and pictures
from the archives: ' ' , ,
ITEM #9 ~ AdJournment'
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The' meeting was adjourned at' 11:20 'a.m.
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