02/16/2001 (2)
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<ADVISORY
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BOARD
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MINUTES
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
February 16,2001
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Present:
Judy Melges .
Tom Leavy
Howard Adler
Katherine Merriam
Rhonda Smith
Glenn Garte
Chair
Vice Chair
Board Member
Board Member
Board Member
Board Member
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Absent:
Frederick Dunn
Board Member
Also Present:
Library Director
Administrative Analyst
John Szabo
Holly Ausanio
Chair Judy 'Melges called the meeting to order at 10:30 a.m. at the Main
Library. .
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, " c To provide continuity for research, Items are in agenda order although not necessarily
'discussed in that order.
ITEM # 1 - Welcome
ITEM' #2 - Minutes
. Member Katherine Merriam moved to approve the minutes of the regular
meeting of January 19, 2001 as submitted in written summation to each board
member. The, motion was duly seconded and carried unanir:nously.
ITEM #3":" Librarv Director's Reoort
a) North Greenwood Library - project update
Library Director John Szabo stated in addition to the new North Greenwood' .c
Library, . a new recreation center will be constru,cted across the street. Corridor .
enhancements are planned for North Greenwo~d Avenue from Seminole Street to
Cherry Harris Park. Landscaping and building themes for all projects are being
coordinated at joint meetings.
, . ,Schematic design of the library Is almost 'complete. Mr. Szabo reviewed the.
floor plan and site plan stating there wlll be an atrium ceiling down the center of the
building and a seml.clrcular reference/checkout desk allowIng for greater visibility by
staff.. There Is vehicle access from both North Greenwood and Palmetto: A
roundabout similar to that at Acacia St. on north Clearwater Beach will ~e
constructed at the Palmetto and N. Greenwood intersection, with pedestrian friendly
brick paver crosswalks.
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In rosporlse to qLlestions, Mr. Szabo stated tho building will be 8,000 sq. ft.;
the current facility is only 3,000 sq. ft. Color of the building has not boen decided.
.Construction Is expected to begin July 1 with completion In early 2002.
b) Main Library M project update
John Szabo stated the first project meeting took place February 15 with
himself, the architect, structural and mechanical engineers, City project manager, City,
engineer and representatives of the Florida Dept. of Management Services, Building
Construction ~ivision .(oMS). The building design will be presented in early June.
Mr. Szabo stated the Library Foundation will address the City Commission at
its March 1 meeting to introduce fund-raising consultant Mr. Morgan Rasmussen and
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announce the capital campaign chairperson. Pledges received to date will not be
announced until the donors are ready. Also on the March 1 City Commission agenda
. is'an amended contract with the architect and the contract with Florida Dept. of
Management Services.
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The purpose of OMS is to keep the project on time and within budget. The
OMS will participate in the interviews for a construction management firm in May.
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In response to questions, Mr. Szabo stated September 2003 is the anticipated
completion date for the new Main Library. Alex Lamis, of Robert A.M. Stern
Architects, took photographs of the view overlooking Clearwater Beach to the Gulf.
c) Countryside Library ~ Sunday hours
Mr. Szabo reported Sunday hours at Countryside Library began on February 4
with an open house celebration at .1 :00 p.m. Materials circulation for opening day was
586. A total of 728 patrons accessed the library including residents of Palm Harbor,
Safety Harbo'r, East Lake, Dunedin and Oldsmar. February 11 statistics were about
the same.
Funding for Sunday hours was approved by the City Commission through
September 30, 2001. Continuation of Sunday hours is being proposed in the FY
2001/02 budget.
d) Systems Analyst ~ Tracey Reed
Mr. 'Szabo stated Ms. Reed was initially hired as a part-time Librarian for
Countryside Sunday hours and was soon promoted to Systems Analyst. Ms. Reed
will be responsible for the Library's websita and tho Intranet for the City.
ITEM #4 -.Unflnished Business. None.
, ITEM #5 - New BusIness
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a)
Main Library Electrical Work
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~ . Holly Ausanlo, Administrative Analyst, stated the electrical supply box on .the
external wall of the building needs to be replaced. This work, which requires a Florida
Power specialized team, i.s scheduled for,Saturday, February 17 and is expected to
take all day. Although there will be backup power for the computer mainframe,
internet access will not be available at the branches.
b) PPLC Reserve Fund Grant M African American Collection Enhance'ment
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John Szabo reported the fLlnd is primarily used for construction, from which
$100,000 was granted for the new North Greenwood Library. He is currently ,
applying for a $25,000 grant to e",han?e Clearwaterts African-American collection.
': Responding to questions, Mr. Szabo stated there will be a special section of
'shelves dedicated to the AfricanMAmerican collection. Items will be purchase~ from
. the pbraryts regular vendors. ' ,
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Member Glenn Garte suggested having a kiosk for special exhibits. He offered
to loan his collection of African sculptures.
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c) FLA Library Days - March 26 & 27 in Tallahassee
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John Szabo reported ,the Clearwater group will be going to Tallahassee on
March 25 and returning on the 27th.
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ITEM #6 - Reoorts
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a)
Foundation - None.
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b) Friends
Member Katherine Merriam remarked that the speaker at the Friends Winter
Luncheon was ve~y interesting and the lunch was a success.
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. Mr. Szabo addressed a concern Member Adler raised regarding the invocation.
'and pledge of allegiance, stating an Inspirational reading 'will be used at the event ne:xt
year. Mr. Szabo had brought Member Adler's concern to the Friends Board.
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, A new slate of officers will be voted in on March 4 ::It the Friends Recognition
Tea at 2 PM' at the East Library. Assistant City Manager Garry Brumback will attend.
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" ITEM #7 ~ Board Comments
Members Howard Adler and Glenn Garte were congratulated on being
reappoint,ed to the Board for another term.
ITEM #8 - Presentation
a)
Library Business Plan
Jo'hn Sza'bo reviewed the Business Plan, emphasizing the Library's initiatives. '
. These include a request for additional" staffing in budget years 2001/02 for the' new
North ,Greenwood Library and in 2002/03 for the new Main Library. Mr. Szabo is also,
asking for an Assistant Library Director for 2001/02. He detailed the toss of an
assistant director and other management positions over the years.
. . Mr. Szabo 'stated although the original proposal for the new Main Library
, included the need for 20 new positions,' the budget request has been reduced to 10
: pOGition'~.
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In respo'nse to questions, Mr.. Szabo stated the Pennies for Pinellas crisis
, 'currently being ,addressed by Pinellas County was not affecting. City of Clearwater
Pennies projects. He stated the Capital Improvement Projects list does not include
Countryside improvements. The SPJ~!East joint library project is on hold~
Chairperson Judy M'elges recommended the Board send a letter to the City
"Comrrission expressing the need for the additional reque'sted positions.', .
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'ITEM #8,- Adiournment
. .The meeting was adjourned at 11 :57 a.m.
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" Attest:
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'Administrative Analyst
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02/16/01
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