04-04-2001
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,Airport !,utho,rity
MINUTES
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AIRPORT AUTHORITY MEETING
CITY OF CLEARWL\TER
April 4, 2001
Present:
Gary Benjamin
Brenda Harris Nixon
Ron Streicher
Dennis Roper
Bob Lunt
Chair
Board Member
Board Member
Board Member - arrived 3:04 p.m.
Board Member
Also Present: Jane Hayman
William Morris
Gordon Wills
Patricia O. Sullivan
Assistant City Attorney
Marine & Aviation Department Director
Airpark Operations Manager
Board Reporter '
The Chair called tl:'le meeting to order at 3:00 p.m. at City Hall.
To provide continuity 'for research, Items are In agenda order although not
necessarily discussed In that order.
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ITEM, #2 ..=-8Qproval' of Minutes
'~t
In reference to page 2, paragraph 4"it was recommended the final.sentence read "It
was noted in the past, the Airpark had cost the City $100,000 annually. Airpark revenues
now cover all operational costs."
Member Nixon moved to appruve the minutes of the regular meeting of March 7,
200', as amended. The motion was duly seconded and carried unanimously. .
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ITEM #3 - Tenant' Recort/F8D
David King, FBD (Fixed Bilse Operator), reported the Airpark has: 1} 27 T-hangars; ,
2) 40 shade stands; 3) 49 hard stands; 4) 32 grass stands; and 5) 2 helipads. Of the 20
'additional T-hangar~ under construction, Mr. King holds deposits on 16. Not all names on
the waiting list have been contacted. He estimated the new hangars will increase Airpark
revenues by $80,000 annually, plus increased fu~l sales.
A flyer, designed by Airpark Operations Manager Gordon Wills, was distributed
regarding Clearwater Airpark Open House 2001, on April 21, 2001, from i 0:00 a.m. to
3:00 p.m., as part of Clearwater's Sun n' Fun festivities. It was requosted the flyer feature
the Budweiser Parachute Team, which Is waiving its $',000 per member fee for inclusion
in associated marketing material. Mr. King said Airpark staff is working to arrange an
airplane to carry the team members. Risk Management must approve the demonstration
due to liability issues. It was stated team members also will demonstrate packing a
parachute. It was stated Parks & Recreation Department staff had been advised of the
need to advertise the Budweiser Parl:tchute Toam in the City's Fun n' Sun brochure.
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Discussion ensued regarding Open House activities, including antique aircraft, hot air
, balloons, a fire truck, reduced rate plane rides, a police K~9 demonstration, and fre.e. hot
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dogs and soda, Mr. King anticipated some 'classic cars, which attract visitors, also 'will be
displayed. It was recommended the flyers be distributed at area' elementary schools.
Mr. King reported Danny, one of the Airpark's staff, is moving to Albert Whitted
field in St. Petersburg where he will buy and sell airplanes.
ITEM #4 -Maintenance SchedulinQ
Mr. Wills stated all the light bulbs in the hangars had been changed last weekend.
He will modify, the lights in the 40 shade hangars, which currently are lit 24 hours a day
and could pose a safety hazard. A l6-foot fiberglass ladder is available for any tenant's
use to change hangar lights. It was. stated a new windsock ~as been installed. In response
to a question, Marine & Aviation Department Director Bill 1Iv';orris said the new berm has,
been graded and will be sprayed with a seed mixture. Landscaping will be planted after '
irrigation 'piping is installed and a well is ,"-?unk,
Mr. \A'iIls said the door'to C6 has. boen repa;red. He knew of no more door-related
complaints~ He said recent plumbing problems related to a bent pipe have been repaired.
, ITEM #5 - Financial Discussion
The quarterly repott will be distributed in April.
, As of April 4, 2001, the Airpark Financial Status for Expenditures is $38,060 in
available discretionary funding, $15,470 in expenditures/encumbrances, with $22,590
available: The Financial Status for Revenue is $48,108 for rent, 4,550 for fuel sales,
totaling $52,658. It was requested that income from the new hangars be included in the
report. Concern was expressed ons;te road construction may delay use of the new
hangars. Discussion ensued regarding the plan to move the roadway and realign th'e
taxiway. Mr. King stated road construction will reduce the number of parking spaces by
, two.
!n response to a question, Mr, Morris said when the Airpark was designated as an
enterprise fund in October 2000, the facility had no retained earnings. In the future,
revenues exceeding expenditures will be set-aside for specific CIP projects. The Airpark
borrowed funds from the City to construct the new hangars. He said the FY (fiscal year)
2000/01 ,budget does not cover the cost of Police Aides. The Marina's budget is covering
salaries for Mr. Morris and a Staff Assistant. He estimated the Airpark will end the fiscal
year with a $20,000 deficit. The Airpark has borrowed the rnaximum permitted.
,The Airpark also now is charged for services that previously were free, such, as
$12,500 annually to mow the sloped land by the ditch and sidewalks. Mr. King offered to
provide that service for that fee. Mr. Morris stated a special mower is requir~d.' Liability
iSSUAS need to be considered. Mr. King stated he would like to provide as many Airpark
services as possible. It was recommended the FBO be considered as the Airpark's primary
service provider. It was felt using an outside contractor would save money.
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Member Roper moved for staff to look into reimbursing Mr. King for providing
mowing services and for Mr. King to research obtaining ttle proper equipment and training
to pr~vide tha~ service. The motion was duly seconded and carried unanimously.
It was requested the quarterly budget report and full year budget projection separate
interest and capital costs from operating expenses.
ITEM #6 - Other Business
Don Hendrix Memorial
It was reported that more ,than 250 people had attended the memorial service at the
Airpark for Don Hendrix. Burial services were held today at the Bay Pines Veterans
Hospital Cemetery.
Webcast
It was suggested an inexpensive live web camera could be installod on top of a
hangar to provide a 24-hour view of the Airpark. Pilots could check the weather by
viewing the webcast. Discussion ensured'regarding computers, servers, cameras, and
technology. Mr. Ki~g requested information on similar websites for his review.
Security .
It was suggested Police Aide costs could be eliminated if surveillance cameras are
installed around the Airpark. It was felt tho FBD should decide which security method is
preferable. Mr. Morris said the Police Department provides better security at the Marina
than contracted guards. Mr. King noted a theft had occurred recently even though a Police
Aide was present. Mr . Wills said use of the runway, before or after operating hours, has
decreased significantly since the Police Aides began sorvice. It was suggested a
surveillance tape could be reviewed after a similar incident occurs if cameras are pl'BSent.
Mr. Morris stated the Police Aides also lock hangars that are left open. Mr. King will
review this issue with a security firm. He said some cameras require low light and are
motion activated. It was suggested a sign indicating the area is under video surveillance
would reduce crime.
Mr. Wills complimented the Police Aides for doing a great job. He said the Airpark's
hours are now included in all advertising and in its listing in the FAA's Airport Facility
Directory.
Airpark Legal Description
It was requested staff confirm the legal description of the Airpark property is
complete.
JPA
Mr. Morris said before the Master Plan was completed, the City had planned to
construct a new FBD facility at its current location. In a JPA (Joint Project Agreement)
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between FOOT (Florida Department of Transportation) and the City, FOOT had committed a
, $100,000 match for the $200,000 project. That project does not meet the Master Plan's
. specifications. FOOT has requested the JPA be closed out by City resolution so that the
allocated funds can be dIrected elsewhere. The City Commission will consider the
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resolution on April 19, 2001.
July Meeting
Mr. WHls reported the first Wednesday of July, the day designated for Airpark
Authority meetings, is July 4, 2001. Staff has reserved the Chambers for July 3, 2001, at
3:00 p.m.
Member Roper moved to cancel the July Airport Authority meeting and to reaffirm
that decision in May. The motion was duly seconded and carried unanimously.
E-Mail
Mr. Wills requested the e~mail addresses of members who wish to have Airpark
agendas sent to them bye-mail rather than by regular mail.
Public Comment
Ellen Hess thanked Mr. Morris and Mr. Wills for meeting with her neighbors last
Saturday during the City's neighborhood celebrations.
Fun n' Sun
It was stated the Airpark probably will receive significant transient traffic related to
,the annual Fly-In in lakeland. Mr. King said if airplanes arrive, he will find places to park
them.
ITEM #9 - Next Meetinq - Wednesdav. Mav 2. 2001
Mr.Wi1Is reported board officers need to be elected prior to June. Consensus was
to age'nda the election for May.
ITEM #10 - Adjournment
The meeting adjourned at 4:34 p.m.
80
c-..... Chair
Airport Authority Board
Attest:
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