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~rownfields Advisory Board
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, ,) BROWN FIELDS ADVISORY BOARD MEETING
. ,.. CITY OF CLEARWATER
July 27, 1998
Present: Gary Gray Interim Chair
Stephen Fowler Interim Vice-chair
Mary Miller Board Member
Brian FI~herty Board Member
Thomas Noble Board Member
Willa Carson Board Member
Renu Khatof' Board Member
Absent: Robert Washington Board Member
Amy Lovett Board Member,
Also present: Miles 8allogg Brownfields Coordinator
Cynthia E. Goudeau City Clerk
., Leslie Dougall-Sides Assistant City Attomey
Gwen Legters Board Reporter
To providecontlnulty for research, Items are In agenda order although not necessarily
, discussed in that order.
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1-4. Call to Order, (nvocation (silent meditation)j Pledge of Allegiance, and Introductions
Brownfields Coordinator Miles Ballogg called the meeting to order at 3:00 p.m. at the
MunicipaJ Services Building. He led a moment of silent meditation followed by the Pledge of
Allegiance and introduction of board members. City Clerk Cynthia Goudeau explained brief
summary minutes are prepared to reflect concerns and topics of particular Interest, but not
conversations. She explained the importance of having board members review minutes prior to
approval to ensue any action is correctly reflected, .
5. Sunshine Law Briefing - City Clerk Cynthia E. Goudeau
The City Clerk gave a general overview of the Sunshine Law, stating the board and any
subcommittees are subject to the law. Business that may come before the board may not be
discussed without notice and minutes. The board coordinator may not serve as a conduit to
relay information to another board member. Violation of the law can negate a board action or a
City Commission action based on a board recommendation, Members can be held personally
liable if they violate the law. Assistant City Attorney Dougall-Sides affirmed it is sometimes
difficult to determine what may come before the board, so it is best not to discuss topics that
could come forward for substantive action. As board documents are subject to Florida public
records law, any correspondence received at home or at a member's place of business should
be on file with Mr. 8allog9. In response to questions, it was indicated an individual board
member may receive input and/or speak to outside parties. Members are advised not to sit
together if more than one member attends a function where'topics of board interest may be
discussed. '
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07/27/98
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6.
, Ms. Goudeau left. the meeting at 3:30 p.m.
Staff Reports - Miles 8a1l09g, 8rownfields Coordinator
a. Review of Materials
Mr. Ballogg reviewed a lengthy packet of documents contained in the board
members' reference book.' He asked'members to review the materials and contact him
regarding,any questions, omissions, or updates.
b. Brownfields Overview
Mr. 8allogg reviewed a map of Brownfields geographic boundaries and gave a slide
presentation: 1} defining Brownfields; 2) identifying types of contamination; 3) highlighting
June 1996 EPA Regional Pilot; 4) listing 1997 and 1998 Brownfields legislation; 5) relating
City, economic development, jobs and job training tools: 6) additional resourcos;
7) projects; 8) advisory board role: and 9) board projects (EPA plan). He stated successful
Brownfields redevelopment is that yvhich benefits the economy, community and
environment. '
In response to questions, Mr, 8all09g said lack of public participation can be a .
problem, and.is sometimes due to skepticism that Brownfields is another government
project that may not happen. Another reason for reluctance to participate could be due to
the board's records being open for public inspection. Some businesses are sensitive and
don't want their projects disclosed. Ms, Dougall-Sides .said exceptions exist and. requests .
for proprietary information would be considered. Mr. Ballogg said attaining objectives as
identified to the State and members of the public would be considered benchmarks of
success. The City can help with environmental issues faced by existing businesses
wanting to' expand. The Brownfields program is not set up to benefit existing businesses
that are not planning to redevelop. The main focus is to bring new business into the
community. Tax credits and redevelopment incentives were discussed. Mr. 8allogg said
policy covers the gamut of, liens, environmental studies, and waste removal issues.
7. New Business
a. Selection of Interim Chair and Vice-Chair
Consensus was to elect interim officers until a full board is present. Member Fowler
nominated Gary Gray as Interim Chair. Mr. Gray accepted the nomination. Nominations
for Interim Chair were closed and Mr. Gray was elected by unanimous consensus. Mr.
Gray nominated Stephen Fowler as Interim Vice-Chair. Mr. Fowler accepted the
nomination. Nominations for Interim Vice-Chair were closed and Mr. Fowler was elected
by unanimous consensus. Mr. Gray chaired the remainder of the meeting.
b. Selection of Meeting Dates, Time, Place, and Frequency
Mr. Ballogg stated the board is required to meet six times per year, but he
recommended meeting monthly until a routine is established. Board members agreed
mba0798 2 . 07/27/98
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holding meetings In the Bro,wnfields area would be beneficial and left meeting locations to
Mr. 8allogg's discretion. Consensus was to schedule regular meetings on the last Monday
of every month until further notice. Mr. 8allogg tentatively scheduled the next meeting for
3:00 p.m., July 31, 1998 at Martin Luther King Recreation Center, but noted it may be
necessary to move the meeting to August 31, 1998 subject to availability of EPA
representatives to make a presentation. If a board reporter is not available, it will be
necessary 10r Mr. Ballogg to arrange to have minutes taken by someone else.
c. Rules of Procedure - Assistant City Attorney Leslie Dougall.SJdes
.'
Ms. Dougall-Sides drafted rules of procedure based on those typically used by other
City advisory boards. She reviewed rules with the board. In response to questions, she
, stated the legislature is working toward determining whether ex parte communications taint
the process and violate the due process principle. The City is not currently telling board
members not to have site visits or correspondence, but advises informing Mr. Ballogg of
such visits or correspondence.
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8. Other Business
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a. Future Presentations
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Mr. Ball09g will schedule presentations by the US Environmental Protection Agency
(EPA) and the Florida Department .of Environmental Protection (DEP) as schedules permit.
8)
b.
Tour of the Brownfields Area
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Consensus was to arrange a one-hour group tour on Monday, August 10, 1998.,
3:00 p.m., leaving from the Municipal Services Building. It was indicated such meetings
must be noticed and minutes taken. Suggestions were made to post additional meeting
. notices at Martin Luther King and Ross Norton Recreation Centers.
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Member Khator introduced guest Tom Ward, University of South Florida liaison.
9. Public Comments - None
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10. Adjournment
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The meeting adjourned at 4:45 p.m.
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