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NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD, MEETING
CITY OF CLEARWATER
, May 16, 2000 '
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Present:
Mayme W. Hodges
pegg'v M. Cutkomp
Howard Groth
Milly Joplin
Joyce L. Smith
William Turner, Sr.
Acting Chair/Board Member
Board Member
Board Member
Board Member
Board Member
Board Member - arrived 7:21 p.m.
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Absent:
Warren Hunt
Steven Jefferies
Rev. William Graham
Chair
Vice.Chalr
Board Member
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Also' Present: Nina Ba'ndoni ' ,
Michael Holmes
Brenda Moses
Assistant Housing Director
Housing Manager
Board Reporter
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The Chair called the meeting to order at 7:06 p.m. at Ross Norton Park.
Member Smith requested that Item #5, paragraph 3, sentence 1 "Vice Chair Hunt
will become the new Chair. II
Member Groth moved to approve the minutes of the regular meeting of April 18,
2000, as corrected. The motion was duly seconded and carried unanimously.
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ITEM 4 - CITIZENS TO BE HEARD
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In response to a question, Assistant Housing Director Nina Bandoni explained the
NAHAS's (Neighborhood and Affordable Housing Advisory Board) purpose and the process
for application to obtain program funds.
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Jerry Spilatro, Community Service Foundation, requested at all meetings staff
provide citizens with the same information distributed to the NAHAB.
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Lois Cormier, resident, said she distributed fliers regarding the NAHAS meeting to
the head of a local church to share with' his congregation.
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ITEM 5 - AGENCY REPORTS - None.
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ITEM 6 - PRESENTATION OF SCORING RE8Ul T8
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Ms. Sandoni reviewed a proposed scoring methodology for consideration by the
NAHAS. She said the area of Public Services is of major concern as $150,000 is available
when $585,480 has been requested. The TRC (Technical Review Committee) and the
NAHAS scored applications submitted. Scores were combined and staff has proposed 3
scenarios for allocation of funds: 1) 100% funding; 2) 50% funding; and 31 25% funding.
Three agencies would be funded under the 100% funding methodology; 7 agencies under
the 50% methodology; and all the agencies that applied under the 25% methodology. Ms.
Bandoni noted that the NAHAS can request additional options other than tho'se proposed
, by staff. She said all the agencies that applied for funding in the Public Facilities~ Housing
programs, and Economic Development programs were funded. She said some nonprofit
organizations have indicated that 25% funding would create a greater hardship than not
being funded at all. There are no carry-over funds. Traditionally, funds have not been
'carried over to the following year in the Public Services category. Funds from one category
cannot be applied to another. Consideration is being given to development of a CSO
(community-based organization) to increase the Public Services cap. In response to a
question, Ms. Bandoni said a caD serves as a clearinghouse for other social service
agencies. The CSO applies for funds and those funds are passed through to other '
agencies. Information will be distributed to agencies regarding the CSO. As the cap for
funding is higher through a CSO, more agencies could be funded. Agencies can elect to
obtain funds through a CBO or continued to apply directly to the City. Ms. Bandoni said if
an agency is not funded through the NAHAS process, they also can apply for social service
funds through the City's Human Relations Department.
Discussion ensued and consensus was to obtain feedback from the agencies
attending the meeting. Comments from the agencies included: 1) some agencies that
scored lowest would receive more money than those that scored highest under the 25 %
category just because they asked for more funds; 2) agencies that excel and demonstrate
their needs should recoive funding; 31 25% funds are better than no funds; and 4) many
nonprofits will not be able to operate under the 25% category as Clearwater offers one of
the few opportunities to provide operating expense funding to nonprofits. One subrecipient
questioned why the NAHAS and TRC scores were extremely different. He felt as the
NAHAB is an advisory board to the Commission and is more knowledgeable of agency
programs, needs, and results, their scores should carry more weight than the TRC's.
Housing Manager Michael Holmes said the TRC scores applicants on information provided
in the application. Other criteria are considered in addition to that information. TRC
members have experience with the application process and knowledge of the agencies that
apply. Some NAHAB members stated they had attempted to have the weighting system
changed to no avail. One Board member said he would not have trouble denying funding to
some agencies. He said one organization has repeatedly gone out of business only to
operate again with the same staff under various other names. It was suggested eliminating
those agencies that did not receive a score and placing a cutoff for scores below a specific
number. In response to a question, Ms. Bandoni said staff presents the NAHAS and staff's
suggestions to the Commission, who ultimately decides how agencies are funded.
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Member Groth moved that the NAHAB select the 50% level of funding proposal,
and the $25,000 from the Salvation Army's withdrawal be allocated to fund the Boys and
Girls Club of Suncoast for $18,250 and Pinellas Cares for $6,08B, to make up the funding
recommendation along with the other items shaded on staff's proposed funding allocation
list. .
It was suggested scheduling a special meeting to discuss the funding allocation
process because the motion falls outside the scoring guidelines.
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It was noted that one of the agencies in the Public Services category scored higher
than one Member Groth recommended for funding, and that the NAHAB is not following
the scoring process. Member Groth said the amounts requested by two agencies he
recommended for funding come as c1<?se to the $25,000 available due the Salvation
Army's application withdrawal.
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The motion was duly seconded. Upon the vote being taken, Members Groth,
Cutkomp, Joplin, Smith, and Turner voted "aye"; Member Hodges voted "nay". Motion
carried.
Member Groth moved to schedule a special NAHAS meeting at 1 0:00 a.m. on May
31, 2000, at City Hall to discuss options for replacement of the "all or nothing" system in
the Public Services category. The motion was duly seconded and carried unanimously.
1',.~), Ms. Bandoni said the City conducted a series of meetings in preparation for the
\'l.~",l Consolidated Planning process. The meetings were held to identify community needs and
were open to the public. The outcome helped staff identify goals and objectives for the
next 5 years. She reviewed input obtained from housing, economic development,
homeless and special needs, and general public services workshops.
ITEM 7 - 01.0 BUSINESS - None.
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ITEM 8 - NEW BUSINESS
NAHAB Retreat, Ralph Stone, Director of Planning, Housing, Neighborhood Services
Ralph Stone, Director of Planning, Housing, and Neighborhood Services, suggested
an annual brainstorming session with staff and the NAHAS to ensure best use of available
funds, efficient use of programs, priorities regarding community needs, etc. Staff will
coordinate a time, date, and meeting location with the NAHAB. Ms. Bandoni noted that
the NAHAS does not meet in July and August. It was suggested a separate meeting be
scheduled at the end of June for the brainstorming session.
ITEM 9 - ANNOUNCeMENTS AND BOARD COMMENTS
Member Groth said at the last meeting concern had been expressed the City decides
issues without considering NAHAS recommendations. He felt the Board should know that
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when the COITu:nissiol) ~as considering the SHIP, plan, Commissioner Hooper had expressed
interest In the NAHAS's recommendation. ' ,
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, ItEM 10 - NEXT REGULAR MEETING. 7:00 P.M.'JUNE 20. 2000. AT THE M'ARTIN
, : LUTHER KING CENTER
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The next regular meeting of the NAHAS is scheduied for 7:00 p.m. on June 20,
2000; at the Martin Luther King Center.
The meeting adjourned at 8:26 p.m.
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ITEM 11 :. AD.JOURNMENT
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Neighborhood & Affordable Housing
Advisory Board
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