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Neighborhood & ~ffordable Housing ,
Advisory Board
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NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING
CITY OF CLEARWATER
April 18, 2000
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Present: Rev. William Graham
William Turner, Sr.
Howard Groth
Milly Joplin
Steven Jefferies
, Mayme W. Hodges
Warren Hunt
Joyce L. Smith
Chair
Vice-Chair - arrived 7: 19 p.m.
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
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Absent: Peggy M. Cutkomp
Board Member
Also Present: Nina Bandoni
Michael Holmes
, Brenda Moses
Assistant Housing Director
Housing Manager
Board Reporter
The' .chair called the meeting to order at 7: 10 p.m. at Jasmine Courts.
To provide continuity for r~search, items, are in agenda order although not necessarily
discussed in that order.
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ITEM 3 - APPROVAL OF FEBURARY 15. 2000 AND MARCH 21, 2000 MINUTES
Member Jefferies requested that his name be added to the February 15, 2000,
meeting minutes. '
Member Hodges moved to approve the minutes of the regular meetings of February
15. 2000, as corrected, and March 21. 2000, as submitted in written summation to each
board member. The motion was duly seconded and carried unanimously.
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ITEM 4 - DUTIES AND RESPONSIBLlTIES OF THE NAHAS BOARD
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Assistant Housing Director Nina Bandoni said State and Federal programs that fund
housing and development activities require funded jurisdictions to seek community input
when formulating goals and objectives. NAHAB (Neighborhood and Affordable Housing
Board) was created to meet this requirement. She reviewed board duties, responsibilities,
and activities as an advisory board to the Commission. Each member represents a specific
profession or community. The NAHAB is not a part of Housing Division operations, but
members are welcome to contact staff regarding relevant matters. The City makes all final
decisions related to project funding, allocations, and budget adjustments. It was remarked
that board members had not received updates of NAHAB duties in 1995. Ms. Bandoni said
board duties are outlined in a 1995 ordinance, which supersedes the 1993 ordinance. It
was noted NAHAB members had received copies of the ordinance' 5 first page only.
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Consensus was to 'discuss this issue at the next meeting.
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ITEM 5 - ELECTION OF VICE-CHAIR FOR 2000/2001 YEAR
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Member Joplin moved to nominate Member Jefferies as Vice-Chair and Member
Hunt for Chair. The motion was duly seconded and carried unanimously.
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ITEM 6 - AGENCY REPORTS SECOND QUARTER ReSULTS
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Ms. Sandoni reviewed second quarter agency reports, inclUding program progress, a
summary of FY (fiscal year) 2000 programs, and expenditures through January 2000. Beth
Eschenfelder of the Mustard Seed said staff's report of Mustard Seed activities is
inaccurate.
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ITEM 7 - FINALIZING THE SCORING PROCEDURES FOR APPLlCA TIONS
, Ms. Sandoni said City administration had expressed concern regarding'the
subjectivity of the five questions adopted by the NAHAS to be used when scoring sub-
recipient applications. The administration has decided to approve use of the questions this
year, but NAHAS and TRC (Technical Review Committee) scores will be weighed equally,
rather than the 70:30 split proposed.
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Jt was stated a TRC' representative had agreed to the 70:30 split. Ms. Bandoni
reported that representative subsequently had telephoned indicating that is not the case
now that the questions have been changed. In response to a question, Ms. Bandoni said
after considering input from NAHAS and TRC, the administration had directed her to
readopt the original weights. It was felt the administration had ignored NAHAS's decision
to place more weight on their scores. It was stated NAHAS members are familiar with
individual agencies, meet with and visit their organizations, while, TAC scores are based
only on technical information in the application. It was remarked that NAHAS had spent
three meetings reviewing the scoring process. Ms. Sandoni said the issue should be how
to best allocate $150,000 available for public services when $700,000 has been
requested. The Mayor had requested NAHAB review an "all or nothing" allocation process.
She said staff had attempted to explain related issues to NAHAS members. The new
scoring system does not address the "all or nothing" funding method. Concern was
expressed that NAHAB was expected to rubber stamp issues as they are presented. It was
felt the City decides issues without considering NAHAS recommendations.
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It was felt NAHAS can defend its scoring system. In response to a question, Ms.
Sandoni said although the ordinance does not require TRC input, the City's citizen
participation plan does. Housing Manager Michael Holmes said the TRC was established in
1992 to eliminate political implications related to staff participation in the allocation
process. Ms. Sandoni said staff is responsible for ensuring funds are allocated properly and
NAHAS is responsible for monitoring the process. It was suggested as NAHAS has 9
members and the TRC has 6"individual TRC scores carry more weight than those of
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NAHAS'members. It was suggested the board meet with the Commission regarding this
'Issue. Ms. Bandonl will invite Kathy Mitchell of the TRC to a future meetinQ'to discuss
scoring issues.
ITEM 8 - SCORING OF APPLICATIONS
NAHAS members submitted their scoring sheets to staff. Ms. Bandoni said she
expects a letter from Greg Rose, of the Salvation Army, removing his application from
consideration ,~egarding the Fulton, Apartments.
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One member said she had not rated the Charity Works application and wanted to
know why it was in the package. Ms. Sandoni said staff had reviewed the Charity Works'
applicatio'n and could not connect the service to the benefit of low-income individuals. The
organization procures products such as office supplies" bunk beds, etc. and provides them
to non-profit agencies at deeply discounted prices. However, she had received a decision
from HUD that it may be eligible so it was added.
ITEM 9 - OLD BUSINESS'
SHIP Plan
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Ms. Bandoni reviewed strategies included in the 3-year SHIP (State Housing
Initiatives Partnership) Program and income eligibility limits. SHIP funds are used for local
housing assistance, including down payment and closing cost assistance for the
construction and purchase of existing units. demolition with reconstruction, owner-
, occupied rehabilitation, acquisition with rehabilitation, emergency repairs, disabled retrofits,
and multi-family housing. Concern was expressed regarding the high-density of affordable
, housing. Ms. Sandoni said some small pockets of land are in the North and South
Greenwood neighborhoods. Some sub-recipients have successfully constructed 4- and 6-
unit projects, which required higher density levels.
Member Groth moved to approve the SHIP plan as presented. The motion was duly
seconded and carried unanimously.
HOUSING POOL
, Ms. Bandoni reviewed the new housing pool program for unspent funds previously
allocated to agencies. The City has consulted with Pinel/as County and St. Petersburg to
create a uniform program. Staff estimates funds remaining from 1999 and 2000 total
$500,000 or more. To access the housing pool, a subrecipient must submit an application
and be designated as a participant. Once NAHAB and the TRC have reviewed the
applications, subrecipients will be designated for one year. Subrecipients must reapply
each year. Participants are not limited to territories. A subrecipient only can access the
pool if a deal is in place.
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A representative from Wells Fargo Home Mortgage opposed the Ilmitation on closing
'costs., Ms. Sandoni said many banks, participating in affordable housing programs adhere
to the limits.'
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Member Jefferies moved to approve the housing pool plan as presented. The
motlo~ was duly seconded and carried unanimously.
TELEVISED NAHAB MEETINGS
Ms. Bandonl reported she had contacted Public Communications Director Jackii
Molsick, who had indicated a 1997/98 survey reflected that Commission meetings were
the most frequently watched programs. Annual studies also are conducted. To reduce
costs, the City stopped televising advisory board meetings, such as NAHAB, due to low
levels of interest. C-View does not have the staff or resources to air to all advisory
meetings in Commission chambers.
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Concern was expressed that NAHAB's motion had directed Ms. Bandoni to contact
the Mayor regarding thi~ issue. She said she had contacted Ms. Molsick first to determine
if any solutions could be found. It was felt while a lack of personnel for taping and editing
chores exist, staff should be able to handle the broadcast itself. In response to a
comment" Ms. Bandoni said the City advertises meetings in the St. Petersburg Times once
a year and lists meetings on the monthly calendar posted at City Hall. Staff also informs
subrecipients of monthly meetings. The budget is insufficient to advertise monthly in the
newspaper. It was requested s~aff discuss this issue with the Mayor.
ITEM 10 - NEW BUSINESS
Ms. Bandoni said the city plans to renovate and sell or continue operating the City-
owned Fulton apartments in North Greenwood. CHA (Clearwater Housing Authority) has
leased and managed the complex for approximately 25 years. The Police Chief has
expressed an Interest in modifying the apartments for use as transitional housing. After
rehabilitation, CHA would continue to manage the property. The CHIP program, Salvation
Army, and possibly Religious Services would direct clients who have completed homeless
programs to these living quarters. Staff is reviewing alternatives while informing NAHAS
of the project's status. In response to a question, Ms. Bandon! said CHA applies as much
of rents as possible to maintain the apartments but they require rehabilitation due to their
age.
ITEM 11 - ANNOUNCEMENTS AND BOARD COMMENTS - None.
ITEM 12 - NEXT REGULAR MEETING MAY 16, 200Q
The next NAHAB meeting is scheduled for 7:00 p.m. on May 16, 2000, at the Ross
Norton Center.
ITEM 13 - CITIZENS TO BE HEARD
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'Geo'rge Herald of the Boys and Girls CI~b stated he was p~esent.
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Ms. Baridoni requested the public hearing be closed to allow the NAHAS to review
agenda item ,#B.' The meeting recessed from B:55 p.m. to 9:00 p.m.
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ITEM 14 - ADJOURNMENT
The meeting adjourned at 9:05 p.m.
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