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LlBRARV ADVISORY BOARD'. MEETING
CITY OF CLEARWATER
'December 15, 2000
Present:
Tom Leavy
Howard Adler
Glenn Garte
Katherine Merriam
Rhonda Smith
Vice Chair
Board Member
Board Member
Board Member
Board Member
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Absent:
Judy Melges
vacant
Chair
Goard Member
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Also C Present:
John Szabo
Julie Lewis
Susan Hackett
Bill Jonsqn
Bob Bickersta'ff
Library Director
Foundation Executive Director
Admi,nistrative An'alyst
'Candidate for 'City CommIssion
Candidate for City Commission
. .. In' the absence of Chair Judy Melges, Vice Chair Tom Leavy called the
meeting to order at 10:30 a.m. at the Main Library.
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'To provide continuity for research, items are In agenda order although not
necessarily discussed in that order.
ITEM'#1 - Welcome
ITEM #2 - Minutes
Member Katherine Merriam moved to approve the minutes of the regular
meeting of November 20, 2000, as submitted in written summation to each board
member. The motion was duly seconded and carried unanimously.
, ITEM #3 - Librarv Director's Repor~
a) Library Interlocal Agreement Update/East lake Issue
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Library Director John Szabo reviewed the background on this Issue for the
benefit of guests present at this meeting. The Board of County Commissioners
discussed the East lake issue for 2 1/2 hours at a meeting on November 26
attended by representatives from several area libraries and their respective cities.
Pinellas Public Library Cooperative Administrator Bernadette Storck and PineUas
. County Administrator Gay Lancaster were directed by the County Commission to
work together to develop alternative solutions to address the East lake issue within
the Interlocal Agreement. An amendment to the existing Interlocal Agreement will
extend the current agreement for about six months through 7/1 % 1 to give time to
work out the East Lake funding issue. Mr. Szabo noted that Largo Library feels that
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no funding should be provided to East lake, and may consider pulllng out of the
Cooperative if funding continues; Discussion followed on the impact of this issue
on other Cooperative member libraries. Some suggestions discussed included a)
continuing East lake funding for only 3-4 years during which time the community
would establish their own local funding source, or b) use arbitration to settle the
Issue.
,'.
b) Main Library Project Update
Mr. Szabo met with City Manager Bill Horne and Assistant City Manager
Garry Brumback to discuss relocation ideas for Main Library. Leased space for
reference, youth, and audiovisual services and popular materials checkout was
discussed. Space for administration, technical services, acquisitions and collection
development may be available in the vacated North Greenwood Library facility, once
the new North Greenwood Library is open.
c) North Greenwood Library Site Selection
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Mr. Szabo reported the City Commission approved the southeast corner of
Palmetto Street and North Greenwood Avenue as the new North Greenwood Library
site. This location received the most responses from the community on Community.
Information Day and was favored by library staff~ The new library facility will be
given a small setback from Palmetto Street to allow a possible future business on
the Jack Russell Stadium property to take advantage of the high visibility corner.
d) Countryside Library - Sunday Hours
Library staff is preparing to interview candidates for four part time positions
to accommodate Sunday hours. Mr. Szabo noted a small ceremony will be planned
for the first Sunday opening at Countryside Library in late January 2001.
e) Review of Checkout Limits
In response to Mayor Brian Aungst's inquiry whether many patrons check
out a large number of materials, Mr. Szabo reviewed statistics generated from a
report for a sample date in December. Of 12,759 patrons with a total of 50,292
items checked out on that date systemwide, only 80 patrons had more than 25
items (.63%) checked out. From the staff's point of view, the statistics reveal
there does not appear to be a problem. Mr. Szabo indicated that this exercise was'
beneficial, and it is important to periodically review such policies. A memorandum
addressing this issue will be sent to the City Manager.
ITEM #4 - Unfinished Business
In the absence of Chair Melges, Vice Chair Leavy postponed the discussion
of possible time changes for Advisory Board meetings until next month.
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ITEM #6 - New Business
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, Member Howard Adler questioned why volunteers are not used to assist
staff, particularly in ,areas such as assisting with reference questions and calling
patrons when a requested book is available. Mr. Szabo commented that the Library
u'ses volunteers In many areas, but not with reference/research Inquiries or tasks
. t,hat involve confidential patron records. Mr~ Szabo will discuss Mr. Adler's
question with sta!f.
ITEM #6 - Reoorts
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a)
Foundation
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Foundation Executive Director Julie Lewis reported the Foundation Is working
on major gifts at the $50,000 plus levei for the capital campaign.' Ms. Lewis
commented the Foundation's goal of $2 million by September 2001, and $5 million
, by project end appear very accompllshable. A committee is ~orking on the giant
rummage salo scheduled for Octobe~ 27-28t 2001, with a Cognoscenti preView
party planned Friday nightt O~tober 26th.. .
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b) Friends
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Member Merriam noted her report was covered in the Library Director's
report earlier in the meeting.
ITEM #7 - Board Comments - None
ITEM #8 - Adjournment
The meeting was adjourned at 11 :30 a.m.
9!1 ~. /lJtlrr
~Ibr;ry oard' .
. Attest:
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Administrative Analyst
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